Contracting Discussion.pdf

Contracting Discussion

Introduction

Good morning, my name is Connie Ferguson, I’m the Contract Specialist for this solicitation. I want to welcome everyone to this Pre-Bid site visit for the Upstream Embankment Rip-Rap Extension at Mosquito Creek Dam, here in Cortland, Ohio.

The Contracting Officer is Magdalena (Maggie) Bernard.

The Administrative Contracting Officer will be David Conrad.

Reason for this Pre-Bid Conference

The reason for this Pre-Bid site visit is to improve your understanding of the Government’s requirement for this project.

We will consider any constructive comments or recommendations that you make.

My discussion will be posted to the SAM.gov website.

You are cautioned that any remarks made at this site visit shall not qualify the terms of the solicitation unless the solicitation is amended in writing.

The one thing we will not do at this visit is to make any comment or opinion regarding your particular Bid or approach that you may take for this requirement – this is up to you.

Solicitation Discussion

1. The Solicitation Number is W911WN22B8005 which was issued on 21 June 2022 as a Sealed Bid on Standard Form (SF) 1442.

2. The BID OPENING, is currently scheduled for FRIDAY, 22 JULY 2022, at 11:00 A.M. ET. All Bids including Acknowledgement of Amendments (ALL) must be in the Government possession by the due date and time. All Bids must be submitted ELECTRONICALLY VIA PROCUREMENT INTEGRATED

ENTERPRICE ENVIRONMENT (PIEE), NO BIDS WILL BE ACCEPTED BY ANY OTHER

METHOD. (see ADDENDUM TO SECTION 00 21 00, para 00 21 00 – 16 BID SUBMISSION) The Bid Opening will be by teleconference. (see ADDENDUM TO SECTION 00 21 00, para 00 21 00 – 17, BID OPENINGS)

3. The NAICS Code is 237990 – Other Heavy and Civil Engineering Construction. The Small Business Size Standard is $39.5M.

4. The Estimated Magnitude of Construction is between $1,000,000 and $5,000,000.

5. This is a Restricted Procurement as a 100% Small Business Set-Aside.

6. Your company must have an ACTIVE registration in the System for Award Management (SAM), AND IT MUST BE ACTIVE PRIOR to Bid submission. If awarded this contract, your SAM Status including your Representations and Certifications (Reps & Certs) must remain CURRENT throughout the contract period. If you are not already registered in SAM or your registration requires renewal, be sure to do it right after the site visit because it can take a few days to process. Registration is FREE. Website:

http://www.sam.gov .

7. This is a Firm Fixed Price Contract.

8. Term of the contract will be 365 calendar days after Notice to Proceed (NTP). The time stated for completion shall include final cleanup at the project site. It is the Government's intent to award the Contract with three Contract Line Item Numbers (CLINs) 0001, 1001, and 2001. The pricing will be broken down on the PRICE SCHEDULE which contains Line Items number 0001 through 0012, 1001 through 1006, and 2001 through 2006. Only the basic contract items, Items Nos. 0001 thru 0012, will be awarded initially. Awardable Option Items (1001through 1006, and 2001 through 2006) will be made based upon availability and receipt of funds. Awardable Option Items within each of these groupings will be awarded as a group. The Not-to-Exceed amount for Items 0001, should reflect bond costs for all awardable option items within each respective group. The determination to award these awardable option items will be made no later than 31 March 2023. The contract completion time will not be extended for award of any of these optional items, and the optional item work shall be performed concurrently with the base contract work. The completion time for the base contract items will remain unchanged.

9. Documents to submit with your Sealed Bid Package include,

a. Submission of a Bid Bond. Bid guarantee is REQUIRED (para 00 21 00 - 05, BID BOND

REQUIREMENTS).

The current version of the Standard Form 24 must be used. The internet site to assure that you have the current version is https://www.gsa.gov/reference/forms#SF.

b. Entire Solicitation (or the Solicitation Pages) with applicable Pages completed.

• OFFER blocks 14 thru 20C

• The total for CLIN 0001, 1001 and 2001

• The Price Schedule with appropriate pricing and Total, Items 0001 Thru 2006

• FAR 52.204-8(d), if applicable

• FAR 52.209-13 (b) Certification

• DFARS 252.204-7007 Alt A (e), if applicable

10. Award will be made as a whole to one Bidder; that Bidder must be determined by the Contracting Officer (KO) to be RESPONSIBLE per FAR 9.104. Very shortly after Bid Opening the apparent low Bidder will be sent an email asking for specific information to help the KO make the responsibility determination.

11. Provisions and Clauses – Provisions are conditions used in solicitations and apply before contract award. Clauses are conditions in both solicitations and contracts and apply before and after contract award. The VAST majority of provisions and clauses in this solicitation are included by reference only;

that means, we’ve only given you the Number, the Title and the Date. It is up to you to go online to the websites provided and look up each one whether FAR and DFARS.

12. Questions are due by Thursday, 7 July 2022. All questions must be submitted ELECTRONICALLY to PROJNET. (see ADDENDUM TO SECTION 00 21 00, para 00 21 00 – 02 SUBMISSION OF QUESTIONS AND COMMENTS). To submit and review Bid Inquiry Items, Bidders will need to be a current registered user or self-register into system. Instructions are provided in this Section. NO E-MAIL SUBMISSION OF QUESTIONS WILL BE APPICATED. The ability to enter technical inquiries and questions relating to Bid procedures or Bonds will be disabled on 7 July 2022. No Government responses will be entered into the ProjNet system after 14 July 2022.

The Solicitation Number is: W911WN22B8005 The Bidder Inquiry Key is: J2R2W2-YGB3AW

13. Liquidated Damages are applicable to this contract, see clause 52.211-12. Liquidated Damages on this project is $580.00 for each calendar day of delay until the work is completed or accepted.

14. Wage Determination, OH20220001, Heavy and Highway, dated 06/10/2022 is applicable to this project. If the Wage Determination is updated prior to receipt of Bids, an amendment will be issued and posted to SAM.gov via PIEE.

This concludes the Contracting portion of the meeting.

Next, Deepak Neupane, Geotechnical Civil Engineer, will now provide an overview of the project’s technical requirements.

Thank you all for attending the Site Visit today.