Pre-Bid Virtual Site Visit Contracting Discussion.pdf

US Army Corps of Engineers

Pittsburgh District

Pre-Bid Virtual Teleconference Site Visit

Tuesday, August 11, 2020, 11:00 AM ET

Waterway Sign Install and Mooring Cell Repair Dashields Lock & Dam

W911WN20B8005

Project Requirements are posted as Contract Opportunity on beta.SAM.gov

Link: https://beta.sam.gov/opp/a9d1b307caa54dd7beecfa3e990ad9b7/view https://beta.sam.gov/opp/a9d1b307caa54dd7beecfa3e990ad9b7/view

AGENDA FOR PRE-BID VIRTUAL SITE VISIT

Solicitation No. W911WN20B8005, issued July 29, 2020

One Amendment 0004 (0001) Issued on

Waterway Sign Install and Mooring Cell Repair

Dashields Lock and Dam

Tuesday, August 11, 2020, 11:00 AM ET

Purpose of Virtual Site Visit

To Improve contractor understanding of the Government’s requirement.

It is understood that due to the health and safety concerns related to the COVID-19 pandemic, an organized site visit to the site where the work will be performed is not possible.

Speaker Topic Jane Roney Contract Specialist

Welcome Solicitation Information

Jonathan Kelly Engineer in Training Project Engineer/Technical

POC

-and- Jason Steele, Lead Structural Engineer

Overview of Project/Technical Requirements by use of Pictures

REMINDERS

We will not be answering ANY specific contractor questions at this virtual site visit.

All Questions on the solicitation/drawings/pictures or from this virtual site visit teleconference shall be submitted to LRP.CONTRACTING@USACE.ARMY.MIL by 12:00 PM ET on Wednesday, August 19, with SUBJECT identified as “W911WN20B8005 – Questions”. Responses will be consolidated into one amendment and posted to under the solicitation at http://beta.SAM.gov .

Sealed Bids are due by 11:00 AM ET on Tuesday, September 8, 2020. All bids shall be submitted electronically thru the DOD SAFE website. All bids must be in the Government’s possession prior to the Bid Opening. The Bid Opening will take place at this time by teleconference, unless revised by Amendment to the Solicitation. The Bid Results will be posted under the solicitation at http://beta.SAM.gov on the day of the Bid Opening.

Note: Addendum to Section 00 21 00 Instructions in the Solicitation contains guidance on Submission of Questions, Submission of Bids, and Bid Opening.

mailto:LRP.CONTRACTING@USACE.ARMY.MIL http://beta.sam.gov/ http://beta.sam.gov/

Contracting Discussion

Introduction

Good morning, my name is Jane Roney, I’m the Contract Specialist for this solicitation. I want to welcome everyone to this virtual pre-bid site visit for the Waterway Sign Install and Mooring Cell Repairs, Dashields Lock and Dam, Ohio River, Coraopolis, PA

The Contracting Officer is Carole Householder.

The Administrative Contracting Officer will be Kevin Cannon.

Reason for this Pre-Bid Conference

The reason for this pre-bid conference is that we hope to improve your understanding of the Government’s requirement for this project.

We will consider any constructive comments or recommendations that you make.

My discussion will be posted to the beta.SAM.gov website. Jonathan’s discussion has already been posted and is identified as Attachment 4 to the Solicitation.

You are cautioned that any remarks made on this teleconference shall not qualify the terms of the solicitation unless the solicitation is amended in writing.

The one thing we will not do at this conference is to make any comment or opinion regarding your particular bid or approach that you may take for this requirement – this is up to you.

This document along with a list of those in attendance will be posted to beta.SAM.gov later today.

Solicitation Discussion

1. The Solicitation Number is W911WN20B8005 which was issued on 29 July 2020 as a Sealed Bid on Standard Form (SF) 1442.

2. BID OPENING (Virtual), TUESDAY, September 8, 2020 at 11:00 A.M. ET All Bids including Acknowledgement of Amendments must be in the Government possession by 11:00 AM ET. All Bids must be submitted electronically. The Bid Opening will be by teleconference.

(see page 13, para 00 21 00-09, Submission of Bids and page 11, para 00 21 00-03 Bid Openings)

3. NAICS Code 237990 (Other Heavy and Civil Engineering Construction) – Small Business Size Standard $39.5M.

4. Estimated Magnitude of Construction is between $1,000,000 and $5,000,000.

5. Unrestricted Procurement: Full and Open Competition

6. System for Award Management (SAM) – must have an ACTIVE registration, AND IT MUST BE ACTIVE PRIOR to Bid submission. If awarded this contract, your SAM Status including your Representations and Certifications (Reps & Certs) must remain CURRENT throughout the contract period. If you are not already registered in SAM or your registration requires renewal, be sure to do it right after the site visit because it can take a few days to process. Registration is FREE. Website: http://www.sam.gov .

7. This is a Firm Fixed Price Contract.

8. Term of the contract will be 365 calendar days after Notice to Proceed (NTP). The time stated for completion shall include final cleanup at the project site. Contract include eight (8) Item No’s.

9. Documents to submit with your Sealed Bid Package (to be considered RESPONSIVE) include,

a. Submission of a Bid Bond. Bid guarantee is REQUIRED (see pages 12 & 13, para 00 21 00 - 06, Bid Bond Requirements). In addition, the Power of Attorney shall accompany the Bid Bond. The current version of the Standard Form 24 must be used. The internet site to assure that you have the current version is https://www.gsa.gov/reference/forms#SF.

b. Entire Solicitation (or the Solicitation Pages) with applicable Pages completed.

• Page 2: OFFER blocks 14 thru 20C *Don’t Forget to Acknowledge any Amendments that have been issued.

• Pages 3-5: Identify both the Unit Price and the Total Amount for each of the eight

(8) Item Nos. and identify the combined total of all 8 Item Nos

• Pages 16-19: FAR 52.204-8(d), if applicable

• Pages 16-19: FAR 52.204-8 (d) if applicable

• Pages 21-23: FAR 52.209-13 (b) Certification

• Pages 23-25: DFARS 252.204-7007 Alt A (e), if applicable

10. Page 14, Para. 00 21 00-10 Award. Award will be made as a whole to one bidder; that bidder must be determined by the Contracting Officer (KO) to be RESPONSIBLE per FAR 9.104. Very shortly after bid opening the apparent low bidder will be sent an email asking for specific information to help the KO make the responsibility determination. (see pgs 14 & 15, Para. 00 21 00 - 16 Pre-Award Survey)

11. Small Business Subcontracting Plan: Prior to award, if are a large business and your bid is over $1.5M, you will be requested to submit a small business subcontracting plan. See FAR 52.219-9 Alt I (Dev) and DFARS 252.219-7003.

12. Provisions and Clauses – Provisions are conditions used in solicitations and apply before contract award. Clauses are conditions in both solicitations and contracts and apply before and after contract award. The VAST majority of provisions and clauses in this solicitation are included by reference only; that means, we’ve only given you the Number, the Title and the Date. It is up to you to go online to the websites provided and look up each one whether FAR and DFARS.

• The full text of FAR clauses and provisions can be found at https://www.acquisition.gov/

• The full text of DFARS clauses and provisions can be found at https://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.sam.gov/ https://www.gsa.gov/reference/forms#SF https://www.acquisition.gov/ https://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html

13. Questions are due by Wednesday, August 19, 2020 by 12 PM ET. Email:

LRP.CONTRACTING@USACE.ARMY.MIL with Subject identified as “W911WN20B8005 Questions”.

14. Liquidated Damage are applicable to this contract, see clause 52.211-12. Liquidated Damages on this project is $542.00 for each calendar day of delay until the work is completed or accepted.

15. WAGE Determination, PA20200002, Heavy and Highway Construction Projects, dated 07/31/2020 is applicable to this project. If it is updated prior to receipt of bids, an amendment will be issued and posted to beta.SAM.gov.

That is the Contracting portion of the meeting.

Next, Jonathan Kelly, Engineer in Training, the Project Engineer/Technical POC, will now provide an overview of the project’s technical requirements with Pictures.

Thank you all for your attending the teleconference today.

mailto:LRP.CONTRACTING@USACE.ARMY.MIL