W911SG-26-Q-A042 Questions and Answers.pdf

W911SG-26-Q-A042 / Questions and Answers

1. You are asking for certification for the National Proopane Gas Association, but they do not issue such a certificate. Merrimac has tax licenses to do business in both states. Will this sufficer for you? Or please describe what you are looking for to fill this requirement.

State business licenses State propane or fuel tax licenses Hazmat or DOT compliance documentation

2. Is the Government looking for one vendor to cover both Fort Bliss and White Sands Missile Range, or may offerors propose coverage for only one location?

The Fort Bliss requirement includes various ranges and locations on the main cantonment, Tobin Wells, Oro Grande, McGregor Range, Dona Ana range and NM Route 506. White Sands and other locations may have different requirements.

3. Are prices required as a fixed price per gallon, or should delivery fees, minimum delivery charges, emergency delivery charges, and other fees be listed separately?

Fixed delivery fees. Deliveries are scheduled during normal work hours. After hours and/or weekend deliveries are subject to availability of Government inspectors.

4. Does the quoted price per gallon need to include all markup, transportation, delivery, and administrative costs?

Yes.

5. Are there estimated annual gallon quantities for Fort Bliss and White Sands Missile Range?

For Fort Bliss DPW, approximately 70,000 gallons for 2025. I do not have the information from anyone outside DPW.

6. Are deliveries expected to Government-owned tanks, cylinders, or both?

Yes, deliveries to Government-owned tanks.

7. What tank sizes, cylinder sizes, and delivery locations should be priced?

The tank sizes range from 150 gals – 20,000 gals. Delivery locations may include Fort Bliss, McGregor Ranges, West Brook, Dona Ana, Oro Grande, Tobin Wells, Site Monitor, Biggs, NM Route 506 and White Sands.

8. Is there a required minimum delivery response time for routine delivery and emergency delivery?

Routine delivery – within 1 week from contract approval. Emergency delivery – may be same day of contract approval.

9. Are same-day or next-day deliveries required?

Yes, for emergency situations.

10. Are vendors required to have delivery capability in both Texas and New Mexico?

Yes.

11. Is there specific licensing, insurance, CDL, hazmat, propane certification, or state regulatory requirements that must be submitted with the quote?

• State business licenses

• State propane or fuel tax licenses

• Hazmat or DOT compliance documentation

12. Are electronic invoices required, and should pricing include any invoice or administrative costs?

Invoicing will be through WAWF. All costs must be incorporated with per Gallon price.

13. Are there any site access requirements for Fort Bliss or White Sands Missile Range, including driver information, vehicle registration, background checks, REAL ID, or base pass requirements?

Yes. For Fort Bliss DPW contracts, drivers are escorted, but vehicle registration and valid driver’s license are required to obtain a temporary base pass.

14. Are there any amendments, attachments, or pricing sheets that offerors must complete?

Please review the Instructions to Offerors. Clause 52.212-2

15. What is the correct email or portal for submitting questions and the final quote?

16. Is there anything else Road Lion Transport LLC should know to avoid being found nonresponsive?

17. After reviewing, item 0001 states equipment type: 50000. We would like to clarify that it is for 50,000 gallons of propane.

That is an estimated amount, not a fixed or guaranteed value. Please review the Instructions to Offerors and ensure that all administrative costs are incorporated into CLIN 0001 per gallon, in accordance with the solicitation requirements.