DPW RFI RR21 Questions_.pdf

Request for Information (RFI) RR21 W911SG24R0019

1. How thick is the existing Asphalt? Asphalt varies from 3-6”

2. Can SP IV be used instead of SPIII? Yes

3. Is there a soils report? No

4. Will there be any utilities to be relocated? No

Detail D9 on sheet 3 of 5 says cold millings will be re-mixed with existing base and on sheet 4 of 5 comment number 3 says to spread millings on shoulders. Can the desired roadway typical detail be clarified? Contractor shall mill asphalt and place millings on the shoulders 5-15’ where permissible.

5. Can the road be completely closed, if not what will be the maximum length that will be allowed? No, contractor will work one side at a time. Contractor can choose to go the entire length of one side but will still be responsible to maintain 24 hour per day, 7 days a week vehicular access.

6. Will the new finish roadway elevations match the current existing elevations? Yes

7. Will there be any work done to the existing gates? No

Can you provide more details on the specific requirements for the milling and processing of the subgrade? Contractor shall mill asphalt and place millings on the shoulders 5-15’ where permissible. Subgrade shall be processed per NMSHTD 207.

8. Are there any environmental regulations or considerations we should be aware of during the construction process? Environmental requirements can be found in the SOW.

9. Can you provide detailed specifications for the milling process, including equipment and techniques to be used? Government does not dictate means and methods. Please refer to NMDOT standard specifications.

10. What are the specific requirements for the subgrade processing and compaction to achieve the required density? Please refer to NMSHTD 207.

11. What are the quality control measures and testing requirements that need to be implemented during the project? Please refer to NMSHTD 902 and 906.

12. Are there any standards or certifications required for the quality control personnel? Please refer to SOW 1.9.

13. Are there any environmental regulations or considerations we need to be aware of, such as dust control or water drainage? 16. What are the requirements for handling and disposing of any hazardous materials encountered during the project? Please refer to SOW.

14. What are the specific safety protocols and training requirements for personnel working on this project? Please refer to SOW.

15. Are there any additional site-specific safety concerns that we need to address? Yes, Please refer to SOW Part 3.

16. Are there any specific security or access protocols we need to follow during the execution of the project? Please refer to SOW.

17. Is the existing asphalt section 3” thick? Asphalt varies from 3-6”

18. Drawings Sheet 3 section D9 and Sheet 4 section D1 make reference to re-mixing the millings into the existing subbase. Several other places on the drawings and all references in the SOW state the millings are to be spread on the shoulder and compacted. Please clarify. Contractor shall spread millings along the shoulders 5-10’ where permissible.

19. In the provided Statement of Work, Section 11.1.1.1.8 states “Contractor shall remove and dispose of any existing asphalt pavement…”. Section 11.1.1.1.10 states “Contractor shall scarify existing asphalt surface course down to base…” These sections contradict each other by stating contractor is to remove and dispose material, but also in keeping material on site for scarification. Please specify if the intent is to perform 11.1.1.1.8 and not 11.1.1.1.10.

Contractor shall mill asphalt and place millings on the shoulders 5-15’ where permissible.

11.1.1.1.8 - Regrade and replace subbase, place TY I woven geotextile filter fabric before placing base course per drawings and NMSHTD specifications.

11.1.1.1.10 Roadway markings shall be completed per drawings and MUTCD specifications.

20. It was discussed at the onsite visit August 5th, that the project will have to stop at various times due to training exercises. Without disclosing any operational information is it possible that we may be provided advance notice of potential work stoppages for proposal purposes (e.g., approximately how many planned stoppages can contractors expect).

It is the contractor’s responsibility to contact Range Control to verify closures date and time. No schedules will be provided.

21. Can you elaborate on the criteria that will be used to evaluate the technical proposals in Step One?

Evaluation Criteria as follows:

-Detailed description of your approach to fulfilling the contract requirements.

- Methodologies and technologies you plan to use.

22. How will experience, past performance, and capacity be weighted in the evaluation process?

Past performance, experience and capacity are not evaluation factors. There for they will not be considered in the accepted or unaccepted decision. That will solely be based on the evaluation criteria listed in question 21.

23. Will the government consider past performance from a teaming partner or key subcontractor? Yes, the government is allowed to consider past performance from a teaming partner or key subcontractor during the evaluation of proposals. According to the Federal Acquisition Regulation (FAR) 15.305(a)(2)(iii), an offeror can include the past performance of a proposed subcontractor or teaming partner if it is relevant to the scope and complexity of the work they will perform under the contract. The key point is that the past performance being considered should be directly related to the portion of the work the subcontractor or teaming partner will be responsible for. However, it is important that this past performance is clearly documented and presented in the proposal, with the roles and responsibilities of the subcontractor or teaming partner clearly outlined. This allows the government to assess the relevance and quality of the past performance accurately.

24. Do the past performance requirements for projects with a magnitude between 5 to 10 million only pertain to projects with similar scope or will projects with similar magnitude and not necessarily similar scope be considered? Past performance requirements will not hold any weight for acceptable or unacceptable. Only criterial listed in question #21 and as stated in solicitation.

25. Can we receive a summary or notes from the site visit that was conducted? No, each Contractor is responsible for taking their own notes.

26. The SF1442 says the proposal due date is 9/4/2024, but page 4 of the solicitation says the proposal is due 8/21/2024, please confirm the proposal due date for Phase 1.

Bid proposals have been moved to the right.

Step 1 8/28/24 @ 11:00 AM.

Step 2 9/118/24 @ 11:00 AM Location MICC-Fort Bliss, RM 220 111 Pershing Rd, Fort Bliss, TX 79916

27. The SF1442 states a bid bond is required, but there are no further instructions. Please confirm if a bid bond is to be submitted in Phase 2 only. Yes, bid guarantee is required in Phase 2 only.

28. Please confirm if a bonding capacity letter is required to be submitted in Phase 1. No

29. Please confirm if the following proposal layout is acceptable for Phase 1. Yes, Accepted. As stated in solicitation.

Price Volume Phase 1 to include: Reminder No Pricing will be accepted for Phase 1

a. Cover sheet on company letterhead with your Unique Entity Identifier number, CAGE code, Tax ID, and primary point of contact information.

b. Signed and completed Standard Form 1442 along with any amendments.

c. Detailed breakdown of proposal. Proposal shall include a clear breakdown of all materials, equipment, labor with NO pricing attached.

d. Subcontractor List

e. Project Schedule

30. Technical Volume Phase 1 to include: Yes, this is the technical evaluation criteria.

i. Factor 1, Technical Approach to include: (1) Detailed description of your approach to fulfilling the contract requirements, and (2) Methodologies and technologies you plan to use.

31. SF1442, Block 10: A bid guarantee is required (see clause at FA R 52.228-1). All bid bonds must be original; photocopies will not be accepted. Performance payment bonds are required ( see clause FA R 52.228-15 DEV).

a. Is the bid guarantee required to be submitted with the step 1 proposal or is it required as part of step 2? Previously answered in questions #27 and #28

b. If a bid guarantee is to be provided with the step 1 proposal, please confirm an original (e.g., no photocopy, electronic copy) is required.

c. If an original (e.g., no photocopy, electronic copy) bid guarantee is required, confirm it can be mailed to the address in block 7 of the SF1442. Yes

d. If an original bid guarantee is NOT required where should it be provided in the proposal order specified on RFP page 5.

e. Please Note: The answer to #1a and #1b are time sensitive. Offerors will need answers as soon as possible in order to request and mail an original bid guarantee on or before the proposal due date for step 1.

32. SF1442, Block 10: Bidders are required to provide a CD copy of their bid documents with their RFP submission.

CD copy of bid documents is required for step 1

a. Does this statement apply to step 1 proposals?

Please confirm step 1 proposals are to be submitted via email and no hard copy or CD copy is required.

Proposals must be submitted to listed address on solicitation to include CD and hardcopy of bid proposal MICC-Fort Bliss, RM 220 111 Pershing Rd, Fort Bliss, TX 79916. Emails will not be accepted.

33. RFP page 4, second paragraph under 4. PROPOSAL DUE DATE: Technical proposals will be evaluated based on criteria such as technical approach, experience, and capacity to perform.

Question has been answered in #21 and #22

34. RFP page 5, TECHNICAL EVALUATION FACTORS FOR STEP 1 TECHNICAL PROPOSALS- Factor 1, Technical Approach, Bullet 1: Detailed description of your approach to fulfilling the contract requirements; Bullet 2: Methodologies and technologies you plan to use.

a. The RFP page 5 TECHNICAL EVALUATION FACTORS lists two bullets that do not include experience and capacity to perform. Please confirm experience and capacity to perform are or are not part of the step 1 technical approach evaluation criteria? They are not part of the criterial, as addressed in questions #22

b. If the Gov't desires offerors to address experience and capacity to perform in the Factor 1, Technical Approach, please provide specific criteria the Gov't would like offerors to provide and the order it should appear in the Factor 1, Technical Approach. They are not part of the criterial, as addressed in questions #22. If subcontractor past performance will be submitted, please reference question #23 and it can be included with D. Subcontractor list and must be broken down as described in question #23.

35. RFP page 5 provides the order proposals shall follow.

a. Please confirm this order is for the step 1 proposal. Question answered in #29

b. If this is the order for the step 1 proposal, where should the Factor 1, Technical Approach appear in the proposal order. C. Please reference question #29