Q and A SMC Grad Solicitation.pdf
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- Attached to
- SMC Graduation Event Space
- Solicitation number
- W911SG-24-Q-0053
About this file
This document outlines requirements for a graduation event space solicitation. The Noncommissioned Officer Center of Excellence requires an event space that can seat at least 8,000 to 10,000 people, including 720 graduates in a dedicated section, 300 VIPs, and at least 9,000 family and guests. The event space must be able to accommodate setup and rehearsal on June 13th, 2024 starting at 0600 hours. Security requirements include 40 personnel who may be a mix of uniformed police officers or security professionals. The Department of the Army Materiel Command Mission and Installation Contracting Command at Fort Hood is the contracting agency.
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1. How many planning sessions do you anticipate would need to occur prior to leading up to the event? Could those sessions be held virtually?
A1. We will begin our planning sessions here internally on Monday, 25 March 2024. Our Goal is to conduct subsequent IPRs every two weeks up to Graduation then to conduct rehearsals at the venue the day prior, the day of then execute if we have to use the Centennial.
2. How far in advance would a representative like to tour the venue prior to the graduation?
A2. A tour of the Venue in April on a date TBD based on availability.
3. Would I be able to include the cost of liability insurance for the event? Any specifications required?
A3. Yes, include cost of insurance. No specifics required.
4. How would you like the proposal submitted?
A4. Please submit all proposal via email to marcell.d.jackson.mil@army.mil
5. Where can I find the outlined instructions to offerors?
A5. Instructions to Offers 52.212-1 and 52.212-2 Evaluation – Commercial Items is incorporated by reference in the attached solicitation. However, the addendum is now attached as a PDF file to this solicitation as well.
6. Would you be open to two ceremonies? One morning and one in the afternoon to accommodate the large number of guests?
A6. No, we have done this in the past and students would like to see their fellow classmates graduate.
7. What is the timeline for the setup, rehearsal, and breakdown of the event?
A7. 0600-UTC 13 Jun 2024
8. Section 3, pg states, “The Government will furnish no materials, equipment, or services.” Does this include service/military flags?
A8. Flags will be provided for all countries.
9. Part 5—5.2—Forty Security Personnel are requested, could this be a mix of uniformed police officers, or are they prohibited?
A9. Yes, must be security personnel.
File details come from the government source that posted it. Updated .