Request for Information_Q and A_W911SG24Q0023_.pdf
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- Solicitation number
- W911SG-24-Q-0023
About this file
This document contains answers to questions regarding a solicitation for mobile kitchen and field feeding services. The solicitation seeks a contractor to provide personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other non-personal services necessary to prepare, cook, and serve Unitized Group Rations-As and Heat and Serves from a government-provided field feeding site at White Sands Missile Range in New Mexico from February 8 through March 22, 2024. The contractor will be responsible for providing clamshells for food transport according to requirements, and can utilize the sewer system but is responsible for gray water removal. The government will provide dining tables, an ice storage area, and ice. Rations are to be picked up from Building 1109 at Fort Bliss, Texas; to-go containers may be required. The contractor must supply all equipment and perform cooking duties.
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Request For Information (RFI) Solicitation: W911SG-24-Q-0023
1. Does our refrigerated box truck need a liftgate?
Answer: Depends on how the Contractor desires to load and unload
2. Are hotel and campground accommodations on base available to contractors?
Answer: Contractor would have to contact hotel and campground to ask.
3. Are other services such as the commissary, post office, and fuel services available to contractors?
Answer: No
4. Is the contractor allowed to use walkie-talkies for communication during meal service?
Answer: Yes
5. WRT hot food service, what is the preferred method of meal service? Self-service or food service staff serving hot food?
Answer: Contractor is required to serve food. Food must be served IAW TB MED 530 and Army Regulations
6. Are basic continental items such as fruit, cereal, pastries self service?
Answer: Yes
7. When the head of a unit arrives to get 50 clamshells of food at one time, as discussed in the on-site visit, how would our staff assist in packaging clamshells for easy carry out/distribution? Would we provide cardboard boxes for carry out in the masses? Or would the soldiers come prepared with appropriate food storage boxes or bags for delivery to their comrades?
Answer: Contractor is responsible for providing clamshells IAW PWS. Unit will be responsible for any transportation.
8. A water meter would be necessary for tapping into the fire hydrant. Is that provided by the facility or is that a request of a local government/utilities provider?
Answer: Government is providing water via faucet, if Contractor uses the fire hydrant they will be responsible to make any coordination.
9. Is the water hookup on the dock on the north side of the building a standard hookup?
Answer: Contractor should have determined during site visit
10. Are there specifications for disposables such as recyclability and/or being biodegradable?
Answer: No
11. The solicitation says that the invoice is due NLT 2nd day after the job is complete. What is the earliest that the contractor can send an invoice? How soon is that invoice paid typically?
Answer: The government has 30 days to pay invoice before it is late
12. When submitting a proposal to the government, are prompt payment discount terms taken into consideration by the government?
Answer: No
13. If our operational footprint for our equipment we to exceed the north parking lots dimensions, as a plan b, are we allowed to park on the gravel that is directly east?
Answer: The Contractor has access to the DFAC parking lot and loading dock around the DFAC and no other areas.
14. What requirements are there in order to make sure that contracting employees can get on post during the period of performance?
Answer: Contractor must follow WSMR regulations for post access.
15. WRT the Federal Acquisition Regulation, what is the specific template that the government would prefer to see used in order to take accountability of soldiers at dining facilities?
Answer: Sign in sheet must include printed meal period, date, name, signature, and Country
16. Are there any rules regarding POV/employees cars on base?
Answer: Must have a drivers license and follow WSMR regulations
17. Where is an acceptable spot to place a propane tank for fuel for the kitchen?
Answer: Depends on where your kitchen is parked, must be safe distance away from any structures
18. Does the building have Wi-Fi that the contractor can use?
Answer: No
19. WRT permits and inspections…. Are we advised to go through Dona Ana County because of our physical location of doing business or El Paso County because of the administrative connection to the solicitation? Please advise.
Answer: Contractor must follow Army regulations for WSMR
20. Is there a standard cell phone policy that can be shared with our staff during our staff training?
Answer: No
21. Is the first meal on the 8th breakfast or dinner? Is the final meal on March 22nd a breakfast or dinner?
Answer: 8th Breakfast, 22nd Dinner
22. Gray water service. Under general information 1-4 of the solicitation, it states that the contractor is responsible for the removal of gray water. However, during the Site visit, it was mentioned that for gray water service, we could tie into the swage lines behind the DFAC Building 210901 Is that correct?
Answer: Contractor can use the sewer, but it is still the Contractor’s responsibility.
23. The Government Field Feeding Site. Does it include the steam table and salad bars currently within the building? In the General Information section, 1-4 state tables are provided. Does this include the steam tables and salad bars?
Answer: No, as stated at the site visit refer to the Performance Work Statement (PWS).
Tables refer to dining room tables.
24. Among the government-provided property, there is a freezer listed. During the site tour, the freezer was not maintaining the proper temperature. Will this be corrected before the projected start date, or will the government provide an alternate?
Answer: To be determined if units will be repaired in time.
25. Period of Performance is 8 February through 22 March 2024. How many days before the start date of 8 February will the contractor have access to the site for setup?
Answer: Contractor will have access on 5 February 2024.
26. Ice. Part 3, Government Furnished Property, Equipment, and Service, states that space is provided for ice storage. Does the Government provide ice, or is that the contractor's responsibility to purchase?
Answer: The Government will provide the ice.
27. During the site visit, it was stated that the rations were to be picked up from Fort Bliss.
What is the average drive time or distance from White Sands to the location on Fort Bliss to receive the rations?
Answer: Building 1109, Fort Bliss, TX 79916 is pick up address, time and distance depends on Contractor’s speed and route.
28. What is the address for picking up the government-furnished UGR-As?
Answer: Building 1109, Fort Bliss, TX 79916.
29. Is it needed by the contractor to provide any additional meal enhancements? (milk, bread, fruit)
Answer: No, please refer to Performance Work Statement (PWS).
30. Will To-Go containers be needed for soldiers away from the DFAC?
Answer: Yes, refer to Performance Work Statement (PWS).
31. Does the vendor have to provide equipment and cook also?
Answer: Yes, please refer to the Performance Work Statement (PWS).
File details come from the government source that posted it. Updated .