SOLICITATION_AMENDMENT_(M)_01-_W911SG19B0004.pdf

0011316427

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The reason for this amendment is:

1. To extend the solicitation bid closing date from 05 September 2019 at 9:00 AM to 10 September 2019 at 3:00 PM

2. Incorporate the RFI questions/ answ ers and pictures uploaded on 26 August 2019.

3. Update the SOW, upload UFGS 07 51 13, and Attachment 1 Bldg 1622 RFI demo requirements.

All other terms and conditions remain unchaged

1. CONTRACT ID CODE PAGE OF PAGES

1 44

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Aug-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W911SG19B0004

X 9B. DATED (SEE ITEM 11)

02-Aug-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Aug-2019

CODE

MICC-FT BLISS W911SG

111 PERSHING RD

FT BLISS TX 79916

W911SG 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911SG19B0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION 00010 - SOLICITATION CONTRACT FORM

The required response date/time has changed from 05-Sep-2019 09:00 AM to 10-Sep-2019 03:00 PM.

SECTION 00100 - BIDDING SCHEDULE/INSTRUCTIONS TO BIDDERS

The following have been modified:

INSTRUCTIONS TO BIDDERS

INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS

1. Description of the Project:

The Directorate of Public Works (DPW) White Sands Missile Range (WSMR), has a new requirement that consists of removing and replacing the roofs on buildings 1403, 1407, 1409, 1523, 1527, 1544, 1547, 1552, 1622, 1623, 1647, and 1750 in White Sands Missile Range, NM

2. Instructions to Bidders:

2.1. You are invited to submit a bid in response to our Invitation for Bids (IFB)

W911SG-19-B-0004 WSMR ROOFING PROJECTS, at 3:00 PM MST 10 September 2019 at Ft. Bliss TX Bldg 111 Room 220.

2.2. As a result of this solicitation, the Government intends to award a Firm Fixed Price (FFP) contract resulting from this solicitation to the responsible bidder whose bid, conforming to the invitation for bids, will be most advantageous to the Government, considering only price.

2.3. This solicitation is set-aside 100% for Woman Owned Small Businesses (WOSB).

3. NOTICE OF PRE-BID CONFERENCE AND SITE VISIT:

3.1. A pre-bid conference will be conducted on 13 August 2019 at 8:30 AM MST for the purposes of briefing on the bid requirements and answering questions regarding this solicitation. This conference will be held at the parking lot of BLDG 102 White Sands Missile Range, NM. Interested Contractors are highly encouraged to attend the pre-bid conference. The site visit will be held following the conference.

3.2. The conference/site visit is limited to a maximum of two (2) attendees per company. Contractor representatives should be prepared to furnish identification if requested.

Email the following information for all attendees to Christopher Herrera at christopher.herrera1.civ@mail.mil

Company Name POC Name and position title Telephone Number

Individual or group questions will not be answered during the site visit. Potential bidders may submit written questions in accordance with number 4 (below) of this instructions to bidders section.

3.3. Potential bidders are not allowed to take pictures at the site visit. If pictures are required, the bidder may ask the designated Government representative to take any pictures requested. Pictures will subsequently be cleared by the WSMR Security Office and then incorporated into the solicitation as an amendment.

3.4. Information provided at this conference or site visit shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

3.5. A record of the conference shall be made and furnished to all prospective bidders via posting at http://www.fbo.gov.

4. FORMAL COMMUNICATION, OFFEROR EXPLANATIONS:

4.1. Submit all questions in the format shown below by email to the contracting office at the address shown below. Do NOT contact DPW directly. Doing so will only delay your answer. All questions must come through the Contracting Office.

Subject Line: Reference No. SOLICITATION W911SG-19-B-0004 Email: christopher.herrera1.civ@mail.mil

PRE-BID INQUIRY FORMAT

Date of Bid Inquiry: _______________

From: ______________________________ Company Name: ________________________________

Address:_____________________________________________________________________________

Phone Number: _____________________________ Fax Number:______________________________

Email address: ________________________________________________________________________

Bid Inquiry: (Please clearly state your question) (If sent via an attachment word docs are preferred to facilitate posting of answers to the master Q&A document.)

4.1. Any explanation desired by bidder regarding the meaning or interpretation of the solicitation, or proposals, drawings, specifications, etc. must be requested in writing and with sufficient time allowed for a reply to reach bidders before the submission of their bid.

4.2. All questions and requests for information (RFI) must be received NOT LATER THAN 20 August 2019 at 1:00 PM MST. An amendment will then be issued with all questions and answers. BIDDERS ARE STRONGLY ENCOURAGED TO SUBMIT QUESTIONS EARLY IN THIS PROCESS. **After the due date no additional RFI’s will be answered**

4.3. Any changes to the drawings, specifications, etc. will be issued in the form of an amendment.

However, any answers that clarify or provide an interpretation to the drawings, specifications, etc. will NOT be posted via amendment but rather as a response to the RFI on FBO at http://www.fbo.gov

4.4. Receipt by the bidder must be acknowledged in the space provided on the SF 1442 or by returning a signed copy of the amendment by the time set for receipt of bids.

4.5. All technical data related to this solicitation will be distributed using the Federal Business Opportunities (FedBizOpps.gov or fbo.gov) system. FedBizOpps is a web-based dissemination tool designed to safeguard acquisition-related information for all Federal agencies. Interested bidders/offerors must register with FedBizOpps before accessing the system.

4.5.1. Amendments, if/when issued will be posted to https://www.fbo.gov/ for electronic downloading.

This will normally be the only method of distributing amendments prior to closing; therefore, it is the offerors responsibility to check the website periodically for any amendments to the solicitation. Websites are occasionally inaccessible due to various reasons.

5. SUBMISSION OF BIDS: ELECTRONIC SUBMISSION OF BIDS, TO INCLUDE E-MAIL AND

FACSIMILE TRANSMISSIONS, IS NOT AUTHORIZED.

5.1. The Government will not be responsible for bids delivered to any location or to anyone other than those designated to receive bids on its behalf as indicated below. Bids shall not be addressed to any specific person. Any bids hand-delivered between 2:00 PM and 3:00 PM MST on the due date shall only be delivered to the bid opening room at:

MICC-Fort Bliss, Room 220 111 Pershing Rd Fort Bliss, TX 79916

*Note: Late receipt of bids due to entry delays may not be deemed excusable and the Contracting Officer shall declare the bid “late” in accordance with FAR 14.304.

All bids must be clearly identified with the bidder’s name and address. To ensure timely and proper handling, the lower left corner of the outermost wrapper should indicate the following:

Invitation for Bid No: W911SG-19-B-0004 Due Date of Bids: 10 September 2019 Time by which Bids are due: 3:00 P.M. (Mountain Standard Time) Title of Project: WSMR ROOFING PROJECTS

Bidders submission shall consist of one (1) volume, physically separated with detachable parts, and individually title (to include one CD/DVD submitted). Please note no thumb drives will be accepted.

TAB TITLE ORIGINAL

(HARD COPY)

CD/DVD

COPIES

A COVER SHEET 1 1

B SF 1442/

AMENDMENTS

1 1

C CLIN PRICE AND

TOTAL CONTRACT

PRICE

1 1

D LETTER FROM

BONDING COMPANY

1 1

E BID BOND

GUARANTEE

1 1

F SUBCONTRACTORS

LIST

1 1

G WORK EXPERIENCE 1 1

H REPS & CERTS 1 1

Bids delivered before bid opening must be delivered only by mail, including, Federal Express or United Parcel Service to the address as indicated below. The date and time of delivery established by these carriers is not the official time of receipt by the Government. Bidders are responsible for allowing sufficient time for the bid to be processed for receipt and are cautioned that sufficient time may be as much as 24 hours prior to the date and time designated for receipt of bids. Bids sent by Federal Express and United Parcel Service are required to be sent to:

MICC – Fort Bliss Attention: Christopher Herrera Contract Specialist

W911SG-19-B-0004

Bldg 111 Pershing Road Fort Bliss, TX 79916

*Note the mailing address differs from the bid opening location.

Bidders must allow sufficient time to complete security screening to gain admittance to Fort Bliss, TX. The Government will not be responsible for bids delivered to any location or to anyone other than those designated to receive bids on its behalf. Bidders are responsible for ensuring bids are submitted so as to reach the location designated for receipt of bids.

6. PUBLIC BID OPENING:

The bid opening will occur at the time and date specified in Block 13 of the SF1442:

MICC-Fort Bliss, Room 220 111 Pershing Rd Fort Bliss, TX 79916

7. WOMAN OWNED SMALL BUSINESS REQUIREMENT:

This solicitation is set-aside 100% for Woman Owned Small Businesses (WOSB) therefore all bidders shall have self-certified in the WOSB Repository IAW FAR 19.1503 by 3:00 PM MST 10 September 2019. If bidders have certified through an SBA approved third party certifier, bidder shall include with their bid third-party certification. If your firm brings up a 0 search in the WOSB repository you will be deemed non responsive.

8. WAGE DETERMINATION:

Construction Wage Rates are applicable to this project are __2019-NM-012__ as shown in Section 00800.

9. BID PREPARATION EXPENSES AND PRE-CONTRACT COSTS:

This IFB does not commit the Government to pay costs incurred in preparation and submission of bids or for other costs incurred prior to award of a formal contract.

10. CLAUSES:

Clauses and provisions from the Federal Acquisition Regulation (FAR) and supplements there to are incorporated in this document by reference and in full text. Those incorporated by reference have the same force and effect as if they were given in full text.

11. SYSTEM FOR AWARD MANAGEMENT (SAM):

Bidder must be registered in the database IAW FAR 52.204-7 in order to be awarded a contract and have the applicable NAICS code listed in FAR 52.219-1(c), Small Business Program Representations (Alternate I), Representations.

12. DISPOSITION OF UNSUCCESSFUL BIDS:

In compliance with FAR Subpart 4.8, the Government will retain one copy of all unsuccessful bids including the bid bond.

13. BID CONTENT/OFFERORS QUALIFICATIONS: (See section 00800 for Contracting Officer Determination of Responsibility)

IFB DOCUMENTS. Contract shall be awarded to the responsive, responsible bidder considering only price.

Before award, to be determined responsive, a prospective contractor must furnish the following information with their bid:

a. TAB A: Cover Sheet. Coversheet shall be on company letterhead and must contain your DUNS number, CAGE code, Tax ID, and authorized representative(s) who can obligate your company contractually, sign the bid, and sign, other contract actions; include telephone number with area code and complete email address for each authorized representative. Failure to provide all of the above requirements could render your bid nonresponsive.

b. TAB B: Signed and completed SF 1442 along with any amendments. The SF1442 shall be submitted fully completed. The Contractor shall acknowledge any amendments to the IFB in accordance with the instructions on the SF1442. All bidders are cautioned to complete blocks 20a-20c with an original signature in block 20b. Failure to provide all of the above requirements shall render your bid nonresponsive.

c. TAB C: CLIN Price and Total Contract Amount . The Bidders shall provide pages 3-8 of the solicitation pricing each CLIN individually and include the OVERALL contract price.

d. TAB D: Letter from Bonding Company. Letter must indicate the bidder’s ability to obtain performance and payment bonds in the amount of their bid. Failure to provide this letter shall render your bid as nonresponsive.

e. TAB E: Bid Bond Guarantee. Per FAR 52.228-1, failure to provide a bid bond guarantee per FAR 52.228-1 shall render your bid nonresponsive.

f. TAB F: Subcontract List. Bidders shall submit a list of proposed subcontractors as an attachment to their bid. If bidder does not intend on utilizing subcontractors (self-perform), Bidder shall state so in their bid.

Failure to provide this listing or statement will render the bid nonresponsive and eliminate the offer from further consideration for award.

g. TAB G: Work Experience. The prime contractor shall demonstrate that it possesses general construction contract management by providing at least two examples of relevant work experience in an awarded contract similar to the requirements stated in this solicitation. Documentation shall be submitted with the bid and include the contract number, the date of contract award, the customer's name and contact information, the awarded dollar value, a description of all work elements included in the contract, the number and type of specialty trades needed to complete the contract, and the period of time allocated for completion of the work. The Government will accept work experience from Federal, State, and institutional and commercial contracts. Failure to provide this documentation will render the bid/offer non-responsive and no further consideration will be given to that bidder for award of this contract.

h. TAB H: REPRESENTATIONS, CERTIFICATIONS. The bidder shall ensure that their business has completed an online Representations and Certifications at the System and Awards Management (SAM) website, which may be found at https://www.sam.gov/portal/public/SAM//. It is the bidder’s responsibility to ensure that the information provided in each representation and certification is completed truthfully and completely. A bidder’s failure to complete the online representations and certifications prior to the close of the Solicitation (to include listing of the applicable NAICS code and applicable size standards) will result in their bid being deemed non-responsive and eliminated from further consideration. Bidders shall submit the representations and certifications listed in Section 00600 or provide a printed version of the documents from their corporate SAM profile. Bidder must be registered in the database IAW FAR 52.204-7 in order to be awarded a contract and have the applicable NAICS code listed in FAR 52.219-1(c), Small Business Program Representations (Alternate I), Representations.

SECTION 00800 - SPECIAL CONTRACT REQUIREMENTS

The following have been added by full text:

RFI QUESTIONS AND ANSWERS

RFI QUESTIONS TO W911SG19B0004

1. General Questions

a. Scope of work calls for the removal and reinstallation of rooftop mechanical equipment. Is the contractor to completely remove units from the rooftop, store, and then reinstall units? Or may contractor lift units in-place, flash new roofing materials, and lower equipment back in-place? If the former, will temp air be required?

Answer: Units may be lifted in place for the new roofing material application and set back in place.

b. Please provide allowable staging area for materials and equipment around the buildings.

Answer: Staging area will be coordinated with COR once project is under contract.

c. The SOW and Solicitation do not contain any specific roof warranty requirements. Are we to provide any extended warranties or default to the reference FAR 52.246-21 Warranty of Construction?

Answer: Provide only standard one year warranty.

d. Please provide any available as-built drawings showing existing slope.

Answer: No as-builts available.

e. Is the existing roof slope in the structural deck or in the insulation system?

Answer:

1403 - Insulation creates slope (C) Structure slopes (A&B) 1407 - Structure slopes 1544 - Insulation creates slope 1622 - Insulation creates slope 1750 - Insulation creates slope *All other roofs are elastomeric coating.

f. Please confirm work hour requirements of 7 am – 4:30 pm?

Answer: Work hours are as specified in the SOW.

g. These buildings are fully occupied. Is there a concern about odor from the hot-asphalt?

Answer: Contractor shall notify COR minimum 2 days in advance of hot-asphalt application to allow occupants to move to other area.

h. Please provide site photos taken by government rep at site visit.

Answer: Photos will be provided by contracting if cleared by security in time.

i. What is the existing thickness and composition of roofing systems?

Answer: Unknown

j. The SOW references UFGS specifications but there are no edited versions attached to the RFP. Are edited specifications available for this project?

1. B1403

a. Will there be repairs required to the gypsum roof deck?

Answer: No, if damage is found during construction notify COR.

b. Is the existing vapor barrier hot-mopped to roof deck? If so, will full removal of the vapor barrier required?

Answer: No

2. B1407

a. The roofing matrix shows work in Section A, B, and C only. The Scope of Work 11.4.A.a and b include additional scope for Sections E, F, and G. During the site visit these areas were noted to be NIC. Please confirm whether these sections are included in the project.

Answer: Matrix will be revised to include sections A, B, C, D, E, F, & G.

b. This building is land-locked and access is restricted. Please identify area(s) of staging for material and equipment, especially related to area where we can place chutes/dumpsters for tear-off.

Answer: Staging area will be coordinated with COR once project is under contract. Dumpster location will be within 100’ of the building.

3. B1409

a. SOW is to remove and replace the existing LPS system. At job walk it was said to remove and reinstall and then test system. Are we to replace existing entirely or re-use and test existing system?

Answer: Replace existing LPS system in its entirety with new system. New system shall be tested and certified.

4. B1527

a. If not disturbing any of the asbestos mastics or caulking, are we allowed to encapsulate the ACM with our coating?

Answer: Yes

5. B1544

a. SOW is to remove and replace the existing LPS system. At job walk it was said to remove and reinstall and then test system. Are we to replace existing entirely or re-use and test existing system?

Answer: Replace existing LPS system in its entirety with new system. New system shall be tested and certified.

b. Accessibility a key for this building. Need to know where we are allowed to access on the ground level. Chute/dumpsters. Only location we can figure is near roll-up door on the NW corner of the building.

Answer: Between B1547 and 1544

c. For estimating purposes, what quantity of lightweight concrete deck repair should be used?

Answer: Zero, if damage is found during construction notify COR.

d. SOW is to remove and replace the existing LPS system. At job walk it was said to remove and reinstall and then test system. Are we to replace existing entirely or re-use and test existing system?

Answer: Replace existing LPS system in its entirety with new system. New system shall be tested and certified.

6. B1547

a. SOW is to remove and replace the existing LPS system. At job walk it was said to remove and reinstall and then test system. Are we to replace existing entirely or re-use and test existing system?

Answer: Replace existing LPS system in its entirety with new system. New system shall be tested and certified.

b. If not disturbing any of the asbestos mastics or caulking, are we allowed to encapsulate the ACM with our coating?

Answer: Yes

7. B1552

a. SOW is to remove and replace the existing LPS system. At job walk it was said to remove and reinstall and then test system. Are we to replace existing entirely or re-use and test existing system?

Answer: Replace existing LPS system in its entirety with new system. New system shall be tested and certified.

b. If not disturbing any of the asbestos mastics or caulking, are we allowed to encapsulate the ACM with our coating?

Answer: Yes

8. B1622

a. SOW is to remove and replace the existing LPS system. At job walk it was said to remove and reinstall and then test system. Are we to replace existing entirely or re-use and test existing system?

Answer: Replace existing LPS system in its entirety with new system. New system shall be tested and certified.

b. At job walk, request was to remove remaining railing system. Please confirm lineal footage of railing to be removed and location.

Answer: Sketch (Attachment #1) will be added by amendment identifying railing system demo.

c. Will the Government be responsible for removing existing satellites, antennas, and solar panels on roof?

Answer: Satellites, antennas, and solar panels will be removed by Government prior to construction.

d. During the site visit it was discussed that the existing rooftop platforms will be removed and reinstalled. Please confirm whether these locations will be removed and reinstalled or removed and full replaced.

Answer: Sketch will be added by amendment identifying platform work.

e. This is a secure building. Are there any special requirements for accessing building?

Answer: All employees will have to comply with access requirements identified within contract.

Escort may be provided by Government.

9. B1623

a. SOW is to remove and replace the existing LPS system. At job walk it was said to remove and reinstall and then test system. Are we to replace existing entirely or re-use and test existing system?

Answer: Replace existing LPS system in its entirety with new system. New system shall be tested and certified.

10. B1647

a. SOW is to remove and replace the existing LPS system. At job walk it was said to remove and reinstall and then test system. Are we to replace existing entirely or re-use and test existing system?

Answer: Replace existing LPS system in its entirety with new system. New system shall be tested and certified.

11. B1750

a. Section A/B – The Scope of Work calls for reinstalling aggregate membrane surfaces. In what locations will this be required?

Answer: All areas of section A/B will require aggregate surface finish. See specification.

b. Section C – What is the existing roof system composition?

Answer: No work is required on section C of B1750.

12. At the metal buildings w/ metal roof. Instead of a re-coat, would an option of 7/16" plywood over existing metal roof, 1/4" Dens Deck Prime over the plywood, and a 60mil TPO fully-adhered over that be considered?

Answer: No

13. Is the government willing to accept a cost-savings alternative (TPO, 60mil w/ 15 year NDL warranty) in lieu of a BUR system?

Answer: No

14. Building 1547 scope says asbestos will not disturbed. We need clarification if that will change.

Answer: Hazmat survey will be required for all buildings. Contractor to survey all materials that will be disturbed. SOW will be amended.

15. Will a NESHAP be required to be pulled for the project?

Answer: Contractor will be required to follow all federal, state, and local regulations/requirements for hazardous materials.

16. The remaining units that were not tested for asbestos will they be tested prior to start date? Will the units be tested by a third party?

Answer: Hazmat survey will be required for all buildings. Contractor to survey all materials that will be

17. Who will be providing the third-party oversight inspector for the project during abatement?

Answer: Contractor will be required to follow all federal, state, and local regulations/requirements for hazardous materials. If regulations/requirements require third-party oversight, contractor shall provide.

18. Prevailing wage decision for abatement workers needs to be defined.

Answer: Contracting will provide if not already in contract.

19. We need clarification of the badging process. Can the badging process all be done electronically or do our workers need to be on site to be badged.

Answer: Workers will eventually have to be processed on site.

20. 1552 what is actual scope of abatement? Need detailed info of what will need to be removed.

Answer: Hazmat survey will be required for all buildings. Contractor to survey all materials that will be

21. We need pitch for each roof that will need to be abated in order to properly account for safety measures.

Answer:

1403 - Flat 1407 - Flat 1409 - 1/12 1523 - 2/12 1527 - 2/12 1544 - Flat 1547 - 5/12 1552 - 5/12 1622 - Flat 1623 - Section A - 5/12. Sections B, C, D - 1/12 1647 - 1/12 1750 - Flat

22. Some of the existing buildings have flood coated gravel system. Will new roof system have the same gravel surfacing?

Answer: All built-up roofs will receive hot-asphalt aggregate surface. See specifications issued through amendment.

23. Are permanent anchors required?

Answer: No, unless specifically called for within SOW.

24. Is it required to perform new asbestos and lead testing or will existing be used? If so, abatement drawings will be provided?

Answer: Hazmat survey will be required for all buildings. Contractor to survey all materials that will be

The following have been modified:

STATEMENT OF WORK

SCOPE OF WORK

FY 18 Re-Roofing - Various Facilities throughout WSMR Buildings: 1403, 1407, 1409, 1523, 1527, 1544, 1547, 1552, 1622, 1623, 1647, 1750

White Sands Missile Range, NM White Sands Missile Range, NM

5 August 2019

Information contained in this document regarding commercial products or firms may not be used for advertising or promotional purposes and is not an endorsement of any product or firm by the Directorate of Public Works, White Sands Missile Range or the U.S. Army.

Part 1- Project Description and Location

1.1 General Description of Work.

All work shall comply with State, local and Federal laws and regulations, industry and construction codes and standards, manufacturer’s specifications and recommendations, and all contract special provisions, terms and conditions. The Contractor shall be responsible for obtaining all required licenses and permits to perform construction work on a Federal installation, and be properly bonded and insured in accordance with Federal Acquisition Regulation (FAR) requirements. The intent of the contract is to provide for the construction and completion of the work described. The precise details of performing the work are not stipulated except as considered essential for the successful completion of the work. The Contractor shall furnish all labor, material, equipment, tools, transportation, and supplies necessary to complete the work according to the contract. Re-roofing twelve (12) buildings throughout White Sands Missile Range.

1.2 Project Location.

Work is located at buildings 1403, 1407, 1409, 1523, 1527, 1544, 1547, 1552, 1622, 1623, 1647 and 1750. White Sands Missile Range (WSMR), New Mexico in Dona Ana County.

1.3 Contract Discrepancies.

The Contractor shall become thoroughly familiar with the existing conditions, analyze the components of the project, take the necessary equipment, and make any necessary calculations to achieve the project requested. The Contractor shall notify the Contracting Officer Representative (COR) immediately of any errors, omissions, and other discrepancies in contract documents for all work covered in this Scope of Work (SOW).

1.4 Period of Performance (POP).

All work shall be completed according to the awarded contract period of performance of no later than (300) calendar days after the notice to proceed is issued by the Contracting Officer (KO). The POP includes time required to process any coordination with any Government office or the COR, for example traffic control plans, dig permit coordination, utility outage requests, submittals in accordance with (IAW) Section 8.3, etc.

1.5 Pre-Construction Meeting.

The Contractor shall attend a pre-construction meeting held by the government prior to construction. Construction shall NOT begin until this meeting is held. This meeting serves to answer any questions from the Contractor and to discuss building issues such as storage, security, access, working hours, etc. The Contractor shall take minutes of the meetings and submit the minutes to the COR via the Contract Daily Report (see Section 5.2) within five (5) days.

1.6 Progress Meetings.

The Contractor’s project manager and superintendent shall attend any progress meetings held by the government on a scheduled or unscheduled basis (with 48 hour notice), or on dates determined by the government. This meeting is for the Contractor to discuss their current progress, to discuss schedule, and to discuss and resolve any other project related issues. The Contractor shall take minutes of the meetings and submit the minutes to the COR via the Contract Daily Report (see Section 5.2) within five (5) days.

1.7 Temporary Utilities.

1.7.1 Water Service. The Contractor may use water from the Government's existing water system. When connecting to the Government’s water system, including attaching water hoses to spigots, the Contractor must install a back flow prevention device that is approved by WSMR Water Plant manager, 575-678-1917. A water standpipe is located on Headquarters Avenue, 0.25 miles south of Martin Luther King Avenue.

1.7.2 Government Electric Power Service is not available for this project.

1.8 Project sign.

The Contractor shall install a 4’ x 8’ project sign at the work site. The sign will contain information such as project name, contractor information, etc. A template will be provided by the COR. The sign shall be placed where it can safely be viewed by the general public. The sign shall remain in place for the duration of the construction until project acceptance.

Part 2 – Installation Access and Security

2.1 Installation Access.

The Contractor’s and all associated sub-contractor’s employees shall provide all information required (to the COR or as required by the WSMR Visitor Control Program) for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the

Government may require changes in contractor security matters or processes. Contractors shall comply with the requirements of WSMR Visitor Control Program (May 2017). The Government is not responsible for work delays or additional costs associated with and / or Contractor’s failure to obtain clearances for their employees.

NOTE: Employee Training as outlined in Section 7.1 MUST BE COMPLETED PRIOR TO REQUESTING RANGE ACCESS. Proof of training must be completed for both Contractor and subcontractor workers.

2.2 Contractor’s Responsibilities.

The Contractor shall ensure that all employees carry their Installation access authorization with them during working hours and show them upon request. The Government will periodically verify passes from the contractor employees with their personal identification. The Contractor shall also ensure that all passes are current, and are originals and not copies. If an employee is terminated the Contractor shall ensure that Installation access passes, badges, or other access credentials are turned in to the COR within 1 (one) working day.

2.3 Removal of Personnel.

The Government has the right to remove any contractor employee at any time during the duration of the contract if that employee fails to meet the Installation Security Requirements.

In such case, the Contractor shall ensure that Installation access passes, badges, or other access credentials are turned in to the COR immediately. The Contractor shall submit the name of a replacement within 5 (five) working days of the removal to the COR.

2.4 Photography.

Under no circumstances shall the Contractor or any of their subcontractors take photographs of any type while on the installation. Failure to comply with this requirement will result in employee being barred from entering the installation. The Contractor can request, at least 48 hours in advance, that photographs be taken by the COR. These photographs will be provided to the Contractor upon security review and approval for release, which may take up to two weeks.

2.5 Working Hours.

White Sands Missile Range operates on a compressed work schedule with an off day every other Friday (RDO) and observes Federal Holidays. Normal working hours for the installation are from 07:00 am to 4:30 pm. The KO may authorize the Contractor to perform work outside of normal working hours and/or working days. If the Contractor desires to work during periods other than the days and hours listed above, a written request must be made to the KO within 4 (four) calendar days of their intention.

2.6 Entry Restrictions and Roadblocks.

The Contractor’s and all associated sub-contractor’s employees may be required to work in areas subject to entry restrictions, evacuations, and roadblocks. Roadblocks on public highways are normally set for a duration of at least one (1) hour. Internal roadblocks (on non-public WSMR roads) are normally set for a duration of at least two (2) Hours. However, on occasion the duration may be as long as all day. The Contractor is responsible for scheduling operations to avoid unnecessary delays and missed services. Range and roadblock status may be obtained by calling 575-678-1178 or 575-678-2222. Roadblocks time and duration are subject to change without prior notification.

Part 3 – Safety

3.1 Safety Compliance.

Army construction contracts fall within the purview of the US Army Corps of Engineers Safety and Health Requirements Manual, Engineer Manual (EM) 385-1-1, and Occupational Safety and Health Administration (OSHA) Title 29 Part 1910 and 1926. The version in effect at time of contract award will be used. OSHA 29 CFR 1910 Safety and Health Regulations as well as 29 CFR 1926 Safety and Health Regulations for Construction are available online at:

3.1.1 http://www.osha.gov/

3.1.2 EM-385-1-1 is available online at:

http://www.publications.usace.army.mil/USACE-Publications/Engineer-Manuals/

3.2 Coordination with Sub-Contractors.

The Contractor is the “controlling employer" and is responsible for all work site safety and health conditions including those of the subcontractors. The Contractor shall be responsible for informing their subcontractors of the safety provisions under the terms of the contract and the penalties for noncompliance, coordinating the work to prevent one task from interfering with or creating hazardous working conditions for other tasks, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out.

3.3 Site Specific Safety Plan.

Construction contracts shall include a site and project specific safety plan. See Section 8.3 for submittal requirements. EM 385-1-1 refers to a safety plan as an Accident Prevention Plan (APP). The safety plan will be tailored to the project, based on the size and complexity of the construction to be accomplished and shall include a fall protection and prevention program. A typical safety plan will address such issues as, but will not be limited to, the following:

3.3.1 The company’s safety and health policy.

3.3.2 Company safety inspections of the job site.

3.3.3 Use of personnel protective equipment (PPE).

3.3.4 Safety rules and penalties associated with not following the rules.

3.3.5 Safety training and frequency (identifying hazards, explaining precautions and proper use of equipment/machinery, and the PPE required for the job including how to use and maintain PPE).

3.3.6 The steps to be followed to report unsafe working conditions and practices.

3.3.7 Special hazards.

3.3.8 Hazardous materials.

3.3.9 Confined spaces, i.e. entry procedures and ventilation requirements, etc.

3.3.10 Lockout tag procedures.

3.3.11 Instruction concerning safe operations and appropriate emergency action in the event of accidental exposure.

3.3.12 Emergency procedures.

3.3.13 Identifying personnel on site who have had first aid training.

3.3.14 Identify where communication devices (such as phones, radios or other approved communication devices) are located with appropriate phone numbers posted.

3.3.15 Post how to exit the work area in an expeditious and safe manner.

3.3.16 The plan will identify the person with lead responsibility for safety, where protective equipment may be obtained and the procedures for reporting a safety hazard.

The person identified as the lead responsible for Safety may also perform Contractor Quality Control (CQC) upon approval by the KO (see Section 5.1).

Approval of the Safety Plan does not relieve the Contractor of complying will all applicable safety requirements.

3.4 Internal Job Site Safety Inspections.

Frequent and regular contractor internal job site inspections shall focus on identifying and removing hazards. The Contractor’s Safety Plan shall explain the disciplinary process that will be followed when the contractor job inspections find violations to the safety rules. The disciplinary process shall be included in the employee’s training and reviewed during regular safety briefings. The Government will review the Contractor’s Safety Plan for adequacy, completeness and compliance with OSHA and EM 385-1-1 requirements. The Contractor shall review and amend the safety plan, as necessary, throughout the life of the contract. Amended safety plans shall be submitted to the COR for approval. The Contractor shall incorporate unusual or high-hazard activities not identified in the original safety plan as they are discovered.

3.5 Hazard Analysis.

Before beginning each work activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or subcontractor is to perform the work, the contractor(s) performing that work activity shall prepare an Activity Hazard Analysis (AHA) (sometimes called a job hazard analysis). See section 8.3 for deliverable requirements.

Approval of the Activity Hazard Analysis does not relieve the contractor of complying will all applicable safety requirements.

3.6 Accident Reporting Requirements.

The Contractor shall immediately report all accidents or injuries to the COR or his/her designee.

If COR or Project Representative is not available, report accidents or injuries to the Garrison Safety manager (575-678-3221). Forward a written report through the COR using contractor’s format or similar IAW DAPAM 385-40 to the Installation Safety Office (ISO) within seven (7) calendar days of occurrence.

Damage to Army property. This includes Government furnished material, property, or equipment provided to a contractor. Contractor must complete DA Form 285 or 285-AB-R (available at http://armypubs.army.mil/), when damage to Army property is equal to or greater than $5,000.00. If Contractor has an issued Common Access Card (CAC), Contractor is required to complete the report through REPORT IT, the Army's online accident reporting system (https://safety.army.mil/). If contractor has not been issued a CAC, the forms identified in DA PAM 385-40 must be utilized and provided to the ISO Director or designated representative within seven (7) calendar days of occurrence.

The COR shall immediately notify the ISO of a contractor accident or injury and ensure a written accident report is sent to the ISO within seven (7) calendar days of occurrence.

Contractors shall report to the local OSHA office accidents and injuries in accordance with OSHA reporting requirements (https://www.osha.gov/oshdir/nm.html).

3.7 Safety Meetings.

The Contractor shall conduct and document meetings as required by EM 385-1-1. Attach minutes showing contract title, signatures of attendees and a list of topics discussed to the contractor's daily report (see Section 5.2).

3.8 Display of Safety Information.

The contractor shall erect a safety and occupational health (SOH) bulletin board at the job site at least one calendar day prior to commencement of work. Include and maintain information on safety bulletin board as required by EM 385-1-1, section 01.A.07 ”SOH Bulletin Board”.

Where size, duration, or logistics of project do not facilitate a bulletin board, an alternative method, acceptable to the COR, that is accessible and includes all mandatory information for employee and visitor review, shall be deemed as meeting the requirement for a bulletin board.

3.9 Work in Confined Spaces.

The Contractor shall comply with the requirements in Section 34 of USACE EM 385-1-1, OSHA 29 CFR 1910.146, and OSHA 29 CFR 1926.21(b)(6). Any potential for a hazard in the confined space requires a permit system to be used. WSMR Fire Department issues permits for confined space entry. Please call 575-678-0470 or 678-4187 to obtain a permit. Permits shall be requested no later than two (2) working days in advance of the work to be performed. The Contractor shall coordinate with the COR to submit the permit request.

3.10 Safety Data Sheets for Hazardous Materials.

The Contractor shall submit a List of Hazardous Materials (LHM) and Safety Data Sheets (SDS) IAW requirements of FAR 52.223-3, Hazardous Material Identification and Material Safety Data.

See Section8.3 for submittal requirements.

3.11 Radiation Permits and Authorizations.

Civilian contractors bringing radioactive devices (e.g. nuclear soil density meters) onto the Installation must have approval from the Garrison Radiation Safety Manager, 575-678-8234.

Contractor shall prepare and submit an application (DA Form 3337, http://armypubs.army.mil) to bring in radiation devices at least thirty (30) calendar days prior to anticipated use.

Applications shall be submitted through the COR. Contractor shall not bring in any devices without a government approved application. License requirements are listed below:

NRC Licensees will need to complete DA Form 3337 and provide a copy of the license.

NM Licensees will need to complete DA Form 3337 and include copy of NM License if work is north of Hwy 70; work south of Hwy 70 will require NRC reciprocity.

Agreement State Licensees will need to complete DA Form 3337 and include copy of NRC or New Mexico Reciprocity for work north of Hwy70; work south of Hwy 70 will require NRC reciprocity.

3.12 Hot Work Permits.

The Contractor shall obtain a hot work permit for any activity that requires an open flame or involves activities such as welding, burning, brazing, soldering, cutting and grinding materials.

Hot work permits can be obtained from the WSMR Fire Department. Please call 575-678-3585 or 678-4020 or 678-7866 to obtain a permit. Permits shall be requested no later than two (2) working days in advance.

Part 4 – Environmental Quality Program

4.1 Cleanup and Disposal of Waste Materials.

The Contractor shall be responsible for the cleanup and disposal of waste and debris generated during and at the completion of this project. The Contractor shall be responsible for the payment of all disposal costs, fees for obtaining permits and licenses, and transportation costs.

In addition, the Contractor shall pay, at no additional cost to the Government, all fines and clean-up costs due to improper disposal or due to spills, leaks, or releases. In general, the waste and debris shall be disposed of IAW all applicable federal, State, and Local laws and regulations. Specifically, the waste and debris shall be disposed of IAW the jurisdiction having authority, including, any disposal site outside the State of New Mexico. The Contractor shall ensure that all waste and debris is containerized IAW the U.S. Department of Transportation and the jurisdiction having authority laws and regulations. The Contractor shall ensure that all waste is containerized in a manner to prevent uncontrolled and improper spills, leaks, and releases.

4.2 Waste Hauler Requirements.

All waste haulers shall be licensed IAW the requirements specified in the appropriate New Mexico Administrative Code (NMAC) for the type of waste to be disposed of. In addition, all waste haulers are responsible for obtaining all required licenses and permits for jurisdictions outside of the State of New Mexico if crossing state lines to dispose of the waste.

4.3 Waste Disposal.

The contractor shall dispose of all waste and debris as follows:

4.3.1 Construction waste and debris.: All construction waste, as defined by the New Mexico Environment Department (NMED) Solid Waste Bureau (SWB) shall be disposed of at an off-site location that has been permitted, by the jurisdiction having authority, to accept and dispose of construction waste and debris.

4.3.2 Municipal solid waste: All municipal type waste and debris, as defined by the NMED SWB shall be disposed of at an off-site location that has been permitted, by the jurisdiction having authority, to accept and dispose of municipal solid waste.

4.3.3 Hazardous Waste, Universal Waste, and Polychlorinated Biphenyl (PCBs): All hazardous/universal waste and PCBs shall be disposed of through the WSMR Hazardous Waste Management Center (HWMC), 575-678-4641. The COR will coordinate with the HWMC to determine if the Contractor is responsible for disposing of the waste directly or if the waste is to be turned over to the HWMC for disposal. The Contractor is responsible for containerizing and transporting the waste in accordance with the U.S. Department of Transportation (USDOT) and the jurisdiction having authority regulations for the transportation of hazardous materials. In addition, the Contractor shall be responsible for completing and managing the waste manifest whenever transporting hazardous waste/universal waste and PCBs.

4.3.4 Ozone Depleting Refrigerants: Ozone depleting refrigerants shall be disposed of through the WSMR Logistics Readiness Center, 575-678-5957. The Contractor is responsible for containerizing and transporting the refrigerants in accordance with USDOT and the jurisdiction having authority regulations for the transportation of refrigerants.

4.3.5 Asbestos Waste and Debris: All asbestos waste and debris shall be disposed of at an off-site location that has been permitted, by the jurisdiction having authority, to accept and dispose of the asbestos waste and debris. The Contractor shall ensure that all asbestos waste and debris is containerized and transported in accordance with the USDOT and the jurisdiction have authority regulations. In addition, containers such as roll-offs and trailers shall have rigid sides, bottoms, and tops to transport asbestos waste and debris. Containers with soft covers (e.g. tarps) are prohibited. The Contractor shall be responsible for completing and managing the asbestos waste shipment record in accordance with EPA regulation 40 CFR Part 61 and the State of New Mexico Environment Department Solid Waste Regulations.

4.3.6 Liquid, semisolid, and sludge waste: All liquid, semisolid, and sludge waste shall be disposed of at an off-site location that has been permitted, by the…