Amendment0002W911SF13R0004USTWashRackFBGA18Jul14.pdf

MISSION & INSTALLATION CONTRACTING CMD

AREATHA M. THOMAS

CONTRACT SPECIALIST, 706-545-4630

AREATHA.M.THOMAS.CIV@MAIL.MIL

FT BENNING GA 31905

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Amendment Basis:To answ er questions, extend closing date and to update other portions of the solicitation.

a. Closing date for submittal of proposals is extended to: 21 Aug 2014 @ 2pm Local time.

b. Answ ers to questions that w ere submitted.

c. Corrections to PWS

d. Correct data in Sections L&M of the solicitation

e. Potential offerors are reminded to acknow ledge receipt of all amendments by one of the methods stated above.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 46

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Jul-2014

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911SF-13-R-0004

X 9B. DATED (SEE ITEM 11)

04-Jun-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

18-Jul-2014

CODE

MISSION & INSTALLATION CONTRACTING CMD

MICC - FORT BENNING

6600 MELOY DRIVE

BUILDING 6, SUITE 250

FT BENNING GA 31905

W911SF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W911SF

FACILITY CODECODE

EMAIL:TEL:

W911SF-13-R-0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS

1. QUESTION: What is the correct Proposal Due Date?

ANSWER: The date for the submittal of proposals is changed to 21 August 2014 @ 2PM local time.

2. Question: In section 5.1.17 there is a reference to paragraphs 5.3.1 through 5.3.3. I cannot find these paragraphs in the performance work statement. Are these paragraphs in a different document?

ANSWER: The referenced paragraphs 5.3.1 through 5.3.3.1 is changed to read as paragraphs 5.1.17.1 through 5.1.17.2.

3. QUESTION: Is there a required spare parts inventory which the contractor must maintain for repairs? The statement of work does not give enough detail to develop a cost for inventory items.

ANSWER: The PWS specifies that all parts shall be obtained and installed within a 24 hour period. The current contractor has been known to keep spare parts available for those that were on backorder or required an expedite cost fee. It will be the preference of the contractor awarded the contract to maintain spare parts.

4. QUESTION: I am confused as to the proposal format requirements. There are references to the four sections that are labeled differently throughout the solicitation.

This was brought up at the site visit and the answer given was that Table 2 would be correct. I do not understand what is required for section 1. What general contract documents do this reference?

ANSWER: Volume I – General. Offerors are required to submit a completed SF 33, (Solicitation, Offer and Award) (including acknowledgment of Amendments), Section B, and Section K. All final monetary extensions shall be in whole dollars only. Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government. The General Volume shall be organized as follows and contain the identified information.

TAB A, Exceptions/Assumptions (if required) - Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation must be identified.

TAB B, Solicitation, Offer and Award - The SF 33 shall be submitted fully completed. The offeror is cautioned that the SF 33 must contain an original signature in block 17 of the form. The contractor shall acknowledge any amendments to the RFP in accordance with the instructions on the SF 33 and with Section L, FAR 52.215-1(b), Instruction to Offerors—Competitive Acquisition. The offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually.

Also, identify those individuals authorized to negotiate with the Government.

TAB C, Section B (Supplies or Services and Prices/Costs) - Section B shall be submitted fully completed and error free. It shall contain the offeror’s prices for the established Contract Line Items Numbers (CLINS).

TAB D, Section K (Representation, Certifications, and Other Statements of Offerors) – The offeror shall ensure that Section K is submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely.

5. QUESTION: Additionally, Section IV; price has a page limit of 13 pages. I assume that the contractor is to simply fill out the price schedule provided in attachments A1 through A5. Each of these attachments have one page for an aggregate amount and two pages for the individual CLIN pricing. The three pages for each year would be 15 pages. With the summary bid schedule on page 1 of attachment 1 the page count would be 16 pages.

ANSWER: Section IV- Price - Offeror is to fill out Attachment A1-A5 with the aggregate amounts for each of the periods identified on the SF33 (base thru Option Year 4) Additional pages of the 13 pages can be used to further breakdown offeror’s pricing if they so choose. Attachments A6 –A10 identify locations, building numbers, work to be performed, etc to give the offeror a visual of what the total CLIN encompasses and can be used to assist in coming up with the aggregate total .

6. QUESTION: When it comes time for invoicing, will the contractor be billing on sub-item levels in Attachment A6, i.e. Bid Item 0001aa, by Section B on Standard Form 33 line item, i.e. Line Item 0001, or by bid items in A1, i.e. Bid Item 0001?

ANSWER: Invoicing will be input into WAWF utilizing the Contract Line Item Numbers (CLIN) on the SF33, Solicitation, Offer, Award, (i.e., Base Year, 0001, 0002 etc.)

7. QUESTION: Line Item 0001 Clean Wash Rack Facilities:

What happens if a wash rack requires maintenance outside of the schedule in Attachment A? For example, bid item 0001aa wash rack facility 105 is scheduled for maintenance once a month. What if this facility requires additional maintenance or servicing twice in one month? Will the contractor be compensated for the additional maintenance? On the other end of the spectrum, what if the facility is shut down? Will the unit price for line item 0001 be reduced?

ANSWER: There are no provisions in the current solicitation package for additional wash cleanings. Currently, there is not a historical record of those wash racks that sometimes require additional cleanings available to justify adding a new line item to the contract. This item will be addressed after the contract is awarded.

8 QUESTION: Line Item 0003 Collect and Dispose Waste Oil:

On Section B of Standard Form 33, this line item reflects a quantity of 1020 and a unit measure of “Drum”, however Attachment A6 Base Year Sub-Item Bid Schedule shows 4 bid item subsections reflecting different quantities and units of measure. Items 0003aa and 0003ab have a total quantity of 1020 and a unit of measure of “Each”.

Items 0003ac and 0003ad have a total quantity of 500 and a unit of measure of “Each”.

This results in an overall total quantity of 1520 and unit of measure of “Each”.

Attachment A1 Base Bid Schedule Item 0003 reflects a quantity of 1020 and a unit of measure “Each”.

ANSWER: CLIN 0003- The quantity of (1020) and the Unit of Issue (Drum) on the SF33 is the correct information for this solicitation.

9. QUESTION: Line Item 0007 Provide Temporary Storage Containers:

On Section B of Standard Form 33, this line item reflects a quantity of 50; however Attachment A6 Base Year Sub-Item Bid Schedule shows 2 bid item subsections reflecting different quantities. Items 0007aa and 0007ab have a total quantity of 62.

Attachment A1 Base Bid Schedule Item 0007 reflects a quantity of 50.

ANSWER: CLIN 0007- The quantity of (50) on the SF33 is the correct information for this solicitation.

10. QUESTION Line Item 0009 Load and Transport Sludge:

On Section B of Standard Form 33, this line item reflects a unit measure of “Load”, however Attachment A6 Base Year Sub-Item Bid Schedule shows 2 bid item subsections reflecting different units of measure. Items 0009aa and 0009ab have a unit of measure of “Ton”. Attachment A1 Base Bid Schedule Item 0009 reflects a unit of measure of “Ton”.

ANSWER: CLIN 0007- The Unit of Measure of (Load) on the SF33 is the correct information for this solicitation.

11. Line Item 0010 Load and Transport Sludge Tested:

QUESTION: On Section B of Standard Form 33, this line item reflects a quantity of 500; however Attachment A6 Base Year Sub-Item Bid Schedule shows 2 bid item subsections reflecting different quantities. Items 0010aa and 0010ab have a total quantity of 450. Attachment A1 Base Bid Schedule Item 0010 reflects a quantity of 500.

ANSWER: CLIN 0010- The quantity of (500) on the SF33 is the correct information for this solicitation.

12. Line Item 0011 Clean Up Spills:

QUESTION: There are currently no sub-line items for this line item; however we feel it cannot be priced properly without some form of breakdown as far as contractor requirements. The price of a spill cleanup can vary greatly depending on the resources required. There are factors to consider such as testing requirements, size of spill, location/mobilization, and etc. We suggest that sub-line items be used to list hourly labor/equipment, specific materials (i.e. absorbent pads, dry sweep), various testing methods (i.e. BTEX, TCLP Metals), waste disposal, documentation, site restoration, and any other pertinent cost deemed necessary by the Fort Benning DPW EMD or the Fort Benning Spill Program Manager.

ANSWER: There are currently no sub-line items for this line item; however we feel it cannot be priced properly without some form of breakdown as far as contractor requirements. The price of a spill cleanup can vary greatly depending on the resources required. There are factors to consider such as testing requirements, size of spill, location/mobilization, and etc. We suggest that sub-line items be used to list hourly labor/equipment, specific materials (i.e. absorbent pads, dry sweep), various testing methods (i.e. BTEX, TCLP Metals), waste disposal, documentation, site restoration, and any other pertinent cost deemed necessary by the Fort Benning DPW EMD or the Fort Benning Spill Program Manager.

13. Line Item 0013 Repair UST/AST Leak Detection System:

QUESTION: Repairs on these systems can vary greatly due to the price range on replacement parts. Section C.5.1.12.4 Damage from Other than Fair Wear and Tear on page 18 of the Performance Work Statement states that the contractor will submit a repair-specific cost estimate as they occur. This reflects that a uniform unit price cannot be provided.

ANSWER: The $1500.00 is an average cost. If a repair cost exceeds the $1500.00, the contractor is required to provide a complete breakdown spread sheet for all materials, labor, taxes, etc. for the government to review and negotiate.

14. Technical Exhibit 2-Frequencies:

QUESTION: The Notes Section for Above ground Storage Tanks states that the contractor is required to ensure all tanks are filled to 95% full. The existing tank gauges in place require 65% full or more for valid test results.

ANSWER: The above ground tanks that have no leak detection system shall be filled 95% full and the tanks and connecting pipelines shall be tested. Otherwise, the percentage of the tanks to be filled depend on the leak detection installed on the tanks.

15. QUESTION:Description/Specs/Work Statement-Section C.3.1.5 As Built Drawings:

When will these drawings be made available?

ANSWER: After the contract is awarded. We have been directed not to provide drawings other than those already attached for security issues.

16. QUESTION: Description/Specs/Work Statement-Section C.4.2 Equipment Replacements or New Installations:

a. Will this be delivered on an “As Negotiated” line item?

b. Which line item is associated with this?

ANSWER: 16.a Yes.

16b. Line item 0012, 1012, 2012, 3012, and 4012

17. QUESTION: Description/Specs/Work Statement-Section C.5.1.10.11:

Currently, sludge removed from wash rack facilities are removed and taken immediately to the dewatering facility at Kelley Hill Central Wash, Building 9096.

Will this no longer be acceptable?

ANSWER: Paragraph C.5.1.10.11 shall be changed to read as follows:

All materials and sludge removed from wash racks and maintenance facilities shall be placed into DOT certified shipping containers, tanker trucks, or tanker trailers, and transported to the Kelley Hill Central wash rack facility and placed into containers to be dewatered. The dewatered sludge shall be sampled and tested in accordance with paragraph 5.1.16, Sampling and Testing.

18. QUESTION: Description/Specs/Work Statement-Section C.5.1.15.1.1:

There are currently no concrete containers or secondary containment for the recycle tanks located at First Division Rd. Landfill. Therefore, the contractor cannot fulfill this requirement.

ANSWER: Correct, this paragraph will be deleted.

19. QUESTION: Description/Specs/Work Statement-Section C.5.1.17.1 Transport POL Contaminated Materials to State Permitted Landfills:

POL contaminated materials are currently being dumped into one of the concrete water vats at Kelley Hill Central Wash Facility, Building 9096 for drying purposes and then loaded into tandem dump trucks and transported to a state permitted landfill. The use of a roll-off will deter the drying process and delay disposal. Will the contractor be able to continue use of the concrete vats as a drying bed?

ANSWER: Yes. There are plans to construct a 2 acre drying area in the Harmony Church Area of Fort Benning close to the central wash rack that supports the training mission in that area. until the facility is constructed, all sludge will be taken to the central wash rack at Kelley Hill until specified otherwise.

20. QUESTION: Could you supply us with a list of Veeder Roots with their building locations and number of tanks? We would like to know how many Veeder Roots will require monthly inspections.

ANSWER: See technical Exhibit 2.

All UST tanks require monthly inspections regardless of leak detection installed.

21. QUESTION: In reference to section L 3.1 Proposal Preparation Instructions, in section L3.2 Proposal Organization and Format it states the proposal should consist of the following 4 Volumes. Volume I – Technical Submission, Volume II – Past Performance, Volume III – Experience, Volume IV – Price Submission. However if you look at Table 2 in Section L.3.3.3 the Volumes are in a different order. Please clarify the correct format.

ANSWER: The format for the preparation of proposals for this solicitation is as follows:

Volume

Title

No. Hard Copies

No. Digital Copies

(CD)

Page Limit

I General

1 3 30

II Technical 1 3 25

III Past Performance

1 3 10

IV Price or Cost 1 3 13

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 15-Jul-2014 02:00 PM to 21-Aug-2014 02:00 PM.

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0012

The CLIN extended description has changed from SEE ATTACHMENT A, BID SCHEDULE FOR LINE ITEM DESCRIPTION. AS NEGOTIATED to "AS NEGOTIATED" Line Item for repairs authorized by the Government.

CLIN 1012

ITEM DESCRIPTION to "AS NEGOTIATED" Line Item for repairs authorized by the Government.

CLIN 2012

CLIN 3012

CLIN 4012

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

C.1.0 GENERAL:

C.1.1 Description of Work:

The Contractor shall furnish all supervision, personnel, services, materials, equipment, tools, and transportation to clean and maintain the specified equipment and facilities listed in the tables at the end of this document. All facilities and tank locations are located on Fort Benning, Georgia, Camp Merrill, Dahlonega, Georgia. All work shall be performed in accordance with the specifications, applicable drawings, State of Georgia, Army, and Federal Environmental Protection Regulations and subject to the terms and conditions of the contract. The work includes:

C.1.1.1 Cleaning, maintaining, and conducting monthly inspections of wash rack systems;

C.1.1.2 Cleaning of vehicle and weapons maintenance facilities; waste oil and floor drain systems out to and including the oil/water separators;

C.1.1.3 Collection of waste oils;

C.1.1.4 Contain, cleanup, and dispose of petroleum and hazardous material spills;

C.1.1.5 Maintenance of above grade fuel and waste oil storage tank leak detection systems;

C.1.1.6 Maintenance of all below grade fuel and waste oil storage tank leak detection systems;

C.1.1.7 Performing semi-annual tightness testing of underground waste oil and fuel storage tanks, piping, and fuel dispensing stations;

C.1.1.8 Performing tightness testing of above ground waste oil and fuel storage tanks with below grade piping and fuel dispensing stations;

C.1.1.9 Performing annual tightness testing of above ground fuel and waste oil storage tanks, piping, and fuel dispensing stations;

C.1.1.10 Executing emergency repairs to UST leak detection systems that are not normal wear and tear within a 48 hour period where parts are not readily available;

C.1.1.11 Repairing or replacing wash rack equipment, waste and fuel storage tanks, piping, fuel dispensing stations, and leak detection systems as ordered by the Government;

C.1.1.12 Provide and installing temporary and/or permanent above ground fuel/waste oil storage tank systems; and

C.1.1.13 Maintaining the 10,000 gallon waste oil tanks at the Fort Benning Recycling Facility.

C.1.2 Repair/Replacement of equipment with fair wear and tear: The contractor is required to provide routine repair of wash rack systems, maintenance facilities, storm vortex systems, and all underground and above ground storage tank systems and leak detection systems that is determined to be fair wear and tear up to $1500.00. Repairs that exceed $1500.00 shall be presented to the Contracting Officer in writing. The document shall include pictures, description of work, and a detailed cost estimate for the repair/replacement.

C.1.3 Employee Qualifications:

C.1.3.1 Wash Rack and Vehicle Maintenance Facilities: The Contractor shall employ competent and skilled personnel who are proficient in performing wash rack maintenance using modern tools, methods, and techniques. All personnel cleaning maintenance bays, oil/water separators, and wash racks must be trained and certified to handle hazardous and petroleum contaminated materials in compliance with all local, State, and Federal Regulations. Proof of certifications and training of the personnel shall be presented in the Contractor’s Bid proposal evaluation package, within ten (10) days after the contract is awarded, and within five (5) business days after new personnel or subcontractors are hired.

C.1.3.2 Underground and Above Ground Storage Tank Leak Detection Systems: The Contractor shall be regularly engaged in the installation and servicing of underground and aboveground leak sensors and associated equipment for maintenance, inspections, calibrations, test and repair service. The Contractor is responsible for ensuring the availability of parts and labor in a timely manner so as to meet contract response time. The Contractor shall employ personnel familiar with the requirements set forth in the National Fire Protection Standards 30 and 30A.

C.1.3.3 Project Manager: The Contractor’s Project Manager shall have a minimum of two (2) years experience repairing, inspecting, and otherwise maintaining such systems of the general type and rating specified herein. The Contractor shall provide a project manager who shall be responsible for the performance of the work, shall have full authority to act for the Contractor at all times during the requirements of this contract, shall act as the central point of contact with the Government, and shall be physically on site when work under this contract is being performed. Proof of certifications and training of the Project Manager shall be presented in the Contractor’s Bid proposal evaluation package, to the contracting officer within ten (10) calendar days after the award is made, and within five (5) business days after new personnel or subcontractors are hired.

C.1.3.4 Qualifications of Underground Storage Tank Leak Detection System Technicians: Electrical Alarm/Underground Tank specialists and other persons employed to maintain and repair the underground tank systems shall have as a minimum two (2) years experience repairing, inspecting and otherwise maintaining such systems of the general type and rating specified herein, except that helpers or apprentices may be permitted to work under the direct supervision of a responsible technician.

A detailed resume for each technician shall be provided in duplicate to the contracting officer within ten

(10) calendar days after award of the contract, proof of training and certification of the specialists shall be provided in the Contractor’s Evaluation Proposal, and within 5 business days after new personnel or subcontractors are hired.

C.1.4 Contractor Quality Control/Quality Assurance:

The Contractor’s quality control plan is required to be submitted with his/her contractor evaluation proposal for this contract and to the Contracting Officer at the pre-work meeting.

C.1.4.1 Quality Control: The Contractor shall employ a Contractor Quality Manager (CQM) and establishes and maintains a complete quality control program to assure the requirements of the contract are provided. Four (4) copies of the Contractor’s Quality Control program shall be provided to the Contracting Officer for approval at the Pre-Work conference and one copy shall be provided to the Directorate of Public Works Environmental Division. One (1) approved copy shall be returned back to the Contractor. Updated copies including all deficiencies and inspection reports must be provided within three (3) days to the Contracting Officer and the DPW Environmental Division and/or DPW Inspection Branch as schedules in a professional, workmanlike, and acceptable manner. The quality control program shall include, but not limited to the following:

C.1.4.1.1 An inspection system covering the services stated in Section 5, SPECIFIC TASKS TO BE PERFORMED. The inspection system must specify areas to be inspected on scheduled or unscheduled basis and title of the individuals who will do the inspections. All inspection and deficiency reports shall be turned over to the Contracting Officer and the DPW Environmental Division within three working days.

C.1.4.1.2 A method for identifying potential deficiencies in the quality of services performed before the level of performance becomes unacceptable.

C.1.4.1.3 A record for determining whether poor performance is caused by improper usage of equipment, use of wrong equipment, or carelessness of employees.

C.1.4.1.4 Corrective Action Discovery per GAR 050000 Permit Requirements: Within twenty-four (24) hours of discovery or by the end of the next business day of any condition listed in Parts 3.1 and 3.2, the DPW Inspection Branch must document the following items:

C.1.4.1.4.1 Identification of the condition triggering the need for corrective action review (Per 3.3 of

GAR 050000).

Description of the problem identified.

Date the problem was identified.

C.1.4.1.4.2 Within thirty (30) days of discovery of any condition listed in Parts 3.1 and 3.2 of GAR 050000, the Contractor and the DPW Inspection Branch must document the following information:

C.1.4.1.4.3 Summary of corrective action taken or to be taken (or, for triggering events triggered in Part

3.2 where DPW Inspection Branch determined that corrective action is not necessary, the basis for this determination).

Date corrective action is initiated.

Date corrective action is completed or expected to be completed.

C.1.4.1.4.4 A record of all inspections conducted by the Contractor of any corrective actions taken. This documentation shall be made available to the Government during the term of the Contract requested.

C.1.4.2 Quality Assurance: The Government will monitor the Contractor’s performance under this contract to the extent deemed necessary to ensure that services are provided in accordance with the terms and conditions of the Contract.

C.1.5 Environmental Protection: The contractor’s environmental plan is required to be submitted with the contractor’s proposal evaluation package and within ten (10) calendar days after the contract is awarded.

C.1.5.1 General requirements: The Contractor shall minimize environmental pollution and damage that may occur as the result of construction operations. The environmental resources within the project boundaries and those affected outside the limits of permanent work shall be protected during the entire duration of this contract. The Contractor shall comply with all applicable environmental Federal, State, and local laws and regulations. The Contractor shall be responsible for any delays resulting from failure to comply with environmental laws and regulations.

C.1.5.2 Subcontractors: The Contractor shall ensure compliance with the contract requirements by Subcontractors.

C.1.5.3 Environmental Protection Plan: Prior to commencing construction activities or delivery of materials to the site, the Contractor shall submit an Environmental Protection Plan for review by the DPW Environmental Division and approval by the Contracting Officer.

C.2.0 DEFINITIONS:

C.2.1 Contractor Officer Representative (COR) : The Contracting Officer Representative normally performs surveillance of the contract to ensure conformance by the Contractor with special conditions, technical specifications, bid schedules, and plans of the contract.

C.2.1.1 The COR shall have the authority to call attention to discrepancies between the Contractor’s performance by the Contractor with the special conditions, technical specifications, bid schedules, and plans, or any other Contract documents.

C.2.1.2 The COR cannot alter or waive any requirements defined in the special conditions, technical specifications, bid schedules, plans, and any other contract documents.

C.2.1.3 The COR doesn not have the authority to stop the performance of the work for the purpose of preventing damage to Government property or eliminating hazardous operations or conditions.

C.2.2 Used Oil: Solutions of used oil, fuels, and water (5% or less of water by volume).

C.2.3 Routine Maintenance: The orderly, continuous, uniform, planned, and scheduled operating procedure used to perform the maintenance requirements of this contract.

C.2.4 Deliverables: See Technical Exhibit I for required submittals by the contractor and the method and time requirements for delivery.

C.2.5 Monthly Inspections: Services performed during calendar months at intervals of 28 to 31 days.

Contractor shall coordinate all tank leak tests with the tank user and provide a monthly tank (or pipeline) leak test printout (or similar documentation) of all tanks at each building/wash rack/training area to:

Construction Inspection Branch Building 6, Room 316 Fort Benning, Georgia

After the leak test, and the tank is confirmed to be leaking, or if the contractor (or user) can confirm a leaking tank otherwise (visually, spill evidence, etc.) the contractor shall immediately notify the EMD Spill Manager:

Felix Seda Environmental Management Division Building 5891, 1st Division Road Fort Benning, Georgia. 31905

(706) 545-9879

(707) 317-6584 (beeper) Email: felix.seda.civ@mail.mil

C.2.6 Semi-Annual Inspections: Semi-Annual Inspections services shall be performed at an 180 day interval. The semi-annual inspections shall be scheduled in advanced.

C.2.7: Annual Inspections: Services performed during each 360 day interval of the contract period.

C.2.8 Service Call: A request from the contracting officer or authorized representatives for routine repairs (Unscheduled), emergency repairs and/or equipment shutdowns made between regularly scheduled inspections and repairs.

C.2.9 Preventive Maintenance: Scheduled maintenance work required to keep the leak detectors and associated equipment in such condition that it may be utilized at the original capacity and efficiency of its intended purpose.

C.2.10 Routine Repairs: Routine repairs are restoration of equipment to a condition substantially equivalent to its original or designed capacity and efficiency by replacement, overhaul, or rebuilding of constituent parts or materials.

C.2.11 Fair Wear and Tear: Equipment failure caused by reasons not attributed to the fault or negligence of the operator or other personnel, fires, wrecks, water, or acts of God, i.e., floods, lightning, tornados, etc.

C.2.12 Normal Working Hours: Normal working hours are between 8:00 AM and 4:30 PM, Monday through Friday, excluding Federal legal holidays.

C.2.13 Quality Assurance Evaluator: The Quality Assurance Evaluator (QAE) is the Government Contract Construction Inspector, who performs surveillance of the contract to ensure conformance by the contractor with the special conditions, technical provisions, bid schedules, and requirements of the contract.

C.2.13.1 The QAE shall have the authority to call attention to discrepancies between the Contractor’s performance and the special conditions, technical specifications, bid schedules, plans, requirements, or any contract document.

C.2.13.2 The QAE cannot alter or waive any requirements defined in the special conditions, technical specifications, bid schedules, plans, or any contract document.

C.2.14 Quality Control: Those actions taken by the Contractor to control and ensure the services provided to the Government meet the requirements of the contract.

C.2.15 Used Petroleum Products: Those products may consist of an accumulation of any of the following items or a combination of any or all: (1) Motor Oils; (2) Diesel Fuel; (3) Gear Oil; (4) Lubricants; and (5) Transmission Fluids.

C.2.16 Silt: Sand, soils, trash, tested to be free of petroleum products or hazardous substances.

C.2.17 Sludge: Sludge is a slurry mixture of or combination of grit, silt, water, with used petroleum products.

C.2.18 Cleaning: Removal of all sludge, grit, silt, trash/debris, and used oil products from the wash basins, grit chambers, oil/water separators, sewage lift stations, and connecting piping at wash rack facilities and used oil pick up points.

C.2.19 Environmental Pollution and Damage: Environmental pollution and damage is the presence of chemical, physical, or biological elements or agents which adversely affect human health or welfare;

unfavorably alter ecological balances of importance to human life; affect other species of importance to humankind; or degrade the environment aesthetically, culturally and/or historically.

C.2.20 Environmental Protection: Environmental protection is the prevention/control of pollution and habitat disruption that may occur to the environment during construction. The control of environmental pollution and damage requires consideration of land, water, and air; biological and cultural resources; and includes management of visual aesthetics; noise; solid, chemical, gaseous, and liquid waste; radiant energy and radioactive material as well as other pollutants.

C.2.21 Contractor Generated Hazardous Waste: Contractor generated hazardous waste means materials that, if abandoned or disposed of, may meet the definition of a hazardous waste. These waste streams would typically consist of material brought on site by the Contractor to execute work, but are not fully consumed during the course of construction. Examples include, but are not limited to, excess paint thinners (i.e. methyl ethyl-ketone, toluene etc.), waste thinners, excess paints, excess solvents, waste solvents, and excess pesticides, and contaminated pesticide equipment rinse water.

C.2.22 Land Application for Discharge Water: The term "Land Application" for discharge water implies that the Contractor shall discharge water at a rate which allows the water to percolate into the soil. No sheeting action, soil erosion, discharge into storm sewers, discharge into defined drainage areas, or discharge into the "waters of the United States" shall occur. Land Application shall be in compliance with all applicable Federal, State, and local laws and regulations.

C.2.23 Surface Discharge: The term "Surface Discharge" implies that the water is discharged with possible sheeting action and subsequent soil erosion may occur. Waters that are surface discharged may terminate in drainage ditches, storm sewers, creeks, and/or "waters of the United States" and would require a permit to discharge water from the governing agency.

C.2.24 Waters of the United States: All waters which are under the jurisdiction of the Clean Water Act, as defined in 33 CFR 328.

C.2.25: Wetlands: Wetlands means those areas that are inundated or saturated by surface or ground water at a frequency and duration sufficient to support, and that under normal circumstances do support, a prevalence of vegetation typically adapted for life in saturated soil conditions. Wetlands generally include swamps, marshes, and bogs. Official determination of whether or not an area is classified as a wetland must be done in accordance with WETLAND MANUAL.

C.2.26 Isolated Oil/Water Separators: Isolated separators are those located at buildings with elevator shafts, company operations buildings with weapons cleaning rooms, retail stores, etc. These facilities do not require the drainage systems to be clean, but will require the contractor to physically verify on monthly basis to determine if they should be pumped and cleaned.

C.2.27: DOT: Department of Transportation.

C.3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

C.3.1 General

The Government shall provide the following materials, facilities, and services:

C.3.1.1 Regulations and Directives: Unless noted otherwise, all required Army and Department of Defense regulations, as listed in Section 6, Applicable Documents will be made available to the Contractor in the office of the Directorate of Public Works, Construction Inspection Branch, Building 6, and Fort Benning, Georgia.

C.3.1.2 Utilities: The Government shall furnish water (includes sewage), electricity, and gas to the Contractor from existing outlets and from the existing distribution system for the respective utility. The Contractor shall be required to provide all necessary services to connect to the existing distribution systems. The Contractor shall be required to install meters on each utility, and the cost of each utility will be charged directly to the Contractor monthly at the local prevailing rates for the respective utility for utilities used within the Contractor’s storage area or office facilities. Utilities required at each wash rack area shall be furnished to the Contractor at no cost. Meters for each utility at a wash rack shall not be required; however, the Contractor shall conserve utilities and use only reasonable amounts for performance of work. All work performed by the Contractor to connect to existing distribution systems shall be made in accordance with the National Electric Code and the National Plumbing Code.

C.3.1.3 Recycle Point Equipment: The minimum equipment the Government shall supply is two 10,000 gallon used oil tanks and one 5,000 gallon tank at the recycle facility currently located at the First Division Road Landfill.

C.3.1.4 Wash Rack Facility 9096: The contractor shall be allowed to park vehicles and wash equipment at the consolidated Wash rack facility located at Building 9096 on Kelley Hill. The contractor is responsible to maintain equipment and provide secondary containment should any vehicle develop leaks.

No Contractor owned vehicle is allowed to operate if leaking oils, transmission or radiator fluids, or waste oils. All vehicles kept at Building 9096 must be parked such that the equipment does not interfere with the wash rack’s operation. The site for parking and storing the contractor’s equipment is subject to change as directed by the Government. The contractor will require training to utilize the wash rack equipment.

The wash rack pumps, wash cannons, and other operations are operated from the control tower. An operational manual for the wash facilities is available at each facility. The Contractor may duplicate the manual with permission of military unit in charge of the wash rack facilities.

C.3.1.5 As Built Drawings: The Government will provide as built drawings of all wash racks, vehicle maintenance facilities, and below and above grade waste oil and fuel storage tank systems. Drawings provided will be in the PDF format. Drawing scales will be different per set of plans. Contractor shall use the bar scale on each drawing to determine distances.

C.4.0 CONTRACTOR FURNISHED PROPERTY AND SERVICES:

C.4.1 General Maintenance Requirements: Lists, documentations, Department of Transportation certifications, and new equipment (as noted below) shall be provided by the contractor.

C.4.1.1 Lists: The contractor shall provide a list and description of all vehicles and equipment owned or rented, technical manuals, temporary storage tanks, and materials to be utilized in this contract. The equipment list shall include pumps, backhoes, steam cleaners, hand tools, testing equipment and/or kits, electronic testing equipment, calibrating equipment, shipping/disposal containers, secondary containment/spill platforms, 20 cubic yard roll off containers with covers, roll- off container trucks, DOT rated dump trucks to transport wet and dry sludge, oil tank trucks/trailers, sludge sifting screen, and all other necessary items as required or needed for performance of work unless designated to be Government furnished. New and/or reconditioned equipment must be onsite prior to receiving the first delivery order.

C.4.1.2 Documentation: Contractor shall provide documentation certifying that the vehicles are approved by local, state, regional, and federal regulations for transportation of wet and dry sludge, liquids, and packaged containers. List shall specify the type of vehicle, weight, carrying capacity, and purpose.

C.4.1.3 Department of Transportation Certified: Dump trucks shall be capable of transporting wet sludge without leakage of liquids or slosh out over the sides. Tanker trucks must be Department of Transportation certified for transporting of petroleum and hazardous waste oils, water and oil mixtures, and/or oils and fuel mixtures.

C.4.2 Equipment Replacements or New Installations: When ordered, the Contractor shall be requested to replace, repair, or install new miscellaneous equipment at wash rack, motor pool maintenance bay facilities, above and below grade waste oil and fuel storage tank systems and leak detection systems. All replacement parts shall be supplied by the original manufacturer unless alternate suppliers of parts certified in writing that the parts are equivalent. The contractor shall certify that it recognizes the importance of maintaining the original integrity of the equipment system and that it has a sufficient quantity equipment manufacturer’s necessary parts (or equivalent) on hand to engage itself in this contract. Contractor shall apply the requirements contained in ANSI/ISA RP12.6, Installation of Intrinsically Safe Systems for (Class 1 hazardous) Locations where required. Technical provisions are provided with this contract for all replacement, removals, or installation of new equipment. The new or replaced items include, but not limited to the following:

Waste oil pumps and/or connecting piping Valves Pressure gauges Sump pumps and/or connecting piping Below grade waste oil tanks and/or connecting piping Above grade waste oil tanks and/or connecting piping Remove abandoned waste oil tanks and connecting piping (Above or Below Grade) Sample, test, and remove hazardous contaminated soils, water, or sludge Leak detection systems/interstitial monitoring Monitoring wells Oil/Water separators Temporary secondary containment Permanent secondary containment Retention pond liners Electrical controls/monitoring or alarm system Materials for containing hazardous and petroleum spills Concrete pavements and flooring Oil skimmers Storm water oil/water separators Hazardous testing kits Petroleum waste oil testing kits

The Government retains the right to utilize other contract methods to execute the repairs/replacements that exceed the specified amount in this contract. There are ongoing contracts at AAFES, Directorate of Moral, Welfare, and Recreations, and three Directorate of Logistics sites that maintain UST/AST equipment. The Government also utilizes environmental agencies through the Corps of Engineers and other Government agencies to remediate leaking tank and piping sites in addition to the work specified in this contract. The Government shall utilize the appropriate contract method to execute the repairs/replacements at all sites based on each site’s conditions, repairs/replacements required, and logistical demands.

C.4.3 Defective Parts: All defective parts replaced by the contractor shall remain the property of the Government. The contractor shall tag all parts removed with the following information and deliver the said parts to the DPW warehouse, Building 470, Fort Benning, Georgia:

Building Number and equipment identification and serial number.

Description of malfunction.

Date of removal.

Contractor’s name, address, and contract number.

C.5.0 SPECIFIC TASKS TO BE PERFORMED:

The contractor shall provide a plan of action to execute the tasks and other assigned duties of this contract.

C.5.1 General: The tasks to be accomplished include the following:

C.5.1.1 Clean and maintain vehicle and weapon maintenance facilities waste oil and floor drain systems, and storm vortex culverts; collect waste oils, oil/water solutions from separators;

C.5.1.2 Maintain leak detection systems;

C.5.1.3 Visually inspect and report deficiencies of above and below grade waste oil and fuel storage tanks;

C.5.1.4 Connect piping, and fuel dispensers;

C.5.1.5 Provide temporary storage containers and secondary containment;

C.5.1.6 Maintain recycle waste oil storage tank system at the Fort Benning Recycle Facility;

C.5.1.7 Conduct leak detection testing, maintain all above and below grade waste oil and fuel storage tanks, piping, and fuel dispensing stations and leak detection systems.

C.5.1.8 NOTE: The Government does not have all of the as-built drawing files for all of the wash rack and maintenance facilities. The deliverable items to be approved or reviewed by the Contracting Officer and the DPW Environmental Hazardous Waste Program Manager are specified in this document.

Pressure washer equipment is forbidden for cleaning concrete and painted cold rolled steel surfaces.

Utilization of high pressure to clean inside of piping is forbidden.

C.5.1.9 Clean Wash Rack Facilities: The work to be performed includes:

C.5.1.9.1 Removal of all grates and covers from catch basins, trenches, and troughs located on wash pads and/or platforms and thoroughly clean the catch basin, trench, and/or trough by manual or mechanical equipment.

C.5.1.9.2 Drain lines, trenches, and troughs that connect wash pads and/or platforms to sedimentation chambers or connect sedimentation chambers to oil-water separators to sewer lines; sewer connections to the first manhole; bypass connections and/or storm overflow shall be thoroughly cleaned of all trash, dirt, grit, sand, silt, and debris. The Contractor shall remove and replace all grates and covers from trenches and troughs so they can be cleaned.

C.5.1.9.3 Sedimentation chambers shall be drained of all water and thoroughly cleaned of all trash, dirt, grit, sand, oily waste, and debris. The Contractor shall be required to remove and replace all grates and covers from the sedimentation chambers so they would be thoroughly cleaned.

C.5.1.9.4 Sedimentation chambers with weirs or other devices for controlling flow to oil/water separators shall be adjusted to allow maximum flow to the oil-water separator when all hose bibs at the wash pads and/or platform are at maximum flow.

C.5.1.9.5 Oil-water separators including integral oil tanks shall be drained of all water and oil-water solutions and thoroughly cleaned of all trash, dirt, grit, sand, oily waste, sludge, and debris. Mechanical oil-water skimmers shall be thoroughly cleaned, all components serviced, lubricated, and adjusted.

Collection and disposal of oil and oil-water solutions shall be as described in paragraphs 5.3 through

5.3.2. Contractor shall fill the separators with water to equalize the separators prior to turning the wash racks back over to the Government. Removal of oil/water solutions at wash racks shall be included with the cost to clean the wash racks.

C.5.1.9.6 Weirs and/or draw off tubes within oil-water separators for skimming of oil shall be set such that maximum oil is skimmed when all hose bibs at the wash pads and/or platforms are at maximum flow.

Other weirs within oil-water separators shall be adjusted for maximum operating efficiency of the oil-water separator when all hose bibs at the wash pads and/or platforms are at maximum flow.

C.5.1.9.7 The contractor shall clean all piping from the oil/water separators to the sewage lift station or nearest manhole.

C.5.1.9.8 Transport the wet sludge in DOT certified container trucks to the Dewatering Facility located at the Central Wash Facility, Building 9096 and place into 20 cubic yard or larger roll-off containers that have been modified to allow the liquids to escape from the containers. The containers shall be placed at areas designated by the Government to prevent interference with the wash rack operations.

C.5.1.9.9 The Contractor shall prepare monthly written reports and submit to the Contracting Officer within 5 business days for each wash rack serviced. Condition reports shall state the current condition of the wash racks and shall indicate repairs needed to the wash rack. Reports shall be dated, signed by the Contractor and furnished in four (4) copies to the Contracting Officer and the DPW Environmental Division Spill Prevention Control and Counter-Measure (SPCC) Program Manager.

C.5.1.9.10 Clean oil skimmer hoses/belts, remove mud/sludge from the mechanism, and dispose of the sludge with sludge removed from wash basins.

C.5.1.9.11 Contractor shall provide the necessary equipment for his personnel to work in confined spaces.

5.1.10 Cleaning Motor/Weapons Pool Facilities: The work to clean motor vehicle or weapons pool maintenance facilities and connecting equipment shall include:

C.5.1.10.1 The Contractor shall remove all grates and covers from catch basins, floor drains, trenches, and troughs located in the maintenance bays and thoroughly clean the grates, catch basins, floor drains, drain troughs/trench, by manual or mechanical equipment.

C.5.1.10.2 The Contractor shall remove oil and grease from the work pits and surrounding floor area around the work pits. Removal or grease and oil products from the floors shall be executed with steam cleaning or chemical or combination of both. All rags and clothing removed from the work pits shall be turned over to the facility operator to dispose.

C.5.1.10.3 Drain lines, trenches, and troughs that connect maintenance bays/work pits to sedimentation chambers or connect sedimentation chambers to oil-water separators to sewer lines; sewer connections to the first manhole or lift station; bypass connections and/or storm overflow shall be thoroughly cleaned of all trash, dirt, grit, sand,…