W911SD26QA039_Solicitation_CH FY26.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER 8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

SEE CONTINUATION

SEE CONTINUATION

SEE CONTINUATION

W911SD26QA039 27 MAR 2026

SONYA VAN VALKENBURG

(520) 687-8120

08 APR 2026

04:30 PM

W911SD 100

W6QM MICC-WEST POINT

KO DIRECTORATE OF CONTRACTIN, MADC 681 HARDEE PLACE

WEST POINT, NY 10996-1514

UNITED STATES

SONYA VAN VALKENBURG, EMAIL: SONYA.D.VANVALKENBURG.CIV@ARMY.

MIL TELEPHONE: (520) 687-8120

811310

USD 12,500,000.00

SEE SCHEDULE

DFARS Clauses Incorporated by Reference

Variation Effective Date

Number Title Effective Date Alternate/ Deviation

252.204-

252.204-

252.219-

252.244-

252.245-

Compliance with Safeguarding Covered Defense Information Controls

Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services- Representation

Advancing Small Business Growth

Products and Commercial Services

Management and Reporting of Government Property

Oct 2016

Nov 2025

Nov 2025

2026- 00037

W911SD26QA039

WAGE DETERMINATIONS

Service Contract Act WD # 2015-4159

Wage Determination

Revision #

Service(s)

Standard (Area-Wide) Wage Determination

Last Revised Date

Dec 03, 2025

State and Counties

State

New York

Counties

Orange

52.217-8 Option to Extend Services.

As prescribed in 17.208(f), insert a clause substantially the same as the following:

Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within _60 days before last option year ends___ [insert the period of time within which the Contracting Officer may exercise the option].

(End of clause)

ANTITERRORISM AND OPSEC

http://jko.jten.mil/ follow the below instructions:

Click - DOD CAC or No DOD CAC

Next click - I am a U.S. mil, government civil servant, or contract employee Next click - I've been directed to take required training on JKO

Next click - Courses

I do not have a .MIL, .GOV, or .NDU.EDU address or I am a Multi-National Student Fill out the contact sheet and email to sponsor (COR)

Sponsor (COR) will email to the JKO help desk

The COR and contractor are responsible for ensuring that all applicable employees have completed antiterrorism awareness training and shall certify that their workforce has completed the training through the submission of completion certificate(s) to the Contracting Officer and the Contracting Officer's Representative (if appointed) within five working days after contract award or prior to access to a Federally-controlled installation or information system.

(b) In the event that the automated system is not available (e.g., server problems), Level I AT Awareness Training can be provided by a qualified instructor. However, if the training is not completed online, the Level I AT Awareness Instructor qualification must be coordinated with the Installation Antiterrorism Officer (or Installation Security equivalent) and the resultant name(s) of approved instructors shall be provided the contracting officer or designee along with all associated cost or schedule impacts to the contract. (c) Antiterrorism performance (Level I AT Awareness Training attendance and compliance) may be documented as a performance metric under the resultant contract, and be part of past performance information in support of future source selections.

Contracting Official Representative (COR).

(1) Will ensure that all contractors/subcontractors are processed for a background check or National Agency Check with Inquiry (NACI) as needed. The background check is the minimal investigation to be adjudicated for a USMA Identification Card (yellow badge) versus the NACI, which requires fingerprinting and submission of EQIP. NACIs are required for contractors /subcontractors that require a CAC and/or government computer accounts.

(2) Will ensure that the USMA Form 13-16, Personnel Background Check, dated Apr 06, is correctly completed and signed by the COR who is a properly cleared Federal Employee.

(3) Will ensure that the USMA Form 13-16, Personnel Background Check, dated Apr 06, is submitted within 10 days prior to personnel starting projects on West Point, depending on when contract is awarded and work is scheduled to start. Waivers are made for the 10 day suspense on a case by case basis, in emergency situations as needed only.

(4) Will ensure that all identified contractors requiring a CAC and/or government computer access, submit fingerprints and complete a NACI investigation submission via EQIP, prior to being issued a CAC and/or given access to the government computer network.

(5) Will ensure that all government issued identification and vehicle stickers are confiscated from contractors/subcontractors upon termination of employment or end of project.

These items will be returned to MPD and DES.

(6) Will ensure that all contractors requiring access to the Installation have completed antiterrorism awareness training and shall certify that their workforce has completed the training through the submission of completion certificate(s) to the Contracting Officer.

(7) Will ensure that all contractors with security clearances, per AR 381-12, have completed annual Threat Awareness and Reporting Program (TARP) training by a CI agent or other trainer and shall certify that their workforce has completed the training through the submission of completion certificate(s) to the Contracting Officer.

Force Protection Conditions (FPCON's) Clause

1. During higher Force Protection Conditions (FPCON's) Contract personnel are required to comply with all Antiterrorism policies and procedures while on the installation. Contract personnel may be directed to enter the installation through certain access control points where they can best be identified and searched. Contractor personnel may be prohibited from certain portions of the installation during exercises and actual emergencies.

1. Contractors will comply with parking restrictions and will not park in unauthorized parking areas or within 82 feet of an inhabited building when directed.

1. Access control roster (personnel and vehicles) must be provided. Names / vehicles verified by the company and received background screening. Substitutes receive same vetting process prior to work.

1. All contractor personnel and vehicles are subject to search while on the installation.

1. In the event of an identified restricted/exclusion area, the contractor personnel will not be authorized without specific permission or an escort.

2. Access may be denied during increased readiness or Force Protection Conditions (FPCON's).

Alien Employment

The contractor shall not employ any alien who does not have a valid US Immigration I-551 or I-94.

The contractor shall provide valid social security numbers and citizenship status of all employees to the Government, upon request.

E-Verify

E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees. E-Verify is currently free to employers and is available in all 50 states. E-Verify provides an automated link to federal databases to help employers determine employment eligibility of new hires and the validity of their Social Security numbers. E-Verify are the best means for determining employment eligibility of new hires and the validity of their Social Security numbers.

Contractors shall use E-Verify on all employees that will be working on this installation, under this contract. This shall be done prior to the employee starting work on the installation.

For E-Verify information: www.dhs.gov/E-Verify 1-888-464-4218

The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Additional information about trafficking in persons may be found at the website for the Department of State's Office to Monitor and Combat Trafficking in Persons' at http://www.state.gov /g/tip. Government contracts shall --

(a) Prohibit contractors, contractor employees, subcontractors, and subcontractor employees from

(1) Engaging in severe forms of trafficking in persons during the period of performance of the contract;

(2) Procuring commercial sex acts during the period of performance of the contract; or

(3) Using forced labor in the performance of the contract;

(b) Require contractors and subcontractors to notify employees of the prohibited activities described in paragraph (a) of this section and the actions that may be taken against them for violations; and

(c) Impose suitable remedies, including termination, on contractors that fail to comply with the requirements of paragraphs (a) and (b) of this section.

Contractor Vehicles - ensure the contractor understands the parking policy dated 29 July 2013.

The local general, visitor, and government designated parking areas SHALL NOT be used by the contractor. No general contractor or subcontractor employee parking is available near the immediate site. The contractor will need to identify and locate parking facilities for general and subcontractors off of West Point and provide a means for shuttling workers to the site. West Point shuttle services will not be used for transporting workers to the site.

Contractors and construction vehicles can only park in pre-approved designated staging areas or as identified in their contract. Central Area Parking is reserved for Staff and Faculty and requires a special pass. In accordance with AR 190-5, persons who operate a motor vehicle on West Point shall be deemed to have given consent for the removal and temporary impoundment of the privately owned vehicle (POV) and construction equipment when it is:

(1) Parked illegally

(2) Interfering with operations

(3) Creating a safety hazard

(4) Left unattended in a restricted or controlled area

(5) Parked in a Central Parking Area (CPA) lot without the proper CPA Pass

(6) Parked in a reserved space authorized by the Installation Commander

The COR overseeing the contract will review and coordinate all contractor pass requests.

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee's employment.

(3) Upon contract completion or termination.

(c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

(d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractor`s employees are required to have routine physical access to a Federally-controlled facility and

/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph

(b) of this section, unless otherwise approved in writing by the Contracting Officer.

52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (Feb 2026)

Incompliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5332.

THISSTATEMENT IS FOR INFORMATION ONLY: ITIS NOT A WAGE DETERMINATION

Employee Class Monetary Wage-Fringe Benefits

WG-10 =$34.95 per hour

(End of clause)

FAR 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN

2011)

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of

Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards

Publication (FIPS PUB) Number 201.

(b) The Contractor shall account for all forms of Government-provided identification issued to the

Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee's employment.

(3) Upon contract completion or termination.

(c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

(d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractor`s employees are required to have routine physical access to a

Federally-controlled facility and

/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph

(b) of this section, unless otherwise approved in writing by the Contracting Officer.

FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 60 days that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 54 months.

(End of clause)

*** END OF NARRATIVE ***

Postaward Small Business Program Rerepresentation (Feb 2026)

(a) . As used in this clause-Definitions

Long-term contract means a contract of more than five years in duration, including options.

However, the term does not include contracts that exceed five years in duration because the period of performance has been extended for a cumulative period not to exceed six months under the clause at 52.217-8, Option to Extend Services, or other appropriate authority.

Small business concern-

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and the size standard in paragraph (c) of this clause.

(2) , as used in this definition, means business concerns, one of whom directly or Affiliates indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

(b) If the Contractor represented that it was a small business concern, a small disadvantaged business concern, or a joint venture that was any of the small business concerns identified in 19.000(a)(3) prior to award of this contract, the Contractor shall rerepresent its size and socioeconomic status according to paragraph (e) of this clause or, if applicable, paragraph (g) of this clause, upon occurrence of any of the following:

(1) Within 30 days after execution of a novation agreement or within 30 days after modification of the contract to include this clause, if the novation agreement was executed prior to inclusion of this clause in the contract.

(2) Within 30 days after a merger or acquisition that does not require a novation or within 30 days after modification of the contract to include this clause, if the merger or acquisition occurred prior to inclusion of this clause in the contract.

(3) For long-term contracts-

(i) Within 60 to 120 days prior to the end of the fifth year of the contract; and

(ii) Within 60 to 120 days prior to the date specified in the contract for exercising any option thereafter.

(c) The Contractor shall rerepresent its size status in accordance with the size standard in effect at the time of this rerepresentation that corresponds to the North American Industry Classification System (NAICS) code(s) assigned to this contract. The small business size standard corresponding to this NAICS code(s) can be found at https://www.sba.gov/document /support--table-size-standards.

(d) The small business size standard for a Contractor providing an end item that it does not manufacture, process, or produce itself, for a contract other than a construction or service contract, is employees, or employees for information technology value-added resellers under NAICS code , if the acquisition-

(1) Was set aside for small business and has a value above the simplified acquisition threshold;

(2) Used the HUBZone price evaluation preference regardless of dollar value, unless the Contractor waived the price evaluation preference; or

(3) Was an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(e) Except as provided in paragraph (g) of this clause, the Contractor shall make the representation(s) required by paragraph (b) of this clause by validating or updating all its representations in the Representations and Certifications section of the System for Award Management (SAM) and its other data in SAM, as necessary, to ensure that they reflect the Contractor's current status. The Contractor shall notify the contracting officer in writing within the timeframes specified in paragraph (b) of this clause, that the data have been validated or updated, and provide the date of the validation or update.

(f) If the Contractor represented that it was other than a small business concern prior to award of this contract, the Contractor may, but is not required to, take the actions required by paragraphs (e) or (g) of this clause.

(g) If the Contractor does not have representations and certifications in SAM, or does not have a representation in SAM for the NAICS code applicable to this contract, the Contractor is required to complete the following rerepresentation and submit it to the contracting office, along with the contract number and the date on which the rerepresentation was completed:

(1) The Contractor represents that it is, is not a small business concern under _811310___ NAICS Code assigned to contract number.W11SD26QA039 ____

(2) [Complete only if the Contractor represented itself as a small business concern in paragraph .] The Contractor represents that it is, is not, a small disadvantaged (g)(1) of this clause business concern as defined in .13 CFR 124.1001

(3) . The Women-owned small business (WOSB) joint venture eligible under the WOSB Program Contractor represents that it is, is not a joint venture that complies with the requirements of 13

CFR 127.506(a) through (c). [ The Contractor shall enter the name and unique entity ____ identifier of each party to the joint venture: __.]

(4) . The Economically disadvantaged women-owned small business (EDWOSB) joint venture Contractor represents that it is, is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [ The Contractor shall enter the name and unique entity ____ identifier of each party to the joint venture: __ .]

(5) Service-disabled veteran-owned small business (SDVOSB) joint venture eligible under the . The Contractor represents that it is, is not an SDVOSB joint venture eligible SDVOSB Program under the SDVOSB Program that complies with the requirements of 13 CFR 128.402. [ The____ Contractor shall enter the name and unique entity identifier of each party to the joint venture:

(6) [HUBZone joint venture eligible under the HUBZone Program. Complete only if the offeror is ] The offeror represents, as part of its offer, that It is, is not a HUBZone small business concern.

a HUBZone joint venture that complies with the requirements of 13 CFR 126.616(a) through (c).

[ The Contractor shall enter the name and unique entity identifier of each party to the joint ____ venture: .] Each HUBZone small business concern participating in the HUBZone joint venture must be certified as a HUBZone concern. [ Contractor to sign and date and insert ____ authorized signer's name and title.]

(End of clause)

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) As used in this clause- Definitions.

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) The WAWF system provides the method to electronically process Electronic invoicing.

vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) To access WAWF, the Contractor shall- WAWF access.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) The Contractor should follow the training instructions of the WAWF WAWF training.

Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) Document submissions may be via web WAWF methods of document submission.

entry, Electronic Data Interchange, or File Transfer Protocol.

(f) The Contractor shall use the following information when WAWF payment instructions.

submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) The Contractor shall submit payment requests using the following Document type.

document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Invoice and Receiving Report (Combo)

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

N/A

(Contracting Officer: Insert either "Invoice 2in1" or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) The Contractor shall use the information in the Routing Data Document routing.

Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC

Issue By DoDAAC

Admin DoDAAC

Inspect By DoDAAC W16BCU

Ship To Code W16BCU

Ship From Code

Mark For Code

Service Approver (DoDAAC) __W16BCU__

Service Acceptor (DoDAAC) W16BCU____

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) The Contractor shall ensure a payment request includes Payment request.

documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) The Contractor shall ensure a receiving report meets the Receiving report.

requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Bryan Reynolds bryan.r.reynolds.civ@army.mil

(Contracting Officer: Insert applicable information or "Not applicable.")

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

As prescribed in , insert the following clause:32.706-1(b)

Availability of Funds for the Next Fiscal Year (Apr 1984)

Funds are not presently available for performance under this contract beyond . The FY 2026 Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made.

No legal liability on the part of the Government for any payment may arise for performance under this contract beyond , until funds are made available to the Contracting Officer FY 2026 for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

(End of clause)

*** END OF NARRATIVE ***

PRS Crane Hoist Inspection

*** END OF NARRATIVE ***

*** END OF NARRATIVE ***

FAR 52.212-1, Instructions to Offerors -Site Visit -W911SD26QA039

FAR 52.237-1 Site Visit APR 1984

A mandatory site visit/meeting for the Stewart Air National Guard Base "Cranes and Hoist Inspection" contract

Will be held at West Point Military Academy in the contracting Office for all prospective offerors. Attendance is required in order to be eligible for award.

Offerors who do not attend the mandatory site visit/meeting will not be considered for award.

The site visit will take place on April 6th at 10am Eastern Standard Time, to allow for base access processing. Please contract Ms. Sonya Van Valkenburg at Email: sonya.d.vanvalkenburg.civ@army.mil not later than noon on April 2nd 2026, confirming your attendance. Every interested offeror must send the name of the company, company representative's name and representatives' phone number the email address listed above.

Location of the meeting: Building 681 Rogers Pl, West Point, N.Y. We will meet MICC Conference room 1st FL.

All attendees must arrive at the Visitor Center outside Thayer Gate at Least by 9am or earlier with a valid identification (please leave yourself plenty of time to receive a visitor's pass. Late arrivals will not be admitted to the site visit meeting.

The Government will maintain an official attendance roster. Only firms listed on the roster will be eligible to submit a quote.

The RFQ, Past Performance and proof of your License/Certification you can inspect the equipment must be submitted in writing to the email listed above and due at the close of the RFQ (see section 8 of the RFQ). Address any and all written questions at the site visit/meeting on April 6, 2026. If you still need to visit the actual location at Steward Field we can make arrangements for everyone to go after the meeting.

52.212-1 ADDENDUM INSTRUCTIONS TO OFFERORS

All interested offerors shall submit their quotes along with your Performance Assessment Questionnaire no later than close of the Request for Quote "RFQ" Eastern Standard Time, in order to be considered for award for the one-time requirement for the Cranes & Hoists Services, at West Point, NY.

Any questions regarding the RFQ W911SD-26-Q-A039 for the Cranes & Hoists Services are due no later than a week before the close of the RFQ Eastern Standard Time.

All interested offerors must e-mail their quotes with the completed RFQ

W911SD-26-Q-A039, certifications, licenses and two (2) or three (3) copies of the attached completed Performance Assessment Questionnaires no later than close of the solicitation Eastern Standard Time.

Additionally, all interested offerors must be registered in SAM. Gov (www.SAM.Gov) in order to be considered for award.

The Solicitation W911SD-26-Q-A039 must be signed, dated and the clauses incorporated by full text must be completed and checked with an "X" where applicable. In order to be considered for award, all proposals, performance assessment questionnaires, certifications, licenses and completed

RFQ W911SD-25-Q-A039 must be e-mailed to Ms. Sonya Van Valkenburg no later than close of the RFQ

Eastern Standard Time. Ms. Van Valkenburg's e-mail address is: sonya.d.vanvalkenburg.

civ@army.mil

*** END OF NARRATIVE ***

FAR 52.212-2 Addendum EVALUATION--COMMERCIAL ITEMS (OCT 2014)

Evaluation Factors for Award

a. Basis for Contract Award. This is a Lowest Price Technically Acceptable source selection conducted in accordance with Federal Acquisition Regulation (FAR) 12, Acquisition of Commercial Products and Commercial Services, as supplemented by

(DFARS), and the Army Federal Acquisition Regulation

Supplement (AFARS). Award will be made to a single offeror who is deemed responsible in accordance with the Federal Acquisition Regulation (FAR), whose proposal is technically acceptable, conforms to the solicitation requirements, and whose proposal, judged by an overall assessment of the evaluation criteria and other considerations specified in this RFQ, represents the lowest price. The award will be made to the lowest priced technically acceptable proposal. Proposals will be evaluated for technical acceptability, but will not be ranked using the Non-price Factors (and

Subfactors). In order for an Offeror to be considered for award, the proposal must receive an "Acceptable" rating in every Non-price Factor. A proposal receiving a rating of

"Unacceptable" in any Non-price Factor will not be eligible for award.

b. Award for All of the Work. The Government intends to award one (1) contract as a result of this

RFQ. Quotes received for less than the stated number of items listed in the Price Schedule will be considered ineligible for award. As set forth in FAR 52.212-1

(g), the Government intends to evaluate quotes, Past Performance and Licensed/ Certification and award a contract without discussions with offerors. Therefore, the offeror's initial Quote should contain the offeror's best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. The Government may reject any or all quotes if such action is in the public interest; accept other than the lowest quote and waive informalities and minor irregularities in quotes received.

c. Evaluation Criteria. The evaluation criteria consists of factors. The quotes will be evaluated under two (2) evaluation factors: Past Performance and Price.

Factor 1 - Past Performance. The Past Performance Factor will receive one of the ratings defined below.

Table 1. Past Performance Evaluation Ratings

Rating Description

Acceptable Based on the offeror's performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror's performance record is unknown.

Unacceptable Based on the offeror's performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Please make (2) two or (3) three copies of the attached Performance Assessment Questionnaire and send to the companies that you performed work in the past for the Cranes and Hoists Services.

The companies will need to complete the Performance Assessment Questionnaires. The Performance

Assessment Questionnaires will be evaluated in the Past Performance Factor.

All interested offerors must e-mail their proposals, Performance Assessment Questionnaires and completed RFQ W911SD-26-Q-A039 to Ms. Sonya Van Valkenburg at: sonya.d.vanvalkenburg.

civ@army.mil by close of the RFQ Eastern Standard Time.

In order to receive an acceptable rating, the Past Performance submissions must show evidence of successfully performing work same or similar to the work outlined in the PWS or meet the criteria for "unknown" record of past performance. Offerors without a record of relevant past performance, the offeror may not be evaluated favorably or unfavorably on past performance. Past Performance must be both recent and relevant. To be recent, the effort must be ongoing or must have been performed during the past three (3) years from the date of issuance of this solicitation. To be relevant, the effort must be similar in nature of work, size, and complexity.

Factor 2 - Price. Price will not be scored or rated. Evaluation of price will be performed using one or more of the price analysis techniques in FAR 13.106-3(a). Through these techniques the

Government will determine whether prices are reasonable.

Offerors responding to this RFQ are advised that, prior to award, the Government may request Offerors to submit substantiating information/data to support price reasonableness if it is warranted.

A written notice of award or acceptance of a proposal, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the proposal, shall result in a binding contract without further action by either party.

Before the proposal's specified expiration time, the Government may accept a proposal, whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

*** END OF NARRATIVE ***

PERFORMANCE WORK STATEMENT

For Cranes/Hoists Inspections, Load Tests and Preventive Maintenance at the US Army Garrison – West Point, West Point, New York

18 February 2026

Devices as listed below in paragraphs 11-15.

Table of Contents

1.0 General Information

1.1 Instructions

1.2 Operating Hours

1.3 Personnel

1.4 Conduct of Personnel

1.5 Identification

1.6 General Requirements and Procedures…

1.7 Load Testing

2.0 Area Information...................................................................................... ………… 2

3.0 Period Of Performance

4.0 Definitions

5.0 Annual Inspections-Preventative Maintenance

5.1 Load Testing

7.0 Quality Control

8.0 Reporting Documentation

9.0 Submittals

10.0 Equipment Listing

1. GENERAL-The USAG West Point requires a properly licensed and certified contractor to perform annual inspections to include Preventative Maintenance inspections and load testing on various lifting. The contractor is

10.0 Equipment Listing .

to supply all materials, equipment, and personnel to perform various load tests on installed overhead lifting devices to include a gantry and necessary hardware to attach a lifting device to the gantry as required. Due to liability issues, contractors are not permitted to utilize any lifting devices (man lifts and like items) owned by or in use by the United States Army at West Point or Stewart IAP, 2nd Aviation Detachment for access to overhead cranes or hoists. All devices shall be inspected, serviced, tested, and certified In Accordance With (IAW) the manufactures specifications and the OSHA 29

Part 1910.179 and or the most current regulations governing such tests. If there is any question as to the proper test and or requirement, the contractor shall consult with the applicable DPW Contracting Officers Representative (COR) for clarification. All devices are located at the United States Army Garrison (USAG), West Point, NY 10996 and

Stewart International Airport, Newburgh, NY. 12550.

1.1 INSTRUCTIONS

The Contractor shall adhere to the instructions given by the COR either verbally or in writing.

The instructions will include a date by which the Contractor must respond. Contractor responses shall be made to the COR, who will then coordinate, accompany, and observe contracting personnel during work activities. All work shall conform to referenced state and federal regulations.

1.2 OPERATING HOURS

Contractor shall perform all scheduled services during normal duty hours (8:00 a.m. - 4:00 p.m.), Monday thru Friday, excluding Federal Holidays.

1.3 PERSONNEL

The Contractor shall provide a work force possessing the skills, knowledge, and training to satisfactorily perform the services required by this contract. Personnel performing work under this contract shall remain employees of the Contractor and will not be considered employees of the Government.

1.4 CONDUCT OF PERSONNEL

The KO may require the Contractor to remove from the job site, any employee working under this contract for reasons of misconduct, security, or if found to be or suspected to be under the influence of alcohol, drugs, or another incapacitating agent. Contractor employees shall be subject.

to dismissal from the premises. Contractor employee dismissal shall not relieve the Contractor of the requirements to provide sufficient personnel to perform work under this contract, nor shall it allow the Contractor to submit work late.

1.5 IDENTIFICATION

The Contractor shall provide an identification badge for each employee performing services under this contract. The identification badges shall contain the Contractor’s name, employee’s name, contract number and project description. Each Contractor employee shall conspicuously display on their person the identification badge while performing work under this contract.

1.6 ANNUAL INSPECTIONS-PREVENTATIVE MAINTENANCE- Each device listed shall be inspected annually for serviceability and preventative maintenance performed. Preventative

Maintenance is intended to encompass minor repairs to include removal and or replacement of nuts, bolts, clamps and related items, cleaning, lubrication, servicing, and adjustments that should be performed during an annual inspection. The details of such inspections should be IAW the manufacturers prescribed manuals, OSHA requirements and or industry standards in lieu of or in the absence of OEM literature. As a minimum, the following items should be inspected:

Hoisting and lowering mechanisms, Trolley and bridge travel, Limit switches and safety devices, Structural members, Bolts or rivets, Sheaves and drums, moving parts such as bearings, shafts, gears, rollers locking and clamping devices, Fuel, electric or other power plants, Chain-drive sprockets, Crane and hoist hooks, Electrical controllers, limit switches and push button stations, Slings (wire, metal mesh, fiber mesh, rope, etc.) Specific inspection items may vary depending on the type of crane being inspected. It is the responsibility of the contractor to ensure the manufacturer’s specified inspection checkpoints are covered during the annual PM Service. The annual PM is not to be used for major repairs. If during an inspection a defect is found that exceeds the above statement with respect to minor maintenance, then that defect shall be reported to the COR. COR will notify the respective Branch/Shop Chief of any repairs needed.

The shop chief is responsible for scheduling any required maintenance actions that are beyond the scope of this award. The COR shall also be notified as soon as possible of the out of service condition or defects. If an item is found to be unsafe for operation, then that item shall be properly tagged as out of service. The contractor shall not be reimbursed for any out-of-scope work.

1.7 LOAD TESTING -All lifting devices shall be load tested annually.

All load tests shall be performed IAW prescribed standards as specified by the OEM literature, OSHA standards and any other recognized guidance. The lift shall not exceed the rating of the device being lifted.

The contractor is to provide a calibrated scale attached between the lifting device and the loads to be tested to ensure parameters are not exceeded. In the absence of scale, certified weights shall be used. Loads shall be maintained for at least fifteen (15) minutes or as indicated by CFR 29, Part 1910.179, with no indication of stretching or fatigue of cables or chains. All lifting devices tested shall be tagged with a metal tag that is engraved or stamped indicating when the test was completed and the next test date due. Any lifting devices that fail any inspections, shall be red tagged OUT OF SERVICE. The COR shall be notified as soon as possible of the out of service condition.

2. AREA INFORMATION

USMA is a college campus with a full range of academic, social, and athletic activities. West

Point is also a military installation and a national tourist attraction. West Point is a community for over one thousand five hundred (1,500) military personnel. This community has many recreational areas such as Lake Frederick located near Central Valley, and Round Pond. USMA is located just fifty (50) miles north of New York City, along the west bank of the Hudson River.

3. PERIOD OF PERFORMANCE

Contract will be a Base Year with 3 option years.

4. DEFINITIONS

Contracting Officer (KO): A person duly appointed with the authority to enter and administer the contract on behalf of the Government.

Contracting Officer Representative (COR): An individual, designated in writing by the

KO, to act as an authorized representative of the KO to perform specific contract administrative functions within the scope and limitations as defined by the KO.

Contractor: The individual and/or business performing the work described in this SOW.

The Contractor is responsible for the proper completion of project activities in accordance with these contract specifications even where a subcontractor has been retained to perform the actual maintenance task.

5.0 ANNUAL INSPECTIONS-PREVENTATIVE MAINTENANCE- Each device listed shall be inspected annually for serviceability and preventative maintenance performed. Preventative

Maintenance is intended to encompass minor repairs to include removal and or replacement of nuts, bolts, clamps and related items, cleaning, lubrication, servicing, and adjustments that should be performed during an annual inspection. The details of such inspections should be IAW the manufacturers prescribed manuals, OSHA requirements and or industry standards in lieu of or in the absence of OEM literature. As a minimum, the following items should be inspected:

Hoisting and lowering mechanisms, Trolley and bridge travel, Limit switches and safety devices, Structural members, Bolts or rivets, Sheaves and drums, moving parts such as bearings, shafts, gears, rollers locking and clamping devices, Fuel, electric or other power plants, Chain-drive sprockets, Crane and hoist hooks, Electrical controllers, limit switches and push button stations, Slings (wire, metal mesh, fiber mesh, rope, etc.) Specific inspection items may vary depending on the type of crane being inspected. It is the responsibility of the contractor to ensure the manufacturer’s specified inspection checkpoints are covered during the annual PM Service. The annual PM is not to be used for major repairs. If during an inspection a defect is found that exceeds the above statement with respect to minor maintenance, then that defect shall be reported to the COR. COR will notify the respective Branch/Shop Chief of any repairs needed.

The shop chief is responsible for scheduling any required maintenance actions that are beyond the scope of this award. The COR shall also be notified as soon as possible of the out of service condition or defects. If an item is found to be unsafe for operation, then that item shall be properly tagged as out of service. The contractor shall not be reimbursed for any out-of-scope work.

5.1 LOAD TESTING -All lifting devices shall be load tested annually.

All load tests shall be performed IAW prescribed standards as specified by the OEM literature, OSHA standards and any other recognized guidance. The lift shall not exceed the rating of the device being lifted.

The contractor is to provide a calibrated scale attached between the lifting device and the loads to be tested to ensure parameters are not exceeded. In the absence of scale, certified weights shall be used. Loads shall be maintained for at least fifteen (15) minutes or as indicated by CFR 29, Part 1910.179, with no indication of stretching or fatigue of cables or chains. All lifting devices tested shall be tagged with a metal tag that is engraved or stamped indicating when the test was completed and the next test date due. Any lifting devices that fail any inspections, shall be red tagged OUT OF SERVICE. The COR shall be notified as soon as possible of the out of service condition.

7. QUALITY CONTROL

The Contractor shall submit a Quality Control Plan outlining their methods to assure the quality of their services.

8. REPORTING DOCUMENTATION- A detailed report shall be provided in writing from the contractor to the COR, as to conditions and test results of each device. The report shall include the name/model, location (Building number) and size of the unit tested. The report shall also provide the test date, condition, pass or failed indication and recommendations to the

Government, as to replacement or repair if needed.

9. SUBMITTALS

The Contractor shall submit the following with their Bid/Proposal:

Company qualifications to perform this work (Project Descriptions, Certifications, Licenses, etc.).

Qualifications, Certifications and Resumes of the personnel who will be performing the

Work.

Examples of the Inspection and Testing Checklists and Reports proposed to be used for this Work.

Proposed schedule for completing the Scheduled (Type 1) portion of the work.

5. SCHEDULING- The COR shall coordinate with the contractor as to priorities for PM’s and

Load Tests. A priority will be given to cranes and hoists with expired inspections or soon or to be expired inspections. The load tests may be performed in conjunction with the annual inspection/PM.

11. EQUIPMENT LISTING-The equipment to be inspected and tested is listed in paragraphs.

11.1 Detailed locations and…