W911SD-24-P-0083 0001.pdf

MICC - WEST POINT PCO

TARA.M.DAMICO.CIV@ARMY.MIL

845-938-5102

WEST POINT NY 10996

0012093068-0001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to add the requests for information from the contractors and the answ ers for the Solicitation W911SD-24-R-0083, Elevator Maintenance & Repair Service, at West Point, NY. All other terms and conditions remain in full effect.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 3

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 29-Apr-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911SD24R0083

X 9B. DATED (SEE ITEM 11)

09-Apr-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

29-Apr-2024

CODE

MICC - WEST POINT

681 ROGERS PLACE

WEST POINT NY 10996-1514

W911SD 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W911SD

FACILITY CODECODE

EMAIL:TEL:

W911SD24R0083

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

REQUESTS FOR INFORMATION

Requests for Information

Solicitation W911SD-24-R-0083 – Elevator Maintenance and Repair Service

Questions and Answers:

Question: 1. What are manpower requirements for this contract? It says a service technician is required on site daily. Please confirm. Several different groups are referenced in the bid documents A,B,C,D. Which lead me to believe that all the elevators in the list are included as part of this bid.

Answer: 1. Section 1.2 CONTRACTOR’S PERSONNEL: The Contractor shall provide sufficient personnel possessing the skills, knowledge, and training to satisfactorily perform the services required by this contract. Personnel performing under this contract shall remain employees of the Contractor and shall not be considered employees of the Government.

All Elevators are included in this contract bid. A,B,C,D define when emergency repairs are required.

Question: 2. How many special events are there? Do we just provide a price per hour?

Answer: 2. There are approx. 8-9 special events a year ie: Graduation, Football Games etc. Provide an hourly rate. Events typically are on Sat/Sun.

Question: 3. Since a site visit isn’t planned to allow prospective bidders to assess all of the elevators, can the Existing Deficiency Report and/or the most recent inspection reports for each elevator be provided so that we have some kind of idea of the condition of the equipment? To ask the prospective bidders to bid blindly and to accept all equipment “as is” (as stated in the solicitation) usually gives a recent incumbent an unfair advantage. Providing all bidders who request the Deficiency Report or the most recent inspection reports could help provide a more level bidding field.

Answer: 3. The most recent reports don’t show any deficiencies. This is part of the reason we are seeking another company.

W911SD24R0083

Question: 4. The solicitation doesn’t mention any provision for the industry standard post-award inspection to identify pre-existing conditions and obsolete equipment that are beyond the scope of routine preventative maintenance requirements. This is quite unusual, especially when bidders aren’t provided an opportunity to physically inspect/assess all of the equipment and adequately determine risk. Will West Point allow for a reasonable (suggest 30 days) post-award assessment period to honestly assess pre-existing conditions and obsolete equipment?

Answer: 4. No.

Question: 5. Most contracting offices separate the elevator inspection and test witnessing by a QEI as a separate contract that is not overseen by the elevator maintenance service provider. This eliminates the conflict of interest that exists when the maintenance provider is responsible for hiring the inspectors to inspect their work. It appears that this solicitation preserves that inherent conflict of interest. Will West Point separate the inspection and test witnessing into a separate contract? The maintenance provider is still responsible to operate the equipment, but a separate contract for the inspector would allow them to work for the contracting office and not for the maintenance provider.

Answer: 5. There will not be a separate contract for inspections and or a QEI.

(End of Summary of Changes)