W911SD-24-R-0077 SOLICITATION D.FINAL Graduation - Audio Visual Lighting.pdf

SEE ADDENDUM

(No Collect Calls)

W911SD24R0077 11-Mar-2024

b. TELEPHONE NUMBER

845-938-3120

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 15 Apr 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W911SD9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

IGNACIO CORDOVA

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0012079045

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MICC - WEST POINT

681 ROGERS PLACE

WEST POINT NY 10996-1514

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W16XYA 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

CARMINE COCCHIA

GRAD AUDIO VIDEO SUPPORT

601 US MILITARY ACADEMY

WEST POINT NY 10996

TEL: 8459382699 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$22,500,000

NAICS:

512290

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF77

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

PWS

PWS

Performance Work Statement

2024 USMA Graduation Sound Reinforcement and Lighting Requirement

LOCATION

Graduation ceremonies will be held at the Michie Stadium football field complex.

DATE

Graduation will be held 25 May 2024—Date will vary on option years.

TIME

Graduation will commence promptly at 9:00 a.m.

REQUIREMENT

To provide a complete primary sound reinforcement system independent of the stadium’s existing sound system intended for football game support, provide broadcast television dais lighting system.

The contractors sound system shall include all microphones, stands, cabling, amplifiers, sound mixing boards, equalizers, delays, loudspeakers, equipment stands, loudspeaker stands, weather protection, audio distribution amplifiers, press and media audio feeds 40, microphone splitters, ground lifting devices, hum elimination devices, and equipment operator(s).

The system shall incorporate the appropriate time alignment and equalization to provide undistorted sound covering the seating areas to be described. The system shall provide adequate power to and be able to achieve a minimum of 90 dB SPL (C-weighted), There shall be no more than 3DB variation in the 60-8Khz frequency range throughout the coverage areas described below.

The system shall remain operational for 90 minutes after the release of the graduates. All contractor owned and provided equipment shall be removed NLT 8:00 p.m. on May 25, 2024. The contractor shall incorporate a means of redundant sound reinforcement should a failure of the contractor’s primary equipment components occur.

The Dais Lighting system shall be provided and operational in accordance with specifications detailed within this statement of work. The contractor shall take necessary precautions to protect the turf surface, all cabling crossing the field must be ramped and not pose a hazard. All specifications to perform this contract are detailed below.

1. GUEST SEATING

A. The system shall provide full coverage for the following seating areas: Section 2 in the south end zone thru section 23 in the north end zone also to include the upper seating areas in front of, and adjacent to the Hoffman Press Box, the seating area for the graduating class, and the Gate 1 and Gate 3 staging area for the Graduating Class to receive instructions.

2. MICROPHONES

The podium (provided by USMA) will require 2 microphones arranged in a side-by-side configuration. Subject to change to a single mic set up if required by academy P.O.C. Recipient name announcement microphones on the dais will be required, 2ea will be setup to the left of the podium, on floor stands, microphones arranged in an over/under configuration. 2 wireless lavalier microphones 1 for the cadet charged with dismissing (1St Cpt) the graduating class and 1 for the class President for the class gift presentation. 2 wireless lavalier (same type as main) microphones will be required as back up microphones in the event of a wireless failure. 1 wireless Combo system with handheld and lavalier to be used as needed by the academy.

A shotgun mic shall be set up centered on the back side (front barrier) of the downstage ramp to provide audio coverage of the commandant speaking. The West Point Band and choir will require sound reinforcement and will be part of the final mix. The band and choir are typically located on the northern periphery of the dais, but this is subject to change and may require additional cable length. The band requires a minimum of 16 microphones and the choir requires a minimum of 8 microphones for a total of 24.

Condenser mics may be used but in the event of rain dynamic mics MUST be used. Contractor shall provide all necessary microphone stands, booms, and cabling. 4 Additional audio lines are required for backstage announce and playback.

3. LOUDSPEAKERS

Loudspeakers shall be arranged so as not to obstruct the view of the graduating class from the seating areas. The contractor shall make provision to eliminate feedback for all sound support areas. Loudspeakers will be provided for general guest seating areas, including the upper seating area at Michie Stadium, graduating class seating on the field, stadium gate 1 located at the southeast corner, gate #3 at the northeast corner of the field, and dais monitor speakers. 2 additional speakers shall be set up in the backstage area with a full program mix.

The contractor shall provide all cabling. The contractor shall take necessary precautions to protect cabling and cabling shall not pose a hazard. The contractor shall take all necessary precautions to protect the turf surface;

where equipment will be placed or used on the field. This is to include protecting the turf during set up and removal of all equipment. Any equipment and materials needed for set up and removal (such as forklifts plywood etc.) shall be provided by the contractor.

4. ANCILLARY AUDIO FEED(S)

The contractor shall provide 1 ea. primary line balanced level feed (+4dB / 0Vu) and 2 ea. redundant balanced line level feeds of the final mix to the USMA television production system. Connections to the system will be made through the DPTMS television cameras in the following locations, (1 each), center press stand, stage left and stage right. The contractor shall provide press feeds for 40 positions, the feeds shall be –60dB balanced microphone level.

All feeds shall be free and clean of any noise, hum, or buzz. The contractor shall provide a 2-channel intercom communication capability (clear- com) to interface to the USMA Stadium intercom and provide intercom stations at the sound mixing location and up to 3 other location(s) to be determined by security personnel. The contractor shall provide all cabling. The contractor shall take necessary precautions to protect cabling and cabling shall not pose a hazard. The contractor shall take necessary precautions to protect the turf surface, cabling shall not pose a hazard.

5. DAIS.

The dais will be setup at the 50-yard line on the east side of the stadium and the dais access ramps will extend from the 0 yd line and continue towards the south end zone seating area. The dais will be setup by USMA engineers. A podium on the dais will be provided by USMA.

6. DAIS LIGHTING

Provide adequate lighting for live broadcast to minimize flash photography. The lighting instruments shall be as inconspicuous as possible and may mounted to the structural cross members supporting the canopy. The entire stage area will be lit, not spot lit, to include the walk-in ramps (a full stage wash). Provide lighting instruments located near the northwest side 20-yard line and the southwest side 25-yard line. The lighting shall be of sufficient strength to illuminate the dais from behind the press platform.

The lighting shall be sufficient to provide soft fill lighting on the speaker(s). All lighting shall be color corrected for ambient lighting and require HMI lights with 5600-degree color temp. Additional scrims and or ability to adjust HMI lighting intensity. The stage wash shall provide an even wash with no more than 20fc change from stage right to stage left. Back lights shall use barn doors to prevent flares in the video shot from the main press riser, they shall be focused on the speaker’s shoulders at the lectern and diffused. All lighting instruments cannot interfere with still photography, or television camera ability to document the ceremony. The contractor shall take necessary precautions to protect the turf surface, cabling shall not pose a hazard.

7. POWER

The contractor shall provide a generator capable of powering the sound reinforcement equipment and lighting systems. The generator should be movie quiet or equivalent as to not disturb the ceremony. The generator shall be located outside the stadium near gate #1; however, this may be subject to change due to security requirements.

The contractor shall provide all electrical cabling from the 225 AMP main panel in the stadium as well as from the back up generator including electrical pigtails required to connect to the power mains. The contractor shall also provide all temporary power distribution panels and all power cables required to operate contractor furnished equipment. 4 additional Edison 15-amp circuits/outlets shall be installed under and around each side of dais.

8. TECHNICAL SUPPORT

The contractor shall provide on-site technical support in addition to operator personnel. The contractor shall provide to the PAO/VI POC (point of contact) all AC power requirements for complete system operation. The contractor shall provide to the PAO/VI POC frequency and operating power of all 2-way radio equipment utilized in the performance of the requirement. 2-way radio communication will not interfere with the contractor’s primary sound reinforcement system or the existing stadium system.

9. PERFORMANCE TIMELINE

The contractor shall provide a plan indicating the location of equipment, speaker locations NLT (no later than) April 25, 2024, for review and consideration. The system shall be installed, fully operational and ready for performance review by 1530 on May 23, 2024. The contractor shall provide personnel for the purpose of operational testing, graduation rehearsal, and system check by academy personnel by 5:00 a.m. on day of rehearsal between May 22 and 24, 2022. Graduation rehearsal will begin at 0600.

The contractor shall provide all personnel required for the operation, setup, testing, and removal of the contractor’s system and equipment. The contractor’s personnel must be on station from 4:00 a.m. May 25, 2024, and remain on station until 90 minutes after release of the graduating class. It shall be the responsibility of the contractor to obtain lodging, if necessary, for the contractor’s personnel.

10. CONTRACTOR PERSONNEL

The contractor shall provide a list of employees participating with the setup, operation, and breakdown of the provided audio system. The list shall include the employee’s full name, social security number, birth date, city, state, and country of birth, and permanent/temporary job status with the company. The list shall be provided 20 days prior to commencement of on-site work. To the COR: TBD

11. GOVERNMENT PROVIDED

The government shall provide 225 AMP, 3 phase electrical service for contractor provided sound reinforcement and lighting equipment. The government shall provide electricians to connect and disconnect contractor provided cables to electrical panels.

12. INCLEMENT WEATHER:

Contractor shall provide cover as needed for their equipment in the event of inclement weather. This event is a rain or shine event that will need to be executed.

PRS

PERFORMANCE REQUIREMENTS SUMMARY (PRS)

REQUIRED SERVICE STANDARD MAXIMUM

ALLOWABLE

DEGREE OF

DEVIATION FROM

REQUIREMENT

(AQL)

METHOD

OF

SURVEILLANCE

DEDUCTION FROM

CONTRACT PRICE

FOR EXCEEDING

AQL

1 IAW SOW Req. Met or Exceeded 0% 100% TBD

WAGE DETERMINATIONS

"REGISTER OF WAGE DETERMINATIONS UNDER | U.S. DEPARTMENT OF LABOR

THE SERVICE CONTRACT ACT | EMPLOYMENT STANDARDS ADMINISTRATION

By direction of the Secretary of Labor | WAGE AND HOUR DIVISION

| WASHINGTON D.C. 20210

| Wage Determination No.: 2015-4159 Daniel W. Simms Division of | Revision No.: 24 Director Wage Determinations| Date Of Last Revision: 12/26/2023

Note: Contracts subject to the Service Contract Act are generally required to pay at least the applicable minimum wage rate required under Executive Order 14026 or Executive Order 13658.

|If the contract is entered into on or |Executive Order 14026 generally applies to | |after January 30, 2022, or the |the contract. | |contract is renewed or extended (e.g., |The contractor must pay all covered workers | |an option is exercised) on or after |at least $17.20 per hour (or the applicable | |January 30, 2022: |wage rate listed on this wage determination,| | |if it is higher) for all hours spent | | |performing on the contract in 2024. | |If the contract was awarded on or |Executive Order 13658 generally applies to | |between January 1, 2015 and January 29,|the contract. | |2022, and the contract is not renewed |The contractor must pay all covered workers | |or extended on or after January 30, |at least $12.90 per hour (or the applicable | |2022: |wage rate listed on this wage determination,| | |if it is higher) for all hours spent | | |performing on the contract in 2024. |

The applicable Executive Order minimum wage rate will be adjusted annually. Additional information on contractor requirements and worker protections under the Executive Orders is available at www.dol.gov/whd/govcontracts.

State: New York

Area: New York County of Orange

ADDENDUM FAR 52.212-1

Addendum 52.212-1 INSTRUCTIONS to OFFERORS

ALL OFFERORS INTERESTED IN SUBMITTING A QUOTE FOR THIS REQUIREMENT NEED TO

FOLLOW THESE INSTRUCTIONS.

If an offeror does not comply with these instructions, they shall be excluded from consideration contract award.

All offerors interested in submitting a quote for this requirement MUST attend the Mandatory Site Visit.

Site Visit, NAICS CODE, and Past Performance

→ All offerors interested in submitting a quote for this requirement MUST attend the Mandatory Site

Visit.

→ All offerors must ensure their SAM Registration reflects NAICS Code 512290 Other Sound Recording Industries

→ Offerors are required to submit examples of past performance of similar scope and complexity with their quote.

THE GOVERNMENT SHALL MAKE ONE CONTRACT AWARD WITHOUT DISCUSSIONS.

IF AN OFFEROR DOES NOT ATTEND THE SITE VISIT, THEY SHALL NOT RECEIVE

CONSIDERATION FOR CONTRACT AWARD.

ADDENDUM FAR 52.212-2

Addendum FAR 52.212-2

EVALUATION--COMMERCIAL ITEMS

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-2 as an addendum to this solicitation:

Evaluation Factors for Award

(a) Basis for Contract Award. This is a Lowest Price Technically Acceptable source selection conducted in accordance with Federal Acquisition Regulation (FAR) 13.106-2, Evaluation of quotations or offers, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). Contract shall be awarded to the contractor who is deemed responsible in accordance with the FAR, as supplemented, whose quote conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by 52.212-2 of this solicitation and is judged by an overall assessment of the evaluation factors to represent the most advantageous to the Government by exceeding the minimum requirements to meet the Lowest Price Technically Acceptable to the Government.

(b) Award for All of the Work. The Government intends to award one (1) Firm Fixed Price (FFP) contract as a result of this solicitation. Quotes received for less than the stated number of items listed in the Price Schedule will be considered ineligible for award. As set forth in FAR 52.212-1 (g), the Government intends to evaluate quotes and award a contract without discussions with contractors.

Therefore, the contractor’s initial quote should contain the contractor’s best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

(c) Evaluation Criteria. ATTENDANCE TO THE SITE VISIT, AND SAM PROFILE REFLECTS

NAICS CODE 512290 in accordance with specifications, shall be evaluated under two (2) evaluating factors: Technical, and Price.

Factor 1 - Technical. ATTENDANCE TO THE SITE VISIT, AND SAM PROFILE REFLECTS NAICS CODE 512290 in accordance with specifications and criteria will receive one of the ratings defined below.

Table 1. Technical Rating(s) Acceptable/Unacceptable Ratings Rating Description Acceptable QUOTE clearly meets the minimum specifications/requirements of the solicitation.

Unacceptable QUOTE does NOT clearly meet the minimum specifications/requirements of the solicitation.

Factor 2 – Price. Price will not be scored or rated. Evaluation of price will be performed using one or more of the price analysis techniques in FAR 13.106-3(a). Through these techniques the Government will determine whether prices are reasonable.

Factor 3 – Past Performance. Offerors are required to submit examples of past performance of similar scope and complexity with their quote.

Only recent (within the last 36 months) and relevant past performance will be considered.

Relevance, for the purposes of this procurement, is defined as substantially similar to the current requirement in terms of effort, complexity, dollar value, contract type.

Offerors shall submit no more than three examples of past performance.

Past performance ratings will receive one of the ratings defined below.

PAST PERFORMANCE

Performance Questionnaire – Cover Letter

SUBJECT: Offeror Past Performance Assessment in Support of Request for Quote (RFQ)

W911SD-24-R-0077

Dear (Contracting Officer)

We are currently participating as a (subcontractor/teaming partner) with (prime contractor or name of entity providing quote) in responding to the Mission and Installation Contracting Command request for Quote W911SD-24-R-0077 for the West Point Graduation Media Audio / Video Support.

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance confidence assessment process, we are signing this consent form to allow you to discuss our past performance information with the prime contractor during the source selection process.

(Signature and Title of individual who has the authority to sign for and legally bind the company)

Company Name:

Table 2. Past Performance Rating(s) Acceptable/Unacceptable Ratings Rating Description Acceptable Past Performance clearly meets the minimum specifications/requirements of the solicitation.

Unacceptable Past Performance does NOT clearly meet the minimum specifications/requirements of the solicitation.

Address:

ATTACHMENT 3

PAST PERFORMANCE QUESTIONNAIRE

WHEN FILLED IN THIS DOCUMENT IS SOURCE SELECTION SENSITIVE

INFORMATION IAW FAR 3.104

SECTION 1: CONTRACT IDENTIFICATION

A. Contractor:

B. Cage Code:

C. Contract number:

D. Contract type:

E. Was this a competitive contract? Yes No

F. Period of performance:

G. Initial contract cost: $

H. Current/final contract cost: $

I. Reasons for differences between initial contract cost and final contract costs:

J. Description of service provided:

SECTION 2: CUSTOMER OR AGENCY IDENTIFICATION

A. Customer or agency name:

B. Customer or agency description (if applicable):

C. Geographic description of services under this contract, i.e. local, nationwide, worldwide, other Commands:

SECTION 3: EVALUATOR IDENTIFICATION

A. Evaluator's name:

B. Evaluator's title:

C. Evaluator's phone/fax number:

D. Number of years evaluator worked on subject contract:_

SECTION 4: EVALUATION

Please indicate your satisfaction with the contractor’s performance by placing an “X” in the appropriate block using the scale provided to the right of each question. This scale is defined as follows:

CODE PERFORMANCE LEVEL

E EXCEPTIONAL - The contractor’s performance meets contractual requirements and exceeds many (requirements) to the Government’s benefit.

The contractual performance was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

VG VERY GOOD- The contractor’s performance meets contractual requirements and exceeds some (requirements) to the Government’s benefit.

The contractual performance was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

S SATISFACTORY – The contractor’s performance meets contractual requirements. The contractual performance contained some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

M MARGINAL – Performance does not meet some contractual requirements.

The contractual performance reflects a serious problem for which the contractor has not yet identified corrective actions or the contractor’s proposed actions appear only marginally effective or were not fully implemented.

US UNSATISFACTORY – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

NA NOT APPLICABLE - Unable to provide a score.

The questions shown below should be tailored to the Factors of the instant acquisition.

Technical Performance E VG S M US NA

T1. Quality & repeatability of operations & maintenance.

T2. Quality of technical system testing and certification efforts

T3. Quality/integrity of technical data/report preparation efforts

T4. Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements

T5. Ability to implement current standard practices for computer hardware design, operation, maintenance, upgrades and configuration control

T6. Ability to implement current standard practices for computer software design, operation, maintenance, upgrades and configuration control

T7. Adequacy/effectiveness of environmental safety procedures

Program Management E VG S M US NA

Program Management E VG S M US NA

P1. Effectiveness of overall contract management (including ability to effectively lead, manage and control the program)

P2. Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes)

P3. Timeliness/effectiveness of contract problem resolution without extensive customer guidance

P4. Understand/complied with customer objectives and technical requirements

P5. Successfully responded to emergency and/or surge situations

P6. Quality/effectiveness of sub-contracted efforts

P7. Effectiveness of material management (including Government Furnished Property or Material)

P8. Effectiveness of acquisition management

P9. Contractor proposed alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the customer

P10. Contractor implemented responsive/flexible processes to improve quality and timeliness of support.

Transition/phase-in E VG S M US NA

T1. Contractor ability to smoothly transition resources and personnel.

T2. Contractor effectiveness on maintaining continuity of mission support while transitioning/phasing in resources and personnel to support other efforts.

Employee Retention/Attraction E VG S M US NA

E1. Ability to hire/apply a qualified workforce to this effort.

E2. Ability to retain a qualified workforce on this effort.

E3. Effectiveness of employee compensation towards quality of work.

1. Please discuss each and every response for which you indicated E (Exceptional), M (Marginal) or US (Unsatisfactory) in response to the questions above (use additional sheets, if necessary).

2. Government Contracts Only: Has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations?

Yes No

Default Convenience Pending Terminations

W911SD24R0077

SECTION 5: NARRATIVE SUMMARY

Would you have any reservations about soliciting this contractor in the future or having them perform one of your critical and demanding programs?

Please provide any additional comments concerning this contractor’s performance, as desired.

Evaluator’s Signature Date

Thank you for your prompt response and assistance!

Please return this completed questionnaire to:

Mailing Address:

Or FAX/E-mail to: 845-938-3120 / ignacio.j.cordova2.civ@army.mil (End of provision)

SITE VISIT

SITE VISIT

Solicitation # W911SD-24-R-0077 Description: U.S. Army West Point Graduation Support A site visit is scheduled for Wednesday, March 27th, 2024, at 0900 AM (EST STD) SHARP!

ATTENDANCE TO THE SITE VISIT IS MANDATORY

i. Attendees must RSVP via EMAIL on or before Monday, March 25th, 2024, with the name(s) and number of persons attending.

ii. We will assemble at 681 Roger’s Place, BLDG 681, First Floor, lobby by the elevator, at 08:45AM, then we will depart to the site visit. TRANSPORTATION IS A MUST!

iii. Send RSVP's to: ignacio.j.cordova2.civ@army.mil, please reference solicitation # W911SD- 24-R-0077 Site Visit in the Email subject line.

FAR 52.237-1 Site Visit - Offerors are expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable.

In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Accessing to West Point ****Give yourself at least 45 to 75 extra minutes for this process*** U.S. Army West Point Visitor's Center 2107 New South Post Rd, West Point, NY 10996

1. Enter installation, check in with West Point Guards and stay on main road.

2. Turn in the West Point Local Area Credential Application (TEXT FORMAT) below to the Visitor Center.

If you DO NOT have a Department of Defense (DoD) issued identification card (CAC), then you must obtain a Local Area Credential (LAC) screening by filling out the Local Area Credential Request Form below (USMA Form 13-16 Text Format) attached.

Please BRING and SUBMIT the completed LAC form to the U.S. Army West Point Visitor Control Center, located 2107 New South Post Road, West Point, New York, 10996, Telephone: (845) 938-0390, the day of the Site Visit.***

**Give yourself at least 45 to 75 extra minutes for this process**

West Point Local Area Credential Application (TEXT FORMAT)

Local Area Credential Requested:__ Alumni __ Guest __ Contractor __ Delivery

Administrative Data

Last Name:

First Name:

MI:

Gender: __ Male__ Female __ Other

SSN:

Driver’s License Number:

State:

Current Street Address:

City: State:

Zip Code:

Phone Number:

Email Address:

Height:

Weight:

Hair Color:

Eye Color:

Contractor/Sponsor Information

Project/Contract:

Employer: Supervisor:

Sponsor Information:

COR:

COR Phone Number:

COR Email Address:

Criminal History:

Have you been convicted of a crime in the past 10 years:

___Yes __ No __ Don’t Know

If Yes, what type: __ Misdemeanor __ Felony __ Other __ Don’t Know If Yes, explain:

For Administrative Use Only

Received By:

Received Date:

NCIC Date:

NCIC Request #:

Badge Issued: Yes __ No__ If No Why:

If Yes- Issue Date: Expiration Date: Badge #:

Privacy Act Statement Authority HSPD-12:

Principal Purpose: to record names, signatures and other identifiers for the purpose of validating he trustworthiness of individuals requisition access to West Point, New York. Records may be maintained in both electronic and paper form.

Routine Uses: None Disclosure: Disclosure of the information is voluntary however, failure to provide any of the requested information my impede, delay or prevent further processing of this request. USMA Form 13-16

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job BASE Graduation-Audio Visual Lighting

FFP

BASE Graduation-Audio Visual Lighting FOB: Destination MFR PART NR: Media VENDOR PART NR: Audio & Video PN/CN: Audio & Video Media

PURCHASE REQUEST NUMBER: 0012079045

PSC CD: T016

NET AMT

1001 1 Job OY1 Graduation-Audio Visual Lighting

FFP

OY1 Graduation-Audio Visual Lighting FOB: Destination MFR PART NR: Media VENDOR PART NR: Audio & Video PN/CN: Audio & Video Media

2001 1 Job OY2 Graduation-Audio Visual Lighting

FFP

OY2 Graduation-Audio Visual Lighting FOB: Destination MFR PART NR: Media VENDOR PART NR: Audio & Video PN/CN: Audio & Video Media

3001 1 Job OY3 Graduation-Audio Visual Lighting

FFP

OY3 Graduation-Audio Visual Lighting FOB: Destination MFR PART NR: Media VENDOR PART NR: Audio & Video PN/CN: Audio & Video Media

4001 1 Job OY4 Graduation-Audio Visual Lighting

FFP

OY4 Graduation-Audio Visual Lighting FOB: Destination MFR PART NR: Media VENDOR PART NR: Audio & Video PN/CN: Audio & Video Media

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 1001 Destination Government Destination Government 2001 Destination Government Destination Government 3001 Destination Government Destination Government 4001 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 15-MAY-2024 TO

14-MAY-2025

N/A CARMINE COCCHIA

GRAD AUDIO VIDEO SUPPORT

601 US MILITARY ACADEMY

WEST POINT NY 10996

8459382699 FOB: Destination

W16XYA

1001 POP 15-MAY-2025 TO

14-MAY-2026

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 15-MAY-2026 TO

14-MAY-2027

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 15-MAY-2027 TO

14-MAY-2028

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 15-MAY-2028 TO

14-MAY-2029

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(JUN 2020) -- Alternate I

NOV 2021

52.203-11 Certification And Disclosure Regarding Payments To Influence Certain Federal Transactions

SEP 2007

52.203-16 Preventing Personal Conflicts of Interest JUN 2020 52.203-18 Prohibition on Contracting With Entities That Require Certain

Internal Confidentiality Agreements or Statements-- Representation

JAN 2017

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

JAN 2017

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

JUN 2020

52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-17 Ownership or Control of Offeror AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-22 Alternative Line Item Proposal JAN 2017 52.204-23 Prohibition on Contracting for Hardware, Software, and

Services Developed or Provided by Kaspersky Lab Covered Entities

DEC 2023

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations--Representation

NOV 2015

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

NOV 2021

52.209-7 Information Regarding Responsibility Matters OCT 2018 52.209-9 Updates of Publicly Available Information Regarding

Responsibility Matters

OCT 2018

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services

SEP 2023

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

NOV 2023

52.214-34 Submission Of Offers In The English Language APR 1991 52.214-35 Submission Of Offers In U.S. Currency APR 1991 52.217-5 Evaluation Of Options JUL 1990 52.219-8 (Dev) Utilization of Small Business Concerns (DEVIATION 2024-

O0002)

JAN 2024

52.219-14 (Dev) Limitations on Subcontracting (DEVIATION 2021-O0008) FEB 2023 52.222-3 Convict Labor JUN 2003 52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-26 Equal Opportunity SEP 2016 52.222-35 Equal Opportunity for Veterans JUN 2020 52.222-36 Equal Opportunity for Workers with Disabilities JUN 2020 52.222-37 Employment Reports on Veterans JUN 2020 52.222-40 Notification of Employee Rights Under the National Labor

Relations Act

DEC 2010

52.222-50 Combating Trafficking in Persons NOV 2021 52.222-54 Employment Eligibility Verification MAY 2022 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

JUN 2020

52.225-13 Restrictions on Certain Foreign Purchases FEB 2021 52.228-5 Insurance - Work On A Government Installation JAN 1997 52.232-17 Interest MAY 2014 52.232-18 Availability Of Funds APR 1984 52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

OCT 2018

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.237-1 Site Visit APR 1984 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.237-3 Continuity Of Services JAN 1991 52.242-13 Bankruptcy JUL 1995 52.242-15 Stop-Work Order AUG 1989 52.246-4 Inspection Of Services--Fixed Price AUG 1996 52.247-34 F.O.B. Destination NOV 1991 52.253-1 Computer Generated Forms JAN 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

SEP 2022

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

JAN 2023

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism

MAY 2019

252.211-7003 Item Unique Identification and Valuation JAN 2023 252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or

Hazardous Materials

SEP 2014

252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns

JAN 2023

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.239-7001 Information Assurance Contractor Training and Certification JAN 2008

CLAUSES INCORPORATED BY FULL TEXT

52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

(a) Definitions. As used in this provision--

Electronic Funds Transfer (EFT) indicator means a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the commercial, nonprofit, or Government entity to establish additional System for Award Management records for identifying alternative EFT accounts (see subpart 32.11) for the same entity.

Registered in the System for Award Management (SAM) means that--

(1) The Offeror has entered all mandatory information, including the unique entity identifier and the EFT indicator, if applicable, the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14) into SAM;

(2) The offeror has completed the Core, Assertions, and Representations and Certifications, and Points of Contact sections of the registration in SAM;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and

(4) The Government has marked the record ``Active''.

Unique entity identifier means a number or other identifier used to identify a specific commercial, nonprofit, or Government entity. See www.sam.gov for the designated entity for establishing unique entity identifiers.

(b)(1) An Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address exactly as stated in the offer. The Offeror also shall enter its EFT indicator, if applicable. The unique entity identifier will be used by the Contracting Officer to verify that the Offeror is registered in SAM.

(c) If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for establishment of the unique entity identifier directly to obtain one. The Offeror should be prepared to provide the following information:

(1) Company legal business name.

(2) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(3) Company physical street address, city, state, and Zip Code.

(4) Company mailing address, city, state and Zip Code (if separate from physical).

(5) Company telephone number.

(6) Date the company was started.

(7) Number of employees at your location.

(8) Chief executive officer/key manager.

(9) Line of business (industry).

(10) Company headquarters name and address (reporting relationship within your entity).

(d) Processing time should be taken into consideration when registering. Offerors who are not registered in SAM should consider applying for registration immediately upon receipt of this solicitation. See https://www.sam.gov for information on registration.

(End of Provision)

52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2023)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 512290.

(2) The small business size standard is $22,500,000.

(3) The small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition--

(i) Is set aside for small business and has a value above the simplified acquisition threshold;

(ii) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(iii) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

( ) Paragraph (d) applies.

( ) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c) (1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements--Representation. This provision applies to all solicitations.

(iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(vi) 52.204-26, Covered Telecommunications Equipment or Services--Representation. This provision applies to all solicitations.

(vii) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations--Representation.

(viii) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(ix) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. This provision applies to all solicitations.

(x) 52.214-14, Place of Performance--Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(xi) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(xii) 52.219-1, Small Business Program Representations (Basic, Alternates I, and II). This provision applies to solicitations when the contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii).

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(C) The provision with its Alternate II applies to solicitations that will result in a multiple-award contract with more than one NAICS code assigned.

(xiii) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii).

(xiv) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xv) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xvi) 52.222-38, Compliance with Veterans' Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial products or commercial services.

(xvii) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of USDA-designated items; or include the clause at 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

(xviii) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA- designated items.

(xix) 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals--Representation. This provision applies to solicitations that include the clause at 52.204-7.)

(xx) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1.

(xxi) 52.225-4, Buy American-Free Trade Agreements-Israeli Trade Act Certificate. (Basic, Alternates II and III.)

This provision applies to solicitations containing the clause at 52.225-3.

(A) If the acquisition value is less than $50,000, the basic provision applies.

(B) If the acquisition value is $50,000 or more but is less than $92,319, the provision with its Alternate II applies.

(C) If the acquisition value is $92,319 or more but is less than $100,000, the provision with its Alternate III applies.

(xxii) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at 52.225-5.

(xxiii) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan--Certification. This provision applies to all solicitations.

(xxiv) 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certification. This provision applies to all solicitations.

(xxv) 52.226-2, Historically Black College or University and Minority Institution Representation. This provision applies to solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions.

(2) The following representations or certifications are applicable as indicated by the Contracting Officer:

[Contracting Officer check as appropriate.]

(i) 52.204-17, Ownership or Control of Offeror.

(ii) 52.204-20, Predecessor of Offeror.

(iii) 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products.

(iv) 52.222-48, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Certification.

(v) 52.222-52 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Certification.

(vi) 52.223-9, with its Alternate I, Estimate of Percentage of Recovered Material Content for EPA- Designated Products (Alternate I only).

(vii) 52.227-6, Royalty Information.

(A) Basic.

(B) Alternate I.

(viii) 52.227-15, Representation of Limited Rights Data and Restricted Computer Software.

(d) The Offeror has completed the annual representations and certifications electronically in SAM accessed through https://www.sam.gov. After reviewing the SAM information, the Offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in paragraph (c) of this provision have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for…