Questions and Answers for SAM.xlsx

XLSX spreadsheet 13 KB Posted

Attached to
West Point Job Order Contract(JOC) Amendment 2 Federal contract opportunity
Solicitation number
W911SD23R0162
Issued by
Department of the Army Materiel Command Mission and Installation Contracting Command Fort Eustis

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This document contains questions and answers related to solicitation number W911SD23R0162 for the West Point Job Order Contract. The solicitation is for construction services to be awarded on a firm-fixed price basis. The Army Materiel Command Mission and Installation Contracting Command at Fort Eustis is the contracting agency. There will be no pre-bid conference, and questions are due by August 15th while bids are due on September 13th. The location factor for material costs applies to Suffern, New York, but no location factor applies to labor or equipment. It is estimated that 150 task orders will be awarded annually across 20 active projects requiring an estimated 2/3 project managers and 2 quality control representatives. The government will not reimburse contractors for use of estimating software or publications.

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Other files for this federal contract opportunity

Other files attached to West Point Job Order Contract(JOC) Amendment 2, newest first.
File Type Posted
SF_1409 WP JOC Bid Recording v1.pdf PDF
W911SD23R0162 P00002 conformed x.pdf PDF
W911SD23R0162 P00002 Mod.pdf PDF
W911SD23R0162 Conformed.pdf PDF
Attachment 1 Bid Schedule 23AUG23.xlsx XLSX spreadsheet
W911SD23R0162 P00001 Mod.pdf PDF
Attachment 1 Bid Schedule 16JUN23.xlsx XLSX spreadsheet
W911SD23R0162.pdf PDF

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Sheet1

#QuestionRef.Answer
1there is going to be a pre bid meeting or walk thru and confirm the bid date?52.236-27IAW with 52.236-27 please coordinate with Mr. Jarrod Bowsky for site visits. There is no Pre-Bid conference.
2clarify the day and time for the bid conference. Supplemental Information paragraph 4 (Page 12) references 13 September 2023, 10:00 am EST which is after the question period closes and the same day the offers are due.Bid Conference 13 September 2023 10:00am EST, no Pre-Bid Conference, questions are due 15 August 2023. Please coordinate Site visits with Mr. Jarrod Bowsky.
3Why is the bid conference on same date as the bid opening ?Bid conference and Bid opening are the same day. Please submit questions and site visits request prior to the conference.
4Paragraph C.2.2.10 states, “Labor Cost is computed using a thirty city ‘National Average’ of union wage rates. Material costs shall include the cost index allocated for Suffern, N.Y. (Location factor).” Please confirm that the Material Location Factor for Suffern is to be applied to material costs, while no Location Factor will be applied to labor and equipment costs.Location factor is Material Only
5Paragraph C.4.5. Supervision states “The Contractor shall provide a dedicated Project Manager on every worksite when Contractor work is being performed. This will necessitate multiple persons performing supervision if Contractor work is performed simultaneously at multiple sites.” Can you provide an estimate for task orders with active work sites performing work simultaneously? Alternately, can you provide a range of active worksites performing work simultaneously, such as 1 to 3? Or 1 to 5?The government averages 150 task orders per year or about 12 a month. Currently there are 20 active projects in multiple phases, from active to awaiting materials. Estimated workload is 2/3 PMs and 2 QC reps
6Attachment 1 – Bid Schedule includes fields to insert costs for RS Means & Estimating Tool (RS Means Book, Software & Training). As the Contractor’s cost for these items is included in their operating costs, what is the purpose for including these costs to evaluate the Contractor’s Bid? Is it to reimburse the Contractor for the RS Means Book, Software & Training each contract year?The Government does not currently reimburse contractor for use of RS Means software or any software methods in sending their proposals to the Government
7Attachment 1 – Bid Schedule, Note 6 indicates the Contractor “is required to provide one (1) Hardcopy of the RS Means price book.” Is this hardcopy to be provided to the Government?The Government does not need a copy of the RS Means Book. See updated Attachment 1
8Attachment 1 – Bid Schedule, Note 6 indicates the Contractor “is required to provide one (1) Hardcopy of the RS Means price book.” Should this be one hardcopy of each, RS Means Facilities and Construction Cost Data and RS Means Repair and Remodeling price books?The Government does not need a copy of the RS Means Book. See updated Attachment 1
9Confirm the Contractor is not providing any Estimating Software for the Governments use.The contractor is not providing software or books to the Government.
10Clarify the maximum number of attendees per Estimating Software Training sessions each contract year. The cost varies depending on the number of attendees.We had 10 people scheduled for training prior to COVID.
11Page 13 of 61 of the Solicitation at 6) PRICING/COEFFICIENTS/UNIT PRICE BOOK (UPB) states the “contractor shall obtain at their own expense the most recent version (at time of award) of the approved estimating software with the latest version of the RS Means Facilities Construction and Facilities Maintenance & Repair Cost Data database(s)……for their use during the base year of this contract, including base and option periods of performance in as many licensed copies as required for their operation of the contract.” As the Contractor is purchasing the Estimating Software for their own use, what relevance is the cost included on Attachment 1 – Bid Schedule? How does the cost of the Estimating Books, Software and Training relate to the Contractor’s Evaluated (Weighted Average) Price?The Government removed RS Means costs from the Bid Schedule
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