W911SD23R0162 P00002 Mod.pdf

MICC - FORT EUSTIS

705 WASHINGTON BLVD

FORT EUSTIS VA 23604

0011945791

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of the amendment is to correct tw o typographical errors.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 05-Sep-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W911SD23R0162

X 9B. DATED (SEE ITEM 11)

31-Jul-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

05-Sep-2023

CODE

MICC - WEST POINT

681 HARDEE PLACE

WEST POINT NY 10996-1514

W911SD 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W911S0

FACILITY CODECODE

EMAIL:TEL:

x

W911SD23R0162

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION 00 21 13 - INSTRUCTIONS TO BIDDERS

The following have been modified:

SUPPLEMENTAL INFORMATION

SUPPLEMENTAL INFORMATION

1) GOVERNMENT POC INFORMATION:

Contract Specialist: Edward W. Wojtan Email: Edward.w.wojtan2.civ@army.mil Phone: 757-501-8149

ContractingOfficer:LindseyC.Nicolai Email:Lindsey.c.nicolai.civ@army.mil Phone: 757-501-8148

2) CONTRACTOR POC INFORMATION:

Name:

E-mail

DUNS

TAXPAYER ID #

3) CONTRACT INFORMATION

a. CONTRACT TYPE: This will be a single award Indefinite Delivery Indefinite Quantity (IDIQ) Job Order Contract (JOC) with firm fixed price task orders resulting from solicitation. This contract will be awarded for a base year and four (4) one-year option periods and an option to extend services for up to 6 months. It is the unilateral right of the Government to exercise the option year(s) of this contract, but the Government is not obligated to exercise the options if they are not in the Governments' best interest.

b. JOC MAXIMUM: The maximum value, for the base and all option periods, available for the life of this contract is not to exceed $25 Million, (Including the Option to Extend the Term of the Contract Clause, FAR 52.217-9. The maximum quantities available for the life of this contract will be the cumulative total of the base year and four (4) one-year options.)

NOTE: The unit of measure for all CLINs is "JOB". JOB is not defined as the "number" of jobs. The unit of measure of “JOB" is used as the amount of dollars anticipated for the specific CLIN.

c. GUARANTEED MINIMUM: The guaranteed minimum for the base year is $2,000, found on CLINs 0001. At the time of award the initial task order will be cut, funding the minimum guarantee amount. Multiple projects may be completed to fulfill the minimum guarantee. Each time a new project will be placed under the minimum guarantee, the Task Order will be modified to incorporate information regarding the new project. Each project will have a separate SUBCLIN on the task order to help differentiate between the projects for invoicing purposes. This process will continue until the minimum guarantee amount has been fully expended. Any task orders, in addition to the minimum guarantee task order, will be funded on an individual basis.

NOTE: The Government may elect to perform real property maintenance and repair activities under a separate contract vehicle once the minimum guarantee applicable to this contract action is met depending on the needs of the Government (Quantity, Period of Performance, mission, etc.).

d. SUBMISSION DEADLINE FOR QUESTIONS: Any questions, concerns, verification or clarification of information on the documents included in the solicitation package shall be submitted in writing to the Government POC’s identified herein NLT 15 August 2023, 2:00PM EST. Include in the subject line of the email the Government’s solicitation number; failure to do so will lessen the Government’s ability to ensure all questions are considered during the bidding process. Provide your company name, POC and contact information in the body of the email.

This deadline is created to ensure the Contracting Officer and Requiring Activity have sufficient time to respond to the questions. Questions will be consolidated from all contractors and responses to all questions will be posted as a separate attachment to the solicitation. NOTE: Contractors are highly encouraged to read the entire solicitation in full.

e. CONTRACTORS ARE REFERRED TO: EPA’s list of EPA-designated products available at http://www.epa.gov providing products that contain recovered materials.

Contractors are also referred to the USDA’s list of USDA-designated products available at https://www.usda.gov/bioperferred for bio based products that are to be used to the maximum extent possible.

In accordance with AFARS 5117.9004-2(e), The Government has the unilateral right to withdraw a proposed job or order before or after receipt of the Contractor's proposal.

4) BID CONFERENCE

A bid conference will be held on 13 September 2023, 10:00am EST, 705 Washington Blvd, Fort Eustis, VA 23604.

The MICC Fort Eustis Contracting Officer, Lindsey Nicolai, will be giving a presentation to go over the solicitation and explaining the bid opening and award process. Examples of past projects performed on the JOC contracts, to include their scope of work and other documentation will be discussed and available for review. Contractors are highly encouraged to attend but attendance is not mandatory to submit a bid. If you wish to attend virtually Please email Stephanie Doutt, Stephanie.m.doutt.civ@army.mil and Edward Wojtan, edward.w.wojtan2.civ@army.mil to attend VIA teams

5) JOINT SCOPING

a. As needs arise for performance under the terms of this contract, the Government will notify the Contractor, verbally and/or in writing, of the requirement and establish a time for a joint site visit. At a time agreed upon, the Contractor and the designated Government representative shall visit the proposed work site to further define the scope of the requirement. The Contractor and the Government will jointly define the work area and major work items to accomplish the required scope of work: measurements shall be taken, rough sketches made, facility access taken into consideration, estimates made of the performance period, and other special conditions shall be discussed.

These scoping details shall be refined and agreed to prior to the issuance of any task order.

b. The Contractor shall then prepare a cost proposal for accomplishment of the work which shall consist of an itemized listing of all proposed work elements, items of equipment to be installed, quantities of expendable items, prices, total proposed cost, and all supporting documentation (catalog cuts, supplier quotes, price lists, etc.) as outlined in the Scope of Work. The approved UPB cost data and associated software shall be utilized to produce the cost proposal. The cost proposal should be presented on the Contractor’s letterhead or proprietary format with signature blocks for review by the Government’s representative and Contracting Officer. All pricing documents submitted must contain the statement, “For Official Use Only”. Upon the Government’s request, the Contractor must be prepared to provide a detailed breakdown of its proposal to include all pricing documentation to demonstrate that it is fair and reasonable.

6) PRICING/COEFFICIENTS/UNIT PRICE BOOK (UPB)

a. The contractor shall obtain at their own expense the most recent version (at time of award) of the approved estimating software with the latest version of the RS Means Facilities Construction and Facilities Maintenance & Repair Cost Data database (s), henceforth referred to as the Unit Price Book (UPB), for their use during the base year of this contract, including base and option periods of performance in as many licensed copies as required for their operation of the contract.

b. Annual price adjustments for option year(s) under this contract shall be made in the following manner:

Upon award of a subsequent year to the contract, the contractor shall update, at their own expense, the most current UPB catalog database (compatible with the previously supplied estimating software) for use during the applicable follow-on year, in as many copies as required for their operation of the contract. A separate equitable adjustment will not be allowed, the only potential increase in price will be processed only if an option year is exercised, and only through updates to the UPB rates. The Contractor is responsible for factoring in potential risks of inflation etc.

into their proposed coefficients.

c. Bidders shall provide pre-priced coefficients on the base year for the contract entirety on Attachment 1 Bid Schedule Spreadsheet. The spreadsheet will automatically calculate the weighted average, the Total Price and The Total Evaluated Price which will be the basis determining the apparent successful bidder (See the Bid Evaluation section for More Information).

Coefficients are location-specific multiplier(s), developed and proposed by the Contractor, to be applied against the published UPB cost line items for the purpose of providing consideration to the Contractor for the following in-direct costs: General and administrative and other overhead costs, insurance costs, bonding, protective clothing, equipment rental, and contractor’s profit.

The contractor's price coefficient must include, but is not limited to the following:

Contractor's overhead and profit (bare cost will be used in UPB)

Subcontractors' overhead and profit

Insurance

All costs associated with bonding (specifically including bond premiums)

Employee payroll taxes, insurance and fringe benefits

Business taxes, contributions, memberships, corporate

Headquarters support (legal, financial, etc.)

All waste and excess material

Sales tax on material and equipment costs

Clean up

Mobilization and close out for the total contract and each task order

Compliance with environmental laws (overhead {indirect} costs associated with performing work in compliance with EPA/OSHA regulations, including obtaining any necessary licenses and permits, reporting requirements, etc.)

Compliance with protection and safety laws (i.e., safety rails, face and clothing protection, etc.)

Traffic and work site signs and barriers

Project management and supervision

Protection of and/or moving of government property

Quality control

Office management and equipment

Depreciation of mobile office(s)

Interest associated with funding of equipment and payroll

Submittal preparation

As built drawings

Permits, licenses and fees

Other risks of doing business (i.e., risk of a lower than expected contract dollar value; risk of a high inflation cost if factors are bid for option years; risk of poor subcontractor performance and reperformance)

UPB costs confidence (to include issues regarding how the cost data are captured and the size/types of projects they reflect)

Contingencies

Travel

Depreciation of equipment or facilities

Variances in subcontractor or worker availability

Other local market conditions for each site not addressed by RS MEANS Location Factors

Other risks of doing business; acceptance testing; work-site security; etc.

Bidder must specify in their bid if there are no additional types of costs included in their coefficients, other than those listed above. If there are additional costs, bidders must list them specifically as being included in their coefficients. The coefficient(s) proposed by the bidder and accepted by the government will be incorporated into the JOC contract.

d. Bidders shall also provide an indirect costs and profit rate (Non-Pre-Priced Coefficient), to be applied to the bare labor, equipment and material costs of the NPP work. This is required for each location for the base and each option year, as with the Coefficients for pre-priced work, a yearly average will also be automatically calculated on Bid Schedule.

e. Indirect Cost and Profit Rate is defined as all costs associated with performing the tasks, other than direct labor, equipment and material costs. When a proposal is submitted at the task order level to include NPP work, proposals shall be supported with verifiable documentation supporting competitive quotes (minimum of two), catalog price, etc., for all NPP work. NPP items shall be proposed in bare costs only (material, equipment and labor) multiplied by the quantity and the NPP indirect costs and profit rate to arrive at the total price for the NPP work.

f. The Bid Schedule (Attachment 1) including Standard Hours; Non-Standard Hours; and Non-PrePriced Coefficients will be incorporated into the resultant contract and utilized by the Government in determining the value of issued task orders throughout the life of the awarded contract. The value of non-pre-priced work under an order must not exceed 10 percent of the value of the pre-priced work unless approved by the contracting officer. IAW with AFARS 5117.9004-2(e), the Government has the unilateral right to withdraw a proposed task order either before or after receipt of the contractor’s proposal. Typical task orders may include repair and maintenance of real property, repair and replacement of HVAC, water, and sewer systems, paving, roofing, interior and exterior painting, ceiling repairs or replacements, repair or replacement of floor coverings, renovations, refurbishments, civil works and electrical repairs involving all of the building crafts and trades.

7) REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF BIDDERS

a. The bidder shall ensure that their business has completed their FAR AND DFARS Online Representations and Certifications at the System for Award Management (SAM) website at https://www.sam.gov. It is the bidder’s responsibility to ensure that the information provided in each certification/representation is accurate and complete.

b. Provide a complete copy of all certifications from ORCA, System for Award Management (SAM), and all additional certifications found within the solicitation.

8) BONDING/BID GUARANTEE

a. The successful bidder must provide a Performance and Payment bond, sufficient to cover the stated estimated annual maximum contract value (as stated in the base year CLIN it is $4,900,000 and then $5,000,000 for each option year CLIN) for the Base Period and also for each subsequent Option Period, if exercised. If the annual maximum is anticipated to be exceeded, within the applicable performance period, the contractor will be notified in advance of their responsibility for insuring sufficient bond coverage necessary to protect the government's interests during the course of the contract. Contract Awardee will have ten days after contract award to provide the base year Performance and Payment Bond.

b. A Bid Guarantee is required and shall be provided in the amount of twenty percent (20%) of the estimated annual maximum contract value for the base year of $4,900,000. (Bidders must use the Standard Form (SF) 24 if providing a bid bond as the bid guarantee).

9) REQUIREMENTS/DELIVERABLES

Completed SF1442 with acknowledgement of all amendments

Completed Attachment 1 Bid Schedule Spreadsheet identifying additional types of costs included in proposed coefficients.

Bid Guarantee

Shall be currently registered in SAM, https://www.sam.gov/portal/public/SAM/ (Please ensure that the NAICS code, applicable to this requirement, (236210) is listed on your SAMS record)

FAR and DFARS Representations and Certifications within SAM record need to be accurate and complete.

Any additional verification/requested documents or information.

Confirmation email of VETS4212 report most recent filing.

ATTACHMENTS

a. All referenced documents for this solicitation are available at the Government Point of Entry at http://www.SAM.gov. Potential bidders are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

EVALUATION OF BIDS - BASIS OF AWARD

This requirement is for a broad range of general construction intended to provide rapid response for maintenance, repair and minor construction work which may include carpentry, mechanical, HVAC, excavating, interior and exterior electrical and high voltage, plumbing, painting and concrete masonry work at the United States Military Academy, West Point, NY, West Point Reservation and Steward Army subpost, New Windsor, NY shall be awarded utilizing Sealed Bidding Procedures in accordance with Federal Acquisition Regulation (FAR) Part 14, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). Award will be made to the lowest priced responsible bidder whose bid is responsive to the terms of the invitation for bids (IFB.

The Government will evaluate proposed Standard Hour, Non-Standard Hour and Non-PrePriced coefficients for balanced and reasonable pricing, using price analysis techniques. Proposed prices evaluated as unreasonable or unbalanced may be grounds for eliminating the bid from award eligibility.

EVALUATION CRITERIA

The Government will evaluate bids received in response to this solicitation solely on the basis of price and price related factors.

a. RESPONSIVENESS OF BID. For a bid to be determined responsive and considered for award, the bid must comply in all material respects with the invitation for bids. Such compliance enables bidders to stand on an equal footing, and maintain integrity of the sealed bidding system (Subpart 14.301).

In order to be considered responsive the Bidder:

Shall be currently registered in SAM, https://www.sam.gov/portal/public/SAM/

Shall submit a complete sealed bid package prior to the cutoff for receipt of bids, Properly signed bid, with Original Signature

Acknowledgement of all Amendments (if any), Fully completed Attachment 1 Bid Schedule

Shall not qualify the terms and conditions of the solicitation in the submitted bid

Shall comply with the instructions of the solicitation.

A Bid Guarantee is required and shall be provided in the amount of twenty percent (20%) of the estimated annual maximum contract value for the base year of $4,900,000. (Bidders must use the Standard Form (SF) 24 if providing a bid bond as the bid guarantee).

The offeror is required to provide the proof licensure of Estimating Software (e.g. Win Est Pro Plus®, RS Means CostWorks® or E4Clicks®).

Non-Responsive bids will not be considered for contract award.

b. PRICE EVALUATION. Standard Hour, Non-Standard and Non-PrePriced coefficients (Attachment 1 – Bid Schedule) will be evaluated to determine if they are reasonable, complete and balanced. The price analysis techniques in 15.404-1 (b) may be used as guidelines as per guidance provided in Subpart 14.408-2. If adequate price competition is not obtained or if price reasonableness cannot be determined using price analysis of Government obtained information, additional information may be required from the bidder to support the proposed price. Should the need for additional quantities arise the Government may exercise its right to increase quantities in accordance with 52.217-7 (see 700 section). The schedule being used at the time of exercising of the option will dictate the coefficient to be used under this clause.

i. Total Evaluated Price: The total evaluated price will be a single numeric value, not to exceed 2 decimal places, calculated by the Government, that represents a single coefficient value which will be the value used to determine the lowest price and apparent winning bid. The steps and formulas utilized to calculate the Total Price are as follows:

a. Contractor fully completes the Bid Schedule information, all values are not to exceed 2 decimal places.

b. The Bid Schedule will automatically calculate all other required figures utilizing the following formulas: (See Attachment 1 – Bid Schedule)

Weighted Average = (.85)(Standard hour) + (.15)(Non-Standard hours) + (.10) (Non-PrePriced Items) *NOTE:

The averages used in the Weighted Average Formula are also automatically calculated, and take into consideration the number of facilities covered under this contract.

Bidder's Total Price = (Weighted Average)

Option to Increase Quantities Value = (30%)*(Weighted Average)

Total Evaluated Price = (Weighted Average) + (Option to Increase Quantities Value)

ii. Balanced Pricing: Bidders are cautioned against submitting a bid that contains unbalanced pricing. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of price analysis techniques. Bidders that are determined to be unbalanced may be rejected if the lack of balance poses an unacceptable risk to the Government.

iii. Definitions:

Reasonableness. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business. Completeness/Accuracy. The bidder’s bid is in compliance with the Price instructions in the solicitation.

c. RESPONSILBITY DETERMINATION. In Accordance with FAR Part 9.1, Purchases shall be made from, and contracts shall be awarded to, responsible prospective contractors only.

To be determined responsible, a prospective contractor must --

Have adequate financial resources to perform the contract, or the ability to obtain them (see 9.104- 3(a));

Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments;

Have a satisfactory performance record (see 9.104-3(b) and Subpart 42.15). A prospective contractor shall not be determined responsible or non-responsible solely on the basis of a lack of relevant performance history, except as provided in 9.104-2;

Have a satisfactory record of integrity and business ethics (for example, see Subpart 42.15);

Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors). (See 9.104-3 (a).)

Have the necessary production, construction, and technical equipment and facilities, or the ability to obtain them (see 9.104-3(a)); and

Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

No purchase or award shall be made unless the contracting officer makes an affirmative determination of responsibility. In the absence of information clearly indicating that the prospective contractor is responsible, the contracting officer shall make a determination of nonresponsibility.

(End of Summary of Changes)