W911SD-19-R-0092_Solicitation_Briefings,_MFRs,_&_RFIs_Transfer_Station_Closure.pdf

Date: 06/05/2019

Subject: Solicitation Extended, Site Visit Results, Vendor Questions

Revised Date: 00/00/0000

W911SD-19-R-0092 U.S. Army West Point Solid Waste Transfer Station

Solicitation Extended 2 weeks, closes June 26, 2019

Site Visit Results: 06/03/2019 Location: Solid Waste Transfer Station off Route 293

Site Visit MFR/RESULTS

Attendees reviewed project location/area, and scope of work. The Government’s needs identified in the PWS and in accordance with U.S. Army Government Standards were clarified. Attendees surveyed location/area, existing LPS Catenary System, buildings, and terrain.

Site Visit Date: June 03, 2019 at 10:00Am Eastern Standard Time (EST)

Critical Points-Reviewed

Transfer Station Closure – Department of Environmental Conservation (DEC) of NY State Open and operating over 20 years Environmental Assessment of Area

Site Visit Area-

Existing Catenary System- Solid cable at top of two (2) posts with lightning rod(s) affixed at top of posts under its own weight supported only at its ends used to carry flow of current to travel away from the structure during a discharge of lighting.

1) Topics Discussed during Site Visit

a) PWS / SOW Generated, attached to Federal Business Opportunities (FBO) www.fbo.gov.

b) Site included a hopper and compactor for transferring waste to trailers

c) A Closure Plan for the site was never developed. In order to close out the permit, a Work Plan must be developed that includes a field investigation plan to determine if waste management activities have contaminated the site.

d) The intent of the investigation is to determine if contamination is present. If sampling determines contamination is present, a future contract will be developed to further investigate the site and determine the nature and extent of contamination.

e) Recycling center not part of project

f) Questions shall be submitted as Request for information (RFI) in order to be answered.

g) Operations ceased on or around February 2019.

h) No Known Violations with New York State DEC

i) Leachate area leads to sequence of drains/trenches—No leaks in Leachate trenches

j) Tanks were pumped out once week, to include run off tank

k) Paving work performed at site during 2014-2018

2) Site Visit Briefing—See PDF Document File attached to Federal Business Opportunities (FBO) www.fbo.gov, Solicitation Number W911SD-19-R-0092 Titled: Closure of West Point Municipal Solid Waste Transfer Station PDF File W911SD-19-R-0092 SITE VISIT Briefing Docs Transfer Station Closure

a) Reference PDF Document File attached to Federal Business Opportunities (FBO), W911SD-19-

R-0092 SITE VISIT Briefing Docs Transfer Station Closure.

b) Transfer Station Utilities

c) TS Compactor Photos

d) New Drainage

e) Drainage Certifications

f) Survey 2013

g) 2012 Transfer Station Permit

h) 2007 Transfer Station Permit

i) 1993 Permit Engineering Report

j) Transfer Station Repair

k) Refuse Transfer Station 1980

Solicitation RFIs

Thursday, May 30th 2019

Question: The combined synopsis/solicitation requires that offerors “hold a GSA Contract associated with Environmental Consulting” and that offerors “provide current valid GSA Contract, associated with Environmental Consulting Services, NAICS Code 541620.” Since this combined synopsis/solicitation is being synopsized on FBO (open market), and because FAR 8.404(a) prohibits ordering activities from seeking competition outside of the GSA Federal Supply Schedules (e-Buy) or synopsizing the requirement (i.e. posting it to FBO), we respectfully request that the MICC consider removing the requirement that offerors hold (and provide a copy

of) a current valid GSA Contract.

Thanks for your interest in the referenced solicitation. I would like to take this opportunity to respond to your query. You have referenced FAR Part

8.404 yet if you scroll down further you will see that FAR 8.405-2 Ordering Procedures for Services Requiring a Statement of Work is applicable

(c) Request for Quotation procedures. The ordering activity must provide the Request for Quotation (RFQ), which includes the statement of work and evaluation criteria (e.g., experience and past performance), to schedule contractors that offer services that will meet the agency's needs. The RFQ may be posted to GSA's electronic RFQ system, e-Buy (see 8.402(d)).

(1) Orders at, or below, the micro-purchase threshold. Ordering activities may place orders at, or below, the micro-purchase threshold with any Federal Supply Schedule contractor that can meet the agency's needs. The ordering activity should attempt to distribute orders among contractors.

(2) For orders exceeding the micro-purchase threshold, but not exceeding the simplified acquisition threshold.

(i) The ordering activity shall develop a statement of work, in accordance with 8.405-2(b).

(ii) The ordering activity shall provide the RFQ (including the statement of work and evaluation criteria) to at least three schedule contractors that offer services that will meet the agency's needs or document the circumstances for restricting consideration to fewer than three schedule contractors based on one of the reasons at 8.405-6(a).

(iii) The ordering activity shall specify the type of order (i.e., firm-fixed-price, labor-hour) for the services identified in the statement of work. The contracting officer should establish firm-fixed-prices, as appropriate.

(3) For proposed orders exceeding the simplified acquisition threshold. In addition to meeting the requirements of 8.405-2(c)(2)(i) and (iii), the following procedures apply:

(i) Each order shall be placed on a competitive basis in accordance with (c)(3)(ii) and (iii) of this section, unless this requirement is waived on the basis of a justification that is prepared and approved in accordance with 8.405-6.

(ii) The ordering activity contracting officer shall provide an RFQ that includes a statement of work and the evaluation criteria.

(iii) The ordering activity contracting officer shall-

(A) Post the RFQ on e-Buy to afford all schedule contractors offering the required services under the appropriate multiple-award schedule(s) an opportunity to submit a quote; or

(B) Provide the RFQ to as many schedule contractors as practicable, consistent with market research appropriate to the circumstances, to reasonably ensure that quotes will be received from at least three contractors that can fulfill the requirements. When fewer than three quotes are received from schedule contractors that can fulfill the requirements, the contracting officer shall prepare a written determination to explain that no additional contractors capable of fulfilling the requirements could be identified despite reasonable efforts to do so. The determination must clearly explain efforts made to obtain quotes from at least three schedule contractors.

(C) Ensure all quotes received are fairly considered and award is made in accordance with the evaluation criteria in the RFQ.

(4) The ordering activity shall provide the RFQ (including the statement of work and the evaluation criteria) to any schedule contractor who requests a copy of it.

I believe once you read this you will see that we are compliant and that only GSA Schedule holders will be considered. If you have any questions please respond back and I will resolve any concerns.

Thanks for your interest in the referenced solicitation. I would like to take this opportunity to respond to your query. You have referenced FAR Part

8.404 yet if you scroll down further you will see that FAR 8.405-2 Ordering Procedures for Services Requiring a Statement of Work is applicable

(c) Request for Quotation procedures. The ordering activity must provide the Request for Quotation (RFQ), which includes the statement of work and evaluation criteria (e.g., experience and past performance), to schedule contractors that offer services that will meet the agency's needs. The RFQ may be posted to GSA's electronic RFQ system, e-Buy (see 8.402(d)).

(1) Orders at, or below, the micro-purchase threshold. Ordering activities may place orders at, or below, the micro-purchase threshold with any Federal Supply Schedule contractor that can meet the agency's needs. The ordering activity should attempt to distribute orders among contractors.

(2) For orders exceeding the micro-purchase threshold, but not exceeding the simplified acquisition threshold.

(i) The ordering activity shall develop a statement of work, in accordance with 8.405-2(b).

(ii) The ordering activity shall provide the RFQ (including the statement of work and evaluation criteria) to at least three schedule contractors that offer services that will meet the agency's needs or document the circumstances for restricting consideration to fewer than three schedule contractors based on one of the reasons at 8.405-6(a).

(iii) The ordering activity shall specify the type of order (i.e., firm-fixed-price, labor-hour) for the services identified in the statement of work. The contracting officer should establish firm-fixed-prices, as appropriate.

(3) For proposed orders exceeding the simplified acquisition threshold. In addition to meeting the requirements of 8.405-2(c)(2)(i) and (iii), the following procedures apply:

(i) Each order shall be placed on a competitive basis in accordance with (c)(3)(ii) and (iii) of this section, unless this requirement is waived on the basis of a justification that is prepared and approved in accordance with 8.405-6.

(ii) The ordering activity contracting officer shall provide an RFQ that includes a statement of work and the evaluation criteria.

(iii) The ordering activity contracting officer shall-

(A) Post the RFQ on e-Buy to afford all schedule contractors offering the required services under the appropriate multiple-award schedule(s) an opportunity to submit a quote; or

(B) Provide the RFQ to as many schedule contractors as practicable, consistent with market research appropriate to the circumstances, to reasonably ensure that quotes will be received from at least three contractors that can fulfill the requirements. When fewer than three quotes are received from schedule contractors that can fulfill the requirements, the contracting officer shall prepare a written determination to explain that no additional contractors capable of fulfilling the requirements could be identified despite reasonable efforts to do so. The determination must clearly explain efforts made to obtain quotes from at least three schedule contractors.

(C) Ensure all quotes received are fairly considered and award is made in accordance with the evaluation criteria in the RFQ.

(4) The ordering activity shall provide the RFQ (including the statement of work and the evaluation criteria) to any schedule contractor who requests a copy of it.

I believe once you read this you will see that we are compliant and that only GSA Schedule holders will be considered. If you have any questions please respond back and I will resolve any concerns.

Thursday, June 6, 2019

XXXXXX XXXXX XXXXX would like to submit the following questions for solicitation #W911SD-19-R-0092 West Point Transfer Station Closure.

We would like to request an extension of the proposal submission date to 19 June 2019, by a week beyond current due date of 12 June 2019.

Can West Point confirm there are no UXO concerns on the existing project site from surrounding ranges 3, 4 and 5?

Please provide all relevant site maps and drawings that were discussed during the site walk, to include specs on the drains, the underlying concrete slab, the UST, as well as historic repaving plans of the surrounding area.

Please provide site drinking water well boring logs.

Please provide a timeline of demolition of existing site infrastructure.

Please provide surface restoration specs or guidelines for borings through the paved asphalt.

Can we include subcontractor qualifications to satisfy contract requirements like New York State Professional Engineering credentials and past performance?

Sent W911SD-19-R-0092 SITE VISIT Briefing Docs Transfer Station Closure.

Response:

Month Day Year

Good Morning, In regards to your questions, concern the Combined Synopsis/Solicitation W911SD-19X-0000 posted on FBO/FedBid.

This is a new requirement for the FY 19, however the requirement has existed in the past for (Descriptions).

As for information on the incumbent of a previous contract, feel free to research the Federal Procurement Database System (https://www.fpds.gov/fpdsng_cms/index.php/en/).

Thank you,