20190916_W911SD-19-R-0039.pdf

SEE ADDENDUM

(No Collect Calls)

W911SD19R0039 16-Sep-2019

b. TELEPHONE NUMBER

845-938-8205

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 16 Oct 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W911SD9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

DAVID ARIOSTO

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011367515

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MICC - WEST POINT

681 HARDEE PLACE

WEST POINT NY 10996-1514

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W16XX9 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

ASC DOL

ASC DOL

917 WASHINGTON ROAD US MILITARY ACADEMY

WEST POINT NY 10996

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$38,500,000

NAICS:

812332

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF174

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

INSURANCE

INSURANCE REQUIREMENTS FOR WEST POINT

The Contractor shall, at its own expense, provide and maintain during the entire performance period of this contract at least the following minimum insurance:

Workmen's Compensation coverage to comply with the statutory authority of the State of New York.

Employer’s liability coverage shall be in the minimum of $100,000.00.

General Liability: $500,000.00 with a $1,000,000 per occurrence limit.

Hired, not owned vehicle collision coverage of $1,000,000

Automobile Liability insurance shall not be less than $200,000.00 per person and $500,000.00 per occurrence for bodily injury and $20,000.00 per occurrence for Property damage. Where the Financial Responsibility or compulsory Insurance Law of New York requires higher limits, the Automobile Liability insurance policy shall provide coverage of at least these limits.

SITE VISIT INFORMATION

W911SD-19-R-0039 WEST POINT GOCO LAUNDRY AND DRY CLEANING SERVICES SITE VISIT

All offerors are encouraged to visit the job site on the following date for the purpose of acquainting themselves with all local conditions and to discuss any questions that may arise and consider recommended changes. Parking is available at the work site. Representatives will be requested to sign a Site Visit Register indicating the representative's name and the firm he/she represents.

The POC for this site visit is Ms. Kymberly Aviles Telephone 845-938-5861.

Email : kymberly.y.aviles.civ@mail.mil

ALL VISITORS MUST PROCEED TO THE USMA VISITORS CONTROL CENTER (VCC) ON SOUTH POST

TO GET A PASS TO ENTER WEST POINT. INSTRUCTIONS ARE AVAILABLE ON THE WEST POINT

HOME PAGE WWW.WESTPOINT.ARMY.MIL AND LOOK FOR THE LINK “VISITING US”. CALL THE

VCC AT Tel: (845) 938-0390 or (845) 938-0392 FOR DETAILS.

Give yourself adequate time –AT LEAST 1 HOUR PRIOR to go thru the visitors center and then to drive to the MICC –West Point office. Depending on the time of day it may go fast and other times it may take up to an hour.

DATE: TBD

TIME: TBD

Offerors will assemble at the office of:

MISSION and INSTALLATION CONTRACTING COMMAND

BUILDING 681 1ST FLOOR LOBBY

681 HARDEE PLACE

WEST POINT, NY 10996-1514

All interested contractors are requested to notify the MICC-POC in advance to coordinate attendendance. We will meet at Bldg. 681 and then drive to the laundry plant for a site visit. An optional trip will be scheduled to visit the two alternate pick up locations.

ADDENDUM FAR 52.212-1

ADDENDUM TO FAR 52.212-1

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1.

A. Paragraph (c) of FAR Provision 52.212-1 is amended to read: Period of acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 days from the date specified for receipt of offers, unless another time period is specificed in an addendum to the solicitation.

B. Paragraph (b) of FAR Provision 52.212-1, Submission of Offers, is amended as follows:

SOLICITATION PROVISIONS

Contractor will be required to fill out and return the following FAR and DFARs Provisions and Clauses:

PARAGRAPH TITLE DATE

52.209-7 Information Regarding Responsibility Matters OCT 2018 52.212-3 Alt I Offeror Representations and Certifications –

Commercial Items

OCT 2018

PROPOSAL PREPARATION INSTRUCTIONS

A. Proposal Submittal and Inquiries.

1. Proposals shall be submitted prior to the closing date and time identified on the SF 1449, to the following address:

Mission and Installation Contracting Command – West Point Attn: Ms. Kymberly Y. Aviles, Contracting Officer

CCMI-CEU-WP

681 Hardee Place, Room 104 West Point, NY 10996-1514

2. Electronic submissions via email or facsimile will not be accepted. Offers shall be mailed through a commercial/Government carrier or hand carried.

3. The point of contact responsible for supplying additional information and answering all inquiries is the Contracting Officer via the Contract Specialist. Address all questions or concerns the offeror may have to the Contracting Officer, Kymberly Aviles (845-938-5861). All questions regarding this solicitation shall be submitted in writing via email to:

kymberly.y.aviles.civ@mail.mil

B. General Instructions

1. The selection of a source for award purposes will be conducted utilizing source selection (negotiated) procedures as delineated in FAR Part 15.3. Offers will be evaluated using the criteria under FAR Provision 52.212- 2, “Evaluation – Commercial Items.” Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

2. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement (PWS), and contract type.

3. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best technical capability proposal and prices in their initial proposal submission. However, in accordance with (IAW) FAR Part 15.306, should discussions become necessary, the Government reserves the right to hold them. If this occurs, a competitive range will be determined and offerors notified. The competitive range may be limited for purposes of efficiency IAW FAR Part 15.306 (c)(2). Proposals containing unacceptable ratings may be included in the competitive range provided they can be made acceptable as a result of discussions.

4. Instructions outlined in paragraph C below, prescribe the format for the proposal and describes the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of information needed to allow for evaluation of proposals.

5. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the contract specialist in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

6. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

7. All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at http://www.fedbizzopps.gov https://www.fbo.gov/. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

If any necessary documents are not available on FEDBIZOPPS, please notify the point of contact shown on the Standard Form 1449.

8. Debriefings. The KO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The KO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506.

Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

C. Proposal Preparation Instructions

1. Offeror’s proposal shall consist of four (4) separate volumes: General, Mission Capability, Past Performance, and Price.

2. Proposal Format

(a) Offerors shall submit an original and the number of copies listed in paragraph (c) below of their proposal.

(b) Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors and elements. Failure to meet a requirement may result in an offer being ineligible for award. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award. It is recommended that the Offeror contact the Contracting Officer immediately/prior to solicitation closing, upon identifying an area that may result in an exception. This information shall be provided in the format below.

Table 1 - Solicitation Exceptions Solicitation Document

Page/ Paragraph

Requirement/ Portion

Rationale & Impact

Section B, PWS, Section L&M, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe The rationale and impact of the exception

(c) The proposals shall be organized into four (4) volumes. Each hard copy volume of the proposal shall be separately bound in a three-ring loose leaf binder which shall permit the volume to lie flat when open. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification and the offeror's name. The same identifying data should be placed on the spine of each binder. All text shall be single spaced and printed black on white paper (Black and white requirement does not apply to graphics, photos, etc., Company stationary and logos are acceptable). In accordance with FAR 52.204-4, hard copies shall be double-sided on paper containing at least 30 percent postconsumer fiber, whenever practicable. Printing shall be easily readable (12-pitch type or 10 point proportional spacing.) Cross-references should be utilized to preclude unnecessary duplication of data between sections. In addition to submitting hard copies of the proposals, digital copies shall be provided on CD-ROM disk in Microsoft Word, PowerPoint and/or Excel or Adobe Acrobat (PDF) as outlined in Table 2. The file name shall be “Company Name – Initial” for the first submission. The file name of later submissions (if necessary), shall be “Company Name – Revision X’ with X indicating the number of the revision. Page limitations are as follows:

Table 2

VOLUME TITLE NO. HARD COPIES NO. OF

DIGITAL

COPIES (CD

ROM)

PAGE LIMITS

I General

1 1 N/A

II Technical Capability 1 1 50 III Past Performance 1 1 30 (does not include questionnaire responses)

IV Price 1 1 N/A

(d) Proposal Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed and returned, unread, to the offeror. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

(e) Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

(f) Page Limit does not include covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

(g) What Counts As A Page? A page shall be an 8 ½ X 11” sheet of paper. When both sides of a sheet display printed material, it shall be counted as two pages. Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but must be easily readable. Fold-outs will be counted as the appropriate number of pages based on an 8 ½” X 11” sheet of paper. Margins shall be at least 1 inch on the top and bottom and 3/4 inch on the side. The Contractor shall number each page in order to eliminate any confusion. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

(h) Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

(i) Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

3. Proposal Content

(a) Volume I – General. Offerors are required to submit a completed SF 1449 and SF 30 for amendments, if necessary, as well as the completed FAR Provisions described above. All final monetary extensions shall be equal to unit pricing multiplied by quantity. Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government. The General Volume shall be organized as follows and contain the identified information.

TAB A, Executive Summary. Provide an executive summary that introduces the Contractor team and proposal submission.

TAB B, Exceptions/Assumptions (if required) - Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation must be identified.

TAB C, The SF 1449 - The SF 1449 shall be fully completed upon submission. The offeror is cautioned that the SF 1449 must contain an original signature in block 30(a) of the form. The contractor shall acknowledge any amendments to the RFP in accordance with the instructions on the SF 30 and with FAR provision 52.212-1. The offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

TAB D, Price Schedule – The Price Schedule shall be submitted fully completed and error free. It shall contain the offeror’s prices for the established Contract Line Items (CLINS).

TAB E, FAR Provisions – The offeror shall ensure that the required provisions stated above are submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely.

(b) Volume II – Technical Capability.

(1) The Technical Capability Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal. Legibility, clarity and coherence are very important. Proposals will be evaluated against the Technical Capability factors defined in FAR 52.212-2. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Statements that the offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.);

statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror's proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

(2) The Technical Capability Volume shall, at a minimum, be prepared in a form consistent with the evaluation criteria for award set forth in FAR Provision 52.212-2 in this solicitation. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractor’s technical competence and ability to comply with the contract task requirements specified in the PWS.

The volume shall be organized according to the following general outline:

-Table of Contents -List of Table and Drawings -Cross Reference Matrix -Exceptions/Assumptions (Identification and explanation of any exceptions or deviations). Additionally, identify any assumptions used in preparing the proposal.

-Evaluation Criteria – Technical Capability Factor

- Element One: Certification

- Element Two: Key Personnel/Program Management

- Element Three: Experience

- Element Four: Phase-In Plan

(a) Element One – Certification: At a minimum, proposals are to include the following:

(i) Owner/Operator certification for New York State Rules and Regulations

Part 232/Perchloroethylene for the offeror as well as the proposed onsite project manager.

(b) Element Two – Key Personnel/Program Management: At a minimum, Offerors shall:

(i) Provide an organization chart identifying specific functions and levels of authority for management and key personnel. The organizational chart shall demonstrate the Offeror’s capabilities to comply with the performance work statement.

(ii) Include the key personnel proposed and demonstrate the personnel proposed have the requisite qualifications and experience to perform under the contract.

(iii) Provide a narrative detailing how the personnel needed for successful performance of this requirement will be recruited and retained (initially hire personnel, ability to replace departing personnel, and retain personnel).

(c) Element 3 – Experience: Offerors shall submit Attachment 2, Specific Relevant

Contract Sheet, detailing previous work experience (projects) meeting the requirements of this solicitation.

(i) Information for completing Solicitation Attachment 2:

1. Offerors shall complete a Specific Relevant Contract Sheet, Attachment 2, with a total listing not-to-exceed (NTE) 10 contracts, performed within the last three (3) years or currently being performed, that best represent the Offeror’s work experience required on this solicitation. If more than 10 contracts are submitted, only the most recent 10 contracts will be evaluated.

(ii) Projects provided for experience should show the Offeror’s ability to provide services of similar size, scope, and complexity.

(iii) If a key subcontractor or Joint Venture partner’s experience is submitted for evaluation purposes, clearly address the experience of the entities and relationship thereto on previous and/or ongoing projects.

(d) Element 4 – Phase-In Plan: At a minimum, Offerors shall submit:

(i) Methods and schedule for orientating and in-processing the workforce;

(ii) Methods and schedule for organization and set-up of operating facilities;

(iii) Methods and schedule to meet security requirements.

(c) Volume III - Past Performance. The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance, focusing on performance which is relevant to the effort as it directly relates to the work being procured under this solicitation and as defined in FAR 52.212-2.

Past Performance information described herein is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners brought to bear or significantly influence the performance of the proposed effort. The offeror shall submit, along with the information required in this paragraph, a consent letter, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the Government. Offerors will be provided the opportunity to respond to adverse past performance information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

1. The offeror shall include documentation regarding its relevant past performance as it directly relates to the work being procured under this solicitation. The offeror SHALL NOT go back any farther than three (3) years for the submitted data. The past performance data shall document a successful history of past contract performance.

2. In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance Volume and information obtained from other sources, such as the Contractor Performance Assessment Reporting System (CPARS) or similar systems, Defense Contract Management Agency (DCMA) and commercial sources. Offerors are reminded that both independent data and data provided by offerors in their proposals may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offerors. Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government. All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the data received. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

3. Submission Requirements. The offeror shall submit a Past Performance Volume containing the following:

a) Table of Contents

b) Summary Page describing the role of the offeror and each subcontractor, teaming partner, and /or joint venture partner that the offeror is required to provide Past Performance Specific Relevant Contract Reference Sheets for the past performance experience in accordance with Attachment 2.

c) Consent Letters executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information to the Government. Offerors will be provided the opportunity to respond to such information. A sample consent letter is attached as Attachment 2.

d) Client Authorization Letters for each identified effort for a commercial customer authorizing release to the Government of requested information on the offeror’s performance.

e) Organization Structure Change History Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts identified for past performance evaluation/performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources, as well as, that provided by the offeror(s), the "roadmap" should be applicable to the efforts identified and general enough to apply to efforts for which the Government receives information from other sources.

e) Specific Relevant Contracts Format - Sheets in accordance with Attachment 2. The offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in size, time, scope, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting the assertion of relevance and how it was determined that the work performed previously was the same or similar in size, time, scope, and complexity to the work specified by this solicitation.

Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

f) Past Performance Questionnaire - See Attachment 2, For the contracts identified on each Specific Relevant Contract Reference, the offeror shall forward a copy of the Past Performance Questionnaire to the points of contact responsible for monitoring performance under such contracts. The points of contact shall return the questionnaires directly to Ms. Kymberly Aviles, Contracing Officer, Not Later Than the proposal submission due date. Any questionnaires not returned directly to the Contract Specialist will not be reviewed and evaluated.

The information contained in the questionnaires will be used to evaluate the offeror’s past performance. New entities that have no past customers shall annotate on the Summary Page that they have had no previous clients and that the minimum number of questionnaires cannot be provided.

(d) Volume IV- Price – The offeror shall complete the Price Schedule contained in the solicitation and Technical Exhibit 8B of the solicitation. For the Price Volume, the hard copy version will take precedence for any differences noted between the hard copy and electronic versions of an offeror’s proposal.

Submission Requirements: The offeror shall submit a pricing volume that complies with the following submission instructions:

1. The offeror shall submit unit pricing that reflects the quantities and instructions stated in each CLIN.

2. The offeror shall submit per item pricing in Technical Exhibit 8B. This pricing will also be incorporated into the contract, however it will not be part of the total contract price.

ADDENDUM FAR 52.212-2

ADDENDUM FAR 52.212-2

EVALUATION--COMMERCIAL ITEMS (OCT 2014)

a. Basis for Contract Award. This is a best value source selection conducted in accordance with Federal Acquisition Regulation (FAR) Contracting by Negotiation, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS) utilizing the Lowest Price Technically Acceptable (LPTA) process. Award will be made to a single offeror who is deemed responsible in accordance with the Federal Acquisition Regulation (FAR), whose proposal is technically acceptable, conforms to the solicitation requirements, is found responsible, and whose proposal, judged by an overall assessment of the evaluation criteria and other considerations specified in this solicitation, represents the lowest price. The LPTA process does not permit tradeoffs among price and non- price factors (see FAR 15.101-2).

b. Award for All of the Work. The Government intends to award one (1) contract as a result of this solicitation.

Offerors received for less than the stated number of items listed in the Price Schedule will be considered ineligible for award. As set forth in FAR 52.212-1 (g), the Government intends to evaluate proposals and award a contract without discussions with offerors. Therefore, the offerors initial proposal should contain the offerors best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

c. Evaluation Criteria. Evaluation criteria consist of factors. The proposals will be evaluated under four (4) evaluation factors: Mission Capability, Past Performance, and Price.

Factor 1 – Price . Will not be scored or rated. Evaluation of price will be performed on proposals that have been evaluated and determined to be Acceptable for both Factors 1 and 2. Price will not be evaluated on those responses found to be Unacceptable in either Factor 1 or Factor 2. The Government will determine whether prices are reasonable, complete and balanced. However, unreasonably high, unbalanced, inaccurate or incomplete price proposals may be the grounds for eliminating a proposal from competition.

Options. The Government will evaluate proposals for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a proposal is unacceptable if the option prices are significantly unbalanced. Evaluation of Option to Extend Services under 52.217-8. For the purposes of the award of this Contract, the Government intends to evaluate the option to extend services, provided under FAR 52.217-8, as follows: by adding one-half of the Offeror's final 12 month period prices to the total proposed price. Thus, the Offeror's total price for the purpose of evaluation will include the 6 0 month term plus an additional six-month period. Offerors will not propose a price for this additional six-month period. The evaluation will consider the possibility that the option can be exercised at any time during any contract performance period and can be exercised in increments of one to six months, but for no more than a total of six months during the life of the contract.

Factor 2 – Technical Capability Factor. The Technical Capability Factor will receive one of the ratings defined below.

Table 1. Technical Capability Acceptable/Unacceptable Ratings Rating Description Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

In order to receive an acceptable rating, the technical capability factor, submissions must demonstrate (1) experience in same or similar magnitude and complexity outlined in the PWS (2) ability to obtain, maintain the equipment and personnel to adequately support the effort outlined in the PWS.

Factor 3 – Past Performance. The Past Performance Factor will receive one of the ratings defined below.

Table 2. Past Performance Evaluation Ratings Rating Description Acceptable Based on the offerors performance record, the

Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror performance record is unknown.

Unacceptable Based on the offerors performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Offerors without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, may not be evaluated favorably or unfavorably on past performance. Therefore, the Offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable. Past Performance must be both recent and relevant. To be recent, the effort must be ongoing or must have been performed during the past three (3) years from the date of issuance of this solicitation. To be relevant, the effort must be similar in nature of work, size, and complexity. Offerors must submit Relevant Experience and Past Performance on the attached sheets (See instructions for submittal).

SAF

This requirement is subject to the Availability of Funds. Reference clause 52.232-18.

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

This Solicitation will be awarded contingent upon approval of the West Point Waiver for the privatization of Laundry and Dry Cleaning (L&DC) Operations. Reference Army Regulation 210-130, Para 1-5, Laundry and Dry Cleaning Operations, 22 February 2005.

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS) Laundry and Dry Cleaning

11/01/2018

REVISED 14 JUNE 2019

Index TBD

PARA 1. - Introduction PARA 2. - General Requirements PARA 2.8.1 - Location and Hours of Operation PARA 2.14 - Holidays PARA 3. - Performance Requirements PARA 4. - Special Requirements PARA 5. - Government Furnished Materials PARA 6. - Environmental Requirements PARA 7. - Operation Publications PARA 8. - Quality PARA 9. - Services PARA 10. - Materials & Subcontractors PARA 11. - Receiving, Marking and Classifying

PARA 12. - Definitions PARA 13. - MTF Work PARA 14. - Organizational Work PARA 15. - LRC Laundry and Dry cleaning Services.

PARA 16. - USMA Laundry and Dry Cleaning PARA 17. - Cadet Candidate (USMAPS) Laundry and Dry Cleaning PARA 18. - IPR Individual Piece Rate PARA 19. - Cadet Laundry and Dry Cleaning

PARA 20. - CLAIMS

PARA 21. - Custodial PARA 22. - ECMRA Enterprise Contractor Manpower Reporting Application

ATTACHMENTS. - Technical Exhibits 1 - 10

Performance Work Statement (PWS) Laundry and Dry Cleaning

Vision Statement

The contractor shall provide pickup and delivery at designated location as specified in PWS/TE(s).

1 Introduction Laundry and Dry Cleaning contract service is to clean and press textiles, garments, linens, Organizational Clothing and Individual Equipment (OCIE) and other fabrics for Active and Reserve components on a direct or reimbursable basis and is in direct support of organizational health and sanitation requirements and meal preparation attire as it relates to life, health and safety.

1.1 Mission

The Army's installation Laundry and Dry Cleaning Program provides pick-up and delivery at designated locations, washing, drying, pressing, packaging, drop-off, and direct exchange services for Government-owned items for cleaning. This program also provides exchange services for linens and laundry pick-up points. Includes the following: Coordinate and recommend local policy and procedures for the Garrison Commander; Planning for equipment replacement/maintenance at government owed facilities; program accountability for: Blankets, pillows, sheets, pillowcases, mattress covers, bedspreads, tablecloths, special categories, i.e., individual piece rate and DOD reimbursable work, OCIE, Cook and medical non-reimbursable whites; confinement uniforms. Provides dry cleaning services in accordance with environmental OSHA/host nation, and other applicable regulations and policies. Includes providing dry cleaning services, including equipment replacement/maintenance program and accountability for such items as: Flags; bunting; draperies; ceremonial uniforms; funeral detail clothing; and special categories. Includes manpower authorizations, contracts, dry cleaning and laundry specific and support equipment, and the associated costs to provide or make available laundry and dry cleaning services to clean and press textiles, garments, linens, and other fabrics for Active and Reserve Components.

1.2 Background

The Army Sustainment Command (ASC) has provided or made available, Laundry & Dry Cleaning services to clean and press textiles, garments, linens, OCIE and fabrics for active or reserve components on a direct or reimbursable basis. Laundry & Dry Cleaning operations are primarily governed by AR 210-

130. ASC provides manpower and contracts for L&DC at specific installations, both CONUS and

OCONUS.

1.3 Scope

The Contractor shall furnish labor, supervision, transportation for pickup and delivery services, supplies, vehicles, tools, materials, facilities and equipment (except as specified in this contract as Government-furnished) necessary for the performance of dry cleaning, organizational bulk and piece rate customer laundry services at West Point, New York, This contract includes functions, tasks and responsibilities normally inherent to a laundry and dry cleaning facility. The Contractor shall receive, account for, process and return articles tendered for laundry. The Contractor shall establish and maintain a system of records to quantify work performed and shall prepare administrative correspondence and reports incidental to the work covered in this contract. The Contractor shall ensure that only authorized individuals are afforded laundry services and shall operate piece rate services and collect monies from individuals for piece rate cash services. Services shall be performed in compliance with the standards as contained or referenced in this contract. The Contractor shall schedule and manage operations to maximize responsiveness, efficiency and economy to the West Point community.

2 General Requirements The contractor shall operate and manage the Laundry Distribution and Collection Point Facility for the receipt, requisition, exchange, warehousing, and turn-in of linens in accordance with AR 710-2, DOD 4145-19-R and other regulatory requirements. The Contractor shall pick-up soiled items/equipment daily and clean items shall be returned to the location it was received from. The contractor shall maintain hand receipt responsibility for linens in accordance with AR 710-2, DA Pam 710-2-1, AR 735-5, and other regulatory requirements. The contractor shall receive, account for, process and return all organizational and individual articles tendered for laundering. The contractor shall establish and maintain a system of records to quantify all work performed and shall be responsible for the preparation of reports incidental to the work covered by this contract. The contractor shall ensure that only authorized individuals are afforded laundry service. All work and services provided by the contractor shall be performed in accordance with the standards as contained or referenced herein. The contractor shall utilize a mobile app (a computer program to run on a mobile device such as a phone/tablet or watch) platform and a web application (utilizes web browsers for desktop usage) platform for the purpose of ticket submissions, acceptance and delivery status to customer and multiple service requests as to capture “real time” data and to facilitate notification of customer requests/completion of services efficiently.

2.1. FIRE PROTECTION: The Contractor is responsible for establishing and implementing a fire plan for buildings occupied by Contractor personnel in accordance with USMA Regulation 420-3.

2.2. ACCIDENT REPORTING: The Contractor shall maintain an accurate record of accidents resulting in traumatic injury or death and accidents resulting in damage to Government property, supplies, and equipment. The Contractor shall report accidents in accordance with the requirements of AR 385-40.

Notification must be made to the COR and to the West Point Safety Office.

2.3. SAFETY: The Contractor shall safeguard and maintain all Government property as well as provide for the safety and well-being of personnel employed in the administration of this contract. The Contractor shall comply with all rules of safety which are set forth in Public Law 91-596, as amended (Occupational Safety and Health Act), and the following regulations: ARs 385-10, 385-40, 385-55 with West Point supplements thereto; ARs 385-63 and 385-64 and state and federal safety regulations. The Contractor shall take proper safety and health precautions to protect the work, the employees, the public, and property of others and the Government.

2.3.1. The Contractor shall provide all required Personal Protective Equipment (PPE) as required by all federal, state and local safety regulations.

2.3.2. The Contractor shall provide Contractor personnel with training and continuing instruction to enable them to conduct their work in a safe manner and to recognize and report hazardous conditions.

Training shall include instructions in safe practices, proper use, care and maintenance of tools and equipment, reporting of all accidents, and individual responsibility for accident prevention. Training records shall be maintained on file subject to review by the KO or designated representative.

2.3.3. The Contractor shall be responsible for complying with all standards prescribed by OSHA regarding the handling of “blood borne pathogens.” The cost of employee inoculations and medical maintenance as well as any other cost associated with compliance with this OSHA standard shall be borne in total by the Contractor.

2.4. FILES: The Contractor shall maintain complete and accurate files of all written and electronically produced documentation, records, and reports required under the terms of this contract in accordance with the AR 25-400-2 series. The Contractor shall not allow access to the files by any Government agency, non-Government agency, or individual unless specifically authorized by the KO or designated representative. The Contractor shall make files available to the KO or designated representative upon request. All files shall become the property of the Government and shall be turned over to the KO or designated representative, at the completion or termination of this contract.

2.5. DISCLOSURE OF INFORMATION: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this performance work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge nor release data or information developed or obtained under performance of this work statement, except to authorized Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as specified in this work statement.

2.5.1. Disclosure of information regarding operations and services of the activity to persons not entitled to receive it, or failure to safeguard classified information that may come to the Contractor (or any persons under the Contractor's control) in connection with work under this work statement, may subject the Contractor, Contractor's agent, or employees to criminal liability under Title 18, Sections 793 and 798 of the United States Code. Neither the Contractor nor the Contractor's employees shall disclose or cause to be disseminated, any information concerning the operations of the activity which could result in, or increase the likelihood of, the possibility of a breach of the activities' security or interrupt the continuity of its operation.

2.5.2. The Contractor shall direct to the KO or designated representative, all inquiries, comments, or complaints arising from matters observed, experienced, or learned as a result of, or in connection with the performance of this contract, the resolution of which may require the dissemination of official information.

2.6. SMOKING: The Contractor shall comply with DOD Directives, Army regulations and West Point Policy Memorandum 17-05, which establish uniform policies governing smoking within Department of Defense facilities.

2.7. RECYCLING PROGRAM: The Contractor and its employees shall comply with New York State Law, Orange County Law No. 2 of 1989 and 2003 update, DoD Inst 4715.4 Pollution Prevention, Executive Order 12873, and GC Policy dated 10 June 2004. The Contractor shall utilize the Government provided containers for single stream recycling. Bulk cardboard items shall also be stacked neatly and shall be collected per the appropriate collection schedule. The collection of paper, co-mingle and cardboard shall be accomplished by the Government. All other recycling shall be accomplished by the contractor IAW established guidelines.

2.8. SOP PROCEDURES: The Contractor shall provide the KO within thirty (30) calendar days of contract award, a complete manual of Standard Operating Procedures (SOP), for review and approval.

The SOP manual shall include as a minimum but shall not be limited to the following:

a. Administrative Procedures.

b. Supply and Procurement.

c. Quality Control Plan.

d. Accident Reporting.

e. Safety.

f. Fire Evacuation Plan for Bldg. 845 and for call office in Bldg. 745.

g. Physical Security Plan.

h. Key and Essential Personnel.

i. Energy Conservation Plan.

j. Environmental Pollution/Hazardous Waste Area.

k. Contingency Plan for Labor Disputes, Contractor’s Ability to Perform.

l. Sexual Harassment Policy.

m. Key Control Plan.

n. Wash Formulas and Chemicals.

2.8.1. LOCATIONS AND HOURS OF OPERATION: The Contractor shall establish work schedules which provide adequate staffing to meet all requirements of this contract. At a minimum, services shall be provided during the hours specified for each of the below listed locations. Operational workloads shall vary during months with special events (e.g. football season, graduation, cadet summer training).

Adjustments in schedules may be submitted for approval by the Contracting Officer.

LOCATION OPERATING HOURS

Bldg. 845 (Plant and Call Office) Monday-Friday West Point, NY 10996 0730-1600 Bundle/Bulk Turn in/ Pickup (Plant) 0730-1730 Piece Rate (Call Office)

*0900-1400 (Call Office) Saturday

Bldg. 745 (Cadet Laundry and Dry Cleaning Service) Monday-Friday West Point, NY 10996 0745-1730 Cadet Civilian Clothes with (No Cash Transactions) individual Green Bundle option 0900-1400 Processing Saturday

*Call offices located in Bldg. 745/845 shall be closed on home football game days (normally Saturdays), approximately six times between 1 September and 30 November each year. Call offices shall also be closed on both Graduation and Reception Day.