W911SA25QA166 Sources Sought Notice Short Term Lodging in JBLM WA.docx

Sources Sought Synopsis

This is a Sources Sought Notice ONLY. The Mission and Installation Contracting Command at Fort McCoy, WI is issuing this sources sought synopsis as a means of conducting market research to identify potential sources having an interest in and the resources to support this requirement for short term lodging in Joint Base Lewis-McChord, WA.

The anticipated North American Industry Classification System (NAICS) code for this requirement is 721110 (Hotels, except casino hotels) with a small business size standard of $40M.

The results of this market research will contribute to identifying potential sources and determining the method of procurement if a requirement materializes. Based on the responses to this sources sought notice/market research, this requirement may be set-aside for small businesses (in full or in part) or procured through full and open competition. All small business set-aside socioeconomic categories will be considered. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding submissions. Be advised that the U.S. Government will not be able to set aside this requirement if two (2) or more small businesses do not respond with information to support the set-aside.

This notice is issued solely for information and planning purposes – it does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future. This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S. Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this sources sought notice. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in any future RFQ or IFB or RFP, if any is issued. If a solicitation is released, it will be synopsized on SAM.gov. It is the responsibility of potential offerors to monitor SAM.gov for additional information pertaining to this requirement.

The U.S. Government is seeking qualified, experienced sources capable of providing short term lodging meeting the following requirements.

TECHNICAL CRITERIA

Hotel must have adequate number of rooms

Each double occupancy room shall have two beds

Hotel rooms must have cable television, telephone, and high-speed internet

Within 20-mile radius (according to Google Maps driving directions) of 9701 McCall Road, Joint Base Lewis-McChord, WA 98433

Key cards for each occupant assigned a room

Non-smoking rooms

Hotel shall have a laundry room/facility on site for soldiers to utilize during their stay

Entrance to all rooms shall be from interior of hotel

Hotel must be fire-safe approved as verified at https://apps.usfa.fema.gov/hotel/

Hotel shall have lighting in the parking lot

Hotel parking shall be at no additional cost with 24-hour access to vehicles

Exterior doors shall be secured electronically

Hotel must have a minimum AAA Diamond Approved rating

Room rate cannot exceed the Joint Travel Regulation (JTR) per diem rate for zip code 85212

Teaming Agreement with 3rd party’s letterhead (as needed, required with 3rd party quotations)

Rooms shall be well-maintained, serviceable, and clean with no deficiencies (for example, including, but not limited to, clean bedding and towels; no mold, bed bugs, cockroaches, mice, or other rodents or pests; no broken doors, security locks, phones, fire alarms, or other safety features and room amenities).

Room cancellation shall be at least 48 hours prior to the start time (normal check-out time) of each day of performance. Unused, properly cancelled, rooms will not be subject to invoicing; and a modification removing excess quantity and funding may follow final performance.

In response to this Sources sought, please provide:

1. Name of the firm, point of contact, phone number, email address, website address, telephone number, UEI number, CAGE code, a statement regarding small business status (including small business type(s)/certifications(s) such as SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.) and the corresponding NAICS code.

2. Identify whether your firm is interested in competing for this requirement as a prime contractor or not. Identify subcontracting, joint ventures or teaming arrangements that will be pursued, if any. If subcontracting is pursued identify how you will meet the requirements (in detail) of FAR Clause 52.219-14 Limitations on Subcontracting.

3. Information in sufficient detail regarding previous experience (indicate whether as a prime contractor or subcontractor) on similar requirements (include size, scope, complexity, timeframe, government or commercial), pertinent qualifications, etc., that will facilitate making a capability determination.

4. Information to help determine if the required item is commercially available, including pricing information, basis for the pricing information (e.g., market pricing, catalog pricing), delivery schedules, customary terms and conditions, warranties, etc.

5. Your response to this Sources Sought, including any capabilities statement, shall be electronically submitted to the Contract Specialist, Tyler Adams via email at tyler.j.adams2.civ@army.mil no later than 10:00 a.m. CST on 19 May 2025. Please reference all email correspondence with the following Subject line. Sources Sought for Lodging JBLM. Information and materials submitted in response to this request WILL NOT be returned. DO NOT SUBMIT CLASSIFIED MATERIAL.