W911SA24Q3084 Amendment 2.pdf

0012081872-0001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of amendment tw o (2) is to change the mow ing types from the original purchase request per requirements from the AFOS and mission partner. Mow ing type one (1) has been changed to type tw o (2) and mow ing type tw o (2) has changed to type three (3). See updated Price Schedule attached. All other terms and conditions of the solicitation remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 28

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 08-May-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W911SA24Q3084

X 9B. DATED (SEE ITEM 11)

13-Mar-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

08-May-2024

CODE

MICC - FT MCCOY

BLDG 1108 SOUTH R ST

FORT MCCOY WI 54656-5153

W911SA 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911SA24Q3084

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 01-May-2024 10:00 AM to 13-May-2024 10:00 AM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0002

This CLIN has been renumbered to CLIN 0004.

The CLIN type priced has been deleted.

The CLIN description has changed from 0002 ANNUAL GROUNDS SERVICES to RESERVED.

The CLIN extended description has changed from:

The contractor shall provide all labor, transportation, equipment, materials, supervision, and services necessary to perform Semi-Annual Grounds Maintenance Spring & Fall Clean Up services at WA029; in accordance with the Performance Work Statement (PWS); all federal, state, and local laws and regulations; and the terms and conditions of the solicitation and resultant contract. Active Performance Period is eight (8) months, from April through November of each year. Non-Active Performance Period is four (4) months, from December through March of each year. Exception: Spring clean-up may be performed two (2) weeks prior to the start of the active performance period and Fall clean-up may be completed two (2) weeks after the end of the active performance period. Places of performance: Army Reserve Facility WA029 14631 SE 192nd StRenton, WA 98058-9420 Please see attached price schedule for price breakdown

To:

RESERVED

The pricing detail quantity 1.00 has been deleted.

The unit of issue Each has been deleted.

The FOB Destination has been deleted.

The PSC code S208 has been deleted.

The PROG code S10 has been deleted.

The WSC Equipment code 000 has been deleted.

The NAICS code 561730 has been deleted.

The MDAP/MAIS Code 000 has been deleted.

CLIN 0003

This CLIN has been renumbered to CLIN 0002.

The CLIN description has changed from 0003 SEMI-ANNUAL GROUNDS SERVICES to 0002 SEMI-

ANNUAL GROUNDS SERVICES.

CLIN 0004

This CLIN has been renumbered to CLIN 0003.

The CLIN description has changed from 0004 INITIAL GROUNDS CLEAN UP SERVICES to 0003

INITIAL GROUNDS CLEAN UP SERVICES.

CLIN 1002

This CLIN has been renumbered to CLIN 1003.

The CLIN type priced has been deleted.

The CLIN description has changed from 0002 ANNUAL GROUNDS SERVICES to RESERVED.

The CLIN extended description has changed from:

The contractor shall provide all labor, transportation, equipment, materials, supervision, and services necessary to perform Semi-Annual Grounds Maintenance Spring & Fall Clean Up services at WA029; in accordance with the Performance Work Statement (PWS); all federal, state, and local laws and regulations; and the terms and conditions of the solicitation and resultant contract. Active Performance Period is eight (8) months, from April through November of each year. Non-Active Performance Period is four (4) months, from December through March of each year. Exception: Spring clean-up may be performed two (2) weeks prior to the start of the active performance period and Fall clean-up may be completed two (2) weeks after the end of the active performance period. Places of performance: Army Reserve Facility WA029 14631 SE 192nd StRenton, WA 98058-9420 Please see attached price schedule for price breakdown

RESERVED

The pricing detail quantity 1.00 has been deleted.

The unit of issue Each has been deleted.

The FOB Destination has been deleted.

The PSC code S208 has been deleted.

The PROG code S10 has been deleted.

The WSC Equipment code 000 has been deleted.

The NAICS code 561730 has been deleted.

The MDAP/MAIS Code 000 has been deleted.

CLIN 1003

This CLIN has been renumbered to CLIN 1002.

The CLIN description has changed from 0003 SEMI-ANNUAL GROUNDS SERVICES to 1002 SEMI-

ANNUAL GROUNDS SERVICES.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 10-MAY-2024 TO

30-APR-2025

N/A W6KG 88 RSC FTS TDA

W6KG 88 RSC FTS TDA

60 SOUTH O STREET

FORT MCCOY WI 54656-5137

910-570-9420 FOB: Destination

W919H3

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-JUN-2025 TO

31-MAY-2026

N/A W6KG 88 RSC FTS TDA

W6KG 88 RSC FTS TDA

60 SOUTH O STREET

FORT MCCOY WI 54656-5137

910-570-9420

The following Delivery Schedule Item has been deleted from CLIN 0002:

CAGE

POP 10-MAY-2024 TO

30-APR-2025

N/A W6KG 88 RSC FTS TDA

W6KG 88 RSC FTS TDA

60 SOUTH O STREET

FORT MCCOY WI 54656-5137

910-570-9420

The following Delivery Schedule Item has been deleted from CLIN 0003:

CAGE

POP 10-MAY-2024 TO

30-APR-2025

N/A W6KG 88 RSC FTS TDA

W6KG 88 RSC FTS TDA

60 SOUTH O STREET

FORT MCCOY WI 54656-5137

910-570-9420

The following Delivery Schedule for CLIN 0004 has been deleted:

CAGE

POP 10-MAY-2024 TO

30-MAY-2024

N/A W6KG 88 RSC FTS TDA

W6KG 88 RSC FTS TDA

60 SOUTH O STREET

FORT MCCOY WI 54656-5137

910-570-9420

The following Delivery Schedule item for CLIN 1001 has been changed from:

CAGE

POP 01-MAY-2025 TO

30-APR-2026

N/A W6KG 88 RSC FTS TDA

W6KG 88 RSC FTS TDA

60 SOUTH O STREET

FORT MCCOY WI 54656-5137

910-570-9420

CAGE

POP 01-JUN-2025 TO

31-MAY-2026

N/A W6KG 88 RSC FTS TDA

W6KG 88 RSC FTS TDA

60 SOUTH O STREET

FORT MCCOY WI 54656-5137

910-570-9420

The following Delivery Schedule Item has been deleted from CLIN 1002:

CAGE

POP 01-MAY-2025 TO

30-APR-2026

N/A W6KG 88 RSC FTS TDA

W6KG 88 RSC FTS TDA

60 SOUTH O STREET

FORT MCCOY WI 54656-5137

910-570-9420

The following Delivery Schedule for CLIN 1003 has been deleted:

CAGE

POP 01-MAY-2025 TO

30-APR-2026

N/A W6KG 88 RSC FTS TDA

W6KG 88 RSC FTS TDA

60 SOUTH O STREET

FORT MCCOY WI 54656-5137

910-570-9420

INSPECTION AND ACCEPTANCE

The Acceptance/Inspection Schedule for CLIN 0004 has been changed from:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

Destination Government Destination Government

To:

N/A N/A N/A N/A

The Acceptance/Inspection Schedule for CLIN 1003 has been changed from:

Destination Government Destination Government

To:

N/A N/A N/A N/A

The following have been modified:

DELIVERABLES

Grounds Deliverables

Version 2.1; 20 MAR 2024

PWS Paragraph

Title Format Required Date Frequency Distribution

1.6.13 Safety Data

Sheets (SDS)

Printed When hazardous materials are on site

As required Available on site

1.6.17 Key personnel Written or emailed to

COR

NLT 5 business days after contract award and as changes occur

As required COR

1.6.18.1 Identification of

Contract Employees ID Badge List

Written or emailed to

COR

Prior to the listed employees entering Government facilities and updated as changes occur

As required COR

1.7.1 AT Level I

Training:

http://jko.jten.mil

Certificate of Completion written or emailed to COR

NLT 60 Calendar days after completion of training by all employees and subcontractor personnel

As required COR

1.7.1.1 OPSEC Level I

Training

Certificate of Completion written or emailed to COR

NLT 60 Calendar days after completion of training by all employees and subcontractor personnel

As required COR

1.7.3 iWATCH Training

Written or emailed to COR List of employees who completed the training

NLT 60 Calendar days after contract award

As required COR

This document lists any reports or documentation that is required as a deliverable to include the frequency, number of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes.

PRS

Performance Objective Performance Standard Perform ance

Thresho ld

Incentive / Disincentive

Identification of Contractor Employees (1.6.18)

The Contractor (to include subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a recent color photo of the employee, prior to them entering Government facilities. IAW PWS paragraph 1.6.18

A listing of issued identification cards shall be furnished to the COR prior to the listed employees entering Government facilities and updated as needed to reflect Contractor and Subcontractor personnel changes.

100% Incentive:

Positive CPARS narrative. Full payment for services provided.

Disincentive:

Non-conforming services will result in Non- Conforming Reports issued and a potential negative CPARS narrative.

Lack of supplying ID Badges will inhibit the ability to access the facility to perform services.

The KO may also reduce payment to reflect the value of the services performed if re-performance is not possible, or may have the identified non-conforming service performed and charge the contractor for any related cost incurred.

Use of herbicides (5.1.1) The contractor shall not use any chemicals in the performance of this contract with the exception of Paragraphs 5.3.5, 5.6.1, and 5.6.2, with the prior approval of the COR through the 88th RD Pest Manager.

In accordance with Lawn Type and Drawing.

100% Incentive:

Positive CPARS narrative. Full payment for services provided.

Disincentive:

Non-conforming services will result in Non- Conforming Reports issued and a potential negative CPARS narrative.

The KO may also reduce payment to reflect the value of the services performed if re-performance is not possible, or may have the identified non-conforming service performed and charge the contractor for any related cost incurred.

5.7, 5.7.1, 5.7.2, 5.7.3, 5.7.4

Service Tickets Entered into appropriate invoicing system and/or emailed to COR

Submitted with invoice within 30 Calendar days of work being performed

Monthly COR and Submitted with invoice

Clause 52.228-5 Required Insurance

Emailed to COR and Administrative KO

Within 10 days after contract award and annually

As Required

COR and Admin KO

Service Tickets (5.7) The contractor shall provide a service ticket for all grounds maintenance services provided each time services are performed on location and shall be submitted with the monthly invoice.

The service ticket shall indicate which services were performed on which date and shall have a signature from the Contractor POC and COR or DR.

COR or DR signature does NOT indicate acceptance of services, but simply indicates that the Contractor was on site working that day. The government still holds the right to perform surveillance as indicated in PWS 1.6. A sample service ticket for use is included in Part 7.4 of the PWS.

The Contractor may use their own service ticket provided it contains which services were completed, the date they were completed and signature lines for the Contractor and COR or DR. Within 30 days of work being performed, the Contractor shall enter the service ticket into the appropriate invoicing system or email the service ticket to the COR.

In accordance with Lawn Type and Drawing.

100% Incentive:

Positive CPARS narrative. Full payment for services provided.

Disincentive:

Non-conforming services will result in Non- Conforming Reports issued and a potential negative CPARS narrative.

The KO may also reduce payment to reflect the value of the services performed if re-performance is not possible, or may have the identified non-conforming service performed and charge the contractor for any related cost incurred.

General Services (5.7.1) A service ticket shall be provided for any Type 1, 2, 3, or 4 lawn maintenance service performed that day. The Contractor shall enter the service ticket into the appropriate invoicing system.

In accordance with Lawn Type and Drawing.

100% Incentive:

Positive CPARS narrative. Full payment for services provided.

Disincentive:

Non-conforming services will result in Non- Conforming Reports issued and a potential negative CPARS narrative.

The KO may also reduce payment to reflect the value of the services performed if re-performance is not possible, or may have the identified non-conforming service performed and charge the contractor for any related cost incurred.

Spring Lawn Clean-up service ticket (5.7.2)

A separate service ticket shall be provided upon completion of Initial or Spring Clean-up, aeration, and fertilizer application. The Contractor shall enter the service ticket into the appropriate invoicing system (or email to the COR if unable) that includes as a minimum all the information on the 88th RD Universal Pest Management Application Reporting Form (see

100% Incentive:

Positive CPARS narrative. Full payment for services provided.

Disincentive:

Non-conforming services will result in Non- Conforming Reports issued and a potential negative CPARS narrative.

Section 7.1) for the completion of fertilizer application.

In accordance with Lawn Type and Drawing.

The KO may also reduce payment to reflect the value of the services performed if re-performance is not possible, or may have the identified non-conforming service performed and charge the contractor for any related cost incurred.

Fall Lawn Clean-up service ticket (5.7.3)

A service ticket shall be provided upon completion of Fall clean-up. The Contractor shall enter the service ticket into the appropriate invoicing system (or email to the COR if unable).

In accordance with Lawn Type and Drawing.

100% Incentive:

Positive CPARS narrative. Full payment for services provided.

Disincentive:

Non-conforming services will result in Non- Conforming Reports issued and a potential negative CPARS narrative.

The KO may also reduce payment to reflect the value of the services performed if re-performance is not possible, or may have the identified non-conforming service performed and charge the contractor for any related cost incurred.

Initial Lawn Clean-up service ticket (5.7.4)

A service ticket shall be provided upon completion of Initial clean-up. The Contractor shall enter the service ticket into the appropriate invoicing system (or email to the COR if unable).

In accordance with Lawn Type and Drawing.

100% Incentive:

Positive CPARS narrative. Full payment for services provided.

Disincentive:

Non-conforming services will result in Non- Conforming Reports issued and a potential negative CPARS narrative.

The KO may also reduce payment to reflect the value of the services performed if re-performance is not possible, or may have the identified non-conforming service performed and charge the contractor for any related cost incurred.

PWS

PERFORMANCE WORK STATEMENT (PWS)

Version 2.1; 20 MAR 2024

WA029 GROUNDS MAINTENANCE

PART 1

GENERAL INFORMATION

1. General: This is a non-personal services contract to provide grounds maintenance services as defined in this Performance Work Statement (PWS) at Army Reserve facility WA029 located at 14631 SE 192nd Street Renton, WA 98058. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, labor, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform grounds maintenance services as defined in the Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The 88th Army Reserve Readiness Division (RD) was established and sited in 2009 at Fort McCoy, Wisconsin. The command supports approximately 50,000 Soldiers in 19 states to provide exceptional base operations support for Soldiers in the Northwest region.

1.3 Objectives: The objective of this contract is for the contractor to perform necessary grounds maintenance services in a manner that will maintain satisfactory lawn, tree, shrub, and other exterior flora in a condition that presents a clean, neat, and professional appearance as defined in the Performance Work Statement.

1.4 Scope: The Contractor shall be responsible for performing lawn maintenance, aeration, fertilization, weed control, and general spring and fall cleanup. The contractor shall perform to the standards and specifications outlined in the PWS. Note that any drawings or maps provided to the Contractor, either before or after the contract is awarded, are for reference purposes only and may not be to scale. Any square footage, or other measurement provided, may be an approximation. It is the sole responsibility of the Contractor to determine or verify the actual site conditions and measurements.

1.5 Period of Performance: The period of performance shall be for one (1) Base Period and one (1) 12-month option period with an option to extend services for up to six (6) months. Active performance periods of eight (8) months are from April through November of each year. Non-active performance period will be from December through March of each year. Exception: Spring clean-up may be performed two (2) weeks prior to the start of the active performance period and Fall clean-up may be completed two (2) weeks after the end of the active performance period.

1.6 General Information:

1.6.1 Quality Control: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.212-4, Contractor Inspection Requirements). A formal Quality Control Plan (QCP) is not required for this commercial service. However, the contractor shall maintain an inspection system commensurate with commercial practices to ensure the Contractor only tenders for acceptance those items or services that conform to the requirements of this contract.

1.6.2 Quality Assurance: The Contracting Officer Representative (COR) will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is a Government only document focused on what the COR must do to assure that the contractor has performed in accordance with the performance requirements within this PWS.

1.6.2.1 Non-conforming Services: When a contractor’s performance is identified as unsatisfactory (e.g., does not meet contract PWS requirements and/or work schedules and/or timeframes) it is considered a non-conformance. The contractor shall reply within the specified timeframe upon receipt of a non-conformance report (NCR) from the COR or Contracting Officer (KO). Non-conformance shall be classified in one of three categories:

1.6.2.1.1 Level I (Minor) non-conformance: is defined as a non-conformance that is a departure from established standards having little bearing on the effective use or operation of the services. Minor non-conformance usually can be corrected by the contractor within a short timeframe, where no further corrective action (CA) response is necessary and can be issued by the COR to the contractor either through a verbal or written NCR. Minor non-conforming services shall be re-performed within a specified time frame at no increase in contract price. If minor non-conformances are recurring or re-performance is not completed in full and within the specified time a Level II non-conformance may be issued to the contractor by the KO.

1.6.2.1.2 Level II (Major) non-conformance: is defined as a non-conformance, other than critical, that is likely to result in failure of services, or to materially reduce the usability of the services for their intended purpose, or it is a recurring Minor non-conformance, or a non-responsive contractor indicating a trend or failure of the contractor’s quality control. Major non-conformances shall result in the issuance of a written NCR from the KO to the contractor requiring a response by the contractor by a specified timeframe identifying the reasons for the unsatisfactory performance, corrective action(s) taken, and date resolution has/will occur, and procedures to preclude recurrence of unsatisfactory performance. The KO may also reduce the payment to the contractor in accordance with (IAW) the performance requirements summary (PRS) or reduce payment to reflect the value of the services performed if re-performance is not possible or may have the identified non-conforming service performed and charge the contractor for any related cost incurred.

1.6.2.1.3 Level III (Critical) non-conformance: is defined as a non-conformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the services; is likely to prevent performance of a vital agency mission; is for a repeated or uncorrected level II NCR’s; or is for a non-responsive contractor to a level II NCR. Critical non-conformances shall result in the issuance of a written NCR from the KO to the contractor requiring a response by the contractor by a specified timeframe identifying the reasons for the unsatisfactory performance, corrective action(s) taken, and date resolution has/will occur, and procedures to preclude recurrence of unsatisfactory performance. The KO may also reduce the payment to the contractor IAW the PRS or reduce payment to reflect the value of the services performed if re-performance is not possible or may have the identified non-conforming service performed and charge the contractor for any related cost incurred.

1.6.2.2 The contractor will be notified of Government inspection results within 5 business days. The contractor shall acknowledge receipt of the inspection results via email or letter within 2 business days. The contractor may be notified of inspection results verbally or via email. Verbal notifications of defective work will be confirmed in writing. When Government inspectors are unable to contact the contractor to notify the contractor of inspection results, acceptance or rejection of work will be made based on the initial inspection.

1.6.3 Performance Evaluation Meetings: The Contractor Point of Contact (POC) shall meet with the COR prior to start of the contract. However, meetings may be held whenever deficiencies are noted by the COR. A mutual effort shall be made to resolve all problems identified.

1.6.4 Federal Government Holidays: Except as noted in the Schedule of Work, work shall not be performed on the following holidays or on holidays observed in lieu thereof. When required services occur on holidays, work will be performed on either the previous or following workday, unless specified otherwise.

New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth 19th day of June Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

1.6.5 Unforeseen Installation Closures: When the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closing; the Contractor will be notified by the COR of an installation closure. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Government shall have the following options: (1) To require the Contractor to perform the work on the following day unless the following day is a Saturday or Sunday, and routine work is not scheduled for Saturday or Sunday, (2) To reschedule the work on any day satisfactory to both parties. In the event that the services cannot be satisfactorily rescheduled in an acceptable timeframe the Contractor will not be reimbursed when the Government facility is closed for the above reasons.

1.6.6 Hours of Operation: The Contractor shall normally perform work during normal duty hours, 7:30 a.m. to 4:00 p.m. local time. Periodic work, such as stripping/waxing and carpet shampooing may be performed other than normal duty hours. Arrangements for work performed during other than normal duty hours shall be made with the COR or Designated Representative (DR).

1.6.7 Workforce: The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.8 Key Control: The Contractor shall establish and implement methods of ensuring that all keys issued to the Contractor by the Government are not lost, or misplaced, and are not used by unauthorized persons. No keys issued to the Contractor by the Government shall be duplicated. NOTE: All references to keys include key cards.

1.6.8.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.8.2 The Contractor may be required to replace, re-key or reimburse the Government for replacement of locks or re-keying as a result of Contractor losing keys. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due.

1.6.8.3 The Contractor shall report the occurrences of a lost key immediately to the COR no later than the next business day.

1.6.8.4 It is the responsibility of the Contractor to prohibit the use of keys issued by the Government by any persons other than the Contractor’s employees. It is also the responsibility of the Contractor to prohibit the opening of locked areas by the Contractor’s employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas.

1.6.8.5 Lock Combinations; the Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

1.6.9 Conservation of Utilities: The Contractor shall be directly responsible for instructing employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions, which preclude the waste of utilities, which shall include but shall not necessarily be limited to:

1.6.9.1 Lights shall be used only in areas where and at the time when work is actually being performed.

1.6.9.2 Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by contracted workers.

1.6.9.3 Water faucets or valves shall be turned off after the required usage has been accomplished.

1.6.9.4 Government telephones shall be used by Contractor employees only for emergencies.

1.6.10 Damages Caused by the Contractor: The Contractor shall be held accountable and liable to the Government for any damages to Government facilities, furnishings, equipment or grounds caused by the Contractor or his employees. The Contractor shall instruct his employees to immediately inform the building manager or DR of any damages to property resulting from the performance of their duties.

1.6.11 Parking for Contractor’s Employees & Contractor Vehicles: Contractor employees shall park their personal and Contractor’s vehicles during the times and in the area designated by the COR or DR.

1.6.12 Circumstances to Be Reported: The Contractor or the Contractor’s employees shall report any circumstances of needed repair of the facility or unusual soiling of an area which may affect the performance of the work, present unhealthy or hazardous conditions, or create any delays or interference with the work caused by the employees of the Government. Such report shall be made immediately upon discovery by the Contractor to the COR or DR.

1.6.13 Hazardous Materials: The Contractor shall maintain onsite and have readily available an inventory listing of all hazardous materials used onsite. Safety Data Sheets (SDS) will be maintained and readily available for any chemicals or hazardous materials used onsite. It is the Contractor’s responsibility to properly train his personnel on the existence and safe use and storage of chemicals and hazardous materials.

1.6.14 Loss of Contractor Property: If applicable, the Contractor shall be responsible to retain supplies and equipment within each building, in a safe and secure manner. Storage rooms shall be kept clean. The Government will not be held liable for any loss of supplies or equipment owned by the Contractor; nor the loss of any personal property belonging to employees of the Contractor.

1.6.15 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer, COR, or DR will apprise the contractor of how the government views the Contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.16 Contracting Officer Representative (COR): The COR will be identified by a separate letter and in the Supplemental Information of the contract. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.17 Key Personnel: The following personnel are considered key personnel by the government: designated Point Of Contact (POC) and an alternate Point of Contact: The Contractor shall provide a designated POC who shall be responsible for the competent performance of the work required under the specifications of this contract NLT 5 business days after contract award and as changes occur. The name and contact information of the POC and an alternate, who shall act for the contractor when the POC is absent, shall be designated in writing to the COR. The POC or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The POC or alternate shall be available between 7:30 a.m. to 4:00 p.m. Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. The POC(s) and alternates shall be able to read, write, speak, and understand English.

1.6.17.1 The POC shall meet with COR to discuss immediate problems areas. The POC shall respond by phone or email to the COR within two (2) hours after notification of deficiencies and correct the deficiency(s) the next business day. The Contractor shall provide the telephone number and email of the POC to the COR.

1.6.18 Identification of Contractor Employees: The Contractor (to include subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a recent color photo of the employee, prior to them entering Government facilities. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employee shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the COR prior to the listed employees entering Government facilities and updated as needed to reflect Contractor and Subcontractor personnel changes. All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials.

They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.18.1 A listing of issued identification cards shall be furnished to the COR prior to the listed employees entering Government facilities and updated as needed to reflect Contractor and Subcontractor personnel changes.

1.6.18.2 All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.19 Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or Subcontractor employees.

1.7 Antiterrorism (AT) and Operations Security (OPSEC).

1.7.1 AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date, new employee hire, or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 60 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil.

1.7.1.1. OPSEC Level I Training. Per Army Regulation 530-1, Operations Security, all contractor employees, to include subcontractor employees, requiring access to `Army installations, facilities and controlled access areas shall complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days after contract start date, new employee hire, or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 60 calendar days after completion of training by all employees and subcontractor personnel. OPSEC Awareness for Military Members, DOD Employees and Contractors is available through the Center for Development of Security Excellence (CDSE) at the following website: https://www.cdse.edu/Training/eLearning/GS130/.

1.7.2. Access and general protection/policy and procedures. The contractor and all associated sub-contractor employees shall provide all information required for background checks necessary to meet installation access requirements. These checks will be accomplished by the installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor and all associated sub-contractors shall obtain background checks when unescorted access is required for employees without a CAC and associated background investigation.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. Contractor employees who will be entering Army-controlled installations or facilities and who do not possess a valid CAC, including subcontractor employees, will provide a valid and original form of

ID (State driver’s license, passport, and so forth, which complies with Public Law 109-13 (The REAL ID Act of 2005) and Army Regulation 190-13 (The Army Physical Security Program)). This is to prove identity (for enrollment into the automated installation entry (AIE) database if available) and issue a visitor pass or card. Security personnel processing an applicant will screen documents for evidence of tampering, counterfeiting, or other alteration. Non-CAC-holder Contractors and vendors requiring physical access to a single Army installation or facility, but who do not require access to a DOD computer network, will have a Government-employee sponsor to provide the contractual agreement with a cover memorandum signed by a verifying officer vouching for the need for long-term access to the installation. The expiration date of the issued card will be the end date of the contract or visit, or the expiration date of the sponsor’s access control card, whichever occurs first. Sponsors will be held responsible for notifying the DES (or appropriate local installation access issuing office) of terminated contract employees and for turn in of expired or revoked ID. Contractors will be processed through the Contractor Verification System for issuance of a CAC, if physical access to multiple Army installations and/or access to a DOD computer network is required. Non-CAC-eligible contractors will be issued local access ID that will only be used for physical access onto the single installation or facility where it is issued. Commanders and directors will use a locally produced, temporary issue, local access ID system pass with expiration date, or a pass issued by AIE or the Defense Biometric Identification System (DBIDS), if available.

1.7.3 iWATCH Training. All Contractor employees, including subcontractor employees, to be briefed on the local iWATCH program (training standards provided by the requiring activity Anti-terrorism Officer (ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training to be completed within 30 calendar days of Award and within 30 calendar days of new employees commencing performance with the results reported to the COR no later than 60 calendar days after Award. https://www.mepcom.army.mil/Home/Contractors/

1.7.4 Activity Regulations for Contractor Access and Use of Premises

1. Follow all current Army Security Regulations concerning strict visitor control and preservation of all Government assets. Immediately report all security concerns to the COR, who will notify the Security Office.

2. The Contractor shall adhere to requirements as directed in Federal Acquisition Regulation – 52.222-54;

Employment Eligibility Verification. Contractors shall be enrolled in the Department of Homeland Security E- Verify Program. Information on registration for and use of the E-Verify program can be obtained via the Internet at the Department of Homeland Security Web site: http://www.dhs.gov/E-Verify.

3. The Contractor shall ensure that its employees entering Army-controlled installations or facilities have obtained access badges and passes in accordance with facility regulations and that these badges and passes are obtained in advance so as not to delay the accomplishment of contracted services.

4. The Contractor shall comply with all personnel identity verification procedures. Employees must be accompanied by an authorized Government employee at all times while providing services in secure areas.

5. During Force Protection Conditions (FPCON) Charlie and Delta, services are discontinued and services shall resume when the FPCON level is reduced to level Bravo or lower.

1.7.5 Lost and Found Property: It is the responsibility of the Contractor to ensure that all items of possible personal or monetary value found by the Contractor’s employees are turned into the Contracting Officer Representative (COR) or DR.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1 Definitions: As used throughout this PWS, the following terms shall have the meaning set forth below:

2.1.1 Business Day: Shall mean any day banking transactions can be conducted in New York City, NY, USA and does not include any day which is a federal or state holiday in such location.

2.1.2 Contract Administrator. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.3 Contractor. A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

2.1.4 Contracting Officer (KO). A person with the authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The KO is the only individual who can legally bind the Government.

2.1.5 Contracting Officer's Representative (COR). An employee of the U.S. Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. Note: This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6 Cultivated Areas. Any area of earth within the boundaries of the facility that has been improved or intentionally planted such as: mulched areas, flower beds, hedge rows, or parking lot green spaces.

2.1.7 Defective Service. A service output that does not meet the standard of performance associated with the PWS.

2.1.8 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.9 Designated Representative. A Government employee performing duties in the position of Facility Coordinator (FC) or Acting Facility Coordinator or otherwise approved by the COR to assist the COR with duties such as coordinating schedules with Contractors to perform work at a facility, provide facility access to Contractors, and perform inspection of Contractor’s work and provide results of their inspections back to the COR, both orally and in writing. A Designated Representative does not have the authority to assign work to Contractors or discuss Contractor performance issues; but may discuss these issues with the COR for potential further action. The only individuals with the authority to discuss Contractor performance issues are warranted Contracting Officers and Contracting Officer Representatives specifically delegated this authority by a warranted KO via an appointment letter.

2.1.10 Government-Furnished Property (GFP), Government-Furnished Equipment (GFE), or Government-Furnished Facility (GFF). Property or area in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.11 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.12 Mechanically Remove (Vegetation). Means utilizing physical activity to remove or inhibit the growth of unwanted vegetation as described in Paragraph 5.1.3. Mechanical, or manual, vegetation control techniques manage vegetation populations through physical methods that remove, injure, kill, or make the growing conditions unfavorable. Some of these methods cause direct damage to unwanted vegetation through complete removal or causing a lethal injury. Other techniques, such as trimming to the height of desirable vegetation (generally grass or turf), may alter the growing environment by increasing the temperature of the soil and depriving the plants of carbon dioxide or oxygen. Mechanical control techniques shall be selective so as to have a minimal impact on non-targeted (desirable) vegetation.

2.1.13 Physical Security. Actions that prevent the loss or damage of Government property.

2.1.14 Policing (of Facility). Means to remove loose or wind-blown litter, debris, dead tree branches, brush, and leaves from all readily accessible grounds and parking areas.

2.1.15 Quality Assurance. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.16 Quality Assurance Specialist. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality…