W911SA-21-Q-3008 Amendment 2.docx

W911SA21Q3008

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 18-Sep-2020 10:00 AM to 21-Sep-2020 10:00 AM.

The following have been added by full text:

RESPONSE TO VENDOR QUESTIONS

Question Number

Answer: The Government will evaluate the offeror’s record of past and current performance to ascertain the probability of successfully performing the required efforts of the PWS.

The Government will only evaluate the past performance of the Prime Contractor or organizations that are under Joint Venture agreements.

Amendment 2 removed the wording concerning the Contract Teaming Agreements (CTA).

Answer: Factor 3 has been revised via Amendment 2. Past Performance Questionnaires (PPQ)’s are not to be submitted with this requirement.

Answer: This requirement is will be awarded in accordance with FAR Part 13 utilizing procedures from FAR Part 12. Please review FAR 12.602. FAR 12.602 states, “When using the simplified acquisition procedures in part 13, contracting officers are not required to describe the relative importance of evaluation factors.”

FAR 13.106-2 (3) states, “If using price and other factors, ensure that quotations or offers can be evaluated in an efficient and minimally burdensome fashion. Formal evaluation plans and establishing a competitive range, conducting discussions, and scoring quotations or offers are not required. Contracting offices may conduct comparative evaluation of offers.”

There is no weighed evaluation.

Answer: A weighted evaluation will not be conducted.

Answer: This is correct.

Answer: Amendment 2 has updated the wording in the PWS section 1.6.12.1 and Volume II- Technical, Element 1.

In the situation where employee had 5 years’ experience performing, providing, or coordinating support for UXO clearance WHILE supervising or managing employees that were providing support for clearance of unexploded ordnance, they would meet the Element 1.1 and 1.2 requirement.

Answer: The definition of Key Personnel in the PWS Section 2.1.8 has been updated in Amendment 2.

Resumes are not required but encourage to show how the Contractor can meet the requirements of Element 1 in Volume II – Technical. If the Contractor chooses to supply resumes, they will count towards the 30 page limit for Volume II.

Answer: The organization chart required in 2.1 in Volume II is part of the page limit. The term, “manpower chart” has been removed via Amendment 2 to remove any confusion. In addition, the page limit for Volume II has been increased to 30 pages.

However, the Government does not specifically require that the offeror describe/detail the scope of work of the two projects. Please confirm that the offerors are to provide a description of the SOW for the two “Relevant Experience” projects.

Answer: It is up to the Contractor submitting the quote how they want to write to meeting all elements. The Government does not require a specific “Scope of Work” but rather an explanation of their relevant experience and how it was similar to this requirement. If the explanation is not detailed enough it may impact the elements rating.

Number 8 has been added to the specific information requird for relevant/recent projects.

Answer: Relevant projects include those that demonstrate the capability to perform UXO services at military installations. The scope of relevant projects need to align with the scope of this RFQ’s PWS. Projects shall be either: 1) Current contract with at least 12 months of contract performance completed by the date of receipt of quotes, or 2) contract completed within the last seven (7) years. If they choose to submit experience completed under and IDIQ requirement, they can write to the IDIQ and what task orders fell under that IDIQ.

Question: Will the contractor be able to site a magazine for donor explosives for demolition of MEC/MPPEH on the day of discovery?

Answer: No, the contractor will have explosives delivered on day of use. The contractor will ensure explosives are delivered and used on day of detonation. There is no facility to store explosives. The contractor must store their explosives off of the installation.

Question: Are the ranges at Fort McCoy considered secure? If a blow-in-place (BIP) MEC item is recovered and there are extenuating circumstances that prevent demolition operations to occur will the contractor need to guard the item overnight?

Answer: The Contractor will be responsible for the security of all MEC items.

Answer: The Contractor will be responsible for the security of all MEC items.

Question: Does Fort McCoy have an identified contractor staging area for a temporary office and equipment staging? If so, doers this area include the staging of MDAS containers for off-site shipment to a recycler?

Answer: No, but contractor is authorized to bring trailer with generator and Range Control will find an area to set up. Explosive magazine not authorized. Explosives must be kept off the installation. Yes you can setup a scrap point, work with Range Control for location approval.

Question: Will Fort McCoy allow the use of UTVs (side by side) to access the ranges/work areas? If UTV operation is permitted, is it acceptable to travel on established paved roads between ranges?

Answer: Range Operations will allow use of UTVs to access the ranges /work areas. Contractor will comply with all regulations listed in PWS 1.6.17.

Question: Is the contractor required to remove garbage pits associated with previous bivouac sites?

Answer: The contractor will abide by PWS 1.4 Scope. Contact COR for further instruction.

Question: Do garbage pits associated with historical operations at the site require an archeological survey or reporting to the Base historian or State SHPO?

Answer: If archaeological artifacts are found instructions would be to cease work and contact the COR for further instructions.

Question: Are defined work areas within forested areas? Will Fort McCoy conduct removal of vegetation greater than 2-inches in diameter to allow safe access to work areas?

Answer: Refer to PWS 5.5 Vegetation

Question: Can the SUXOS and UXOSO or UXOQCS act as the onsite project manager and alternate project manager?

Answer: Range Operations requires contractor will conduct operations to ensure UXO clearance is conducted properly. Contractor will provide an individual who has decision making authority on site. PM or alternate needs to be on site if UXO clearance is being conducted.

Unless superseded by contract regulations and/ or laws.

Question: Have any submunitions or Improved Conventional Munitions (ICM) been recovered at Fort McCoy? If so, does the work at Fort McCoy require a signed Deviation Approval and Risk Acceptance Document (DARAD)?

Answer: Submunitions have been found on Fort McCoy. Defer to COR for DARAD requirements.

Answer: Laws, Javelin, TOW, AT4, 40MM HE/HEDP, 60/81/120MM Mortar HE, Live 105 & 155MM Artillery, and live MK82’s have been fired into the north impact area since 2013. Range control does not have a list of all ordinance items deployed prior to 2013.

Answer: This is a performance based requirement. The Government describes what needs to be completed and it is the vendor’s discretion as long as they meet the requirement.

The contractor is responsible for safe operations of any equipment used to complete the mission. It is up to the contractor to adhere to all restrictions and regulations listed in the PWS and the solicitation.

The Government is unclear what EMM is but if it meets the requirements of safety and quality, it may be used.

Answer: No.

Answer: The offeror shall submit two (2) examples of recent, relevant projects that the offeror completed and served as the prime contractor, OR in a Joint Ventures (JV) for similar requirements to this project. Amendment 2 will add the word “or” into the statement. The offeror shall submit two (2) examples regardless if they are serving as the prime or a JV.

Answer: Volume II page limit has been increased to 30 pages via Amendment 2.

Answer: This section has been revised via Amendment 2. Offeror shall not include items of past performance as it is the Government intention to evaluate past performance based on the sources listed. Offerors shall submit Relevant Experience as stated in Element 5 for part of the technical evaluation.

Answer: Relevant and recent experience does not have to be completed as a SDVOSB.

Amendment 2 updated the wording in Element 5 – Relevant Experience to state “The offeror shall submit two (2) examples of recent, relevant projects that the offeror completed and served as the prime contractor or a Joint Ventures (JV) for similar requirements to this project”.

52.216-18 ORDERING. (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued prior to the expiration of the contract.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when--

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor's fax number; or

(3) If sent electronically, the Government either--

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor's email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of clause)

The following have been modified:

INSTRUCTIONS TO OFFERORS

QUOTE SUBMISSION

ADDENDUM TO FAR 52.212-1

INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS

Quotes shall be submitted prior to the closing date and time identified in Block 8 on the SF 1449. Offeror’s quotes shall be emailed to jana.l.knapp.civ@mail.mil.

Submit signed and dated quote at or before the exact time specified in this solicitation. Failure to provide all required documents or information may exclude the Offeror(s) from further consideration.

1. INTRODUCTION

a. In order for quotes to receive full consideration for award, offerors shall ensure that the information furnished in support of the quote is factual, accurate, and complete. Failure to provide the information requested in the Request for Quote (RFQ) may render the Offeror’s quote ineligible for further consideration for award.

b. Time for Submission. Responses to the RFQ shall be submitted and received by the closing date and time indicated in the Solicitation, in the content, format, and copies specified.

c. Time for Acceptance. The quote will remain valid until 31 March 2021.

d. In accordance with Federal Acquisition Regulation (FAR) Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful quotes.

e. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise unsound, the offeror shall immediately notify the KO in writing with supporting rationale.

f. The Quote. The submission of the documentation specified below will constitute the offeror’s acceptance of the terms and conditions of the RFQ, concurrence with the Performance Work Statement, and the proposed contract type.

2. QUOTE PREPARATION INSTRUCIONS

Each offeror's quote shall be submitted as set forth below. Quotes which do not follow these guidelines or which do not include the requested minimum information may be eliminated from consideration for award. The overall quote shall consist of four (4) physically separated and detachable parts, individually titled as listed below. Quotes shall be submitted via email to the POC listed in this solicitation.

NOTE: The Government POC will respond to the quote submission to confirm receipt. If vendors do not receive a confirmation of receipt, they are to contact the Government POC prior to the closing date and time to confirm receipt.

The offerors’ quote shall consist of three (3) volumes. The Volumes are as follows:

Volume I - RFQ Documents – Completed SF1449, acknowledgement of any amendments, Joint Venture (JV), and representations and certifications if they are not completed in the System of Award Management.

Volume II - Technical – The offeror shall have two parts for the Volume II. One of these parts shall be redacted to remove all identifiable company information for evaluation purposes. The Technical Volume will consist of the following elements:

Element 1: Key Personnel Element 2: Management Approach Element 3: Safety Element 4: Quality Control Plan Element 5: Relevant Experience

Volume III - Price – Pricing Schedule (Attachment 1 to the solicitation).

Quote Format - Offerors shall submit their quote as listed below.

a. Each volume shall be submitted under a separate attachment. A cover sheet shall accompany each volume, clearly marked as to the volume number, title, solicitation number, offeror’s name, cage code, and DUNS. The redacted Volume II should not contain this cover sheet.

b. All text shall be single spaced and in black font. Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial fonts are required. Tables and illustrations may use a reduced font size no less than 8-point and may be landscape. Cross-references should be utilized to preclude unnecessary duplication of data between sections.

c. Quote Limitation. The quote shall not exceed the page limits stated above. A page is defined as the electronic equivalent of an 8 ½ x 11 inch paper page. If the page limits are exceeded, the pages in excess of the limit shall not be evaluated and the Offeror will be notified. The Government will not accept any changes to the contractor’s quote after the closing date of the solicitation.

Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc. Page Limit does not include tables of contents, glossary of abbreviations and acronyms, indices, title pages and cross reference indices. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

d. Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

e. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and RFQ number in the header and/or footer. A Table of Contents should be created using the Table of Content feature in MS Word. MS Word (doc) files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

f. Quote Content Requirement: The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the factors defined in Addendum to FAR 52.212-2 Evaluation - Commercial Items. The quote shall not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet the requirements in the Performance Work Statement (PWS). Statements that the offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., are insufficient. Offerors shall assume that the Government has no prior knowledge of offeror facilities and experience, and will base its evaluation on the information presented in the Offeror’s quote.

Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

Volume I – RFQ Documents – Volume I shall include a completed SF1449, acknowledgement of any amendments, JV, and representations and certifications.

Volume II – Technical – Volume II shall be organized into the following sections:

Element 1 – Key Personnel

1.1 Provide documentation for a Project Manager and Alternate Project Manager with a minimum of five years of experience performing, providing, or coordinating support for clearance of UXO.

1.2 Provide documentation for a Project Manager and Alternate Project Manager with a minimum of five years of experience in supervising or managing full/part time employees that were providing support for clearance of unexploded ordnance.

Element 2 – Management Approach

2.1 Provide an organization chart identifying specific functions (to include subcontractors).

2.2 Address subcontract management and what contract responsibilities will be provided by a subcontractor.

2.3 Address interface with Government personnel (COR) for Project Management and Administration.

2.4 Address how staffing will be provided to support fluctuating workload based on individual task order requirements and quantities of services ordered.

Element 3 - Safety

3.1 Address contractor’s commitment to safety.

3.2 Address company safety incentive programs.

3.3 Address company safety training programs.

3.4 Address integration of safety by management and employees into the workplace.

Element 4 – Quality Control Plan

4.1 Address continuous process improvement.

4.2 Address procedures for scheduling, conducting and documentation of inspection.

4.3 Address discrepancy identification and correction.

4.4 Address corrective action procedures to include procedures for addressing government discovered non-conformances.

4.5 Address procedures for collecting and addressing customer feedback/complaints.

Element 5- Relevant Experience

The offeror shall submit two (2) examples of recent, relevant projects that the offeror completed and served as the prime contractor or in a Joint Ventures (JV) for similar requirements to this project. All information shall be provided as requested below.

If a submitted project was performed by a Joint Venture (JV) and not all members of that JV are proposed for this solicitation, the offeror shall clearly demonstrate what portion of the work was performed by the offeror.

If the offeror is a JV, submit recent, relevant projects completed by the JV entity. If the JV does not have such experience, relevant projects shall be submitted for each JV member (one (1) from each member for a total of two (2).

Relevant/Recent Project: Relevant projects include those that demonstrate the capability to perform UXO services at military installations. The scope of relevant projects need to align with the scope of this RFQ’s PWS.Projects shall be either: 1) Current contract with at least 12 months of contract performance completed by the date of receipt of quotes, or 2) contract completed within the last seven (7) years.

The specific information required are as follows:

1. Project & Client

2. State if your company was the prime or a Joint Venture (JV).

3. Total size of the Contract or the portion of the Contract that was performed by the offeror as a JV.

4. If the project was performed by a Joint Venture (JV) what portion of the work was performed by the offeror as prime.

5. Project Start Date

6. Completion Date, if applicable

7. Government Point of Contact, to include name, email and phone number and organization they belong to.

8. Provide information that demonstrates the capability to perform UXO services at military installations that align with the scope of this RFQ’s PWS.

Volume III - Price – Volume III shall consist of the Pricing Schedule (Attachment 1 to the solicitation).

EVALUATION CRITERIA

ADDENDUM TO FAR 52.212-2 EVALUATION-COMMERCIAL ITEMS

EVALUATION FACTORS FOR AWARD

A. BASIS FOR AWARD

A single Firm-Fixed Price (FFP), Indefinite Delivery/Indefinite Quantity (IDIQ) contract will be awarded for this acquisition in accordance with FAR Part 13 utilizing procedures from FAR Part 12. The criteria to be evaluated will be Technical, Price, and Past Performance as stated in FAR 12.602. The Government will award one IDIQ contract based on the overall best value quote that is determined to be the most beneficial to the Government, with appropriate consideration given to the following three evaluation factors: Technical, Price and Past Performance. Offerors must propose to perform all aspects of the PWS.

The Government intends to award one contract as a result of this solicitation. Incomplete quotes will be considered ineligible for award.

The Government reserves the right to conduct exchanges if it is determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest and waive informalities and minor irregularities in quotes received.

The Government may select for award that offer in which the Total Evaluated Price is not necessarily the lowest, but whose overall response is deemed sufficiently more advantageous to the Government based upon the merit of its Technical and the probability of successfully performing the required efforts of the PWS so as to justify the payment of a higher price. Conversely, the Government may select for award the Offeror whose Total Evaluated Price is the lowest, when the merit of Technical and the probability of successfully performing the required efforts of the PWS of other Offerors is not sufficiently more advantageous so as to justify the payment of a higher price. The Government may reject any or all responses if such action is in the public interest; accept other than the lowest quote; and waive informalities and minor irregularities in the submitted responses.

B. FACTORS AND ELEMENTS TO BE EVALUATED

The following evaluation factors and elements will be used to evaluate each quote. An award will be made to the offeror whose quote is most advantageous to the Government based upon an assessment of the evaluation Factors and Elements described below.

Factor 1: Technical. The technical evaluation will consist of the following elements:

Factor 2: Price.

Factor 3: Past Performance.

C. EVALUATION APPROACH

The overarching evaluation approach for all factors and elements are as follows.

Evaluation criteria consists of three factors: Technical, Price, and Past Performance. The Technical portion is divided into elements.

Factor 1 – Technical Rating. The Government will evaluate technical quotes to determine the merit of each offeror’s proposed approach to meeting the technical requirements of the PWS based on the elements identified.

Factor 2 – Price. Price will not be assigned an adjectival rating. Price will be evaluated to determine if the offeror’s quoted price is fair and reasonable. Price shall be evaluated at estimated quantities multiplied times their respective unit price.

Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options shall not obligate the Government to exercise the option(s).

As part of the price evaluation, the Government will evaluate the “Option to Extend Services” under FAR clause 52.217-8 by adding one-half of the Offeror’s final option period prices to the Offeror’s total price.

Factor 3- Past Performance

The Government will evaluate the offeror’s record of past and current performance to ascertain the probability of successfully performing the required efforts of the PWS.

The Government may review any sources of information for evaluating past performance. Sources may include, but are not limited to, the Past Performance Information Retrieval System (PPIRS) using all CAGE/Entity Identifier number of team members (Partnership, joint venture, or parent company/subsidiary/affiliate) identified in the offeror’s quote, inquiries of owners representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), DOD Termination List and any other known sources not provided by the offeror.

Offerors shall not include items of past performance with their quote.

PWS

PERFORMANCE WORK STATEMENT (PWS)

Unexploded Ordnance UPDATED 9 March 2020

PART 1

GENERAL INFORMATION

1. General: This is a non-personnel services contract to provide unexploded ordnance (UXO) Clearance at Fort McCoy, WI. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform UXO clearance as defined in this Performance Work Statement (PWS), except for those items specified as Government Furnished Property (GFP) in Part 3. The contractor shall perform to the standards in this contract.

1.2 Background: Fort McCoy has become the training site of choice for satisfying both individual and collective training requirements. The Installation’s varied terrain, state-of-the-art ranges, new and renovated facilities, and extensive support infrastructure combine to afford military personnel with excellent environment in which to develop and sustain the skills necessary for mission success.

1.3 Objectives: To expand safe training area availability for military training customer base. Fort McCoy requires an avenue to provide UXO clearance for land use.

1.4 Scope: The contractor shall provide surface and subsurface operational range clearance to include explosive ordnance disposal, range scrap and residue inspection, certification, removal, and disposal in accordance with applicable DOD, DA and Fort McCoy guidance. The Contractor shall provide and perform under this contract the accountability requirements such as: issuance, receipt, accountability and turn-in, recording of munitions expenditures, explosives safety, and scrap disposal; in accordance with the PWS and the terms and conditions of the contract. The contractor shall perform to the standards required to ensure UXO Clearance, residue removal and all disposals are in accordance with all State and Federal. Majority of the locations are unimproved lands, high noise levels, extremes in weather conditions (temperatures, storms and rain), dust and dirt requiring the following of established safety procedures and wearing of protective equipment such as safety boots. Work sites are remote with limited if any permanent latrine facilities.

0. Period of Performance: The period of performance shall be for one (1) base year of 12 months and four (4) 12-month option periods.

1.6 General Information

1.6.1 Quality Assurance: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1, Contractor Inspection Requirements). A formal Quality Control Plan (QCP) is not required for this commercial service. However, the contractor shall maintain an inspection system commensurate with commercial practices to ensure the Contractor only tenders for acceptance those items or services that conform to the requirements of this contract.

1.6.2 Quality Control: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. Non-conforming services shall be re-performed at no increase in contract price. If non-conforming services are recurring, cannot be re-performed, or the services fail to achieve the Performance Requirements Summary (PRS), the Government may reject the nonconforming service(s) and document the contractor’s performance record accordingly. The Government may also issue a Contract Discrepancy Report (CDR) in which the contractor will be required to respond with the development of a corrective action plan (CAP) which identifies the root cause, corrective action (CA) for the root cause, CA for the specific nonconformance, and the date the CAs will be complete. The Government may also reduce the payment to the contractor IAW the PRS, or reduce payment to reflect the value of the services performed, or may perform the services and charge the Contractor for any related cost incurred, or may terminate this contract for default.

1.6.2.1 Nonconforming Supplies or Services: When a Contractor’s performance does not meet Contract requirements and/or approved work schedules and/or timeframes it is considered a nonconformance. Nonconformance shall be classified in one of three categories: level I (Minor), level II (Major) or level III (Critical). The Government may re-inspect work designated for re-performance or late performance, and the Contractor may be held liable for any damages sustained by the Government including, for example, the costs associated with re-inspection.

1.6.2.1.1 Level I (Minor) nonconformance: is defined as a nonconformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the supplies or services. Minor nonconformance usually can be corrected on the spot, where no further corrective action (CA) response is necessary, and can be issued by the COR to the contractor either through a verbal or written nonconformance report (such as a Contractor Notification of Observation of Unacceptable Performance, Incidental Observation or through a validated customer complaint, etc.). Minor Non-conforming services shall be re-performed within a specified time frame at no increase in contract price. If minor nonconformance are recurring or re-performance is not completed in full and within the specified time a Level II nonconformance may be issued to the contractor by the Contracting Officer (KO).

1.6.2.1.2 Level II (Major) nonconformance: is defined as a nonconformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose. Recurring Minor nonconformance, or a non-responsive contractor, indicating a trend or failure of the contractor’s quality control, can also be classified as a Major nonconformance. Major nonconformance’s shall result in the issuance of a written CDR from the KO to the contractor requiring the development of a corrective action plan (CAP) by the contractor which identifies the root cause, CA for the root cause, CA for the specific nonconformance, the date the CAs will be complete, and the date the CAs will be complete.

1.6.2.1.3 Level III (Critical) nonconformance: is defined as a nonconformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; is likely to prevent performance of a vital agency mission; is for a repeated or uncorrected level II CDRs; or is for a non-responsive contractor to a level II CDR. Critical nonconformance shall result in the issuance of a written CDR to the contractor requiring the development of a CAP by the contractor which identifies the root cause, CA for the root cause, CA for the specific nonconformance and the date the CAs will be complete.

1.6.2.1.4 Inspection Results: The Contractor will be notified of Government inspection results. The Contractor shall acknowledge receipt of the inspection results. The Contractor may be notified of inspection results verbally. Verbal notifications of defective work will be confirmed in writing. When Government inspectors are unable to contact the Contractor to notify the Contractor of inspection results, acceptance or rejection of work, will be made on the basis of the initial inspection.

1.6.3 Performance Evaluation Meetings: The Contractor Point of Contact (POC) shall meet with the COR prior to start of the contract. However, meetings may be held whenever deficiencies are noted by the COR. A mutual effort shall be made to resolve all problems identified.

1.6.4 Federal Government Holidays: Contractor may be required to work federal holidays

1.6.5 Hours of Operation: The contractor is responsible for conducting business as events require. To include weekends, Monday thru Sunday and Federal Holidays except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Unless otherwise specified, the sites shall be open Monday through Sunday from 0600 until dusk daily. The contractor must maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential. The contractor shall not provide support when ground is frozen or covered with snow.

1.6.6 Place of Performance: The work to be performed under this contract will be performed at Fort McCoy, WI.

1.6.7 Type of Contract: The Government will award a firm-fixed price (FFP) Indefinite-Delivery Indefinite- Quantity (IDIQ) Contract.

1.6.8 Antiterrorism (AT) and Operations Security (OPSEC)

1.6.8.1. AT Level I Training: All contractor employees, to include subcontractor employees, requiring access to `Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date, new employee hire, or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 60 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil

1.6.8.2. Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.8.2.1 Identification (ID) of Contractor Employees: The Contractor shall provide each employee, to include subcontractor employees, an ID Badge, which includes at a minimum, the company Name, employee Name and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor employee shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor shall be responsible for collection of ID Badges upon completion of the contract or termination of an employee.

An ID Badge list shall be submitted by email to the COR NLT 14 days prior to the contract start date and updated NLT 14 days prior to new employees commencing performance under this contract when personnel changes occur. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.8.2.2 Background Checks: All contractor employees to include subcontractor employees, must pass a background check prior to commencing performance under this contract. The COR will provide the contractor a point of contact (POC) at the Directorate of Emergency Security (DES) Office. The contractor shall provide all required employee information for background checks to the DES office. The Contractor workforce must comply with all personal identity verification requirements as directed by DOD, Head Quarters Department of Army (HQDA) and/or local policy. The contractor workforce shall also comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive (DIR) 2014-05/Army Regulation (AR) 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures provided to the contractor by the COR. If at any time the Force Protection Condition (FPCON) at any facility or installation changes the Government may require changes in contractor security matters or processes. The Government may also require monthly participation in the Installation Random Antiterrorism Program.

1.6.8.2.3 Installation Access: Access and General Protection/Security Policy and Procedures: Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. Should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. Contractor and all associated sub-contractors’ employees shall comply with AR 190-13 Physical Security requirements, applicable installation policy, facility, and area commander installation/facility access, local security policies and procedures.

The contractor shall also provide all information required on the Fort McCoy form 451 and 452 for background checks to meet installation access requirements (SEE Below) to be accomplished by installation Director of Emergency Services Physical Security Division. Contractor personnel performing work under this contract shall submit to a NCIC-III Criminal History Check before access will be granted to Fort McCoy. Once the individual has cleared the criminal history they will be issued an Installation Access Card (IAC). An un-favorable NCIC-III Criminal History Check will result in the contractor being denied access to the installation and a waiver request must be approved prior to gaining access. For waiver approval process coordinate with the installation physical security office.

Contractors must process all Fort McCoy forms 451 and 452 through their Government sponsor (this is usually the COR).

Information required for Criminal History Check

· Full Name, Including middle name(s)

· Sex

· Date of Birth

· Driver’s License information

· Issuing State

· Beginning and End date

· Access Hours

· Work location

· Company Name

· Position (i.e. Construction)

For more information please contact the Installation Physical Security Section at 608-388-8445/2010/4694 or 3794.

1.6.9 Special Qualifications: All contractor employees providing services of UXO clearance personnel must be licensed and trained in accordance with Federal and State regulations as applicable. All UXO Clearance will only be conducted by contractor’s Explosive Ordnance Disposal (EOD) qualified personnel. Minimum Qualifications for UXO Technicians and Personnel supplied by the contractor shall be in accordance with (IAW) Department of Defense Explosive Safety Board (DDESB) Technical Paper (TP) 18 for all UXO operations. All personnel must be trained, qualified and authorized to conduct mine clearance and UXO tasks and must not perform tasks that exceed the limits of their training and qualifications.

1.6.9.1 Contractors’ Licensed Surveyor: The name of this person and a copy of their license shall be provided to the COR electronically. The certificate of licensure shall be provided to the COR within five (5) days of contract award, upon renewal, and when staffing changes occur.