W911SA-21-Q-3003 Amendment 2 Released.pdf

0011447291

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Purpose of Amendment 2 is to answ er additional vendor questions.

Janna Engel, Purchasing Agent, janna.l.engel.civ@mail.mil

1. CONTRACT ID CODE PAGE OF PAGES

1 5

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Jun-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911SA21Q3003

X 9B. DATED (SEE ITEM 11)

04-May-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Jun-2020

CODE

MICC - FT MCCOY

BLDG 1108 SOUTH R ST

FORT MCCOY WI 54656-5153

W911SA 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911SA21Q3003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

RESPONSE TO VENDOR QUESTIONS

Q1: Due to COVID-19, are masks and or gloves required by custodial workers while they are in the facility?

A1: The Government cannot speculate what the rules will be when this contract period of performance begins.

Q2: If masks and or gloves required due to COVID-19, are they to be worn during the duration of the year 2020?

A2: See A1.

Q3: Are green cleaning products optional or required for this contract?

A3: FAR 52.223-2 is included in this requirement.

Q4: Are all of the weekly services to be done on the same day?

A4: Please refer to PWS 1.6.5.3 and PWS 5.1 as well as the Task and Frequency Chart.

Q5: Can weekly services be spread out during multiple days in the same week?

A5: See A4.

Q6: What is the current vendor charging for monthly services?

A6: This information is not releasable.

Q7: Could services be provided at 5 pm and or later?

A7: Please read the PWS. This answer can be found in PWS 1.6.5.3.

Q8: Will the facility screen all custodial employees? We have conducted background screenings on our employees.

A8: Please read the PWS. This answer can be found throughout PWS 1.7.

Q9: Can a video site visit be provided?

A9: No.

Q10: Could there be a walk-through conducted before the contract's start date in order to verify the actual site conditions and measurements?

A10: The Government will be providing a site visit opportunity for this requirement before final quotes are due depending on the National and State stay at home orders. After quotes are due and the contract is awarded, the Contractor will be held to the quotes they provided.

Q11: What areas are being cleaned unsatisfactorily?

A11: This information is not releasable.

Q12: What are the types of carpeting, carpet materials (ex. fibers, blend, pile height, loop, Berber texture) and is there more than 1 type?

A12: There is 1 type of carpeting and it is Ecoworx Tile, face fiber.

Q13: Who is the incumbent?

A13: Imafann Cleaning.

Q14: What was the grand total awarded amount of current incumbent?

A14: Previous contract was awarded for a total dollar value of $151,346.36.

Q15: Has tile been regrouted? If yes, how long ago?

A15: New tile was installed in 2016.

Q16: Ref. PWS 1.7.1, what are the fees for AT Level I Training?

A16: There are no fees for AT Level I Training and iWATCH Trainings.

Q17: What material is the utility sink and what is the size?

A17: The material of the utility sink is Cast Iron the size can be looked at during site visit.

Q18: Ref. 1.7.2.1. The background checks must include a check of the National Crime Information Center Interstate Identification Index (NCIC-III) and, when available, Terrorist Screening Database (TSDB). Does the contractor have to pay for these checks and if so what are the fees for each one?

A18: No.

Q19: Currently, the start date is June, 1, 2020 but if Michigan's stay at home order is still ongoing by that time, will the start date be rescheduled? Or will work still be required to start on 06-01-20?

A19: Please refer to the documents provided on this requirement. The start date is not 1 June 2020.

Q20: Regarding price form sheets, please define the term CMR in price sheets.

A20: Please read the PWS. This information can be found in PWS Part 2, Definitions & Acronyms.

Q21: What is the current type of soap dispenser in the facility?

A21: Bobrick Classic Surface mounted soap dispenser.

Q22: What type of air freshener is required? Spray, gel odor absorber, etc?

A22: We cannot tell vendor how to complete this requirement.

Q23: What complaints have the facility received from past cleaners?

A23: This information is not releasable.

Q24: What are the required sizes for plastic trash can liners? ex. 4 gallons/ 8 gal. / 13 gallons or bigger?

A24: Trash cans are 8gal/23gal/50gal.

Q25: What are the current type and models of toilet paper dispensers in the facility?

A25: Bobrick double roll toilet paper dispensers.

Q26: What are the current type and models of paper towels dispenser in the facility?

A26: Bobrick classic vertical dispenser paper towel dispensers.

Q27: Is any soap/ shampoo or conditioner needed for showers?

A27: The PWS does not require these items for showers.

Q28: What are the different sizes of trash cans/ bins and what are the quantities for each size?

A28: Trash can sizes are 13gal/50gal – 250/4.

Q29: How many of the wastebaskets are for recycling?

A28: There are 250 – 13gal/ 20 – 23gal recycling wastebaskets.

Q30: Do recycling wastebaskets need liners/bags too, if yes what are the recycling receptacles sizes?

A30: Plastic bags are not authorized to go into the exterior Recycling dumpster.

Q31: What are the sizes/measurements of the 133 windows and if they are different sizes, please specify the quantities for each size?

A31: The 252 windows (131 is not correct) can be measured during the site visit if desired.

Q32: Is there an external hose that can be used during the annual exterior window cleaning?

A32: Building has an external spigot.

Q33: How many floors have windows, and can scaffolding be used?

A33: Single story bldg. w/two story sections. We cannot tell contractor how to accomplish this task.

Q34: What are the janitor closet measurements, so know what cleaning supplies could be stored there?

A34: The measurement for the janitor closets are 75sq. ft/29sq. ft.

Q35: Are there any entrance mats, if yes how many and sizes, materials?

A35: Yes, 10 each (5x7), Plush 5/16” pile.

Q36: Approx. How much toilet paper is used monthly?

A35: This information is not known.

Q37: Approx. How many paper towels are used monthly?

A37: This information is not known.

Q38: Approx. How much hand soap is used monthly before covid19 and currently?

A38: This information is not known.

Q39: What are the quantities of paper products used during the last year?

A39: This information is not known.

Q40: Do the windows have tint or glazing?

A40: Yes.

Q41: Bathroom walls and partitions are what materials?

A41: The walls are high density Polyethylene.

Q42: For quote reasons, how many people use bathrooms to better plan soap/paper products quantities and pricing?

Q42: This information is not releasable due to security reasons.

Q43: Just verifying per the work scope, this is a 1 time per week daytime clean, correct? Does it matter what day of the week? (as long as it’s consistent)?

A43: This information can be found in the PWS. Please refer to PWS 1.6.5.3 and PWS 5.1 as well as the Task and Frequency Chart.

Q44: It says the vendor is to supply consumables (trash liners, toilet paper, etc.) I’m assuming those can be billed separately and don’t need to be included in the monthly quota?

A44: That assumption is incorrect. Please read PWS 1.1. This solicitation will result in a firm fixed price contract.

All costs associating with accomplishing the requirements of the PWS are to be priced within the CLINS and Price Schedule.

Q45: Do they currently have a cleaning service?

A45: Yes.

Q46: Does the incumbent provided the same exact services or excluding some, if not all, which ones?

A46: The incumbent provided similar type services. Please read through all of the documents provided with the solicitation for the current requirement.

Q47: Please confirm scheduled start date?

A47: The period of performance is currently scheduled to begin on 1 November 2020.

Q48: Are the contractors responsible for changing bulbs?

A48: No.

Q49: Are the contractors responsible for cleaning white boards?

A49: No.

Q50: When was the last time the floor was cleaned?

A50: The floors were cleaned on 15 June 2020.

Q51: When was the last time the carpet was steam cleaned?

A51: The carpets were steam cleaned on 15 June 2020.

(End of Summary of Changes)