W911SA20Q10160001 Solicitation Amendment 0001- Conformed Copy.pdf

PDF 1 MB Posted Jun 1, 2020

Attached to: LP Gas, Fort McCoy, WI
Solicitation number: W911SA20Q1016
Issued by: Department of the Army Materiel Command Mission and Installation Contracting Command Fort McCoy

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File	Type	Posted
W911SA20Q10160002 Solicitation Amendment Conformed Copy.docx	DOCX document	Jul 1, 2020
W911SA20Q1016 Attachment 2 Tank List.xlsx	XLSX spreadsheet	May 18, 2020
W911SA20Q1016 Solicitation.docx	DOCX document	May 18, 2020
W911SA20Q1016 Attachment 1 AT OPSEC.pdf	PDF	May 18, 2020

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SEE ADDENDUM

(No Collect Calls)

W911SA20Q1016 18-May-2020

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

11:00 AM 18 Jun 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W911SA9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JESSICA M. DEKAN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011433479-0002

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MICC - FT MCCOY

BLDG 1108 SOUTH R ST

FORT MCCOY WI 54656-5153

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W5CD3E 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DIRECTORATE OF PUBLIC WORKS

2171 SOUTH 8TH AVE

FORT MCCOY WI 54656

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

1,500

NAICS:

324110

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF67

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W911SA20Q1016

Section SF 30 - BLOCK 14 CONTINUATION PAGE

QUESTIONS & ANSWERS

Q1) Who are the current Contractor and/or Incumbent?

A1) The incumbent/current contractor is Amerigas.

Q2) Are they a large or Small Business (SB)?

A2) The incumbent is a Large Business.

Q3) What is the Contract # for the expiring requirement?

A3) W911SA15P0134

Q4) When was the current contract awarded?

A4) The current contract was awarded on May 5, 2015.

Q5) How was a quantity of 15,000 calculated on Line Item 0003 (Phase In)?

A5) The quantity will be changed per Amendment 0001 from 15,000 Job to 1 Job.

Q6) How was the quantity of 30 calculated on Line Item 0005, 0007, 0009, 0011 (Set/Move/Removal of LP Tanks)?

A6) The quantity was calculated based on the historical amount of set/move/removals of tanks for a given option year.

Q7) How was the quantity of 7,500 calculated on Line Item 0012 (Phase Out)?

A7) The quantity will be changed per Amendment 0001 from 7,500 Job to 1 Job.

Q8) What is the current price?

A8) The current price for Option Year 4 is $302,399.00.

Q9) Why is this RFQ NOT Set Aside as for Small Business?

A9) The non-manufacturer rule applies to this requirement. Therefore, if set aside for a small business, the small business would have to manufacture or produce the LP or it would have to come from a small business manufacturer/producer. However, when conducting market research, in analyzing the business capabilities, none of the small businesses we found reflected the capability of producing/manufacturing propane. However, these small businesses appear to be propane distributors. If this RFQ was set aside for small businesses, the propane would HAVE to be produced/manufactured by the small business or another small business. But if we solicit this on an unrestricted basis, then the non-manufacturer rule does not apply and a small business would be able to quote even if they do not manufacture/produce the LP.

Section SF 1449 - CONTINUATION SHEET

SUPPLEMENTAL INFORMATION

1. Request for Quote (RFQ) for the delivery of LP gas to include set/move/removal of tanks as needed, at Fort McCoy, WI. The resultant contract will be a firm fixed price, multiple year, indefinite delivery indefinite quantity (IDIQ) contract. The period of performance is 01 October 2020 through 30 September 2025 (or subsequent date), and a six month option to extend.

2. This procurement is open market Unrestricted, under the NAICS Code 324110 with a size standard of 1,500 Employees.

3. All discourse concerning this solicitation and its requirement shall be directed to the Fort McCoy Contracting Office. Any remarks, explanations, or answers provided by any other Government Representative shall not change or qualify any of the terms or conditions of the solicitation. The solicitation shall only be changed by a written amendment issued by the Fort McCoy Contracting Office.

4. An award for this requirement will be made pursuant to FAR Part 13.5 Simplified Procedures for Certain Commercial Items and FAR Part 12, Acquisition of Commercial Items.

5. The contractor shall accept payment via credit card for projects authorized by the ordering officers and that have followed the required policies and procedures within this solicitation and resultant contract.

6. This will be a single award Indefinite Delivery/Indefinite Quantity (IDIQ) type contract.

The minimum guarantee for the first year is the following:

CLIN Qty 0001 10,000 Gallons

There is no minimum guarantee beyond the first year.

In accordance with FAR 52.216-22, “Indefinite Quantity”, the quantities specified in the CLINs are estimates only and are not purchased by this contract.

The Government pays only for the actual quantities ordered and received by contract delivery order. The Government reserves the right to order the maximum quantities and is obligated to order only the minimum guarantee.

7. Quotes can be submitted in the following way:

-via email to: jessica.m.dekan.civ@mail.mil

8. PERIOD FOR ACCEPTANCE OF QUOTES. The offeror agrees to hold the prices in its quote firm for 90 calendar days from the date specified for receipt of quotes.

9. Written questions must be furnished to the Government no later than 29 May 2020 at 10:00 AM (Central Time) in order to ensure a timely response is provided by the quote closing date. All questions are to be submitted in writing by the time indicated in the solicitation or they may not be addressed before solicitation closing date; therefore, Offerors are advised to submit questions as soon as possible. Please provide your company name, telephone number, point of contact, email address, and solicitation number on all questions. The Government will respond to all questions via the issuance of an amendment which incorporates the question and the Government’s response.

10. Functional POC: To be determined at the time of award (TBD)

11. Contract Administrator: TBD at time of award. If you have questions pertaining to this contract after contract award (i.e. questions regarding delivery, invoice procedures, etc.), please request assistance from the Contract Administrator. Be sure to include the contract number in your request for assistance.

Requesting contract administration assistance from any other individual could result in a delayed response.

12. Contracting Officer: TBD at time of award.

13. Ordering Officer: TBD at time of award.

Work required under this contract shall be ordered by issuance of delivery orders by designated Government activities. The activity shown in block 9 of the SF 1449 is authorized to issue delivery orders.

ORDERING OFFICIAL/OFFICER

There will be a designated Ordering Official under this contract, authorized to make purchases up to their designated authority of $25,000, per single known requirement, against this IDIQ contract.

Orders under this threshold will not be issued on an individual Delivery Order FORM 1449, however, all requirements of the contract award, and all policies and procedures will be applicable to orders by the designated official.

Prices and Salient Features for the project will still require agreement/approval by the ordering official.

The ordering officials will administer and be the main POC for all orders placed under their authority.

The names and contact information for these individuals will be included in the resultant contract.

The following describes the procedures to be used for ordering items under this contract by using the Federal Government-wide purchase card. This option to order by use of the Government-wide purchase card is strictly an alternative method of ordering by the Government and may be used in place of ordering by other order forms that comply with FAR 12.204. The Government reserves the right to unilaterally terminate the use of the credit card at any time.

All ordering officers may use the Government-wide purchase card, commonly referred to as the

Government "credit card," as an alternative method of ordering and paying for purchases made under this contract. Purchase card orders are subject to all terms and conditions of this contract, unless otherwise stated in this provision or another provision or clause in this contract.

The purchase card is specifically designed for use by the Federal Government. The purchase card is like a typical commercial credit card. However, the authorization limitations of the purchase card are more specific, i.e., only for a particular contract, monthly limitations, certain categories of products or services, etc. The purchase card will be exclusively used for official Government purchases in accordance with the prices, terms, and conditions of this contract. The purchase card order limitation shall be $25,000. With respect to ordering authority, only designated Ordering Officers may use the purchase card as a means of purchasing items on this contract.

Credit limits for the purchase card for ordering officers is $25,000. These credit limits for the purchase card are the responsibility of the credit card holder and the approving office.

The contractor shall accept payment via credit card for projects authorized by the ordering officers and that have followed the required policies and procedures within this solicitation and resultant contract.

Invoices for orders placed by the ordering officer will be submitted directly to the ordering officer.

However, use of WAWF to create and accept receiving reports is mandatory when the GPC is used as a method of payment against a contract. In order to ensure proper routing of contract transactions paid with the GPC, use the code "CRCARD" in the Pay Official/DoDAAC field. The contractor is required to generate a receiving report in WAWF, and the Government acceptor is required to accept the receiving report in WAWF. The Cardholder is required to verify that acceptance has occurred in WAWF prior to submitting the invoice to the Certifying Official for certification.

14. Post award Conference: In the event the Contracting Officer decides to conduct a Post Award Conference in accordance with DFARS 242.5, the successful offeror will be notified and will be required to attend.

The Contracting Officer’s notification will include specific details regarding the date, time, and location of the conference, any need for attendance by subcontractors, and information regarding the items to be discussed.

15. A DUNS number is required for SAM registration. If your company does not have a DUNS#, obtain one by calling 800-333-0505.

16. DUNS NUMBER ______________________________.

17. TAXPAYER ID #______________________________.

18. SYSTEM for AWARD MANAGEMENT (SAM) REGISTRATION: An Active SAM Registration is required of all Department of Defense contractors. SAM registration enables electronic funds transfer of contract payments. If your company is not already actively registered, please register in the SAM database at www.sam.gov. If your company is currently registered and close to expiring, begin/complete the process for SAM registration renewal.

a. A DUNS number is required for SAM registration. If your company does not have a DUNS #, obtain one by calling 800-333-0505.

b. Whether your company is a current or new registrant in the SAM database, your registration must indicate that you are a provider of NAICS 324110 or a NAICS of similar business size, under the Goods – Services section of the registration to be eligible to receive a contract for this solicitation.

c. If the prospective awardee for this request for quotes is not actively registered in the SAM database by close of solicitation, including NAICS 324110, or a NAICS of similar business size, under the Goods – Services section, depending on mission requirements, the government reserves the right to proceed to award to the next otherwise successful actively registered offeror.

19. REPRESENTATIONS AND CERTIFICATIONS REQUIREMENT: Prospective contractors must also complete electronic annual representations and certifications (FAR 52.212-3 Alternative 1 Offeror Representations and Certifications - Commercial Items) to include the DFARS Representations and Certifications at www.sam.gov in conjunction with required registration in the System for Award Management, www.sam.gov database by the request for quote closing date to be eligible to receive an award for this request for quote.

20. The “Equal Employment Opportunity Is The Law” notice (poster) referenced in FAR Clause 52.222- 26(b)(3), Equal Opportunity, is located at http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

21. INFORMATION FOR EVALUATION

This section supplements clause 52.212-1 and 52.212-2 which is included elsewhere in this request for quotes. The Government intends to evaluate offers and award a contract without discussions with offerors.

Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

In case of discrepancy between a unit price and an extended price listed in the Item number, the unit price will be presumed to be correct, subject, however, to correction to the same extent and in the same manner as any other mistake.

This solicitation shall be evaluated by awarding to the quote that is technically acceptable and the lowest price.

TECHNICAL FACTOR:

**In response to the solicitation/request for quote for this requirement, Offerors shall submit supporting documentation explicitly showing how the salient features/specifications/statement of work and contract terms and conditions will be met. Supporting documentation can be documents such as brochures, pamphlets, screenshots, etc of the proposed item that specifically lists the salient features/specifications/statement of work, and can be compared to the salient features/specifications/statement of work in the solicitation.

Evaluation –For Offers evaluated in order of price (beginning with the lowest priced offer, and working up in order of price (lowest to highest), as required, if the low is found not to be technically acceptable): not all offers will be technically evaluated unless required, as deemed by the Contracting Officer; each item in the below Technical Criteria Table will receive one of the adjectival ratings defined below. Any criterion that receives “U” rating will result in an overall unacceptable rating for the factor and the offer(s) is/are not eligible for award.

ADJECTIVAL RATING DEFINITION

Acceptable (A) Quote clearly meets the minimum requirements of the solicitation.

Unacceptable (U) Quote does not clearly meet the minimum requirements of the solicitation.

TECHNICAL CRITERIA A or U Meets all technical salient features/specifications/statement of work identified in the solicitation.

PRICE FACTOR:

Submission Instructions – Offeror shall submit a fully completed SF 1449, Pricing Schedule, or acceptable alternative as identified in 52.212-1 or elsewhere in the RFQ.

The agreed upon items and quantities will be multiplied times their respective unit prices found in the RFQ.

Price will not be assigned an adjectival rating; and will be evaluated to determine if the offeror quoted price is fair and reasonable. The government may determine that an offer is unacceptable if prices are significantly under or over market pricing. Price shall be evaluated at estimated quantities multiplied times their respective unit price, not to exceed two (2) decimal points.

In accordance with FAR 52.217-8, the government will evaluate its option to extend as part of price evaluation. Offerors are required only to price the base and option periods. The Government may choose to exercise the Option to Extend at the end of any performance period (base or option periods), utilizing the rates of that performance period.

In accordance with FAR 52.217-6, the government will evaluate an increase of 30% quantities for the total value of the contract as part of the price evaluation. Offerors are required only to price the base and option periods. Offerors shall not submit a price for the 30% increase.

Unrealistically Low Prices: Unrealistically low quoted prices, initially or subsequently, may be grounds for rejection for this solicitation.

22. ALTERNATE DISPUTES RESOLUTION: In furtherance of Federal policy and the Administrative Dispute Resolution Act of 1990 (ADR Act), Public Law 101-552 and FAR Clause 52.233-1, Subparagraph

(d) (2) (1) (B) (2), the Contracting Officer will try to resolve all post award acquisition issues in controversy by mutual agreement of both parties. Interested parties are encouraged to use alternative dispute resolution procedures to the maximum.

23. LEGAL COMPLIANCE: The Contractor shall comply with all Federal, State, and Local Laws, codes and regulations applicable to his performance under this contract, and shall be solely responsible for all costs associated with said compliance.

24. ACCESS

Access and General Protection/Security Policy and Procedures: Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. Should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. Contractor and all associated sub-contractors’ employees shall comply with AR 190-13 Physical Security requirements, applicable installation policy, facility, and area commander installation/facility access, local security policies and procedures.

The contractor shall also provide all information required on the Fort McCoy form 451 and 452 for background checks to meet installation access requirements (SEE Below) to be accomplished by installation Director of Emergency Services Physical Security Division. Contractor personnel performing work under this contract shall submit to a NCIC-III Criminal History Check before access will be granted to Fort McCoy. Once the individual has cleared the criminal history they will be issued an Installation Access Card (IAC). An un-favorable NCIC-III Criminal History Check will result in the contractor being denied access to the installation and a waiver request must be approved prior to gaining access. For waiver approval process coordinate with the installation physical security office.

Contractors must process all Fort McCoy forms 451 and 452 through their Government sponsor (this is usually the COR).

Information required for Criminal History Check

Full Name, Including middle name(s) Sex Date of Birth Driver’s License information Issuing State Beginning and End date Access Hours Work location Company Name Position (i.e. Construction)

For more information please contact the Installation Physical Security Section at 608-388-8445/2010/4694 or 3794.

22. Attachments:

Attachment 1: AT OPSEC Attachment 2: Tank List

STATEMENT OF WORK

A. GENERAL REQUIREMENTS

1. The Contractor shall provide and maintain propane gas tanks to specific designated areas in the

Fort McCoy Cantonment Area, South Post Housing, Airport, Pine View Campground, Whitetail Ridge Ski Hill, range areas, and/or other applicable areas within the boundaries of Fort McCoy.

Propane tanks shall be sized appropriate to Government requirements and shall meet all Federal State and Local Regulations.

2. The Contractor shall provide all tools, labor, equipment, supervision, transportation and materials necessary to manage and perform all operations incidental to the supplying of propane gas, propane gas tanks and the moving of propane gas tanks as directed by Directorate of Public Works (DPW) at Fort McCoy, Wisconsin. The Contractor must be able to provide immediate response for all malfunctions with Contractor-owned LP tanks, regulators or fittings. Immediate response is defined as being physically on site within two hours of notification.

3. All licenses, permits and fees required in performance of the contract shall be the responsibility of the Contractor for the entire contract period. All work is to be done in accordance with all existing Federal, State and Local Codes, Laws and Army regulations as they pertain to the transportation and delivery of propane gas and in accordance with the following requirements and specifications.

4. All tanks shall be monitored and filled on a keep fill basis. However, no delivery should be made if it exceeds the amount that is currently funded on the issued contract delivery orders.

5. Set/Move/Removal of Propane Gas Tanks - The Contractor must support Fort McCoy Army demands that will require the setting, moving and removal of specific propane tanks filled with propane gas. This includes all copper line, plastic pipe, risers, parts, fittings, and other material necessary to get the tanks hooked up, as well as labor, trenching, leak tests of lines and regulators to make the tanks operational and any required pumping of tanks in the case of tank movement or removal. All gas lines shall be buried in the ground at the time of installation. Trenches shall be filled in completely to insure buried LP line is free of ruts. The Contractor shall be responsible for contacting Digger’s Hotline to coordinate locates. The Contractor shall wait the required time before digging begins and complete digging within the timeframes specified by Digger’s Hotline.

6. A tank set up shall include the following: The connections shall be hooked up from the tank to the building which includes the first 10 feet of copper line. The line and regulators shall be tested for leaks and performance. The tank shall be filled and put into service. If the building does not have a concrete pad to place the LP tank on, the Contractor shall provide and place concrete blocks as part of the tank set up. The Government is responsible for installation of the 2nd stage regulator, but on occasion may not be able to install the 2nd stage regulator. In this case, by request from the POC or KO, the Contractor shall install the 2nd stage regulator. Any 2nd stage regulators purchased from and installed by the Contractor shall become the property of the Government. The Government owns the 2nd stage regulators to all buildings. On occasion, by request from the POC or KO, the Contractor shall install a drip leg and shut off valve. In the event of a tank set up, the Contractor shall respond to the POC within 4 hours of notification. The Contractor shall install propane tanks within 48 hours of notification.

7. A tank move shall include the following: the Contractor shall unhook tank. The Contractor shall pump tank if necessary. The Contractor shall move the tank to desired location. The Contractor shall ensure the connections are hooked up from the tank to the building which includes the first 10 feet of copper line. The line and regulators shall be tested for leaks and performance. The tank shall be filled and put into service. Any LP gas pumped from tanks as part of a tank move shall be relocated as directed by the POC or KO. When an LP tank is moved, the Contractor shall cap abandoned LP gas lines. The Contractor shall not be responsible for removing buried LP gas lines. In the event of a tank move, the Contractor shall respond to the POC within 4 hours of notification. The Contractor shall move propane tanks within 48 hours of notification.

8. A tank removal shall include the following: The Contractor shall unhook tank. The Contractor shall pump tank if necessary. The contractor shall remove the tank. Any LP gas pumped from tanks as part of a tank removal shall be relocated to another tank as directed by the POC or KO.

As part of the tank removal, the Contractor shall pump the Contractor-owned LP tanks and deliver the LP gas to other tank locations on the installation as directed by the POC or KO. When an LP tank is removed, the Contractor shall cap abandoned LP gas lines. The Contractor shall not be responsible for removing buried LP gas lines. In the event of a tank removal, the Contractor shall respond to the POC within 4 hours of notification. The Contractor shall remove propane tanks within 48 hours of notification.

9. Copper line must be soft copper, type K or L, and satisfy the Specification for Seamless Copper

Tubing and Refrigeration Field service and must have a minimum wall thickness of 0.032 inches.

The Contractor shall use plastic pipe when requested by the POC or KO. The Contractor shall provide and install Uponor Aldyl UAC 2000 polyethylene pipe (or equivalent) for use with liquefied petroleum gas. When plastic pipe is requested by the POC or KO, the Contractor shall provide and install a riser, one at the LP tank and one at the facility. Any other parts or materials required when plastic pipe is used shall be included in the cost of the tank set up.

10. Tanks provided for the contract shall be maintained by the Contractor. Tanks shall be clean, rust-free and painted. Tank hoods shall be in full working condition with the ability to be secured by a padlock. All tanks placed or currently located at the installation shall be inspected to insure they are clean, rust-free and painted. All tanks placed or currently located at the installation shall be inspected to insure the tank hoods are in full working condition with the ability to be secured by a padlock.

11. The Contractor shall provide the Government the current listing or inventory of all the tanks with address/location, facility number, tank capacity, tank serial number within 30 days after transition/initial installation is completed.

12. After the transition/initial installation identified in paragraph 11 above, the Contractor shall provide an updated inventory/listing of all changes, such as address/location, facility number, tank capacity, tank serial number and/or new additional tanks installed by the Contractor in spreadsheet format and as requested by the POC within five (5) working days of the change or POC request.

13. The Contractor shall be responsible to contact the Fort McCoy Help Desk at 608-388-4357 at least 24 hours in advance to coordinate the snow removal required to access the LP tanks. Snow removal of roadways and parking areas for LP tanks will be completed by the Government under another contract. The Contractor shall remove snow from Contractor owned LP tanks at time of LP delivery. The Contractor shall be responsible to contact Range Control at 608-388-4848, Option #1 at least 24 hours in advance to coordinate access to ranges. The Contractor delivery personnel shall be required to establish an account in the Key Track system to obtain keys for access to secure areas requiring LP gas delivery.

14. The Contractor shall furnish all materials, supplies, tools, services, temporary work places and equipment to perform this contract, except for items specifically identified as Government Furnished.

15. The Contractor shall be held responsible for any cost incurred by the Government resulting from an interruption in gas supply, unless the interruption is caused by the Government or acts of nature not under the control of the Contractor (failure by the Contractor to maintain sufficient fill that results in a line freeze up and/or rupture is under the control of the Contractor and would not constitute an act of nature).

16. Maps that show the tank locations will be provided upon award. Quantities and location of tanks on Attachment 2 Tank List will vary as requirements change; based on the “set/move/remove” of tanks and associated CLINs. An annual update of the tanks list will be completed via email from the Contracting Office and included in the file for record. This update will be based on the contractor updates provided to the POC throughout the year as required in paragraphs 11 & 12 above.

17. The Contractor is required to provide LP tanks in sizes and numbers sufficient to provide service under the contract.

18. The Contractor shall inform and coordinate with POC or KO all work related to the relocation and movement of the propane tanks on the installation. If the Contractor receives a request for placement and movement of tanks from anyone other than the POC or KO, the Contractor shall refer the requesting party to the POC or KO.

19. The Government will provide a staging area for the Contractor to store gas and tanks being supplied to the installation. Storage of propane gas and tanks on the installation will be for the installation’s usage under this contract only. The Contractor’s storage tanks located at the staging area shall be clean, rust-free and painted.

20. All work associated with the contract shall occur during the hours of 7:00 AM to 3:30 PM, Monday –

Friday excluding Federal Holidays, unless otherwise requested and approved by the Contracting Officer.

B. PHASE IN/PHASE OUT

1. The Contractor shall provide the Contracting Officer a finalized Phase In/Phase Out Plan with their quote.

The Phase In/Phase Out plan shall include, but not be limited to, a scenario if the Contractor purchases the current tanks from the incumbent Contractor and a scenario if the Contractor cannot purchase the current tanks. The first scenario shall include, but not be limited to, inspection of all tanks, regulators and fittings to insure tanks are up to code with current regulations. The latter scenario shall include, but not be limited to, a plan of how tanks will be switched out, and how the LP gas will be transferred from the current tanks to the new tanks. Each scenario shall include a schedule for tank inspection and/or schedule to switch out tanks, a visual inspection of 2nd stage regulators and a safety plan.

2. The Contractor shall coordinate with the incumbent Contractor and the Government and participate in a Phase In/Phase Out meeting within the first two weeks of the Phase In performance period to execute the transition/initial installation of propane gas tanks. The newly awarded contractor will be required to begin full performance one month after the date of the contract (see periods of performance for the Phase In and Base Period CLINs). During the Phase In/Out period, the newly awarded contractor will take full responsibility for tank fills once they place their tanks or buy the tanks from the previous contractor.

3. The Contractor shall execute and complete the transition/initial installation with the incumbent

Contractor and make sure that the supply of gas to the installation is not interrupted.

C. INVOICE AND BILLING INFORMATION

1. The Contractor shall deliver all daily fill tickets to POC by the end of each delivery day. Delivery tickets shall include date and time of delivery, address/location, facility number, tank serial number, gallons delivered, cost per gallon, total charge and tank level (typically 80%). A meter ticket shall be included for each delivery showing a starting meter reading and ending meter reading, giving a total number of gallons pumped for the location.

2. In order to initiate payment, the Contractor shall submit proper invoices and supporting documentation for reimbursement in the manner and format described herein. The Contractor shall supply monthly invoices that detail current monthly charges only, including copies of delivery tickets. One original invoice shall be submitted on a monthly basis to the POC, Directorate of Public Works, Fort McCoy WI. Failure to provide the required information shall be cause for rejection of the invoice. The following data must be included on the monthly invoice for it to constitute a proper invoice:

Name and address of Contractor Invoice date and invoice number Contract number and delivery order/ordering officer order number

3. The current monthly charges only shall be included on the monthly invoice in spreadsheet format and shall include description, location of delivery or service, serial number of tank for each delivery, date of delivery or service, quantity of supplies or services actually delivered or performed, unit of measure, unit price, and extended price of supplies delivered or services performed. Any previously billed items and/or services included on the current monthly invoice shall constitute an improper invoice and be cause for rejection of the invoice. The invoice charges shall be for the current monthly billing cycle only.

4. The invoice provided by the Contractor will be validated by the POC prior to entry into Wide Area

Workflow (WAWF) by the Contractor. After the invoice is validated, the Contractor shall submit invoices and receiving reports in electronic format through WAWF for formal delivery orders issued by the contracting office; or a receiving report only for Ordering Officer orders.

5. The Contractor shall be responsible to ensure that the quantity and funding allocated to the contract are not exceeded. The Government pays only for the actual quantities ordered and received.

ACCESS AND GENERAL PROTECTION/SECURITY POLICY AND PROCEDURES.

1. This provision/contract text is for contractor employees with an area of performance as defined by Fort McCoy Pamphlet 190-13.8 (Installation Access Control), will add the following language in the PWS. "The contractor and all associated subcontractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. The contractor and all associated subcontractors’ employees shall also comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. The Government may require monthly participation in the Installation Random Antiterrorism Program".

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 145,000 Gallon Delivery of LP Ordering Period 1

FFP

Contractor shall provide all tools, labor, equipment, supervision, transportation, and materials necessary to deliver LP Gas to Fort McCoy, WI, in accordance with the Statement of Work and terms and conditions of the solicitation and resultant contract. This CLIN is for the period of 10/1/20 - 9/30/21.

FOB: Destination

PURCHASE REQUEST NUMBER: 0011433479-0002

PSC CD: 9130

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0002 30 Each Set/Move/Removal of LP Tanks Order. Pd 1

FFP

Contractor shall provide all tools, labor, equipment, supervision, transportation, and materials necessary to set/move/remove LP Gas Tanks at Fort McCoy, WI, in accordance with the Statement of Work and terms and conditions of the solicitation and resultant contract. This CLIN is for the period of 10/1/20 - 9/30/21.

FOB: Destination

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 1 Job Phase In

FFP

The Contractor shall make and execute any necessary preparations needed in order to assume full operation of supplying LP Gas to Fort McCoy, WI no later than November 1, 2020. See Statement of Work for Phase-In information. Phase In POP is October 1, 2020 through October 31, 2020.

FOB: Destination

UNIT UNIT PRICE MAX AMOUNT

0004 145,000 Gallon Delivery of LP Ordering Period 2

FFP

FOB: Destination

UNIT UNIT PRICE MAX AMOUNT

0005 30 Each Set/Move/Removal of LP Tanks Order. Pd 2

FFP

FOB: Destination

UNIT UNIT PRICE MAX AMOUNT

0006 145,000 Gallon Delivery of LP Ordering Period 3

FFP

FOB: Destination

UNIT UNIT PRICE MAX AMOUNT

0007 30 Each Set/Move/Removal of LP Tanks Order. Pd 3

FFP

FOB: Destination

UNIT UNIT PRICE MAX AMOUNT

0008 145,000 Gallon Delivery of LP Ordering Period 4

FFP

FOB: Destination

UNIT UNIT PRICE MAX AMOUNT

0009 30 Each Set/Move/Removal of LP Tanks Order. Pd 4

FFP

FOB: Destination

UNIT UNIT PRICE MAX AMOUNT

0010 145,000 Gallon Delivery of LP Ordering Period 5

FFP

FOB: Destination

UNIT UNIT PRICE MAX AMOUNT

0011 30 Each Set/Move/Removal of LP Tanks Order. Pd 5

FFP

FOB: Destination

UNIT UNIT PRICE MAX AMOUNT

0012 1 Job Phase Out

FFP

The Contractor shall make and execute any necessary preparations needed in order to transfer full operation of supplying LP Gas to Fort McCoy, WI to newly awarded contractor, no later than September 30, 2025. See Statement of Work for Phase-Out information. Phase Out POP is September 1, 2025 through September 30, 2025.

FOB: Destination

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 0006 Destination Government Destination Government 0007 Destination Government Destination Government 0008 Destination Government Destination Government 0009 Destination Government Destination Government 0010 Destination Government Destination Government 0011 Destination Government Destination Government 0012 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-OCT-2020 TO

30-SEP-2021

N/A DIRECTORATE OF PUBLIC WORKS

DIRECTORATE OF PUBLIC WORKS

2171 SOUTH 8TH AVE

FORT MCCOY WI 54656

FOB: Destination

W5CD3E

0002 POP 01-OCT-2020 TO

30-SEP-2021