W911SA19B20170002_Solicitation_Amendment_0002.docx

W911SA19B2017

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION 00010 - SOLICITATION CONTRACT FORM

The required response date/time has changed from 24-Oct-2019 02:30 PM to 31-Oct-2019 02:30 PM.

SECTION 00100 - BIDDING SCHEDULE/INSTRUCTIONS TO BIDDERS

The following have been added by full text:

CONTRACTOR Q&A

Q1. Page 3 of 39 of the Solicitation provides us with CLIN 0001. Are we to provide any pricing on this CLIN or should all pricing be provided under attachment 6 - Cost Breakdown?

A1. Pricing for the seed project needs to be provided on Attachment 6 Cost Breakdown.

Q2. It is our understanding the company representative can provide services for 3 positions if able to do so effectively and efficiently; those positions being; QC, Supt, and PM?

A2. All reference to “project manager” in the SOW has been revised to “superintendent”.

Q3. Can more information, such as manufacturer, lumens, etc, be provided about the light pole and light fixture? Per the SOW we are to match existing and that information is required to match exactly.

A3. See new Attachment 9 Drawings Seed Project Lighting.

Q4. The site visit revealed the new light pole is to be installed in proximity of other light poles. Is this where we are to obtain power for the new light fixture? Please clarify.

A4. Drawing sheet 11 shows the power coming from an electrical box in the fence line. It is assumed that this access point can provide adequate power for the new light.

Q5. Can contractor use toilets or do we need to plan to bring in porta-johns inside the fenced area?

A5. Contractor should position porta-johns at the site for their employees and subs. Contractor funded.

Q6. Is demolition rubble to be hauled to local landfill or is there another location we are to dispose of this rubble?

A6. SOW 2.23 clearly states the contractor’s responsibility concerning all project debris, rubbish, and waste material.

Q7. In the SOW it states rolling gate and, in the drawings, it shows a swinging gate. Is it the governments intent to install a rolling gate? If so, does it need to match existing facility rolling gates? If so, is it to be automated? If so, is it to be bored or saw cut through the existing lot to bring the power?

A7. Drawing sheets 4, 5, 6, clearly state that the gate is to be a rolling gate. SOW 4.2.1 clearly states a rolling gate.

Q8. Does the government have an electrical panel or area they want us to pull power from?

A8. Drawing sheet 11 shows the power coming from an electrical box in the fence line. It is assumed that this access point can provide adequate power for the new light.

Q9.Is there a manufacturer for the gate or opener that the government wants us to use?

A9. It is the intent that the gate be manually operated. Must meet specifications, but no specific manufacturer is requested.

Q10. In the drawings it also shows a pedestrian gate, is it the governments intent to add a pedestrian gate to the new fence?

A10. Drawing sheets 8 and 9 are the governments “fencing standards”, and are to be referenced for standard details only, not actual components of the project.

Q11. Does the government have a designated area for spoils and washout?

A11. No

Q12. Is it the contractor’s responsibility to water the new sod in during construction?

A12. Yes

Q13. The SOW states the contractor is to not block the access at any time, is there a time of week when we would be able to bring in concrete trucks or excavating equipment in front of the bay door or driveway area?

A13. SOW 4.1.4 clearly states that these actions must be previously coordinated with the COR.

Q14. Section 4.1.6 in the SOW, does the government have any as built drawings that include all the existing utilities layouts, they can provide?

A14. See new Attachment 10 Electrical As Builts Seed Project and Attachment 11 Civil As Builts Seed Project.

Q15. Is it the government’s intent to have us match existing light fixtures while adding the new ones?

A15. See new Attachment 9 Drawings Seed Project Lighting.

Q16. The drawing fence measurements given by the government in the SOW don’t come close to matching the new fencing actual field measurements, does the government want us to use the field measurements or the drawings for bidding purposes?

A16. SOW 4.1.6; The contractor shall visit the worksite to verify all dimensions, site conditions, and any other items required to provide a complete and ready to use product to the government.

Q17. How soon are the design drawings due from the government after award?

A17. The SOW and drawings provided in solicitation equate to the government provided 65% design package.

Q18. When would the contractors 90% design drawings be due back to the government?

A18. 21 calendar days from the issuance of the NTP.

Q19. What is the turnaround from the government on the 90% drawings back to the contractor?

A19. 9 calendar days

Q20. Is it the government’s intent to have us match existing cantilever gate or install a new rolling gate?

A20. Drawing sheets 4, 5, 6, clearly state that the gate is to be a rolling gate. SOW 4.2.1 clearly states a rolling gate.

Q21. If a powered gate is required would solar be an option verses bringing power from a stationary source?

A21. It is the intent that the gate be manually operated.

Q22. Where is the tie in point for the electrical? Is that the motion sensor junction box located on the fence line?

A22. Drawing sheet 11 shows the power coming from an electrical box in the fence line. It is assumed that this access point can provide adequate power for the new light.

Q23. Clarification needed on fence poles; the fence drawing shows all post to be cemented in. Will the corner pole and next pole for bracing will be cemented in, and the rest will be installed with a base plate as detailed in drawing 7?

A23. SOW 4.2.4 & 4.2.9. It is the intent that the contractor set the corner post and bracing to full depth with concrete or concrete grout, as well as the bollards and end post at the rolling gate corners. It is the intent that all line post be flanged mounted to the existing concrete surface per drawing sheet 7.

Q24. There is a manhole cover and 2 green covers in the area were the driveway is to be added. What is the man hole for? What is under the green covers? Is this Hazardous? Will this be the responsibility of the contractor if this interferes with the driveway?

A24. Man hole - storm water? It could be sewer - need to check drawings. Green covers - Oil Water Separators. If need be, the driveway can be shifted to the North slightly to keep from interfering with existing storm water or oil water separator systems.

Q25. Can we have a copy of the electrical plans for the light poles surrounding MEP?

A25. See new Attachment 10 Electrical As Builts Seed Project and Attachment 11 Civil As Builts Seed Project.

Q26. In order to help with drainage identification, can we have a copy of the civil plans for area planned for driveway?

A26. See Attachment 11 Civil As Builts Seed Project.

Q27. Can we have the submittal information for the existing light poles and lights to help match lighting?

A27. See new Attachment 9 Drawings Seed Project Lighting.

Q28. Will a bid date extension be granted until 31 Oct 19 for review of requested plans?

A28. See offer due date/time.

The following have been modified:

SUPPLEMENTAL INFORMATION

1. The purpose of the MAID-IQ is to provide construction services for a broad range of renovation and construction projects, to include repair and alteration of real property, as well as new minor construction. Work performed under these contracts will include but not be limited to the following general project categories: Construction, repair and alteration of various facilities; Construction, repairs and alteration of Electrical Systems (ES); Construction, repair and alteration of Mechanical Systems (e.g. HVAC systems, and controls), Construction, repair and alteration of Site Civil Systems, Construction, repair and alteration of Fire Protection Systems, Construction, repair and alteration of Architectural Systems. Resultant task orders may be based on Government provided 35%, 65%, or 100% designs or may require the contractor provide a design to build the project.

2. This solicitation is a 100% HUBZone Small Business set-aside under NAICS code 236220 with a size standard of $15 Million.

3. The solicitation for this requirement is issued as an Invitation for Bid, using the procedures outlined in FAR Part 14, Sealed Bidding. Task orders will be issued in accordance with FAR 16.505, Ordering.

4. All discourse concerning this solicitation and its requirement shall be directed to the Fort McCoy contracting office. Any remarks, explanations, or answers provided by any other government representative shall not change or qualify any of the terms or conditions of the solicitation. The solicitation shall only be changed by a written amendment issued by the Fort McCoy contracting office.

5. Contract Specialist:

Eve Day Phone: 608-388-2263 E-mail: eve.k.day.civ@mail.mil

Contracting Officer:

Steve Bailey Phone: 608-388-6077 Email: steven.m.bailey2.civ@mail.mil

6. Contract Type: This will be a firm fixed price, multiple award indefinite delivery indefinite quantity (MAID-IQ) type contract. This will be a five year contract with an option to extend for six months.

It is anticipated that a maximum of three awards will be made from this solicitation. The maximum program ceiling for this contract is $15,000,000.00 for the five year period (for all three awards, not each awardee).

Historical Data for Region 1 has shown an approximate value of $3,000,000.00 per year total in project awards, with the number of projects ranging between one and eight, per year. FY19 project awards for Region 1 were $5.3M for eight projects. FY18 project awards for Region 1 were $3.2M for five projects.

Guaranteed Minimum and Maximum: The Government reserves the right to order the maximum program ceiling, and is only obligated to order the minimum guaranteed amount established from the minimum guarantee/seed project, and two additional minimum guarantees (one minimum guarantee per awardee, for a maximum of three awardees). The minimum guarantee seed project will be awarded to the responsible bidder submitting the lowest responsive bid in accordance with requirements and provisions herein. The two subsequent lowest responsible bidders will receive a minimum guarantee of $2,000.00 each. The minimum guarantee/seed project is one project consisting of construction of an additional MEP Parking area at AR067 NW Arkansas AFRC, Bentonville, AR 72712. The magnitude of the seed project is between $100,000.00 to $250,000.00.

Ordering/Task Orders:

Once the basic contract is awarded, each task order will follow the procedures in Attachment 3 SOW, paragraph S-3, Ordering Procedures for Competitive Task Orders, and in accordance with FAR 16.505 Ordering. Task orders are anticipated to be awarded based on lowest price, but the Government reserves the right to award task orders based on lowest price technically acceptable (LPTA) or the trade-off method, if deemed necessary.

7. A site visit is scheduled for October 10, 2019 at 11:00 AM CST Local time. Interested attendees are asked to meet at the AR067 NW Arkansas AFRC, Room 119, 6800 SW Minuteman Avenue, Bentonville, AR 72712. The POC for the project is Eve Day at (608) 388-2263. See Site Visit in Section 00100. This will be the only site visit conducted, requests for additional site visits will be denied.

For Site Visit information, see Site Visit clause 52.236-27, Alternate 1 in Section 00100. Unless you already have a permanent vehicle pass, you will be required to obtain a one-day vehicle pass. You will be required to present the following information at the Visitor’s Center: (1) vehicle registration, (2) valid driver’s license, (3) or car rental agreement (if applicable). It is highly recommended that bidders plan to arrive at the Visitor’s Center at least an hour prior to the scheduled time for the site visit. The conference will begin promptly without considerations for late or lost bidders; no subsequent site visits will be considered. Remarks, explanations and answers provided by Government representatives before, during and after the site visit shall not change or qualify any of the terms or conditions of the solicitation. The solicitation can only be changed by a formal written amendment issued by the Fort McCoy Contracting Office.

Any questions concerns, verification or clarification of information of the documents included in the solicitation package shall be submitted in writing and submitted to the Contract Specialist identified herein no later than 4:00 PM, local time on October 15, 2019. Include in the subject line of the email the Government’s solicitation number; failure to do so will lessen the Government’s ability to ensure all questions are considered during the bidding process. Provide your company name, POC and contact information in the body of the email.

8. Contractors are referred to EPA’s list of EPA-designated products available at http://www.epa.gov providing products that contain recovered materials.

9. In accordance with DPAP changes to reporting requirements under FAR 52.223-2, Affirmative Procurement of Bio- based Products under Service and Construction Contracts, contractors are now required to submit annual bio-based reports to the new reporting module in the System for Award Management (SAM). SAM can be accessed at https://www.sam.gov.

10. SYSTEM for AWARD MANAGEMENT (SAM) REGISTRATION: An Active SAM Registration is required of all Department of Defense contractors. SAM registration enables electronic funds transfer of contract payments. If your company is not already actively registered, please register in the SAM database at www.sam.gov. If your company is currently registered and close to expiring, begin/complete the process for SAM registration renewal.

1. A DUNS number is required for SAM registration. If your company does not have a DUNS #, obtain one by calling 800-333-0505.

1. Whether your company is a current or new registrant in the SAM database, your registration must indicate that you are a provider of NAICS 236220 or a NAICS of similar business size, under the Goods – Services section of the registration to be eligible to receive a contract for this solicitation.

1. If the prospective awardee for this request for quotes is not actively registered in the SAM database by close of solicitation, including NAICS 236220, or a NAICS of similar business size, under the Goods – Services section, depending on mission requirements, the government reserves the right to proceed to award to the next otherwise successful actively registered offeror.

SAM REQUIREMENT: Prospective contractors who have not completed electronic annual representations and certifications at www.sam.gov in conjunction with required registration in the SYSTEM for AWARD MANAGEMENT (SAM) database, shall complete and submit 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2018) and 252.204-7007 ALTERNATE A, ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2015) in SAM to be eligible to receive an award for this solicitation.

11. The “Equal Employment Opportunity Is the Law” notice (poster) referenced in FAR clause 52.222-26(b) (3), Equal Opportunity, is located at http://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm

12. In accordance with FAR 22.404-10, the contractor must post a copy of the wage determination and Department of Labor Form WH-1321 in a prominent place where employees working on federal construction contracts can easily see it. The applicable wage determination is incorporated into the contract at Section H. The WH-1321 poster is located at http://www.dol.gov/compliance/guide/index.htm

13. Bid Guarantee and Bonding:

A Bid Bond/Guarantee is required for this contract if it exceeds $150,000. The Bid Bond amount shall be twenty percent (20%) of the bid price or $3 Million, whichever is less.

Bidders must use the Standard Form (SF) 24 if providing a bid bond as the bid guarantee.

The successful offeror will be required to provide Performance and Payment bonds by task order. Contract Awardee will have ten days after issuance of a task order to provide the required Bonds to the contracting office. The contracting office has five days to complete the review and notify the contractor if the bonds are not sufficient. Actual work on site may not begin until bonding approval has been received by the contractor.

14. ATTACHMENTS

15. Instructions to Bidders:

a. Bids shall be submitted prior to due date and time as identified on the Standard Form 1442 Block 13, to the following address:

Mission and Installation Contracting Command (MICC) – Ft. McCoy ATTN: Eve Day 1108 South R Street Fort McCoy, WI 54656

b. Bids shall be submitted in a sealed envelope with the following information on the outside: Solicitation Number, Contract Specialist Name, Date and Time of Bid Opening, and bidders name and address. Please do not count the shipping/mailing envelope/box as your sealed envelope. Shipment packaging shall be able to be removed and still maintain the integrity of the sealed bid package.

c. Bids MUST be submitted via mail or hand carried to the MICC – Ft. McCoy Office to be received and time stamped prior to the due date and time listed on the Standard Form 1442 Block 13. Bids received after this date and time, or bids received via fax or email will be considered ineligible for award.

d. The bidder’s failure to include information required by this solicitation may result in the bid submission being found non-responsive and may therefore be ineligible for award.

e. Include the following within the sealed bid package:

1) Completed SF1442 with acknowledgement of all amendments, without qualifying the terms and conditions of the solicitation

Contractor POC E-mail ______________________________________________

DUNS ________________________________________

TAXPAYER ID # _______________________________

f. The bidder’s documentation specified above in paragraph [15(e)] will constitute the Bidder's acceptance of the terms and conditions of the IFB, proposed contract type, and concurrence with the Specifications and other applicable documents.

g. The bidder shall provide one (1) hard copy and one (1) electronic copy of all submission requirements. Electronic copy shall be submitted on a CD-ROM. Attachment 6 – Breakdown of Cost shall be in Excel format and the remainder of the documents may be in Microsoft Word, PowerPoint, Excel and/or Adobe PDF format.

16. Evaluation Criteria:

The Government will evaluate bids received in response to this solicitation solely on the basis of price and price related factors. All prices bid in response to this solicitation must include all costs associated with work elements, applicable State sales taxes, permits, and licensure.

Award will be made to the responsible bidder submitting the lowest responsive bid in accordance with requirements and provisions herein. As stated in paragraph 6 above, the lowest responsive bid will receive the guaranteed minimum/seed project task order. The subsequent two lowest responsible bidders will each receive a $2,000.00 minimum guarantee.

The Government will evaluate proposed prices for balanced and reasonable pricing, using price analysis techniques. Unit Prices will be evaluated to determine if they are reasonable, complete and balanced. The price analysis techniques in 15.404-1(b) may be used as guidelines as per guidance provided in Subpart 14.408-2 to determine reasonableness of price. If adequate price competition is not obtained or if price reasonableness cannot be determined using price analysis of Government obtained information, additional information may be required from the bidder to support the proposed price. Offerors are cautioned against submitting a bid that contains unbalanced pricing. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of price analysis techniques. Proposed prices evaluated as unreasonable or unbalanced may be grounds for eliminating the bid from award eligibility. The Attachment 6 Breakdown of Cost will be analyzed against the IGCE and competitive bids to determine price balance.

The government will not evaluate its option to extend services (see FAR Clause 52.217-8) as part of price evaluation. This option is only intended to extend the ordering period for any quantities not used, not add additional quantity and only will be evaluated based on extending the period of performance. Offerors are required only to price the minimum guarantee/seed project. The program ceiling of the main MAID-IQ is $15,000,000.00.

Responsiveness of Bid: For a bid to be determined responsive and considered for award, the bid must comply in all material respects with the invitation for bids. Such compliance enables bidders to stand on an equal footing, and maintain integrity of the sealed bidding system (Subpart 14.301). Non-responsive bids will not be considered for contract award.

17. Responsibility Determination: In accordance with FAR Part 9, contracts shall be awarded to responsible prospective contractors only. To be determined responsible, contractors must meet the general standards of FAR 9.104-1. IAW FAR 9.105-1(b)(1) and FAR 9.106, Pre-Award Surveys may be requested during the evaluation phase of award, from the offerors in range for award.

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