W911SA-17-B-0025_Attachment_1_-_Scope_of_Work.pdf

SCOPE OF WORK

CA010 REPAIR HVAC SYSTEM

EL MONTE ARC 1200 POTRERO AVE

South El Monte, CA 91733

1. GENERAL PRE-AWARD:

1.1 The intent of this project is to provide the Government with a complete and usable product at the completion.

1.2 The Contractor shall furnish and install all plant, labor, materials; tools, equipment, and supervision necessary to provide a complete and usable project per the Scope of Work (SOW), Plans, Specifications and manufacturers recommendations. All work shall be free from defects.

1.3 The Plans and Specifications are to prescribe the details for the construction and completion of the SOW, which the Contractor undertakes to perform in accordance with the terms of the contract.

1.4 The Contractor shall visit the work site to verify the site condition. If the Contractor discovers any errors or omissions in the SOW, Plans or Specifications, the Contractor shall immediately call it to the attention of the Contracting Officer (KO) and the Contracting Officer’s Representative (COR).

1.5 Where the Specifications and Plans describe portions of the work in general terms, but not in complete detail, it is understood that all work and materials will be of the highest standard using generally accepted industry practices.

1.6 The Contractor shall not interrupt the service function or disturb the support of any utilities without prior coordination with the COR/Area Facility Operations Specialist (AFOS). If any utilities are disturbed or damaged, the Contractor shall bear costs of repair or replacement.

1.7 The Contractor shall be responsible for and repair any damage to the grounds and structures caused by the Contractor or his/her sub-contractors during the performance of this project.

1.8 Any said work in the Plans and Specifications and not in the written SOW or in the SOW and not in the Plans or Specifications shall be as though shown or mentioned in both.

1.9 The Contractor shall verify all dimensions, site conditions, and any other items required to install a complete and ready to use product, prior to submitting a bid proposal for construction.

1.10 Prior to bidding, the Contractor shall provide to the KO and COR a written list of all exclusions, omissions, and any other work that he/she considers not in the scope of work that would prevent this from being a complete and ready-to-use product. If the Contractor does not provide a list of exclusions or omissions, it will be considered that all work is be completed to provide a complete and ready to use product.

1.11 The Contractor shall provide a project manager and alternate that is able to read, write, speak, and understand English.

1.12 The Contractor shall perform all the services of this contract during the normal operating hours of 7:30 A.M. to 4:30 P.M. (0730 to 1630) Monday-Friday. Facilities will be closed on all Federal Holidays.

1.12.1 Federal Holidays are as follows;

New Year’s Day – January 1 Martin Luther King Jr. Birthday – third Monday of January Washington’s Birthday – third Monday of February Memorial Day – final Monday of May Independence Day – July 4 Labor Day – first Monday of September Columbus Day – second Monday of October Veterans Day – November 11 Thanksgiving Day – fourth Thursday of November Christmas Day – December 25

1.12.2 Actual day observed for the following holidays is subject to change when the holiday date falls on a weekend; New Year’s Day, Independence Day, Veterans Day and Christmas Day.

1.13 The Contractor shall provide signs, barriers, and barricades to provide a safe working area.

Requirements of Occupational Safety and Health Act, latest edition and U.S. Army Corps of Engineers "Safety and Health Requirements Manual", latest edition, shall be strictly enforced and adhered to at all times at the job site.

1.14 The Contractor shall comply with Army Regulation (AR) 600-63, Army Health Promotion, for controlling smoking in Government buildings and facilities. In general NO SMOKING is allowed within building or within 50’ of any exit or door. Facility personnel can direct personnel to authorized smoking areas.

1.15 The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work. This can include storm water permits, US Army Corps of Engineers permits, state water resources permits, US Fish and Wildlife permits, etc.

1.16 Antiterrorism (AT) Level I Training. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days of contract award or prior to submission of final invoice and within 45 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil.

1.17 iWATCH Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Antiterrorism Officer. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR.

This training shall be completed within 30 calendar days of contract award or prior to submission of final invoice and within 30 calendar days of new employees commencing performance with the results reported to the COR no later than 45 calendar days after contract award.

1.18 Access and general protection/security policy and procedures. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy.

In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.18.1 Contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a Department of Defense (DoD) facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.18.2 For contractors that are not eligible for CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.19 The contractor employees must be adequately trained in the handling and disposal of hazardous waste, in particular, lead paint and asbestos. Hazardous materials must be handled and disposed of appropriately by the contractor. Disposal is at contractor’s expense. The contractor must comply with all local, state, and federal environmental laws, regulations, and policies prior to final approval of work completed. National Environmental Policy Act (NEPA) documents must be completed prior to award of the contract or notice to proceed.

http://jko.jten.mil/

2. GENERAL POST AWARD:

2.1 Where any conflict occurs between the requirements of federal, state, and local laws, codes, ordinances, rules and regulations, the most stringent shall govern.

2.2 The Contractor shall, at all times, keep the premises free from accumulation of waste material and rubbish caused by his work, or his subcontractors. At the completion of work, the Contractor shall thoroughly clean the work site. All debris, rubbish, and waste material shall be removed from the property at the Contractor’s expense and disposed of in an official disposal site.

2.3 The Contractor shall make no changes or deviate from the approved design of this project without written permission from the KO. In the case where a change is required, the Contractor will notify the COR of the requirement and shall not proceed with the change until such time as a modification to the contract is issued by the KO.

2.4 Prior to ordering any materials, the Contractor shall submit to the COR for approval submittals on all new items being installed on this project. Submittal may be shop drawings, diagrams, catalog cut-sheets, samples, and any other related material.

2.5 The Contractor shall submit a written construction schedule of work for this project to the KO and COR prior to the start of the project.

2.6 The Contractor shall be responsible for the conditions of the job site, including safety of all persons, and property during performance of the work. Safety shall conform to all applicable Federal, State, local laws, codes and regulations established by the State of California Division of Safety.

2.7 All work shall be in compliance with the current applicable federal, state and city codes.

2.8 All work shall be completed within 180 days upon receipt of Notice To Proceed (NTP).

3. SUBMITTALS:

Prior to ordering any materials, the Contractor shall submit to the COR for approval submittals for all new items being installed. Submittals may be cut sheets, samples, spec sheet, so long as it is clear and easily readable. Submittals must be e-mailed, faxed or sent directly to the office of the COR using Engineer Form 4025-R, dated March 2012, as the coversheet.

4. SITE WORK:

4.0.1 The contractor shall be responsible for any damage to the facility during construction and shall make any necessary repairs. Damage caused by the Contractor's activities to existing paving, lawns, curbs, sidewalks, interior/exterior of adjacent buildings shall be repaired to the original condition. All costs of repairs shall be paid by the Contractor.

4.1 BUILDING 8:

The building is currently served by natural gas-fired hot water boiler and a chilled water cooling system. The associated cooling tower is located outdoor in the mechanical yard. Conditioned air is supplied using air handling units. The intent of this scope of work is to remove the existing HVAC system serving this facility and replace with a new Variable Refrigerant Flow (VRF) system and associated Dedicated Outdoor Air System (DOAS).

In addition, the existing controls for the building shall be removed and replaced with a new, non-proprietary, Direct Digital Control (DDC) system. The new system shall be integrated into the Army Reserve Network (ARnet) in order to provide remote monitoring capabilities. The new control system must also be capable of storing trend data and generating reports.

4.1.1 Demolish and remove existing HVAC and electrical systems as required to implement the new equipment. No equipment or materials shall be abandoned in place and must be hauled off site according to all applicable local, state, and federal laws and regulations.

4.1.1.1 HVAC equipment includes boiler, chiller, cooling tower, pumps, air handlers, wall mounted AC units, etc.

4.1.2 Demolish and remove existing control system including the compressor system, all field devices, control panels and front end. No equipment or materials shall be abandoned in place and must be hauled off site according to all applicable local, state, and federal laws and regulations.

4.1.3 Furnish and install a new VRF system. The Contractor shall design, build and install a fully operational VRF system with DDC controls, based on a Manual “N” Load Calculation, and will conduct system commissioning/testing, and provide the results to the 63D RSC. The new system shall be capable of providing fresh air as required per code, as well as simultaneous heating and cooling of each zone in the building independently of the other zones. The new system shall consist of ceiling cassette units and associated condensing units.

4.1.3.1 The cassettes and associated condensing units must be selected to ensure that the cooling and/or heating load are satisfied per all applicable local, state, and federal codes.

4.1.3.2 The condensing units must be able to ensure that cooling or heating can be accomplished while in the “Defrost Mode”

4.1.4 Furnish and install new DOAS system to provide outdoor air to the facility per ASHRAE ventilation requirements.

4.1.5 The Contractor shall determine the electrical requirements for the new VRF installation, and provide a fully functional cost effective solution to COR. Provide all associated electrical work as needed.

4.1.5.1 Upgrade existing electrical service as required for the new system.

4.1.5.2 Replace electrical power wiring feeding new HVAC equipment.

4.1.5.3 Identify existing panelboards and provide new breakers and disconnects as required/needed for the new systems.

4.1.5.4 Existing electrical conduit may be reused if found to be in good condition.

4.1.6 The contractor shall utilize the existing mechanical shafts and the hallway ceiling space for the new VRF installation wherever possible, but is not limited to these spaces. The contractor will be responsible for replacing broken ceiling tiles.

4.1.6.1 Modify the existing supply and return ductwork as needed to install the new system. Add new ductwork as needed to accommodate the new HVAC systems.

4.1.6.2 Provide duct cleaning services for all existing supply and return ductwork and registers that are reused as part of the new HVAC system.

4.1.6.3 The contractor shall insulate piping and ductwork as necessary per applicable mechanical and energy code requirements.

4.1.7 The Contractor shall remove existing building controls. Readily accessible existing controls shall be removed and disposed of properly. Concealed existing controls shall be abandoned in place.

4.1.8 Furnish and install a new BACnet-based open protocol Building Control System (BCS).

4.1.8.1 Furnish and install new control devices and sensors to provide a fully open system.

4.1.8.2 Furnish and install a new Tridium JACE-700 or approved equal open protocol network controller for building level interface with AX version 3.8.41 or approved equal for integration to ARnet.

4.1.8.3 Furnish and install a new PC in the mechanical room. The new computer must be a laptop and must be furnished with all software and programs to include the workbench tool. All licenses and drivers must be included in the project.

4.1.8.4 Provide graphical user interface (GUI) for all equipment to be controlled by the head end. The graphics submittal must be approved by 63d RSC.

4.1.9 Program all devices and sensors to ensure energy efficiency and building comfort.

4.1.10 The Contractor shall ensure that all available points for the equipment are provided in the head end controls graphics.

4.1.11 Program sequences of operation to control systems and equipment, including (but not limited to):

4.1.11.1 Optimal start/stop.

4.1.11.2 Time of day and calendar scheduling.

4.1.11.3 Night setback.

4.1.11.4 Temperature and pressure setpoints control and reset ability.

4.1.12 Ensure that all controllers and field devices are supplied with full manufacturers’ warranty.

4.1.13 Provide as-built drawings: one (1) printed set and one (1) set on a CD.

4.1.14 Provide testing, commissioning and start-up of the new VRF system and DDC controls including functional performance testing and alarming capabilities.

4.1.15 Provide end user training on-site.

4.2 BUILDING 6:

4.2.1 Remove old VRF system leaving the refrigerant lines in place. Recover existing refrigerant.

4.2.2 Furnish and install a new fully operational Variable Refrigerant Flow (VRF) system with DDC controls. The new system will be capable of providing fresh air as required per code, as well as simultaneous heating and cooling of each zone in the building independently of the other zones. The contractor will use existing refrigerant lines and provide appropriate environmentally friendly refrigerant (R-410A).

4.2.3 The Contractor shall remove existing building controls. Readily accessible existing controls shall be removed and disposed of properly. Concealed existing controls shall be abandoned in place.

4.2.4 Furnish and install a new BACnet-based open protocol Building Control System (BCS).

4.2.4.1 Furnish and install new control devices and sensors to provide a fully open system.

4.2.4.2 Furnish and install a new Tridium JACE-700 or approved equal open protocol network controller for building level interface with AX version 3.8.41 or approved equal for integration to ARnet.

4.2.4.3 Furnish and install a new PC in the mechanical room. The new computer must be a laptop and must be furnished with all software and programs to include the workbench tool. All licenses and drivers must be included in the project.

4.2.4.4 Provide graphical user interface (GUI) for all equipment to be controlled by the head end. The graphics submittal must be approved by 63d RSC.

4.2.5 Program all devices and sensors to ensure energy efficiency and building comfort.

4.2.6 The Contractor shall ensure that all available points for the equipment are provided in the head end controls graphics.

4.2.7 Program sequences of operation to control systems and equipment, including (but not limited to):

4.2.7.1 Optimal start/stop.

4.2.7.2 Time of day and calendar scheduling.

4.2.7.3 Night setback.

4.2.7.4 Temperature and pressure setpoints control and reset ability.

4.2.8 Ensure that all controllers and field devices are supplied with full manufacturers’ warranty.

4.2.9 Provide as-built drawings: one (1) printed set and one (1) set on a CD.

4.2.10 Provide testing, commissioning and start-up of the new VRF system and DDC controls including functional performance testing and alarming capabilities.

4.2.11 Provide end user training on-site.

5. WARRANTY:

5.1 All work specified in this contract shall have a warranty of a minimum period of one full calendar year for parts and labor from the customer’s acceptance date. At the final acceptance walk-through, the Contractor shall provide to the COR a signed warranty letter.

6. QUALITY CONTROL AND INSPECTIONS:

6.1 All work shall be inspected by the contractor’s quality control person and final inspection shall be performed by the COR prior to final payment.

6.2 Contractor shall maintain a clean, clear, and safe working environment at all times.

6.3 Only qualified personnel familiar with the proper construction techniques shall be used.

6.4 All site coordination shall be accomplished through the 63rd RSC AFOS Cliff Canty.

7. POINTS OF CONTACT:

AFOS: Cliff Canty

(650) 759-3256 Cliff.canty2.ctr@mail.mil

COR: Matthew Buretz.

(714) 482-7250 Matthew.m.buretz.civ@mail.mil mailto:Cliff.canty2.ctr@mail.mil mailto:Matthew.m.buretz.civ@mail.mil thomas.e.wiley Typewritten Text Thomas Wiley Senior Engineering Technician thomas.e.wiley Line