Solicitation Amendment - W911S826RA010-0001.pdf

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

Block 14 (Description of Amendment/Modification):

This amendment extends the proposal submission deadline and establishes a second Question and Answer (Q&A) period. Offerors must review the attached SF30 for the updated dates.

This action is the result of a question received during the solicitation period that required further clarification. To provide a comprehensive response and ensure a fair and transparent procurement, the Government engaged in follow-up correspondence with the submitting party.

For the purpose of full transparency for all potential offerors, the complete correspondence has been uploaded to SAM.gov as an attachment to this notice, titled "Questions & Answers."

Offerors must acknowledge this amendment as part of their proposal submission.

Solicitation/Contract Form Continuation

The following changes have been made:

INFORMATION FROM TO

Response Due Time 01:00 PM 12:00 PM Response Due Date 17 Mar 2026 06 Apr 2026

List of Contract Documents, Exhibits, or Attachments

Miscellaneous text in this section has been modified to:

The follow list of attachments are applicable to this requirement:

Document Type

Description Pag es

Date

Attachment

PWS Automatic Door Maintenance and Repair Services

12 17 December 2025 March 2026

Attachment

Lewis Main Map 1 1 October 2024

Attachment

Lewis North Map 1 1 October 2024

Attachment

McChord Field Map 1 1 October 2024

W911S826RA0100001

Attachment

Estimated Workload Data 5 Undated

Attachment

Door Inventory 4 Undated

Attachment

Technical Experience Proposal Form 1 Undated

Attachment

Long Term Badge Application 2 Undated

Addendum to 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services

Miscellaneous text in this section has been modified to:

ADDENDUM TO FAR PROVISION 52.212-1, INSTRUCTIONS TO OFFEROR-COMMERCIAL

ITEMS

1. General

1.1 This acquisition will be conducted utilizing the procedures of FAR Part 12.

1.2 The Offer. The submission of the documentation specified below will constitute the Offeror's acceptance of the terms and conditions of the RFP and concurrence with the Performance Work Statement and contract type. Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in the proposal's elimination from further consideration for contract award.

1.3 The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror's initial proposal should contain the Offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

1.4 All reference documents for this solicitation are available on the System for Award Management website at https://sam.gov/. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

1.5 The Government point of contract for this acquisition is:

W911S826RA0100001

https://sam.gov/

Diana Neff, Contract Specialist, (520) 714-358, diana.c.neff.civ@army.mil

Angela Chaplinski, Contracting Officer, (520) 714-8581, angela.k.chaplinski.civ@army.mil

1.6 All communication (including pre-proposal conference/site visit RSVP, solicitation questions /comments, and proposal submission) must be submitted via email to diana.c.neff.civ@army.mil and copy angela.k.chaplinski.civ@army.mil. Please include the solicitation number and title "Automatic Door Maintenance and Repair Services" in the subject line of your email.

2. Site Visit and Pre-Proposal Conference

2.1 The Government will hold a site visit and pre-proposal conference, if needed/requested, at Building 2015 in the Dallas Conference Room (Room 140), at Joint Base Lewis-McChord (JBLM), Washington (WA) 98433 at 11:00AM PST, 2 March 2026. Attendance is at the Offeror's expense. All interested firms may attend with a limit of three (3) attendees per firm.

Please submit, in writing, the names of attendees and any questions they may have in advance by e-mail: diana.c.neff.civ@army.mil, Attn. Diana Neff, prior to 12:00PM PST, 26 February 202 6.

2.2 Offerors are urged and expected to inspect the site where the work will be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable, and to attend the pre-proposal conference. The purpose of this site visit and the conference is to eliminate any possible misunderstandings of the terms of the solicitation. Technical questions will be addressed during the course of the pre-proposal conference. If the Government responses to technical questions affect the Performance Work Statement requirements or any other portion of the solicitation, an amendment to the solicitation will be issued. All questions must be submitted in writing unless, the solicitation is amended in writing it will remain unchanged.

2.3 In no event shall failure to inspect the site constitute grounds for a claim or adjustment after contract award.

2.4 To gain access to JBLM-Main and JBLM-North, if you do not have a contractor's badge, you must obtain a visitor's pass from the Visitor's Center immediately outside the Liberty Gate.

Take exit 120 off Interstate 5 and proceed toward the Liberty Gate. Just prior to the Liberty Gate, turn right into the Visitor's Center parking lot. At the Visitor's Center service window, state that you need a one (1)-day pass to attend a meeting at the Mission and Installation Contracting Command, N 4th St., Building 2015, Room 140. For a one (1)-day pass, no prior arrangements are necessary and have not been made. Allow plenty of time to process through the Visitor's Center because it can be busy. To obtain the vehicle pass, the driver of the vehicle must present a valid driver's license with picture, proof of current vehicle insurance, and valid vehicle registration. All passengers in the vehicle must also enter the Visitor's Center and present a photo ID. Each passenger's name will be entered on the vehicle pass in addition to the driver's name. At the Liberty Gate entrance, guard personnel will check the vehicle pass along with the photo IDs of the driver and all passengers.

Note: JBLM is in compliance with the REAL ID Act of 2025. This means visitors presenting driver's licenses and identification cards stating "Not Valid for Federal Purposes" or "Federal Limits may Apply" will need to provide supplemental documentation to prove identity to be

W911S826RA0100001

mailto:diana.c.neff.civ@army.mil mailto:angela.k.chaplinski.civ@army.mil mailto:diana.c.neff.civ@army.mil mailto:angela.k.chaplinski.civ@army.mil mailto:diana.c.neff.civ@army.mil issued a temporary installation pass. To view the link of acceptable document, visit https://home.

army.mil/lewis-mcchord/about/Directorates-support-offices/directorate-emergency-services /provost-marshal/gate-information.

2.5 Driving directions to Building 2015: Once on post, proceed to the 3rd light, make a right onto Pendleton Ave. Once on Pendleton, proceed through three (3) traffic lights. N 4th St. will be on the left. If you pass the flashing yellow light in front of the fire station, you have gone too far. You may park on N 4th St. if space is available. There is also a parking lot on the side of Building 2015, a parking lot between Building 2015 and the other buildings in the quad, and a parking lot across Pendleton Ave. As you face the front of Building 2015, Room 140 (Dallas Conference Room) is on the first floor in the left wing.

2.6 If not RSVPs are received, the site visit/pre-proposal conference will be canceled. No other site visits or pre-proposal conferences will be scheduled or authorized.

3. Solicitation Questions and Comments

3.1 If an Offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the Offeror shall notify the Government point of contract via email with supporting rationale.

3.2 Any other questions regarding the solicitation or its attachments shall be submitted via email to diana.c.neff.civ@army.mil no later than 13:00PM PST, 4 March 2026.

3.3 All questions and comments relating to this requirement must be submitted electronically to Diana Neff at diana.c.neff.civ@army.mil. To the maximum extend practicable, submit all questions and comments in one email. Subject of the email should include the solicitation number and title "Automatic Door Maintenance and Repair Services".

3.4 A second Questions and Comments deadline was added due to a question received that required further clarification. To provide a comprehensive response and ensure a fair and transparent procurement, the Government engaged in follow-up correspondence with the submitting party. For the purpose of full transparency for all potential offerors, the complete correspondence has been uploaded to SAM.gov as an attachment to this notice, titled "Questions & Answers." Please submit questions, comments, or concerns via email to Diana Neff at diana.c.neff.civ@army.mil no later than 13:00 PM PST, 24 March 2026.

4. Proposal Preparation Instructions

4.1 Proposal shall be submitted electronically prior to the closing date and time identified on block 8 of the SF1449, using the submission instructions in paragraph 1.6 above. Offerors shall submit its proposal in Adobe Portable Document (PDF), Microsoft Word, or Microsoft Excel format. PDF files shall be searchable and shall allow the Government to copy and paste as text to another document.

4.2 Offerors are responsible for ensuring and confirming that the contracting office received the electronic proposal submission prior to the deadline. Offerors should be proactive and not wait until the last minute to submit an offer, large file sizes may delay delivery of email. Delivery time stamp shall be utilized to confirm delivery by required time and date. Late proposals will not be accepted, except as set forth in FAR 52.212-1(f), and will be retained in the file unread.

W911S826RA0100001

https://home.army.mil/lewis-mcchord/about/Directorates-support-offices/directorate-emergency-services/provost-marshal/gate-information https://home.army.mil/lewis-mcchord/about/Directorates-support-offices/directorate-emergency-services/provost-marshal/gate-information https://home.army.mil/lewis-mcchord/about/Directorates-support-offices/directorate-emergency-services/provost-marshal/gate-information mailto:diana.c.neff.civ@army.mil

4.3 In order to be considered complete, the Offeror's proposal shall consist of two (2) separate volumes. Failure to submit a required volume or portion of a volume may result in an offer being ineligible for award:

4.3.1 Volume 1, General and Price

4.3.1.1 Solicitation, Offer, and Award - the SF1449 shall be submitted fully completed. The Offeror is cautioned that the SF1449 must contain an original signature in block 30a of the form.

Ensure the following blocks are completed:

17a - Contractor/Offeror (include DUNS number, CAGE Code, and Tax-ID number and address 17b - Different address, if applicable 30a - Signature of Contractor/Offeror (must contain an original signature) 30b - Printed name and title of signer 30c - Date signed

4.3.1.2 Amendment of Solicitation. The contractor shall acknowledge any amendments to the RFP in accordance with the instructions on the SF30. Ensure the following blocks are completed on the SF30:

8 - Name and address of the Contractor/Offeror 15a - Printed name and title of signer 15b - Signature of Contractor/Offeror (original signature required) 15c - Date signed

4.3.1.3 SF1449 Section B - Completion of the CLIN schedule will constitute the Offeror/s price proposal.

4.3.1.3.1 Fill in the unit price and extended price for each CLIN. All extensions of unit prices will be subject to verification by the Government. In the event of a mathematical discrepancy between the unit price and extended price, the unit price will govern.

4.3.1.3.2 Submit prices out to a maximum of two decimal points. If prices are proposed to more than two decimal points, the Government will round the number to two decimal points.

4.3.1.3.3 Complete the CLIN Totals table at the end of the CLIN schedule. All CLIN totals will be subject to verification by the Government. In the event of a mathematical discrepancy between the stated CLIN prices and the CLIN totals, the CLIN prices will govern.

4.3.1.3.4 CLIN prices cannot be left blank. If the Offeror does not intend to charge for a specific CLIN, indicate such by entering "NSP" (not separately priced) in the extended price of the CLIN.

4.3.1.3.5 The Government reserves the right to require the submission of Other Than Certified Cost or Pricing Data as deemed necessary to determine a fair and reasonable price.

4.3.1.4 Representations and Certifications. These representations and certifications shall be completed in the System for Award Management (SAM) database to the maximum extent practicable. If the representations and certifications are completed in SAM, the Offeror need only state so in its proposal, and does not need to submit the representation and/or certification with the proposal. If any representation or certification cannot be completed in SAM, fill in the provision provided in the solicitation and submit with the proposal.

4.3.1.5 Acknowledgment of proposal acceptance period of 90 calendar days (Addendum to FAR Clause 52.212-1, Paragraph (c))

4.3.1.6 Cover Letter

4.3.1.6.1 Submit a letter, on company letterhead, signed by an officer of the company, stating the authorized representative(s) (along with title, telephone number and other contact information such as e-mail) who can obligate your company contractually, negotiate, sign the proposal, and sign other contract actions.

4.3.1.6.2 The letter shall acknowledge an extended acceptance period of 90 calendar days from the date specified for receipt of offers.

4.3.1.6.3 The letter shall state the Offeror's UEID number, CAGE Code, Tax-ID number, and address.

4.3.1.6.4 The letter shall identify and explain any exceptions or deviations the Offeror takes with the solicitation. Additionally, any assumptions used in the proposal preparation must be identified.

4.3.2 Volume II, Technical Experience

4.3.2.1 The Offeror shall submit a no more than three (3) Technical Experience Forms (Attachment 7) demonstrating the Offeror's understanding, ability, and capability of performing the services in accordance with the Performance Work Statement (PWS). If an offeror submits more than three forms, the Government will only review the first three forms received.

4.3.2.2 Technical Experience Forms shall be submitted for work performed (in full or in part) within five years from the closing date of the solicitation. If technical experience is submitted that was wholly performed outside of five years from the closing date of the solicitation, the Government will not consider it as part of the evaluation.

4.3.2.3 Offerors shall provide enough information in the Technical Experience Forms to demonstrate technical experience, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this solicitation. The Technical Experience Forms shall include rationale supporting offerors' assertion of relevance.

Offerors are required to explain what aspects of the technical experience is deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate. Demonstrated experience should include involvement in projects that contain at least some of the following elements:

Management Experience in providing automatic door maintenance and repairs similar to those contained in the PWS.

Inspection and service of automatic doors for at least 500 units annually at multiple locations on a monthly basis.

Repair and service of automatic doors including inspections, testing, routine service, and maintenance in accordance with (IAW) the most current commercial industry standards, codes, and regulations, NFPA, American National Standard for Power Operated Doors, ANSI/BHMA A156.10, and manufacturer's recommendations and requirements.

Over and above work (not routine work) to include alterations/modernizations.

Emergency calls for service or repairs response time within two hours.

Preparations of reports of the services performed along with all the findings.

4.3.2.4 If an Offeror proposes to subcontract at least 10% of the cost of work for this requirement, the Offeror may submit a Technical Experience Form for the subcontractor;

however, any forms submitted for a subcontractor will count towards the three form limit.

4.3.2.5 Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies. In many cases, these changes have taken place between conclusion of relevant technical experience and this acquisition. To facilitate the Government's evaluation, include in this proposal volume a "roadmap" describing all such changes in the organization of your company, if a Technical Experience Form is being submitted for a company with a name different from that of the offeror.

(End of Addendum)

DIRECTORATE OF CONTRACTING, BLDG 2015 4TH ST BOX 339500 MS 19

JOINT BASE LEWIS MCCH, WA 98433-9500

UNITED STATES

DIANA NEFF, EMAIL: DIANA.C.NEFF.CIV@ARMY.MIL TELEPHONE: 520-714-8358

AdminBy:

SCD: PAS: