Consolidated Question Submission Form with GOV Response.xlsx
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- Troop Appliance Maintenance Services
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- W911S8-21-R-0004
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Sheet1
| Question/Comment # | Document in Question | ||||
| (SF 1449, PWS, TE, etc.) | Page/Paragraph in Question | ||||
| (be as specific as possible) | Question/Comment | ||||
| (one per line) | Government Response/Disposition | ||||
| 1 | N/A | N/A | We assume there is a backlog of work because of the gap between contracts. Is the contractor to absorb the backlog as part of the firm-fixed price workload or will there be a separate payment to resolve the backlog? | Although a backlog is anticipated, there will be no separate payment/ line item to resolve the backlog. As of today estimated backlog is approximately 201 appliances. The estimated appliance breakdown is as follows: 24 dryers or dryer/dryer, 33 microwaves, 25 ranges, 43 refrigerators, 30 washers, 46 washer/dryer combos. The estimated backlog may be slightly less as these appliances have not been reviewed for NFWT or being beyond their lifecycle. | |
| 2 | PWS | Section 2.1 and 2.5.5.2 | PWS Section 2.1 adds requirements for refrigerator maintenance, Section 2.5.5.2 addresses the requirements for the annual report and certification for recovered refrigerant, and Technical Exhibit 3 identifies 6,500 refrigerators that were added to this new solicitation. Refrigerators were not included in the previous contract so this represents an entirely new and significant requirement and workload. Is there an equipment inventory with model/serial numbers for those appliances that can be provided to help us quantify the types of refrigerators? | Refrigerator/freezer inventory has dropped to 5,415. We are providing a report from the EMH database which has most of the serial numbers but does not have make and model information. We can share that the majority of the refrigerators are 10.3 cu. Ft. and were manufactured by Absocold and Micro Fridge. We have a small number of 16 & 18 cu. ft. refrigerator/freezer in a few barracks and dayrooms and they are predominantly manufactured by General Electric. We also have some smaller 4.8 cu. ft. refrigerator/freezers in some of the dorms at McChord Field. | |
| 3 | N/A | N/A | Will the awardee be required to recover refrigerant before refrigerators are turned in? | No | |
| 4 | N/A | N/A | Due to the refrigerator requirements added to the solicitation, is the Government going to evaluate Offeror’s Type 1, 2, 3, or universal EPA certification (as required by 40 CFR Part 82, Subpart F §82.161) as part of evaluated award criteria? | This will not be required to be evaluated as part of the technical experience evaluation; however, the Contractor must provide proof of certification prior to any work being performed. | |
| 5 | N/A | N/A | If refrigerant recovery is required as part of routine maintenance or preparing the refrigerators for turn in, can the refrigerant be turned in at JBLM Environmental or will the contractor be required to recycle it at a location off the installation? | No. JBLM Environmental does not accept refrigerant. We simply ensure compliance with the applicable regulations. The contractor will be required to provide records to JBLM Environmental, the refrigerant was fully recovered and properly recycled along with records from the final processor of the refrigerators. | |
| 6 | N/A | N/A | On the previous contract there was a surge in costs due to the replacements of costly non-standard size glass top or ceramic top ranges that have been easily and frequently broken. Would the Government consider adding a separate reimbursable CLIN for these replacements to limit the contractor’s need to price in risk for these expensive items or will it remain a requirement for the contractor to absorb these costs in the fixed-price requirement? | It was considered but the decision was no for a few reasons. (1) Ceramic top drop in ranges/ovens determined to be Non-Fair, Wear and Tear will be repaired outside this contract (2) FWT swap out will be completed by DPW if they are hardwired. | |
| 7 | Solicitation | Pages 3 - 10 | We understand pricing appliance repair services based on normal maintenance activities, but it is challenging to price the risk for non-routine repairs that are due to vandalism or non-fair wear and tear abuse that are beyond the contractor’s control, especially with the type of abuse that can occur with all the somewhat fragile components of the 6,500 refrigerators that were added to this solicitation. Would the Government consider adding a separate reimbursement CLIN for non-fair wear and tear to help minimize risk or is the contractor to absorb these costs in the fixed-price requirement? | It was considered but the decision was no for the following reason - refrigerators determined to be Non-Fair, Wear and Tear will be repaired outside this contract. If the contractor upon initial assessment believes the appliance should be considered as NFWT they can ask for a ruling from the installation Furnishing Management Officer who will make a final determination. | |
| 8 | Solicitation | Pages 6 & 7 | CLINs X004AA and X004AB are for Convergence Systems and the Unit of Measure is “Each.” Does cleaning requirement for a single convergence system include cleaning of the potentially dozens of individual dryer vents from the back of the individual dryers that feed into the convergence systems? | CLIN X004AB does include the cleaning of each dryer that feeds its associated convergent dryer vent system. | |
| 9 | Solicitation | Pages 3 - 10 | The frequency of cleaning of the convergence dryer vent systems in the previous contract was twice per year. The frequency of cleaning in this new solicitation is quarterly. Was that intentional? | Yes | |
| 10 | N/A | N/A | Is this a new requirement, or is there an incumbent contractor? | This is an existing requirement. The contract has expired; however, the previous contractor was Avalon. | |
| 11 | N/A | N/A | If existing, can you provide me the contractor and award amount? | The previous award was made for $1,633,877.88 | |
| 12 | N/A | N/A | During the Nov 5th site visit it was noted that the government would be holding the soldiers units accountable for non-fair wear and tear (NFWT) damages to the appliances. Does this mean that the contractor will be reimbursed for repairs that are determined to be caused by vandalism or NFWT? | If the Furnishing Management Officer has determined the appliance was a candidate for NFWT, the unit will be notified in writing along with a quote for repair or replacement. If only a repair is required the unit will be informed that they should use their GPC card to execute the repairs. If the item is to be replaced and the unit has provided funding to DPW Housing Division Furnishing Management Office (FMO) then the FMO will procure a replacement item which is expected to be installed by the TAMR Contractor. | |
| 13 | N/A | N/A | During the Nov 5th site visit we were told that the contractor would be responsible for the removal and installation of industrial washing machines. Does this include any electrical, mechanical, or structural modifications to the buildings required to install industrial machines? | The Contractor is expected to remove the old units and put the new units in place. They will not be responsible for any electrical, mechanical, or strucural modifications. | |
| 14 | N/A | N/A | During the Nov 5th site visit it was recognized that a mechanical lift would be needed to properly clean some of the dryer vent systems. Would the government consider providing access to a man lift so that the contractor doesn’t have to include these long-term rental costs in its pricing? | The Government does not have the ability to provide a man-lift under this contract. | |
| 15 | N/A | N/A | During the Nov 5th site visit we were shown barracks on JBLM that have been added and were not part of the previous contract. The dryer exhaust venting systems were not visible during the site visit while the machines were in use and there was not a visible access point where the exhaust vents exit the building. Can the government provide drawings so we can determine the best method for cleaning these vents? | The Government is looking to see if drawings are available, if they are, an amendment to the solicitation will be posted. | |
| 16 | PWS | 2.1.11.1.4 | Would verifiable experience performing this type of work by the principals of an offeror or key subcontractor be acceptable for demonstrating technical experience? | No. In accordance with the instructions found in the solicitation at 52.212-1, Paragraph D.9.(c). "Offerors shall provide enough information in the Technical Experience Forms to demonstrate technical experience, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this solicitation." Offerors must demonstrate experience performing this type of work as a prime or subcontractor and cannot rely solely on the experience of a potential subcontractor. |
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