W911S8-14-R-0015-0003_TEST_PROCTOR.docx

W911S8-14-R-0015

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 30-Nov-2015 01:00 PM to 02-Dec-2015 01:00 PM.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS FOR OFFERORS

A. Proposal Submittal and Inquiries

1. The Offeror shall submit its proposal prior to the closing date and time identified on the SF 1449, to the following address

MICC-JBLM

Attn: SCOTT A. BYRD Building 2015, MS-19, Room 216 Box 339500

JBLM, WA 98433-9500

2. The Government will not accept electronic submissions via email or facsimile. Offers shall be mailed through a commercial/ Government carrier or hand carried.

3. The point of contact responsible for supplying additional information and answering all inquiries is the Contracting Officer via the Contract Specialist. Address all questions or concerns, in writing via email, to usarmy.jblm.acc-micc.list.proposals@mail.mil, Attn: SCOTT A. BYRD

4. Pre-proposal Conference

4.1. The Government will hold a pre-proposal conference at Building 2015 in the Dallas Conference Room (Room 140), Joint Base Lewis-McChord (JBLM), Washington 98433 on 28 July 2015 beginning at 1330 PDT. Attendance is at the offeror’s expense. All interested firms may attend with a limit of three (3) attendees per firm. Please submit, in writing, the names of attendees, and any questions they may have in advance by e-mail to usarmy.jblm.acc-micc.list.proposals@mail.mil, Attn: SCOTT A. BYRD, prior to 1330 PDT 20 July 2015.

4.2. The Government urges all offerors to attend the pre-proposal conference. The purpose of the conference is to eliminate any possible misunderstandings of the terms of the solicitation. The Government will address technical questions during the course of the pre-proposal conference. If responses to technical questions affect the Performance Work Statement requirements or any other portion of the solicitation, then the Government will issue an amendment to the solicitation. Remarks and explanations at the conference shall not qualify the terms of the solicitation and specifications. The solicitation will remain unchanged unless the Government amends the solicitation in writing.

Driving directions to Building 2015 Once on post proceed to the 3rd light, make a right onto Pendleton Avenue.

On Pendleton go through 3 lights, Fourth Avenue is to your left.

You may turn onto Fourth Avenue; parking is allowed on both sides of the street. There is also a parking lot on the side of Building 2015, a parking lot between building 2015, and the other buildings in the quad. There is also parking across Pendleton. The parking areas on the street and in the quad are mostly open access, but they fill up quickly in the morning with employees; across the street parking is usually available throughout the day. As you face the front of the building, Room 140 (Dallas Conference Room) is on the first floor in the left wing. There is road construction occurring on Pendleton Avenue around Building 2015, allow yourself sufficient time to find a parking space and get to room 140 before the conference starts.

c. If no one provides notice of attendance, the pre-proposal conference will be canceled. No other pre-proposal conferences will be scheduled or authorized.

B. General Instructions

1. The selection of a source for award purposes will be conducted utilizing source selection (negotiated) procedures as delineated in FAR Subpart 15.3. Offers will be evaluated using the criteria under Section M, “Evaluation Factors for Award”. Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

2. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement, and contract type.

3. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best past performance information and prices in their initial proposal submission. However, in accordance with (IAW) FAR 15.306, should discussions become necessary, the Government reserves the right to hold them. If this occurs, a competitive range will be determined and offerors notified. The competitive range may be limited for purposes of efficiency IAW FAR 15.306 (c) (2).

4. Instructions outlined in paragraph C below, prescribe the format for the proposal, and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

5. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the Contracting Officer in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this contract based on the initial proposal, as received, without discussions.

6. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

7. All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at https://www.fbo.gov and Army Single Face to Industry (ASFI) at http://acquisition.army.mil/. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

8. Debriefings. The KO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505-Preaward Debriefing of Offerors. The KO will notify offerors who were in the competitive range but were not selected for award in accordance with FAR 15.503(b). Upon such notification, unsuccessful offerors may request and receive a debriefing in accordance with the requirements of FAR 15.506- Postaward Debriefing of Offerors.

C. Proposal Preparation Instruction

1. The Government requires one (1) original paper copy and one (1) digital copy on CD of the proposal (see paragraph 3, Electronic Media Offers and Submission). Offerors shall certify that all versions of their proposal are identical.

Offeror’s proposal shall consist of three volumes: Contract Documents, Past Performance Referrals, and Price

2. Proposal Format

2.1. Provide each volume of the proposal as a separate tab of paper documents, clearly marked as to volume number, title, solicitation identification number, and company name. All text shall be single spaced, using black color font on white background (black and white requirement does not apply to graphics, photos; company stationary and logos are acceptable). Printing shall be easily readable (12-pitch type or 10 point proportional spacing). Utilize cross-references to preclude unnecessary duplication of data between sections. Page limitations are as follows:

*NOTE: The offeror may provide all documents within one single CD. This means that the contractor may provide Volumes I-III on one CD.

2.2. Proposal Limitation. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses.

2.3. Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. The offeror shall use tab indexing to identify sections

2.4. Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

3. Electronic Media Offers and Submission

3.1 Offerors shall submit their proposal CDs in the Adobe Portable Document (PDF), Microsoft Word, or Microsoft Excel format, which will enable the Government to view the proposals electronically. These file formats are to be exact duplicates of the paper copy. The official version for all purposes is the paper/hardcopy submitted proposal in case of an identified dispute or variation in content between paper and electronic versions. Label each CD-ROM case and the CD-ROM itself as to the respondent and numbered sequentially in the required number of copies.

3.2. File Preparation. The PDF file has a built-in security function. The respondent shall set all security options in each PDF file to “allowed”. Index all text, including table and figure identifiers and allow for 100% searchable text. Display all text as a font and not display as a bitmap in any proposal volume or appendix to facilitate the ability to copy and paste to another document.

3.3. Font and Page Setup. Format text font and layout as stated for paper copy.

3.4. Other Requirements. Do not embed sound or video files into the proposal files. Minimize the use of scanned images and keep embedded graphics as simple as possible.

3.5. Proposal Format and Structure. Each volume of the electronic proposal shall be in its own subdirectory on the CD-ROM, sequentially labeled Volume 1 through Volume 3.

3.6. Viewing Environment. The Government anticipates viewing the electronic submittals with the following computer software and hardware: 1) IBM-compatible systems, 4GB of RAM, nominal 17-inch color monitors, and standard CD ROM readers, 2) Windows 7 Enterprise 32-bit operating system, 3) Adobe Acrobat X Pro, Microsoft Office 2007 or Microsoft Office 2013, and Internet Explorer 8.0.

4. Proposal content

4.1. Volume 1 - Contract Documents. The Volumes shall be organized as follows and contain the identified information.

4.1.1. TAB A, Submit a letter, on company letterhead, signed by an officer of the company, stating the authorized representative(s) (along with title, telephone number and other contact information such as e-mail) who can obligate your company contractually, negotiate, sign the proposal, and sign other contract actions. The letter must include any dollar amount limits and acknowledge the extended acceptance period of 120 days stated in the addendum to FAR clause 52.212-1.

4.1.2. TAB B, Solicitation Offer, and Award. The SF 1449 shall be submitted fully and completely filled-in. The offeror is cautioned that the SF 1449 must contain an original signature in block 30a. The contractor shall acknowledge any amendments to the RFP in accordance with the instruction on the SF 30 and with Section L, FAR 52.212 5-1(b) (9), Instructions to Offerors-Commercial Items. The offeror shall provide the name, title and telephone number of the company, division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the government.

Complete SF 1449 blocks

1. Discount Terms

1. 17a- Contractor/ offerors (include DUNS number, Cage Code, and Tax-ID number, POC name with email, Business address, and Telephone number

1. 17b – If there is a different address

1. 30a – signature of offeror/ contractor

1. 30b – Printed name and title of signer

1. 30c – Date signed

1. Paper copy of SF 1449 must be submitted with original signature in Block 30a SF 30- Amendment of Solicitation (If applicable, acknowledge any amendments to RFP in accordance with the instructions on the SF 30. Acknowledge by completing Blocks below.

1. 8 – Name and address of contractor

1. 15a - Printed name and title of signer

1. 15b Signature of Contractor/ Offeror (original Signature required)

1. 15c – Date signed of the Standard Form 30 (SF 30) and by submitting the signed SF 30 (front page only)

4.1.3. TAB C, Section K (Representation, Certifications, and Other Statements of Offerors) – The offeror shall ensure that Section K is submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely.

1. System for Award Management (SAM). SAM is an e-Government initiative that was designed by the Integrated Acquisition Environment (IAE) to replace the paper based Representations and Certifications (Reps and Certs) process. Interested offerors shall complete all necessary fill-ins and certifications concerning – Offeror Representations and Certifications at FAR Provision 52.212-3, Alternate I by using the SAM web site (https://www.sam.gov).

1. Offeror shall complete and submit only paragraph (b) (2) of the FAR Provision 52.212-3, Alternate I if the annual representations and certifications have been completed electronically. If an offeror has not completed the annual representations and certifications electronically at the SAM website, the offeror shall manually (paper) complete and submit FAR Provision 52.212-3, Alternate I paragraphs (c) through (m).

4.1.4. TAB D, Section I (Contract Clauses) – The offeror shall ensure that all applicable clauses within Section I that require the offeror to complete (i.e., fill-in) information are submitted with truthful and accurate information, all blocks filled-in, and thoroughly completed.

4.1.5. TAB E, Assumptions- Identification and explanation of any assumptions used in the proposal preparation must be identified.

4.2. Volume II - Past Performance:

4.2.1. The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance, focusing on and targeting performance, which is relevant to the effort as it directly relates to the work being procured under this solicitation and as defined in Section M.

Past Performance information described herein is required on the offeror of the proposed effort based on the total proposed price.

4.2.1.1. The offeror shall include documentation regarding its relevant past performance as it directly relates to the work being procured under this solicitation. The offeror SHALL NOT go back any farther than 3 years for the submitted data. The past performance data shall document a successful history of past contract performance.

4.2.1.2. In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance Volume and information obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems, Defense Contract Management Agency (DCMA) and commercial sources. Offerors are reminded that both independent data and data provided by offerors in their proposals may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offerors. Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government. All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a) (2) (iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable”.

4.3. Submission Requirements. The offeror shall submit a Past Performance Volume containing the following:

Table of Contents

1. Summary Page - describing the role of the offeror and each subcontractor, teaming partner, and /or joint venture partner that the offeror is required to provide Past Performance Specific Relevant Contract Reference Sheets for the past performance experience in accordance with Attachment 1.

1. Consent Letters - executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information so the offeror can respond to such information.

1. Specific Relevant Contracts Format - Sheets in accordance with Attachment 1 are limited to three pages per reference. The offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined, that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

1. Past Performance Questionnaire - See Attachment 2, Past Performance Questionnaire. For the contracts identified on each Specific Relevant Contract Reference, the offeror shall forward a copy of the Past Performance Questionnaire to the points of contact responsible for monitoring performance under such contracts. The points of contact shall return the questionnaires directly to SCOTT A. BYRD (CS), no later than 1330 PDT 11 August 2015.

The points of contact shall return the questionnaires via email, to usarmy.jblm.acc-micc.list.proposals@mail.mil, Attn: SCOTT A. BYRD (CS), no later than 1300 PDT 2 December 2015.

1000 PDT 4 December 2015. The Government will not review and evaluate questionnaires not returned directly to the CS. The Government will use information contained in the questionnaires to evaluate the offeror’s past performance. New entities that have no past customers shall annotate on the Summary Page that they have had no previous clients and that the minimum number of questionnaires cannot be provided.

4.4. Volume III - Price

4.4.1. The Contract Line Item Number (CLIN) Schedule shall be submitted fully completed and error free. Provide unit price, CLIN total amount, and the proposed estimated contract total amount. Ensure that the unit price multiplied by the quantity equals the CLIN total amount. Represent all final monetary extensions in two decimal positions only.

1. Example: $0.27, not $0.27458.

4.4.2. The unit price and extended price cannot be left blank; indicate your intent to not charge a specific CLIN by writing the unit price as $0.00 and total/estimated amount price as $0.00.

4.4.3. All CLINs are fixed-price items.

4.4.4. Price will be evaluated using various price analysis techniques and procedures IAW FAR 15.404-1 including, but not limited to, comparison of proposed prices received in response to the solicitation, comparison to the Independent Government Estimate (IGE), and reasonableness, completeness, and balance. The offeror shall submit catalogs, price lists, and/or other data that demonstrate that the prices offered for this contract (including underlying labor rates, materials costs), are fair and reasonable, and reflect pricing that is comparable to that which is charged to other customers for same or similar requirements. Offeror is reminded to include all costs (i.e., labor, travel, overhead, G&A, profit) associated with the performance of requirements. The offer shall submit supporting data to explain how proposed prices for CLINs were estimated in sufficient detail to enable a complete and auditable understanding of the basis of the prices associated with the performance of all work under these CLINs.

4.4.5. The Government reserves the right to require the submission of Other Than Certified Cost or Pricing Data as it deems necessary to arrive at a fair and reasonable price.

4.4.6. Attachment 3, Section B, Table of Estimated Contract Totals shall be filled out and submitted as part of submittal documentation.

SECTION L, Attachment 1 Specific Relevant Contracts Sheet The offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or major subcontractor, which are the same or similar in nature, size, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting your assertion of relevance and how you determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation. Offerors are required to explain what aspects of the contracts are relevant to the proposed effort, and to what aspects of the proposed effort they relate.

1. Contract Number, Award Date and Contract type.

1. Price/Cost – original awarded AND final (or projected final, if contract is current).

1. Delivery Schedule – original AND final (or projected final, if the contract is current).

1. Contact Information - Address and telephone number for the Government (or commercial)procuring contracting activity AND contract administrative activity (if applicable).Name, telephone number, fax number and e-mail address for the following:

1. Procuring Contracting Officer (PCO)

1. Administrative Contracting Officer (ACO)

1. Government or commercial technical representative or COR

Identify in specific detail for each contract listed, why or how you consider that effort relevant or similar to the effort required by this solicitation. In determining relevancy, consideration should be given but not limited to such things as product/service similarity, product/service, size and complexity, contract type, contract environment, division of company proposing, and subcontractor interaction.

1. Narrative explanation on each contract listed describing the objectives achieved and the following data: any cost growth or schedule delays encountered. For any Government contracts, which did not/do, not meet original requirements with regard to cost, schedule, or technical performance, a brief explanation of the reason(s) for such shortcomings and any demonstrated corrective actions taken to avoid recurrence. Offerors may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a Limited or a No Confidence rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions, in terms of improvements achieved or problems rectified.

1. Negative Performance Documentation. A copy of any cure notices, show cause letters, or contract discrepancy reports received on each contract listed and a description of any corrective action by the offeror or proposed subcontractor.

1. Completion Date/Delivery Schedule. The contractor shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary.

SECTION L, ATTACHMENT 2

PAST PERFORMANCE QUESTIONNAIRE

When filled in this document is source selection sensitive information IAW FAR 3.104

SECTION 1: CONTRACT IDENTIFICATION

1. Contractor: _______________________________________________________________________________

1. Cage Code: _________________________________

1. Contract number: _______________________________________

1. Contract type: ______________________________

1. Was this a competitive contract? Yes _____ No _____

1. Period of performance: _________________________________________________________

1. Initial contract cost: $____________________________

1. Current/final contract cost: $_______________________________

1. Reasons for differences between initial contract cost and final contract costs:

1. Description of service provided: ______________________________________________________________

SECTION 2: CUSTOMER OR AGENCY IDENTIFICATION

1. Customer or agency name: ___________________________________________________________________________________

1. Customer or agency description (if applicable): _______________________________________________________________________________________

1. Geographic description of services under this contract, i.e., local, nationwide, worldwide, other Commands:

SECTION 3: EVALUATOR IDENTIFICATION

1. Evaluator's name:

1. Evaluator's title:

1. Evaluator's phone/fax number:

1. Number of years evaluator worked on subject contract:

SECTION 4: EVALUATION

Please indicate your satisfaction with the contractor’s performance by placing an “X” in the appropriate block using the scale provided to the right of each question. This scale is defined as follows:

Ability to implement current standard practices for computer software operation, maintenance, upgrades and configuration control

Effectiveness of overall contract management (including ability to effectively lead, manage and control the program)

Understand/complied with customer objectives and technical requirements

Contractor ability to smoothly transition resources and personnel.

Contractor effectiveness on maintaining continuity of mission support while transitioning/phasing in resources and personnel to support other efforts.

Ability to hire/apply a qualified workforce to this effort.

Ability to hire and retain qualified personnel

1. Please discuss each response for which you indicated U (unsatisfactory) in response to the questions above (use additional sheets, if necessary).

2. Government Contracts Only: Has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations?

Yes____ Default____ Convenience____ Pending Terminations____ No ____

If yes, please explain (e.g., inability to meet cost, performance, or delivery schedules, etc.).

SECTION 5: NARRATIVE SUMMARY

Would you have any reservations about soliciting this contractor in the future or having the contractor perform one of your critical and demanding programs?

Please provide any additional comments concerning this contractor’s performance, as desired.

Evaluator’s Signature Date

Thank you for your prompt response and assistance!

Please return this completed questionnaire to:

Mailing Address:

SCOTT A. BYRD

MICC-JBLM

Building 2015, Room 216 MS-19, Box 339500 JBLM, WA 98433-9500 Commercial: (253)966-3531 DSN: 347-3531 Or FAX / E-mail to:

Fax: (253)967-2772 Email: usarmy.jblm.acc-micc.list.proposals@mail.mil, Attn: SCOTT A. BYRD

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