20180418_Rev-1_Attachment_6_Questions_Spreadsheet.xlsx
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- DCIED Analytical Task Support Federal contract opportunity
- Solicitation number
- W911S7-18-R-0001
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20180418 Rev-1 Attachment 6 Questions Spreadsheet
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Sheet1
| Solicitation Section | Paragraph | Page | Reference | Question | Answer |
| PWS | 1.6.11 & 1.6.8.3 & Amendment 1 | 14 & 13 | 1.6.11 The PM-SMA and alternate must have 3 years’ experience as a supervisor; a Bachelor’s degree in any field; 5 years of project management experience; and 10 years’ of military operations, doctrine, concepts, materiel acquisition, and force development experience. 1.6.8.3 Contractor shall provide knowledgeable sufficient number of Senior Military Analysts who are military qualified EOD personnel as Senior Military Analyst/s in order to conduct DOTMLPF assessments, doctrinal reviews, and capability review and analysis. | As the Project Manager and Deputy Project Manager are also classified as Senior Military Analysts will the Government accept Key Personnel that meet requirements of 1.6.11 but are not graduates of an EOD program? | The Government will accept key personnel who are not graduates of the Navy's EOD Program. There is no requirement for all SMAs to be EOD qualified. The intent is to have a sufficient number of EOD qualified SMAs who are authorized access to restricted publications and able to provide EOD expertise. Currently, there are two (2) EOD qualified personnel performing on the existing contract. |
| Section L | Amendment 1 |
| L.5.3 | 9 | L.5.3 Information relating to the proposed price must be included to extent practical in electronic format. Electronic versions of the Price Proposal shall be submitted in MS Office Excel format (2003 or earlier) ONLY, and shall not be read only or password protected. All formulas, lookup tables, and links shall be intact, and no links shall exist to files not included with the submission. Spreadsheets shall not contain hidden worksheets. PDF or flat files will not be considered adequate. Failure to comply with these formatting requirements may result in rejection of your proposal. | Will the Government allow the L.5.3.3 Price Narrative Section to be submitted in Microsoft Word format? Or does the government intend for this to be contained within the Attachment 5 spreadsheet? | Section L.5.3.3 Price Narrative Section narrative may be submitted using Microsoft Word. | ||
| Section L | L.5.3.2 & Amendment 1 | 9 | L.5.3.2 Price Proposal Section. The Offeror shall complete and submit “Section B – Supplies or Services and Prices/Costs.” Prices shall be entered on all Contract Line Items (CLINs) for all periods of performance, except for the Travel CLINs. For Travel CLINS, the Offeror shall rely upon the Not to Exceed (NTE) amounts provided by the Government. | Are all non labor costs associated with the position in USAREUR to be considered a function of Travel, e.g., COLA, housing, etc.? | "Non-labor costs" (as described in the question) for OCONUS positions must be included with other labor costs not with other travel costs or under the travel CLIN. The Travel CLIN is reserved for travel costs (e.g., temporary duty) from the contractor employee's normal performance location under the contract. | |
| PWS | 1.6.8.3 | 15 | 1.6.8.3 Explosive Ordnance Disposal (EOD) Military Qualified Personnel. The contractor shall provide military qualified EOD personnel, which is defined as a trained EOD operator from the U.S. Navy, the Department of Defense executive agent for EOD. Alternative training certifications are not acceptable substitutes. The specified training is required in order to access EOD publications. Contractor shall provide knowledgeable sufficient number of Senior Military Analysts who are military qualified EOD personnel as Senior Military | |||
| Analyst/s in order to conduct DOTMLPF assessments, doctrinal reviews, and capability review and analysis. | How many SMAs does the Government consider "sufficient" to possess these qualifications, and at which performance locations shall they be staffed? Does this include the PM SMA and/or Alternate PM SMA? | There are two EOD-qualified contractor personnel performing on the current contract. These personnel are both located at Fort Leonard Wood, but could be placed at another location, depending upon the justification / rationale in an offeror's staffing approach. There is no requirement that the PM-SMA or APM-SMA be EOD-qualified. | ||||
| Section L | L.1.3 | 60 | Can we hand deliver our proposal? If so, do we deliver it to the mailing address provided within the RFP? | Yes | ||
| Section L | L.1.3 | 60 | Can we use a carrier such as FEDEX or UPS to deliver to the mailing address provided within the RFP? Other proposals have required a different address for shipping companies other than the USPS. | Yes | ||
| PWS | 4.2 | 25 of 71 | NISPOM and RFP attachment 7, DD254 (one of which requires Top Secret FCL per block 1.a. | The RFP should state the required FCL is Top Secret, not Secret, since the FCL required is driven by the highest classification noted on any associated DD254 as well as the highest of any position (PWS 1.6.7 lists multiple positions that require Top Secret). | The highest level required is Top Secret. | |
| Section L | L.2.2 | 62 | May we provide the volumes in PDF rather than Word? PDF has problems associated with versions of software less often than Word does. | Digital copies of proposals on CD ROM may be submitted in PDF format in addition to the other formats specified. | ||
| Attachment 5 | Will you provide a "plug number" for the Travel CLINs or should we simply leave those blank or N/A? | Revised L.5.3.2 to read, "The Offeror shall complete and submit “Section B – Supplies or Services and Prices/Costs.” Prices shall be entered on all Contract Line Items (CLINs) for all periods of performance, except for the Travel CLINs. The Travel CLINs will not be exercised at time of award. They are for future unidentified travel requirements outside the ones identified within the RFP. The Offeror shall address the scheduled trips cost within the RFP and include them in their proposed fixed price. The Offeror’s prices shall be rounded to the nearest dollar. In addition, the Offeror shall transfer all final CLIN totals into the Contract Price Worksheet (attachment 5) to the RFP." Attachment-5's travel input is not applicable at time of award and should be left as N/A. | ||||
| Section L and Section M | L.3.3 TAB C: Factor 3 | 64 and 70 | Section L and M both speak to chart within Factor 3: "The offeror shall provide a chart summarizing the source of the experience (prime and/or teaming partner) for each requirement." What is considered "requirement"? Are these only the Performance Requirements (PRS#1-PRS#6) within Technical Exhibit 1 on pages 33-34 or does the government wish the chart to include additional specific RFP and PWS items? We assume the government does not intend for every RFP and PWS item to be considered a "requirement" for inclusion within the chart. | The experience chart should address the performance objectives listed in the technical capability factor 3 (i.e. 5.1.2 through 5.2.9; 5.2.10; 5.2.11) at a minimal. | ||
| Attachment 5 | What does the SCA column mean in the pricing sheet? As SCA only applies to labor and there is a required section within Volume III the pricing volume to speak to SCA in the Price Narrative Section, will the government please simply delete the "SCA column"? If the table is not deleted, may be also use N/A in the column for all the lines except labor or "Please see Volume III, Price Narrative Section"? | Removed the SCA column from Attachment 5, SCA information will be addressed in L.5.3.3. Price Narrative Section. | ||||
| PWS | Second Row of Table | 35 | 1.6.1 QCP cell refers to "PWS 1.8.1" which does not exist. Please confirm that "PWS 1.8.1" should be ignored. | Removed PWS 1.8.1 reference | ||
| Section L | L.6.3 Tab C: Reps and Certs | 67 | RFP | Section L.6.3 directs completion of Section K and associated fill-ins. It appears that the RFP does not provide either a Section K or associated fill-ins. May the Offeror simply provide its completed ORCA record from SAM? | The reference to "Section K" has been removed from the solicitation. Offerors may rely upon the Representations & Certifications from the System for Award Management, rather than providing that information in their proposals. Offerors are cautioned to complete any applicable representations and certifications under FAR 52.212-3. | |
| PWS | 1.6.5, 5.1 | 14, 38 | In paragraph 5.1 you state "USARF" which is in Italy. However, elsewhere you were very specific to state USAREUR in Germany. Is this Position in USAREUR or USARAF? | The Position is in USAREUR. | ||
| PWS | 5.1 | 26 | In regards to the USARAF/USAREUR position, is SOFA status approved yet. In the past this position was not filled, and could cause some organizations to assume risk in their pricing, but also cause grounds for a potential protest after award. Will the Government clarify as to the status of this position as one that is expected to be filled by the contractor? | The Position is in USAREUR. This position is not currently filled and the request for SOFA status is pending action / approval by the German Government. All offerors are required to include this position in their technical and price proposals. The contractor will be required to fill this position once the SOFA status is approved. | ||
| PWS | 1.6.8.1 | 15 | USAREUR TESA | To determine TESA driven transition requirements for USAEUR the current contract TESA status must be considered. This will determine if the new contract is a follow on contract or a new contract requiring TESA approval. Does the current contract have DoD Contractor Personnel Office (DOCPER) approval for execution in USAREUR? | See response to question 16. | |
| PWS | 1.6.8.1 | 15 | USAREUR TESA | Has the pending contract been submitted to USAREUR DoD Contractor Personnel Office (DOCPER) for approval to execute in USAREUR? | See response to question 16. | |
| PWS | 1.6.8.1 | 15 | USAREUR TESA | The DOCPER approval process for the contract can take up to eight (8) weeks, followed by up to an additional eight (8) weeks for employee approval? How will the government allow for this processing during a 30 day transition in period? | The Contractor will have a 30 day transition period to have the SMA in place in USAEUR once the proposed contractor employee is approved by the Government. | |
| PWS | 1.6.8.1 | 15 | USAREUR TESA | The USAREUR position has not been staffed in Germany on the current, or previous, contracts. Is the intent to now staff the position in Germany, or continue a TDY and return status as required using the "Fax-Back' or TESA TDY process? | The governments intent was always to staff the position, but since it is not SOFA approved is have not been. It is not intended to be a TDY and return or Fax Back position. Once the position is SOFA approved it is expected to be filled by the contractor. | |
| PWS | 1.6.8.1 | 15 | USAREUR TESA | Has the government considered requesting Military Exigency (ME) status from DOCPER for the USAREUR SMA? | See response to question 16. | |
| PWS | 13. Security Guidance | 6 | #1, Ref item 8a | This section identifies PM and APM at MCoE requiring TS/SCI which conflicts with PWS 1.6.7. Can the government clarify the PM and APM location and associated clearance? | The PM and APM IAW 1.6.7: The PM-SMA and alternate PM-SMA also must have a top secret/SCI level clearance in order to consolidate deliverables for presentation to the COR/Government IAW the PWS. | |
| PWS | 1.6.5 | 14 | Place of Performance | Our market research indicates one (1) FTE on current effort is working at HQDA. This location is not listed in the current, or proceeding contract, PWS. Can the government confirm, or deny, if HQDA is a required location for this contract? | There is currently no FTEs at HQDA. | |
| PWS | 1.6.7 | 14 | Security Requirements | Will the government reactivate inactive clearances if periodic investigations are less than 5 years old for TS and less than 10 years for SECRET? | The contractor is responsible for working with the |
Government to either obtain a new clearance or reactivate previous clearances. It is not the requiring agency's (CEHC) responsibility to work the clearance process for the contractor.
| Section L | L.5.3.2 | 66 | Price Proposal Section | When will the government provide the NTE amounts for the travel CLINs? | See response to question 10. |
| PWS | 5.1 | 26 | Specific Tasks | Will a SMA be required to travel, or be placed, in USARAF to meet the requirement in 5.1? | The position is in USAREUR. Once the German Government approves SOFA status for this position, this SMA is required to have a daily presence at that location. |
| PWS | n/a | n/a | n/a | Are there currently qualified incumbents doing this work and if so does the Government wish to retain these workers? | There are incumbent contractor personnel performing under the current contract. Those individuals meet the qualifications imposed by the prior performance work statement which are not same as the qualifications in the follow-on contract. Offerors are required to determine which personnel to retain. |
| Section L | L.1.4 | 61 | Proposal Submission date | Since a hard copy of the proposal is required would the Government consider moving the response date from 1100EST on the 23rd to 1700EST on the 23rd to allow for a later FedEx delivery? | Changed due time to 1400 EST. |
| Section L | L.6.3 | 67 | Section K | Will the Government provide Section K? | The reference to "Section K" has been removed from L.6.3. |
| Section L | L.6.3 | 67 | SAM | Will the Government clarify if the offeror who is registered in SAM needs to provide the entire SAM documentation as part of TAB C, or is it sufficient to let the Government know that the offeror is registered in SAM via Section K? | The reference to "Section K" has been removed from the solicitation. Offerors may rely upon the Representations & Certifications from the System for Award Management, rather than providing that information in their proposals. Offerors are cautioned to complete any applicable representations and certifications under FAR 52.212-3. |
| Section L | L.5.3.2 | 66 | Price Proposal | Will the Government provide a NTE travel value to be inserted in CLINS 0003, 1003… | See response to question 10. |
| Attachment 7 | DD 254 Department of Defense Contract Security Classification Specification Form | The solicitation contains two (2) DD254s; one states contractors must have a SECRET clearance, and the other states they must have a TOP SECRET clearance. Please clarify. | |||
| Section 1.6.7 of the Performance Work Statement identifies the contractor employees who must have a Top Secret/SCI clearance (i.e., personnel performing at JIDO, ICoE; FORSCOM; and the PM-SMA and Alternate PM-SMA). All other contractor employees performing under this contract must have a Secret clearance. The DD Forms have been revised to ensure consistency with the PWS . |
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