Questions_Answered_W911S718B0012_Trash_Refuse.pdf

Questions W911S718B0012 Trash Refuse Solicitation

1. Will the contractor be reimbursed disposal tonnage fees after he submits the ticket to the

COR?

Yes, the contractor will be reimbursed disposal tonnage fees per PWS paragraph 5.2.2 and FAR 52.211-18

2. Does the Contractor keep proceeds from all recycled items sold?

No, the contractor will be paid 5% of gross sales per PWS paragraph 5.4.2.1

3. Any demilitarization activities performed at the recycling center?

No

4. This contract was awarded to Moore 2013 through 2016. It does not show they continued 2017 to present. Contract was extended with PMoore & Moore. Can you say why and who is the current contractor and contract number? PMoore & Moore, W911S716D0002

5. Does the government own landfill for dump?

No

6. Haw far way is the dump from the Base?

Approximately 2 miles from the front gate

7. Does the government own all recycling and trash containers? If No, what does the contractor own?

No, the contractor will provide all of the compactors listed in TE2 and TE3 (total of 23 at this time, 9 on TE2 and 14 on TE3) and all containers identified in the PWS Part 4

8. How many employees working daily at the recycling center?

The current contractor keeps 4 employees to operate the recycle center, compost / clean fill area and the brush stump area

9. We have considerable questions that can only be addressed with an onsite walkdown. Please submit questions. Will there be a Prebid meeting and onsite walkdown? There is no scheduled meeting or Site Visit for this solicitation, eligible 8(a) vendors are welcome to visit the installation to view areas prior to bid submission. Please

10. Please provide the current number of FTEs supporting the recycling facility.

11. Upon award, how many days will we have to transition? Contract starts June 26, 2018

12. Is there a pre-solicitation/pre-bid-opening meeting, or conference call, in order to review the site(s) and operating requirement specifics? Answered Question 9.

13. Due to the size/scope of this operation, what is the appropriate mechanism in which to have further questions responded to? Question(s) should have been submitted

14. Could the government please show a picture of the type of container being referenced or the model number of the type of container?

No, but eligible vendors are welcome to visit the installation to view the containers prior to bid submission

15. Could the government please provide who supplies the recycle collection containers listed in Technical Exhibit 3?

The Government provides all of the containers except for the compactors. Please refer to updated TE2 and TE3

16. Per 4.1.5 MANSCEN Library: The Contractor shall provide containers at the Maneuver Support Center of Excellence (MSCoE) Library, B3202. The containers shall be able to be maneuvered by one person in a configuration that will total at least eight (8) cubic yards. The containers shall be a heavy-duty model, as manufactured by Bayhead Products Corporation, Crosby Road, Dover, New Hampshire 03820 or approved equal. Containers shall be “Chestnut Brown” (Federal Color Number 10080) in color and have hinged covers, locking brakes and bottom or side drains.

The proper question was not provided, the above is exactly stated in the PWS,

17. It states in the following: 5.5 Operation of the FLW Compost / Clean Fill Area: The Contractor shall furnish all labor to operate the FLW Compost / Clean Fill Area.

5.5.1 Operation: The Compost / Clean Fill Area will be kept locked at all times. Access to the site will require the person requesting access to call the recycle center at (573) 596-2895 to arrange to have the area opened. The Contractor will have 30 minutes from the time of the call to get the area opened. Operation shall consist of monitoring the Clean Fill Area to allow only authorized users deposit clean fill material as defined by the FLW Integrated Solid Waste Management Plan, and monitoring the Compost Site to allow only yard waste. The Contractor shall remove and properly dispose of any items that are not classified as clean fill or yard waste, i.e. trash bags, boxes, etc. The Contractor shall maintain a log of who has disposed of items in the Compost / Clean Fill Area. The Government reserves the right to change location of the area at any time during the contract period.

Can the Government please clarify that all the contractor has to do is unlock the gates and supervise the dumping, and that we are not moving the compost/clean fill with heavy equipment?

Can you also confirm that the contractor does not have to provide heavy equipment and operator for this?

The contractor will be required to unlock the gates and supervise the dumping per PWS paragraph 5.5.1. The contractor will not be required to provide heavy equipment or operator for the movement of the compost / clean fill debris.

18. It states in the following: 5.6 Operation of the FLW Brush / Stump Area: The Contractor shall furnish all labor to operate the FLW Brush / Stump area.

5.6.1 Operation: The Brush / Stump Area will be kept locked at all times. Access to the site will require the person requesting access to call the recycle center at (573) 596-2895 to arrange to have the area opened. The Contractor will have 30 minutes from the time of the call to get the area opened. Operation shall consist of monitoring the area to allow only authorized users deposit brush and stumps here. The area is located directly across the road from the Compost / Clean Fill Area and as such could be operated by the same personnel. The Contractor shall maintain a log of who has disposed of items in the Brush / Stump Area. The Government reserves the right to change location of the area at any time during the contract period.

5.6.2 Personnel: When the Brush / Stump Area is open, the Contractor shall provide sufficient personnel to direct the flow of traffic to and from the area, prohibit entry by unauthorized persons, ensure waste material is dumped at the proper points, prevent scavenging, and ensure that no waste material is disposed of in the compost/clean fill area which violates the definition of clean fill and/or yard waste.

Can the government please clarify that all the contractor has to do is unlock the gates and supervise the dumping that we are not moving the FLW Brush/Stumps with heavy equipment?

Also, that the contractor does not have to provide heavy equipment and operator for this?

The contractor will be required to unlock the gates and supervise the dumping per PWS paragraph 5.6.1. The contractor will not be required to provide heavy equipment or operator for the movement of the brush / stump debris.

19. Will the Government please allow Contractors to review the site, and establish a site visit date? There is no official site visit scheduled, Contractors are welcomed to visit the installation to view areas.

20. Will the Government please extend the question deadline date to be 1 week following the site visit date? No

21. Will the Government please extend the proposal submission due date to be 2 weeks following the final posting of Answers to Questions? No

22. What is meant by the term “multiple type containers” in section 4.1.4 and section 5.1.1.1.2 of the Performance Work Statement?

4.1.4 – “multiple type container” is referring to multiple size containers. The PWS has been revised to read “…capacity or better containers at LORA.”

5.1.1.1.2 – “multiple containers” is referring to supplying multiple containers instead of just one at the location. The PWS has been revised to read “…increase the number of containers for the…”

23. Should the price of compactor installation be included in CLINs 0001 and 0002? Or, will a separate CLIN be established for the one-time cost of compactor installation?

All costs shall be included in the appropriate established CLINs

24. Does “(BW)” on TE 2 for the compactor at Bldg 487 mean collection once every other week, on a Wednesday?

Yes – BW refers to every other week

25. Does “(M)” on TE 2 for the 20-yard container at Bldg 5265 mean collection once per month, on a Wednesday?

Yes – M refers to once per month

26. Are the Government provided 10-yard containers listed on TE 2, open top roll off containers?

Or are they Front Load containers?

There are only two 10-yard containers referenced in TE2 for building 187. These 2 containers are contractor provided per PWS paragraph 4.1.2.

27. TE 3 lists 13 30yd Roll Off or Multi Bin Recycle Containers. What is the historical pickup frequency for these containers?

These containers are picked up on a call in basis. The number of pickups varies for each.

Please use the monthly average of tons collected provided in TE5 to determine an average pickup rate for containers

28. Are all the recycle containers listed on TE 3 Government Owned (GFP)?

No, the contractor will provide all of the compactors listed (total of 14 on TE3 at this time). Please refer to the updated TE3

30. What % of contamination (non-recyclables) has been found in the recycling collection containers over the past 12 months?

The recycle center is a non-sorting facility. If a container has non-recyclables then the current contractor disposes of the contents as refuse.

31. Contamination of recycling loads from plastic bags, glass, food residue, or other non-recyclable material causes additional processing cost at the Recycling Center. Can a CLIN be added to give a per yard rate for recycling contamination fees?

No, all associated costs shall be included in the appropriate established CLINs

32. The PWS give the collection frequency of recycle containers as 1x/week for Cardboard, and 1x/month for Paper. What is the collection frequency for aluminum and plastic collection containers on TE 3?

These containers are collected on a call in basis

33. Can the government please provide the name of the current contractor? Answered Question 4

34. Can the government provide the current contract award amount? $4,717,595.60.

35. Please reference TE 2, Building 487 and 3200, Compactors. What does “BW” in the Wednesday Collection day Column mean? If it means Bi-Weekly collection service, does this mean once every two weeks, or twice per week?

BW refers to every other week

36. Please reference PWS Part 3 and Part 4. Does the Government or the Contractor furnish the containers listed in TE-3 (Recoverable Material Collections)? Please reference the PWS where this is clarified.

The contractor will provide all of the compactors listed in TE2 and TE3 (total of 23 at this time, 9 on TE2 and 14 on TE3). Please refer to the updated TE2 and TE3. PWS paragraph 4.1.1 has been revised to read “…, as designated in TE2 and TE3.

37. Please reference the PWS, Part 1, section 1.4. The government reference the Base Year beginning 26 June 2018, which is less than 30 days from the proposal due date. The contractor will be required to purchase several compactors, Roll Off containers, Front End Load Containers, and Vehicles in support of this project. Will the government consider providing for a start date that will allow more time for ordering equipment and delivery?

Contract start date is to 29 July 2018.

38. Please reference PWS Part 4, Section 4.1.1 Contractor Furnished Equipment. The Compactors normally require any combination of customized hand rails, loading ramps, feed chutes, location of power pack, hopper design, etc. Since the government does not anticipate a site visit, can the government provide multiple pictures of each compactor application from all views (rear, left side, right side, front) and all required measurements the contractor may require in order for the contractor to provide the compactor manufacturer the details necessary for each collection station?

No, but eligible vendors are welcome to visit the installation to view the containers prior to bid submission. The current contractor uses two different models of compactors at this time: Cram-a-Lot SC-02-30 and Cram-a-Lot COR-02

39. Please reference PWS 5.3.1.4. Will the contractor be responsible for repair, other than norm lubrication and preventive maintenance, to Government Furnished Equipment?

No, the contractor will only be responsible for the day to day maintenance

40. Will the contractor be responsible for furnishing metal required to repair Government Furnished Containers?

Yes

41. Will the contractor be required to replace complete bottoms in containers? Please describe the limit of repair work that will be the contractor’s responsible.

No, only minor repairs.

42. Where is waste soil currently disposed?

Prairie Valley Sanitary Landfill in Cuba, MO.

43. Can the Government provide the age and current general condition of Government Furnished Equipment and Government Furnished Containers?

No, but eligible vendors are welcome to visit the installation to view the Government furnished equipment and containers prior to bid submission.

44. Can the government provide the time of day that FedEx normally makes deliveries to the designated delivery point for the proposal?

No

45. Will the contractor be allowed to clean, maintain, and paint contractor furnished and government furnished equipment and containers on base?

The containers can be cleaned on post. All repairs and painting will need to be accomplished off of post.

46. Will the contractor be allowed to station/park contractor collection vehicles overnight on base?

Yes, in the recycle center area

47. Are the inoperative Government Furnished Items listed at 3.2.2 and 3.2.4 scheduled to be repaired by the government?

Yes

48. Will the government furnish fuel for Government Furnished Equipment?

No

49. Will the contractor be required to provide any equipment in support of the FLW Compost/Clean Fill Area, or the FLW Brush/Stump Area that is not currently provided by the government?

No

50. Please reference PWS 5.4.4.2. Can the government please provide the number of square feet of paved areas at the recycle center that will need to be dry sweep?

Approximately 12,000 square feet

51. Please reference PWS 5.8. In reference to curbside drop-off service, will contractor be required to collect the E-Waste items from the residential areas? Please clarify.

No, all e-waste recycling events will be held in a central location on post. All items are dropped off at this central location by the residential community.

52. Please confirm that all containers ranging from 3 through 8 cubic yard sizes are Front End Load design.

Confirmed

53 Will the in-operative equipment at the Recycle Center (glass crusher & forklift) be repaired prior to new award?

No

54. There are (7) compactors listed on TE-2 are these the only compactors the contractor needs to supply?

No, there are a total of 9 trash compacters on TE2 and 14 cardboard compacters on TE3. Please see the revised TEs.

55. Can the contractor park trucks and store relief containers at the recycle center yard?

Yes there is limited space to store some trucks and equipment but there will have to be room to store excess Government containers in the recycle center yard as well.

56. CLINS 0005 is the Recyclable Material Sales Incentive Fee. The explanation states an incentive in accordance with the PWS at Attachment 1. Where is this and how is this to be priced? The Qty is 7577.03 What does this represent?

Describe in the PWS at 5.4.2 Sales and Marketing / 5.4.2.1 Recycle Material Sales.

The actual Quantity is 7000 at CLINS 0005. 5% percent of the gross sales of Recycle Materials.

57. Does the Government have special pricing with any landfills or the Saint Roberts Transfer Station?

No

58. There are several recycle compactors that are not listed as compactors on TE-3 such as at Bldg 2323 which is a cardboard compactor and Bldg 3200 has (2) 30yd compactors. Are these contractor or government owned and what is there service schedule?

The original TE2 and TE3 where incomplete. Please refer to the updated TEs. Currently there are a total of 9 trash compacters on TE2 and 14 cardboard compacters on TE3. All compacters are contractor owned. All cardboard compacters are serviced once per week except for 2100 which is serviced 5 times per week, and buildings 6111 and 930 are serviced twice per week.