Q&A.pdf

EDVSN CCTV Preventative Maintenance & Repair Services Solicitation W911S7‐17‐Q‐0010

Questions and Responses

August 17, 2017

Offeror Question #1: The PWS section C.3.9.1.4 states; “The Contractor shall bill the Government for all repair parts and replacement equipment at actual cost without markup.”

Please clarify this statement. At minimum contactors are entitled to some type of markup to cover freight, processing, and overhead expenses to provide the parts or equipment.

Government Response to Question #1: PWS Section C.3.9.1.4 is revised as follows: “C.3.9.1.4 Payment for necessary repair parts and replacement equipment. The Contractor shall bill the Government for all repair parts and replacement equipment at actual cost plus freight and no more than 2% for administrative costs against CLINs 0002, 1002, 2002, or 3002. The repair/replacement estimate shall include quotes to establish anticipated costs and copies of invoices shall be provided to support reimbursement for parts and equipment.”

Offeror Question #2: The CLIN sections of the Solicitation do not incorporate a mechanism to invoice for any repair parts or replacement equipment as they are for PM services, labor, and consumables only.

Please clarify in what manner repair parts and replacement equipment are to be invoiced by the Contractor and reimbursed by the Government.

Government Response to Question #2: Repair parts and replacement equipment will be reimbursed on an as‐needed‐basis IAW PWS Section C.3.9.1.4 and will be paid through CLINS 0002, 1002, 2002, or 3002. No price for parts and equipment should be included in quotes.