I.A.02-PWS_CWT 12172025 updated.pdf

Version 202403

Classification: CUI

Classification: CUI

Non-Tactical Vehicle for Cold Weather Training 2025- 02 April 2025

NOTE TO OUR CUSTOMERS: THIS TEMPLATE MUST BE TAILORED FOR YOUR AGENCY BY

INCLUDING YOUR UNIQUE REQUIREMENTS, QUANTITIES FOR WORKLOAD, SPECIFIC

SURVEILLANCE TECHNIQUES, ETC. ANY QUESTIONS REGARDING THIS TEMPLATE SHOULD

BE ADDRESSED WITH YOUR ASSIGNED ACQUISITION TEAM.

GENERAL INFORMATION IS PRESENTED IN BLUE ITALICS WITH PARENTHESIS BORDERS,

WHILE FILL-IN GUIDANCE IS PRESENTED IN BLUE ITALICS WITH BRACKET BORDERS. PLEASE

DELETE ALL BLUE ITALICS WHEN FINALIZING THE PWS.

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal service contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The United States (U.S.) Government shall not exercise supervision or control over the Contractor’s employees performing the tasks herein. Such contract employees shall be accountable solely to the Contractor who, in turn shall be responsible to the U.S. Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide 11 1-ton trucks with snow tires as defined in this PWS. The contractor shall perform to the standards in this contract.

1.2 Background: U.S. Soldiers in Colorado require transportation assets to support training initiatives in Colorado, Wyoming, and Montana.

1.3 Objectives: The objective of this contract is to provide a durable and economical non-tactical vehicle fleet to U.S. Soldiers training in Colorado and Montana. These vehicles must be capable of meeting mission requirements, to include engine size, ground clearance, passenger seats, towing capability, and snow drivablility. The contract must also provide vehicle pick-up and delivery services to the specified locations. The contract shall also provide vehicle recovery and assistance for the U.S. Soldiers. The contractor shall provide a 24 hour, 7 days a week helpline for emergency assistance. The contract must also provide flexibility to allow U.S. Soldiers to trade to replace damaged vehicles in a timely manner.

1.4 Scope: The Contractor shall include delivery, insurance, maintenance, vehicle recovery and roadside assistance in any state of authorized use for all NTVs supplied under this requirement. Details on the complete scope of the NTV requirements are outlined in Parts 4 and 5.

1.5 Period of Performance: The period of performance shall be: 05 January 2026- 2 April 2026

1.6 General Information:

1.6.1 Quality Control Plan (QCP): The Contractor shall develop, implement, and maintain a QCP and program to ensure all work described in this contract is performed at or above the standard defined in the Performance Requirements Summary (PRS). The QCP is developed by the contractor for its internal use to ensure that it performs and delivers high-quality service. The contractor’s QCP is the means by which the contractor ensures all work complies with the requirements of the contract. The QCP identifies and corrects potential and actual problem areas throughout the entire scope of the contract.

1.6.1.1 The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The QCP shall be submitted within fifteen 15 days of contract award. After acceptance of the QCP, the contractor shall receive the contracting officer’s (KO) acceptance in writing of proposed changes to the

Classification: CUI

Classification: CUI

QC procedures. The contractor shall submit QCP changes within five (5) days to the KO and Contracting Officer’s Representative (COR) for review and approval prior to implementation.

1.6.1.2 The Quality Control Plan shall address as a minimum:

1.6.1.2.1 Inspection Program. Included shall be a quality control inspection program covering all general and specific tasks included in the contract scope of work. It shall specify tasks or areas to be inspected on a scheduled or unscheduled basis, the manner in which inspections are to be conducted, the titles of the individuals who will perform the inspections, and the percentage of the work that will be inspected on a recurring basis. In developing this inspection program, the Contractor shall identify the key activities and associated characteristics in each process that have a significant influence on specific services and provide for methods for evaluation of the selected characteristics.

1.6.1.2.2 Deficiency Identification. The QCP shall include a method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable as defined in the PRS. This shall contain processes for corrective action without dependence upon Government direction.

1.6.1.2.3 Deficiency Correction. The program shall contain process control and process performance measurement procedures that shall include how the Contractor shall implement preventive corrective actions. The Contractor shall demonstrate that it has designed quality into the delivery of services thereby mitigating the risk(s) associated with delivery of deficient or nonconforming services.

1.6.1.2.4 Documentation and Enforcement. The QCP shall include a method of documenting and enforcing quality control operations of both prime contractor and subcontractor work; including inspection and testing.

1.6.1.2.5 Trend Analysis. The QCP shall include a method of performing trend analysis and assessments through the use of metrics.

1.6.1.2.6 Surveillance Methods. The QCP shall contain specific surveillance techniques for all contract services.

The surveillance methods shall be comprehensive and adaptable to the reporting system of the plan.

Operations Security (OPSEC) SOP/Plan Requirements The Contractor shall implement and maintain an OPSEC program for preventing the disclosure of critical information or sensitive information which could jeopardize the Government’s ability to execute its mission or to adequately protect its personnel and/or equipment. The Contractor shall develop an OPSEC Standing Operating Procedure (SOP)/plan within 30 calendars days of contract award to the Contracting Officer Representative (COR) or Contracting Officer (KO) to be reviewed and approved by the Government OPSEC Officer on the supporting installation. The SOP must contain a training plan that includes an initial OPSEC brief, continuous awareness, and annual OPSEC training. Awareness/training includes, but not limited to information disclosure via letters, conversations, photographs, resumes, electronic mail (e-mail), Social media/networking sites, dissemination of information and documents disposal. OPSEC Program shall fully comply with the provisions of AR 530-1, Operations Security.

1.6.2 Quality Assurance (QA): The government shall evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the performance threshold, and deductions, if applicable.

1.6.3 Recognized Holidays: The contractor is required to provide emergency recovery and maintenance operations during the following holidays.

Christmas Day New Year’s Day Martin Luther King Jr.’s Birthday

Classification: CUI

Classification: CUI

President’s Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business between the hours of 0800 to 1700 Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.5 Place of Performance: The work to be performed under this contract will be performed within Colorado, Wyoming, and Montana. The pick-up and drop-off locations will be 6012 Nelson, BLVD Colorado Springs, CO 80913.

1.6.6 Type of Contract: The Government will award a Firm Fixed Price type contract.

1.6.7 Security Requirements:

1.6.7.1 Physical Security: The Government will ensure that only authorized and licensed drivers will operate vehicles during the performance of the contract.

1.6.7.2 Key Control: The US Government will develop key control procedures to ensure that only authorized and licensed drivers have access to vehicles for operation.

1.6.8 Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The following contractor personnel are considered key personnel by the government:

The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act for the Contractor when the manager is absent, shall be designated in writing to the Contracting Officer prior to start of contract performance. The Contract Manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available between

Qualifications for all key personnel are listed below: N/A

a) Contract Manager and Alternate Contract Manager: N/A

Classification: CUI

Classification: CUI

1.6.11 Special Qualifications or Certifications: All Contractor employees and subcontractor employees supporting IA/IT functions must be certified upon contract award as directed in DoD 8570.01-M, DFARS 252.239.7001, and AR 25-2. Baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

1.6.11.1 IA/IT Training Certification: All Contractor employees and subcontractor employees supporting IA/IT functions must be certified upon contract award as directed in DoD 8570.01-M, DFARS 252.239.7001, and AR 25-

2. Baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

1.6.12 Identification of Contractor Employees: Contractor employees shall identify themselves as Contractor personnel and shall avoid representing themselves as Government employees. This identification includes meeting attendance, answering Government telephones, email communications, and working in other situations where Contractor status is not obvious. Contractor personnel identification shall be easily identifiable through the display of badges, name tags, lanyards, etc.

1.6.12.1 Badging of Contractor Employees: If required by the Government, contract personnel and all associated subcontractors’ employees accessing U.S. facilities or activities, shall present a valid picture ID provided by the Government while accessing Government owned or contracted facilities and shall adhere to facility security policies and restrictions. If applicable, Government issued access badges will not be worn outside designated facility where visible to the public. Contractor personnel shall return all U.S. Government issued identification to appropriate U.S.

Government authorities within five (5) days of the end of their contractual duties.

1.6.12.2 Uniform: The Contractor shall provide a standard uniform for all Contractor and subcontractor employees performing services under this contract and ensure they wear the uniform during appointed duty hours. The uniform may consist of the same type and color shirt and slacks for all workers. Company logo is optional.

1.6.13 Contractor Travel: Reserved

1.6.14 Other Direct Costs (ODC): Reserved

1.6.15 Data Rights: Reserved

1.6.16. Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.6.16.1 Non-Disclosure Statements: Reserved

1.6.16.2 Advertisement and Social Media: The Contractor shall NOT post information to public websites or social media locations, personal or professional, that in any way disclose names, locations, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/DODimagery/commercialuse.html). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.6.16.3 INFORMATION ASSURANCE: At no time will the Contractor or associated sub-contractor employees transmit government documents or information using methods that do not meet the security requirements specified in the National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171, "Protecting Controlled Unclassified Information in Nonfederal Information Systems and Organizations" such as personal electronic mail accounts, public digital data storage sites (cloud storage), social http://www.defenseimagery.mil/products/dodimagery/commercialuse.html

Classification: CUI

Classification: CUI media platforms or instant messaging. Approved government sites such as U.S. Army Aviation and Missile Research Development and Engineering Center (ARMDEC) Safe Exchange at https://safe.amrdec.army.mil/SAFE/About.aspx, or All Partners Access Network (APAN) at https://community.apan.org/, or other transmission means determined by the government must be used.

1.6.17 Organizational Conflict of Interest (OCI) Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.18 Phase-in/Phase-Out (PIPO) Period: Reserved

1.6.19 General Training Requirements:

1.6.19.1 Anti-Terrorism (AT) Level I Training: The Contractor shall complete AT Level I Training within 15 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 calendar days after employment of new personnel, all Contractor employees, including subcontractor employees, who are employed under the contract shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR or KO within ten (10) calendar days after completion of training by all employees and subcontractor personnel. For Common Access Card (CAC) holders, AT Level I awareness training is available at https://jkodirect.jten.mil, course number “JS-US007-14”. For non-CAC holders, AT Level I awareness training is available at http://jko.jten.mil/courses/atl1/launch.html (this standalone version is intended for non-CAC users without a JKO account only). Training must have been completed within the last 12 months and maintained yearly thereafter. If training cannot be conducted on the website, the Contractor will coordinate with the local AT Officer at their assigned location for classroom training by a Level 2 trained AT Officer and a copy of either the training certificate or the training attendance roster signed by the AT Officer will be maintained by the Contractor. Verification of the training will be provided to the COR or KO within ten (10) calendar days after completion of the training.

1.6.19.2 OPSEC Awareness: If the Contractor, or a subcontractor, or employees of either disclose any information that disrupts or harms the Government's operations or activities, then the Government retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. By way of example, personnel shall not sketch or take photos of government facilities or activities, unless related to service to be provided. All government paper products and removable digital storage material that are received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition of information.

1.6.19.3 Information Assurance (IA) Training: Reserved

1.6.19.4 Information Assurance (IA)/Information Technology (IT) Training: Reserved

1.6.19.5 Threat Awareness Reporting Program (TARP Training) Reserved

1.6.19.6 iWATCH Training Reserved

Classification: CUI

Classification: CUI

1.6.19.7 OPSEC Training: All Contractor employees and sub-Contractor employees performing services under this contract will complete Level I OPSEC training within 30 calendar days of employment under this contract. OPSEC Level I training is available at https://jkodirect.jten.mil, course number “EUC-ECJ6-110-N-LB”. Training must have been completed within the last 12 months and maintained yearly thereafter. If training cannot be conducted on the website, the Contractor will coordinate with the local OPSEC Officer at their assigned location for classroom training by a Level 2 trained OPSEC Officer and a copy of either the training certificate or the training attendance roster signed by the OPSEC Officer will be maintained by the Contractor. Verification of the training will be provided to the COR or KO upon request.

Classification: CUI

Classification: CUI

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. Contractor. The total contractor organization or a separate entity of it; such as an affiliate, division, or plant that performs its own purchasing.

2.1.2. Contracting officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.3. Contracting Officer’s Representative (COR). An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.8. Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.9. Quality Assurance. The various functions, including inspection, performed by the government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.10. Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the Contractor’s performance in meeting critical performance standards identified in the contract.

2.1.11. Quality Control (QC). Tasks performed by the Contractor to improve the quality of the organization’s output.

2.1.12. Shall. An imperative command; has a duty to or is required to. Denotes that a regulation must be followed unless the contracting officer has obtained a deviation.

2.1.13. Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

2.1.14. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.15. Work Week. Monday through Friday, unless specified otherwise.

Classification: CUI

Classification: CUI

2.2 Acronyms:

ALMS Army Learning Management System ANSI American National Standards Institute AOR Area of Responsibility AR Army Regulation ATCTS Army Training Certification Tracking System AT Anti-Terrorism CAC Common Access Card CFR Code of Federal Regulations CI Counter Intelligence CLIN Contract Line Item Number CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DD Form 254 Department of Defense Contract Security Requirement List DOD Department of Defense DODD Department of Defense Directive DODI Department of Defense Instruction FAR Federal Acquisition Regulation FHP Force Health Protection FCG Foreign Clearance Guide FY Fiscal Year GFE Government Furnished Equipment GFP Government Furnished Property IA Information Assurance IAW In Accordance With IT Information Technology JPAS Joint Personnel Adjudication System JTR Joint Travel Regulation KO Contracting Officer LOA Letter of Authorization NCIC-III National Crime Information Center Interstate Identification Index NIST National Institute of Standards and Technology ODC Other Direct Costs OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OSHA Occupational Safety and Health Administration OPSEC Operation Security PIPO Phase In/Phase Out PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QCP Quality Control Program RA Requiring Activity SCR Service Contract Reporting SOP Standard Operating Procedures SPOT Synchronized Predeployment and Operational Tracker TE Technical Exhibit TSDB Terrorist Screening Data Base U.S.C. United States Code

PERFORMANCE WORK STATEMENT (PWS)

Version 1 August 2021

418th CSB Vs 1 202108

PART 3

CONTRACTOR FURNISHED FACILITIES AND EQUIPMENT

3.1 Government Furnished Property

The Government will not provide licensed individuals for proper operation of equipment.

3.1 Services: N/A

3.1.1 Facilities: N/A

3.1.2 Utilities: N/A

3.1.3 Equipment: N/A

3.1.4 Materials: N/A

3.2 Emergency and Rescue

3.2.1 The Government will furnish emergency medical and rescue services to prevent loss of life, limb, or undue suffering within the areas serviced by the applicable installation emergency services provider. The Government will seek reimbursement for medical services rendered, as appropriate.

3.2.2 The Government will provide installation fire services to include firefighting, fire prevention inspections and investigations; Installation security services; confined space rescue; and Hazardous Material (HAZMAT) first response.

3.3 Telecommunications/Utilities

N/A

3.5 GFE Tools, Hand Tools, Equipment; Test, Measurement and Diagnostic Equipment (TDME) Calibration Services

N/A

3.6 Government Furnished Facilities and Real Property

3.7 Government Furnished Services

August 2021

PART 4

CONTRACTOR FURNISHED FACILITIES AND EQUIPMENT

4.1 Contractor Furnished Facilities and Equipment – General

4.1.1 The contractor shall procure material, equipment, and supplies, which are incidental to the provision of services of this PWS. The contractor shall ensure on-site maintenance personnel are equipped with proper individual / hand tools for the effort to be completed (i.e. general mechanics tools). The Government will not provide individual tools to be used by maintenance personnel under this effort. Each employee mechanic must have their own tools. The Government has revoked its assumption of risk regarding individual tools used under this effort. At no time will the Government be responsible for the replacement of lost, damaged, or broken individual tools.

4.1.2 Except for those items and services specifically stated in Part 3 as Government-furnished, the contractor shall furnish everything needed to perform this contract according to all its terms and conditions as stated in specific sections of this PWS and as identified in the Purchasing/Invoicing Guide.

4.1.3 Contractor-furnished equipment or items, inoperable or unserviceable for any reason, must be removed from the U.S. Government’s Installation within ten (10) business days after failure. The condition of contractor-furnished equipment shall not relieve the contractor of responsibility to provide services as required in this contract. The contractor shall immediately notify KO and COR, in writing, of circumstances regarding delays of work due to equipment or material problems.

4.1.4 The contractor shall furnish additional telephone and peripheral equipment requirements not furnished by the U.S. Government, if required. All additional costs must be approved in writing by the KO prior to the items being placed in service.

4.1.5 All contractor furnished vehicles shall be maintained in a neat, presentable, and operational condition and shall meet Government safety inspection standards. The contractor’s vehicles not meeting standards shall not be operated or stored on U.S. Government installations. The contractor shall provide a sign on the right and left side of contractor furnished vehicles with the contractor's company name and telephone number.

4.2 Materials and Equipment

4.2.1 The contractor shall use the equipment type and size suitable for the required operation and shall operate the equipment from existing Government-furnished electrical power sources. The contractor shall affix a highly visible, permanent contractor’s nameplate on all contractor-owned equipment. The contractor shall ensure that if commingling of U.S. Government and contractor-furnished equipment occurs, each set of equipment is easily identifiable and can be separated for inspection and inventory as required.

4.2.2 The contractor shall maintain enough on-hand materials and supplies to perform all work required under this Contract. Failure on the part of the contractor to provide sufficient quantities and quality of supplies and materials within the specifications of the Contract shall not be cause for reduction in any service or performance. The contractor shall maintain stocks to ensure continuous operation of critical systems as approved by the KO. Critical systems are those that are directly related to health care, safety, and mission accomplishment. The contractor shall provide a system for rapid procurement of items whose usage levels do not require maintenance of on-hand stocks. This system shall include a list of vendors for each such mission-critical repair item, information on availability, and expected delivery times.

August 2021

PART 5

SPECIFIC TASKS

5. Specific Tasks: The Contractor shall include delivery, insurance, maintenance, vehicle recovery and roadside assistance in any state of authorized use for all NTVs supplied under this requirement.

5. 1. Basic Services: The Contractor shall provide 11-1-ton pickup trucks seat no less than five (5) personnel, Transmission: Automatic preferred, Engine: 6.7L Turbo Diesel or equivalent engine, Fuel Type: Gas or Diesel, Ground Clearance: 9 in or greater, Type: Dually Truck, snow tires, Towing package capable of 25,000 lbs. an available fleet of all non-tactical vehicles for the use of U.S. Soldiers in accordance with the requirements below. The Contractor shall provide all labor, materials, equipment, services, documentation, and insurance to support the vehicle requirements. The primary purpose of these vehicles is to provide transportation of personnel and equipment over long distances, to include in cold weather environments. Vehicles will be utilized on paved, unpaved, and cross-country road surfaces.

5.1.2 Delivery Inspection: Upon vehicle delivery to the US Government, the COR and the Contractor shall conduct a joint inspection to determine if the vehicle meets the requirements of Part 5. The Contractor shall comply with all applicable local safety standards. Vehicles shall meet all vehicle safety requirements.

Vehicles shall also meet all environmental compliance requirements. Additionally, each vehicle shall have the following items in serviceable condition:

• Rear View Mirror

• Side View Mirrors (left and right)

• Windshield Wipers

• Front and Rear Windshield Defogger

• Functioning Door Locks for Every Door

• Parking Brake

• One Serviceable Spare Tire

• Tire Jack

• Functioning Interior and Exterior Lights

• Registration and Valid License Plate

• Emergency Kit (warning triangles, first aid kit, safety vest)

• Navigation System – GPS

• Jumper Cable

• Snow Tires

• Ice/Snow scraper

5.1.3. Delivery: The Contractor shall provide delivery of all vehicles (and subsequent delivery of replacement vehicles) to 6012 Nelson, BLVD Colorado Springs, CO. Deliveries shall occur no earlier than 10:00 AM on 05 January 2026 and no later than 3:00 PM and will be turned in on 2 April 2026 no later than 4:00 PM.

5.1.4. All coordination for delivery and turn-in of vehicles shall be made between the COR and Contractor.

Should a vehicle delivery conflict arise which cannot be resolved between the COR and Contractor, the Contracting Officer shall be notified immediately.

5.1.5. All vehicles delivered to the US Government shall be clean and have a full tank of fuel. When the vehicles are issued, they shall be no more than three (3) years old from the date of manufacture at the beginning of the period of performance. Vehicles shall not have more than 50,000 miles at the time of issue.

The color requested (in order of preference) is gray, blue, white, or black. Vehicles shall not have any reflective or distinctive markings. Vehicles shall have fully functioning air conditioning and heaters. The USG requires unlimited miles of usage for each vehicle throughout the lifespan of the contract. Vehicles provided shall be in good working condition and without any visible damage that could potentially degrade the safety of the vehicles. Both the interior and exterior shall be free of excessive soil, rust, damage, and without excessive wear and tear. All required safety restraints and devices shall be functional. Vehicles shall be clean and serviceable at the time of delivery, and a joint inspection with the vendor and COR will occur

August 2021 at time of delivery. In the event this action is a follow-on action, and the Incumbent vendor is awarded this action, All vehicles from previous contracts shall be swapped out for maintenance and replaced with new vehicles.

5.1.6. Within 24 hours after delivery, the Contractor shall provide to the contract specialist a full list of all vehicles delivered and the list shall include the make, model, year, vehicle color and license plate number.

The Contractor’s ability to file a post-award request for equitable adjustment or claim will be seriously hindered if the contracting office is not aware of the specific vehicles provided for this contract before the need for contract modification arises.

5.1.7 Maintenance: The Contractor shall perform both scheduled and unscheduled maintenance as needed to ensure that vehicles stay 100% operational. It is the contractors’ responsibility to ensure all maintenance is conducted to avoid warranty issues. The contractor is solely responsible for notifying the COR IAW technical exhibit 2 to coordinate maintenance. All notifications shall be documented and provided to the contracting officer if the unit POC is delinquent in response. A delinquent response is considered 5 business days from contractor notification. It is the contractor’s responsibility to notify the contracting officer when the customer does not comply with the contractor’s request for maintenance within the specified time. The contractor shall notify the unit POC no less than 30 days prior to scheduled maintenance to allow the unit adequate time to respond due to operational support. The contractor is responsible for all efforts associated with any required scheduled and unscheduled maintenance to include transportation of subject vehicle. If scheduled or unscheduled maintenance requires for the subject vehicle to be removed from the fleet for more than 24 hours a replacement vehicle shall be provided. When the contractor deems that maintenance is required due to timing, mileage, or vehicle deficiencies, the Contractor shall provide all parts, labor, and expertise necessary to complete the required maintenance tasks. Parts shall include those items that must be replaced due to fair wear and tear, such as (but not limited to): windshield wipers, tires, headlights, filters, fluids, and lubricants.

The Contractor shall be responsible for all scheduled and unscheduled maintenance. The US Government will not be responsible for any maintenance or expenses associated with the maintenance of any vehicle.

5.1.8 Insurance: The Contractor shall provide full insurance coverage for all vehicles for the total value of the vehicles being leased under the contract. The government shall pay the contractor the deductible as outlined in para. 4.2.1 “Vehicle Specifications” of this vehicle specification, per incident to include total loss, with or without a police report. The contractor is responsible for all third-party claims of injury or property damage resulting from operation of the vehicles by the US Government. The Contractor shall maintain public liability and property damage insurance during the period of performance at a level sufficient to cover all claims for injury and/or damage referenced above in any country authorized for vehicle use).

5.1.9 Gross Negligence: Gross negligence is defined by actions taken by the driver that demonstrate a lack of care or recklessness that results in damage to the vehicle that the contractor’s insurance agency deems as out of scope of the full insurance coverage due to gross negligence of the driver. In specific cases of gross negligence, the contractor shall receive written notification from their insurance agency that the specific incident is determined gross negligence. If the damaged sustained is deemed “Gross Negligence” by the contractor’s insurance agency the contractor shall notify and submit an REA to the Unit POC and KO within 3 days of notice. Upon which the requiring activity shall initiate a formal investigation to determine responsibility. Upon completion of such investigation and legal review the contractors’ REA shall be considered for reimbursement of damages not to exceed the cost of repair, no less administrative fees.

5.2. Records: The Contractor shall maintain records of transactions with the US Government and, upon request, make such records available to the Contracting Officer within a 24-hour period.

5.2.1 The Contractor shall document all Contractor and user identified discrepancies on the Contractor’s applicable form(s).

5.2.2. The Contractor and the COR shall sign and date the joint inspection form.

August 2021

5.2.3. The Contractor shall provide a legible copy of the joint inspection form to the COR and contracting specialist: CPT Newbary at macey.k.newbary.mil@socom.mil and MR George Hargis george.e.hargis.civ@army.mil.

5.2.4. The US Government may document identified discrepancies on a separate form and take pictures of the vehicle’s condition. (See Technical Exhibit – 1)

5.3. Monthly Joint Inspection: The Contractor shall support the COR’s request to conduct a monthly joint inspection with the Contractor on all vehicles.

5.3.1. The joint inspection shall be performed in accordance with the procedures stated in Paragraph 5.2.

5.3.2. The Contractor shall process damages in accordance with Paragraph 5.5.

5.4. Turn-in Inspection: Upon vehicle turn-in, the COR and the Contractor shall conduct a joint inspection to identify any new discrepancies that were not previously noted in Paragraph 5.2.

5.4.1. The Contractor shall document all Contractor and user identified discrepancies on the Contractor’s applicable form(s).

5.4.2. The Contractor and the COR shall sign and date the joint inspection form.

5.4.3. The Contractor shall provide a legible copy of the joint inspection form to the COR.

5.4.4. All vehicles turned-in by the US Government shall be free of any trash. There are no minimum fuel requirements upon vehicle turn-in pursuant to this contract.

5.4.5. The US Government may document identified discrepancies on a separate form and take pictures of the vehicle’s condition. (See Technical Exhibit – 1).

5.5 Damages: Within three (3) workdays after damages are discovered, the Contractor shall notify the COR to validate the damage.

5.5.1. The Contractor shall provide COR a legible copy of the joint turn-in inspection form, photographs, repair estimate, and any other object evidence to substantiate the claim.

5.5.2. The COR will verify the validity of the claim by signing and dating the joint inspection form.

5.5.3. If the COR cannot verify the claim, the Contractor shall contact the Contracting Officer for resolution.

5.6. Speeding or Parking Ticket(s): The government shall not render payment to the contractor for any speeding tickets or non-moving violations (e.g., parking) due to fault of the individual drivers during performance of this contract, as such costs are considered unallowable. The contractor is solely responsible for coordinating with the COR and the responsible driver to remedy the traffic violation. The unit shall not provide any personal information of Service Members in response to civil infractions resulting in fines being assessed. The Contracting Officer and Contracting Specialist have no liability in remedying traffic violations.

5.7. On-Demand Services:

5.7.1. Recovery: Within 24 hours of notification by the COR, the Contractor shall recover disabled vehicles and provide a serviceable vehicle in exchange. This service shall be available seven (7) days a week, 24 hours a day. All replacement vehicles shall be of the same specifications as the vehicle being replaced and in accordance with the specifications listed in Part 4.

mailto:macey.k.newbary.mil@socom.mil mailto:george.e.hargis.civ@army.mil

August 2021

5.7.2. Replacements: Replacement vehicles shall be provided for all vehicles that are out of service or exceed 80,000 miles. Vehicle replacements for a disabled vehicle shall take no longer than 24 hours from notification by the COR. All replacement vehicles shall be of the same specifications as the vehicle being replaced and in accordance with the specifications listed in Part 5. If a vehicle is replaced, the Contractor shall notify the Contracting Officer and provide an updated vehicle list which identifies which vehicle was exchanged and the new vehicle provided with 24 hours.

5.8. Task Heading

5.9. Service Contract Reporting (SCR): Reserved

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 30 of each calendar year using http://sam.gov.

http://sam.gov/

August 2021

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1 DOD Commercial Use of Imagery Guidelines

6.1.2 AR 190-13, The Army Physical Security Program

6.1.3 Army Directive 2014-05, Policy and Implementation Procedures for CAC Credentialing Access for Uncleared Contractors

6.1.4 DOD 5220.22-M, National Industrial Security Program Operating Manual

6.1.5 Defense Federal Acquisition Regulation Supplement (DFARS)

6.1.6 Joint Travel Regulation (JTR)

6.1.7 AR 735-5, Policies and Procedures for Property Accountability

6.1.8 DODD 8570.01, Information Assurance Training Certification and Workforce Management

6.1.9 DOD 8570.01-M, Information Assurance Workforce Improvement Program

6.1.10 AR 25-2, Information Assurance

6.1.11 DODI 2000.16 DoD Antiterrorism (AT) Program

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PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Attachments:

7.1.1 Attachment 1 – Performance Requirements Summary

7.1.2 Attachment 2 – Deliverables Schedule

7.2 Technical Exhibits:

7.2.1 Technical Exhibit A – U.S. Government Vehicle Inspection Checklist

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ATTACHMENT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The standard should relate to timeliness, quality, or quantity (metrics) of service required by the Contractor is stated in the PWS verbiage. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

(The Service required— usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Incentive (Positive and/or

Negative)

1. Combating Trafficking in Persons FAR 52.222-50 c

The Contractor shall Notify its employees of

a. The United States Government's zero tolerance policy described in paragraph

(b) of this clause

The actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment.

100% Compliance Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented in the COR monthly reports; contractor shall re-perform the service

2. Service Contract Reporting

RESERVED RESERVED RESERVED

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ATTACHMENT 2

Deliverables Schedule

Deliverable Frequency # of Copies Medium/Format Submit To

The Contractor must provide a contact number with 24-hour availability for emergency maintenance issues.

See paragraph 1.5.3.

Within 72 hours after contract award

Electronic Document (E-mail; PDF file)

COR

The Contractor shall submit, in writing, the name, title, telephone number and e-mail address of the Contract Manager and Alternate.

See paragraphs 1.5.1. and 1.5.15.1.

Within 72 hours after contract award

The Contractor shall maintain records of transactions with the U.S.

Government and, upon request, make such records available.

See paragraph 4.8.

Within 24 hours (as needed)

Contracting Officer

The Contractor shall provide a full list of all vehicles delivered and the list shall include the make, model, year, vehicle color and license plate number.

See paragraph 5.1.6 after vehicle delivery

The Contractor shall provide a legible copy of the joint inspection form.

See paragraph 5.2.3.

At vehicle delivery

Hard Copy

(Legible)

The Contractor shall provide a legible copy of the joint inspection form.

See paragraph 5.4.3.

At vehicle turn-in

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The Contractor shall provide a legible copy of the speeding or parking ticket(s), photographs, cost of the ticket, and any other objective evidence to validate the ticket(s).

See paragraph 5.6

Within three (3) workdays after the

Contractor’s receipt of speeding or parking ticket(s)

Traffic

Violation

POC

The Contractor shall notify the Contracting Officer and provide an updated vehicle list which identifies which vehicle was exchanged and the new vehicle provided with 24 hours.

See paragraph 5.7.2 after vehicle replacement

August 2021

TECHNICAL EXHIBIT A

US Government Vehicle Inspection Checklist

Vehicle Type

VIN

Model

Make

Year

Mileage

YES / NO Delivery Date Turn In Date

Vehicle Requirement Yes No Yes No

Operational Seat Belts

Rear View Mirror (two front doors and windshield)

Windshield Wipers

Front and Rear Windshield Defogger

Functioning Door Locks For Every Door

Parking Brake

One Spare Tire

Tire Jack

Functioning Interior And Exterior Lights

Registration and valid license plate

Jumper Cables

Emergency kit (warning triangles, first aid kit)

Navigation System - GPS

Mud Flaps

Snow Tires (Pickup Trucks/SUVs)

Tow Hitch (Pickup Trucks/SUVs)

Removable Seats (Passenger Vans)

Full Tank

Cleaned

COMMENTS

August 2021

TECHNICAL EXHIBIT B

TRAFFIC VIOLATION POINT OF CONTACT INFORMATION

Name: Macey Newbary Position/Unit: GSB S4 OIC

DSN: 719-756-6146

Email: macey.k.newbary.mil@socom.mil