Amendment 1 PWS TWPS Repair 25-Q-A045 P00001.pdf

PERFORMANCE WORK STATEMENT (PWS)

(TACTICAL WATER PURIFICATION SYSTEM (TWPS) REPAIR)

As of 01APR25

[TACTICAL WATER PURIFICATION SYSTEM (TWPS) REPAIR]

[BEGINNING ~MAY 2025]

PART 1

GENERAL INFORMATION

1. GENERAL: This is non-personal services contract which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The United States (U.S.)

Government shall not exercise supervision or control over the Contractor’s employees performing the tasks herein. Such contract employees shall be accountable solely to the Contractor who, in turn shall be responsible to the U.S. Government.

1.1 Description of Services/Introduction: The contractor shall repair five TWPS systems at the contractor’s chosen repair facility. Repairs shall be in accordance with Enclosure 1: Identified TWPS Deficiencies Technical Inspection.

1.1.1 Location of performance: Repairs will be completed at an appropriate repair location of the contractor’s choosing. The address of repair site must be provided to USG to facilitate delivery and pickup of the five TWPS.

1.1.2 The period of performance: Anticipated “not to exceed” repair timeline: MAY 2025 – APR 2026 (~12 months)

1.1.3 Point of Contact (POC): POC for service questions is Chief Warrant Officer 2 (CW2) Allan

Josian, 785-240-5656, allan.o.josiah.mil@army.mil.

1.1.3.1 Contracting Officer Representative (COR), Sergeant First Class (SFC) Christopher A. Holman, 910-389-1805, christopher.a.holman9.mil@army.mil.

1.2 Background: The 1st Infantry Division (1ID) has five TWPS. These systems are in various states of disrepair and require repair to return them to a fully mission capable status. 1ID does not have personnel qualified to assess repair requirements and carry out repairs beyond the simple scope of the operator’s manual.

1.3 Objectives: 1) Take delivery of five TWPS from Fort Riley, KS, 2) repair non-mission capable faults,

3) return repaired systems to Fort Riley, KS.

1.4 Scope: The contractor shall repair Fort Riley’s five TWPS systems in accordance with the Subject Matter Expert (SME) on-site Technical Inspection (Enclosure 1). The USG is responsible for transportation of the five TWPS to and from the selected Outdoor Venture Corporation. The TWPS should be returned to a “Fully Operational” state at a minimum; safe to operate and capable of fully functioning as intended/designed.

1.5. Reserved

1.6 General Information: Reserved.

1.6.1 Quality Control Plan (QCP) Reserved.

1.6.2 Quality Assurance (QA): The COR will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what mailto:allan.o.josiah.mil@army.mil the COR must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). When an observation indicates defective performance, the COR will require the Contractor or designated on-site representative to initial the observation to acknowledge the defective performance. The acknowledgement of the observation does not necessarily constitute Contractor concurrence with the observation, only that the Contractor has been made aware of the defective performance.

1.6.3 Recognized Holidays: Reserved.

1.6.4 Hours of Operation: Reserved

1.6.5 Place of Performance: Appropriate repair location of the contractor’s choosing. The address of repair site must be provided to USG to facilitate delivery and pickup of the five TWPS.

1.6.6 Type of Contract: The Government anticipates the award of a Firm Fixed Price contract.

1.6.7 Access and General Protection Policy and Procedures:

1.6.7.1 FPCON . Reserved.

1.6.7.1.1 HPCON: Reserved.

1.6.7.2 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured IAW Army Regulation (AR) 190-13, “The Army Physical Security Program.”

1.6.7.3 Escorts: Reserved.

1.6.7.4 Personnel Security Clearance Requirements: Reserved.

1.6.7.5 Background Checks: Reserved.

1.6.7.5.1 Background Check Notification Requirements: Reserved.

1.6.7.5.2 Remedies. Reserved.

1.6.7.5.3 Subcontracts. The Contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

1.6.7.6 Uncleared Contractor Common Access Card (CAC) Credentialing and Access Procedures

1.6.7.6.1 Contractor Common Access Card (CAC) Eligible Requirements: Reserved.

1.6.7.6.1.1 Federal Installation/Facility Access: Reserved.

1.6.7.6.2. Contractor Non CAC Eligible Requirements for DOD Facility and Installation Access: Reserved.

1.6.7.7 Access to Government Information Systems: Reserved.

1.6.7.8 Key Control: Reserved.

1.6.7.9 Lock Combinations: Reserved.

1.6.8 Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: Reserved.

1.6.11 Special Qualifications or Certifications Reserved.

1.6.11.1 IA/IT Training Certification: Reserved.

1.6.12 Identification of Contractor Employees: Reserved.

1.6.13 Contractor Travel: Reserved.

1.6.14 Other Direct Costs (ODC): Any additional expenses beyond the scope of the original repair estimate must be approved by the USG. Coordinate additional expense approval through the COR and the POC listed in 1.1.3.

1.6.15 Data Rights: Reserved

1.6.16. Non-Disclosure Requirements: Reserved.

1.6.16.1 Non-Disclosure Statements: Reserved.

1.6.16.2 Advertisement and social media: The Contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/DODimagery/commercialuse.html). The http://www.defenseimagery.mil/products/DODimagery/commercialuse.html

Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.6.16.3 INFORMATION ASSURANCE: At no time will the Contractor or associated sub-contractor employees transmit government documents or information over using methods that do not meet the security requirements specified in the National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171, "Protecting Controlled Unclassified Information in Nonfederal Information Systems and Organizations" such as personal electronic mail accounts, public digital data storage sites (cloud storage), social media platforms or instant messaging. Approved government sites such as U.S. Army Aviation and Missile Research Development and Engineering Center (ARMDEC) Safe Exchange at https://safe.amrdec.army.mil/SAFE/About.aspx, or All Partners Access Network (APAN) at https://community.apan.org/, or other transmission means determined by the government must be used.

1.6.17 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.18 Phase-in/Phase-Out (PIPO) Period: Reserved.

1.6.19 General Training Requirements:

1.6.19.1 Anti-Terrorism (AT) Level I Training): Reserved.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. Contractor. The total contractor organization or a separate entity of it; such as an affiliate, division, or plant that performs its own purchasing.

2.1.2. Contracting Officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.3. Contracting Officer’s Representative (COR). An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.8. Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.9. Quality Assurance. The various functions, including inspection, performed by the government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.10. Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the Contractor’s performance in meeting critical performance standards identified in the contract.

2.1.11. Quality Control (QC). Tasks performed by the Contractor to improve the quality of the organization’s output.

2.1.12. Shall. An imperative command; has a duty to or is required to. Denotes that a regulation must be followed unless the contracting officer has obtained a deviation.

2.1.13. Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

2.1.14. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.15. Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ALMS Army Learning Management System ANSI American National Standards Institute AOR Area of Responsibility AR Army Regulation ATCTS Army Training Certification Tracking System AT Anti-Terrorism CAC Common Access Card CFR Code of Federal Regulations CI Counter Intelligence CLIN Contract Line Item Number CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DD Form 254 Department of Defense Contract Security Requirement List DOD Department of Defense DODD Department of Defense Directive DODI Department of Defense Instruction FAR Federal Acquisition Regulation FHP Force Health Protection FCG Foreign Clearance Guide FY Fiscal Year GFE Government Furnished Equipment GFP Government Furnished Property IA Information Assurance IAW In Accordance With IT Information Technology JPAS Joint Personnel Adjudication System JTR Joint Travel Regulation KO Contracting Officer LOA Letter of Authorization NCIC-III National Crime Information Center Interstate Identification Index NIST National Institute of Standards and Technology ODC Other Direct Costs OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OSHA Occupational Safety and Health Administration OPSEC Operation Security PIPO Phase In/Phase Out PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QCP Quality Control Program RA Requiring Activity SCR Service Contract Reporting SOP Standard Operating Procedures SPOT Synchronized Predeployment and Operational Tracker TE Technical Exhibit TSDB Terrorist Screening Data Base TWPS Tactical Water Purification System U.S.C. United States Code

PART 3

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 Government Furnished Property: Government furnished property is listed in Enclosure 2: Basic Issue Items (BII) and Components of the End Item (COEI). These items constitute the BII and COEI of a single TWPS. BII/COEI are provided to facilitate the repair and functional testing of the TWPS as required. The contractor shall maintain accountability of all items listed in Enclosure 2, and shall return all items listed in Enclosure 2 with the final repaired TWPS.

PART 4

CONTRACTOR FURNISHED FACILITIES AND EQUIPMENT

4.1 Contractor Furnished Facilities and Equipment – General

4.1.1 The contractor shall procure material, equipment, and supplies, which are incidental to the provision of services of this PWS. The contractor shall ensure on-site maintenance personnel are equipped with proper individual / hand tools for the effort to be completed (i.e. general mechanics tools). The Government will not provide individual tools to be used by maintenance personnel under this effort. Each employee mechanic must have their own tools. The Government has revoked its assumption of risk regarding individual tools used under this effort. At no time will the Government be responsible for the replacement of lost, damaged, or broken individual tools.

4.1.2 Except for those items and services specifically stated in Part 3 as Government-furnished, the contractor shall furnish everything needed to perform this contract according to all its terms and conditions as stated in specific sections of this PWS and as identified in the Purchasing/Invoicing Guide.

4.1.3 Reserved.

4.1.4 Reserved.

4.1.5 Reserved.

4.2 Materials and Equipment

4.2.1 Reserved.

4.2.2 The contractor shall maintain a sufficient quantity of on-hand materials and supplies to perform all work required under this Contract. Failure on the part of the contractor to provide sufficient quantities and quality of supplies and materials within the specifications of the Contract shall not be cause for reduction in any service or performance. The contractor shall maintain stocks to ensure continuous operation of critical systems as approved by the KO. Critical systems are those that are directly related to health care, safety, and mission accomplishment. The contractor shall provide a system for rapid procurement of items whose usage levels do not require maintenance of on-hand stocks. This system shall include a list of vendors for each such mission-critical repair item, information on availability, and expected delivery times.

As of 01APR25

PART 5

SPECIFIC TASKS

5. Specific Tasks: The contractor shall repair five TWPS at an appropriate repair site of the contractor’s choosing. Repairs shall be in accordance with Enclosure 1: Identified TWPS Deficiencies Technical Inspection. The TWPS should be returned to “Fully Operational” at a minimum; safe to operate and capable of fully functioning as intended/designed.

5.1. Basic Services: Under this contract, the contractor provides:

- All labor necessary to complete repair tasks.

- All tools and equipment necessary to return the TWPS to full functionality.

- All repair parts needed to support the contract.

5.2. Tasks:

5.2.1. Receipt of TWPS for Repair:

1) Upon receipt of TWPS, the contractor shall perform an inventory of the TWPS, separate/sub-components, ancillary equipment, and items listed in Enclosure 2: Basic Issue Items (BII) and Components of the End Item (COEI).

2) Contractor shall provide a by-TWPS inventory listing of received components, and Enclosure 2 inventory confirmation. Inventory acknowledgements will be provided to the COR listed in 1.1.3.1 not later than five business days after receipt of systems. An e-mail attachment is sufficient.

5.2.2. Repair of TWPS:

1) Contractor will repair operational shortcomings identified in the Enclosure 1 Technical Inspection. These repairs are anticipated to return the TWPS to fully operational.

2) If further troubleshooting and/or additional part purchases are necessary, the contractor must request pre-approval if doing so will exceed the original contract scope and cost. All additional expenses must be approved by the USG. Coordinate additional expense approval through the COR and the POC listed in 1.1.3.

3) Contractor will provide a monthly update on the progress of each TWPS. The progress update will be sent to the POC in 1.1.3 not later than the 10th of every month. An e-mail attachment is sufficient.

5.2.3. Return of Repaired TWPS:

1) Contractor shall notify the POC in 1.1.3 when repairs on each TWPS are complete and each system has been returned to a fully operational/functional status. Notification allows the USG to coordinate for transportation of the TWPS from the vendor’s repair site to Fort Riley, KS.

2) Contractor shall provide an invoice for each system, listing all completed repairs and accounting for any separate/sub-components and/or ancillary equipment returning with the TWPS. Invoice will be sent to the POC in 1.1.3 not later than five business days after completion of each TWPS’ repairs.

An e-mail attachment is sufficient.

3) Contractor shall inventory, and return all items listed in Enclosure 2 (BII and COEI) with the final repaired TWPS.

(TACTICAL WATER PURIFICATION SYSTEM (TWPS) REPAIR)

As of 01APR25

4) The COR and the POC listed in 1.1.3 will verify that each repaired TWPS is fully operational upon delivery to Fort Riley, KS.

5.2.4. Special Requirements

1)Warranty of Services: The Contractor warrants that all work performed under this contract related to the repair, parts, maintenance, or servicing of the TWPS shall meet all the requirements outlined in the PWS and fix and or re-perform if deficient. 1 Year Warranty.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1 DOD Commercial Use of Imagery Guidelines

6.1.2 AR 190-13, The Army Physical Security Program

6.1.3 Army Directive 2014-05, Policy and Implementation Procedures for CAC Credentialing Access for Uncleared Contractors

6.1.4 DOD 5220.22-M, National Industrial Security Program Operating Manual

6.1.5 Defense Federal Acquisition Regulation Supplement (DFARS)

6.1.6 Joint Travel Regulation (JTR)

6.1.7 AR 735-5, Policies and Procedures for Property Accountability

6.1.8 DODD 8570.01, Information Assurance Training Certification and Workforce Management

6.1.9 DOD 8570.01-M, Information Assurance Workforce Improvement Program

6.1.10 AR 25-2, Information Assurance

6.1.11 DODI 2000.16 DoD Antiterrorism (AT) Program

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Attachments:

7.1.1 Attachment 1 – Performance Requirements Summary

As of 01APR25

ATTACHMENT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The standard should relate to timeliness, quality, or quantity (metrics) of service required by the Contractor is stated in the PWS verbiage. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective Standard Performance Threshold

Incentive (Positive and/or Negative)

PRS # 1.

a. 5.2.1 (1)

Upon receipt of TWPS, the contractor shall perform an inventory of the TWPS, any separate/sub-components, ancillary equipment, and items listed in Enclosure 2 (BII and COEI).

Completion is not later than 5 business days after receipt of TWPS.

100% Compliance Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the CPAR system;

contractor shall re-perform the service.

PRS # 2.

a. 5.2.1 (2)

Contractor shall provide a by-TWPS and Enclosure 2 inventory listing of items received; the listing will be submitted to the COR listed in 1.1.3.1 not later than five business days after receipt of system.

100% Compliance Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the CPAR system;

contractor shall re-perform the service.

PRS # 3.

a. 5.1

b. 5.2.2

Contractor will repair operational shortcomings on TWPS identified in the Technical Inspections (Enclosure 1).

100% Compliance Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the CPAR system;

contractor shall re-perform the service.

PRS # 4.

a. 5.1

b. 5.2.2

Contractor will provide a monthly update on the progress of each TWPS.

The progress update will be sent to the POC in

1.1.3 not later than the 10th of every month.

90% Compliance Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the CPAR system;

contractor shall provide update.

PRS # 5.

a. 5.1

b. 5.2.3

Contractor shall notify the POC in 1.1.3 when repairs on each TWPS are complete.

100% Compliance Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the CPAR system;

contractor shall re-perform the service.

PRS # 6.

a. 5.1

b. 5.2.3

Upon completion of repairs, contractor shall provide an invoice for each system, listing all completed repairs and accounting for any separate/sub-components, ancillary equipment, and Enclosure 2 (BII & COEI) items returning with the TWPS.

Invoice will be sent to the POC in 1.1.3 not later than five business days after completion of each TWPS’s repairs.

100% Compliance Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the CPAR system;

contractor shall re-perform the service.