Exhibit B - Annex M - Pest Management - FINAL v4 10212021.docx

Exhibit B – Annex M

Pest Management

7 JUNE 2021

Table of Contents

1.0 General Information.

1.1 Pest Management Services. The Contractor shall perform scheduled and unscheduled Pest Management Services for weedy plants, trees, vines, or other plants that are determined to be undesirable in areas designated by the Contracting Officer or their designated representative (normally the Contracting Officer’s Representative (COR)).

Pest Management Service includes pest surveillance, pest identification, pesticide applications, and other required actions to control pests in and around buildings and facilities.

1.1.1 Significant Public Health Pests. Not Used

1.2 Buildings and Structures. Not Used

1.3 Regulations. The Contractor shall provide all services and storage procedures in accordance with (IAW) the following:

a. Federal, State, and Local Laws and Regulations

b. Department of Defense Instruction (DODI) 4150.07, DoD Pest Management Program

c. AR 200-1, Environmental Protection and Enhancement

d. Integrated Pest Management Plan (IPMP) for Fort Riley, Kansas

e. Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA)

f. Kansas Department of Agriculture

g. United States Environmental Protection Agency (USEPA) regulations

1.3.1 Army Policy. Army policy requires all pest control operations, including surveillance, be recorded and reported. The Contractor shall prepare, submit, and maintain daily pest management records and reports for each pest management service provided, including pest surveillance and monitoring activities. The Contractor shall use a Government provided electronic reporting spreadsheet (available from the Integrated Pest Management Coordinator (IPMC)). Records shall be accurate and complete.

1.3.1.1 The minimum requirement for pesticide record keeping include:

(1) Date of application or service.

(2) Application site.

(3) Target pest.

(4) Pesticide used and its EPA registration number and active ingredient.

(5) Amount of pesticide concentrate used for mixing.

(6) Final concentration applied.

(7) Applicator name and certification number.

(8) Any additional information approved by the Armed Forces Pest Management Board Council.

1.3.1.2 USAG Fort Riley may have additional reporting requirements that will be included in the spreadsheet provided by the IPMC.

1.3.2 Environmental Protection. The Contractor shall comply with all Federal, State, and Fort Riley laws, rules, and regulations concerning environmental protection, hazardous and toxic materials, pesticide usage, pesticide spill, and pesticide fires.

1.3.2.1 The Contractor shall only apply pesticides according to the approved EPA label. Pesticide misuse is a violation of Federal Law. In accordance with DoD policy (DoDM 4150.07, volume 2, DoD Pest Management Program Elements and Implementation: Pesticide Applicator Training and Certification Program), the Government will record and report any instances of pesticide misuse and falsification of records by contractors to the State of Kansas. Furthermore, Government personnel will cooperate with the State of Kansas and the U.S. EPA in any subsequent investigation or actions.

1.3.2.2 The Contractor shall follow the most current Fort Riley Standard Operating Procedure for Spill Containment, Cleanup and Disposal of Pesticides (current version is at Attachment 5).

1.3.2.3 The Contractor shall dispose of all wastes and empty material containers generated in the performance of this contract at an off-post location according to EPA guidelines.

1.3.2.4 Extreme caution shall be used when applying any herbicide. Existing trees, shrubs, and other ground cover may be present that may be damaged by herbicides. The Contractor shall use an herbicide appropriate for control in those areas. The Contractor shall be responsible for replacement of any vegetation damaged due to off-target application.

1.3.2.5 The Contractor shall make every effort to treat the areas listed in the Task Order or Demand Maintenance Order when wind speeds are ten (10) miles per hour or less. However, it may not be possible for all areas to be treated when wind speed is ten (10) miles per hour or less. Therefore, the Contractor shall utilize equipment that allows pesticides to be applied at higher wind speeds. A shrouded boom sprayer is acceptable equipment for this application.

1.4 Licenses and Certifications. The Contractor shall submit its business license and pest management applicators’ names, certification numbers, certification categories, and expiration dates with its quote and annually thereafter or when licenses and/or certifications are renewed or updated. The Contractor shall ensure that the licenses/certificates and training of Contractor personnel are kept current. Copies of these licenses/certifications shall be provided to the KO and/or COR upon request.

1.4.1 Personnel. The Contractor shall ensure its employee who applies pesticides on Fort Riley shall be certified as a “commercial applicator” by the Kansas Department of Agriculture in the one or more of twenty-two (22) different categories and subcategories as appropriate. Such certifications must be maintained current and valid throughout the duration of the contract. Neither “private applicator certification” nor “registered technician certification” are acceptable. The Contractor shall have a State of Kansas Pesticide Business License and the Contractor’s pest management applicators shall be State of Kansas certified in the following pest control categories/subcategories:

a. Right of Way (Kansas Category 6)

b. Industrial Weed (Kansas Category 7C)

1.4.2 The Contractor shall submit copies of all business licenses and certification required in paragraphs 1.4 and 1.4.1 within fifteen (15) calendar days of contract award.

1.4.3 The Contractor shall provide proof of pest control business insurance and bonding and shall submit copies with its quote.

1.5 Pesticides.

a. The Contractor shall procure, handle, store, and apply pesticides in strict accordance with the EPA registered pesticide label. Only certified applicators shall operate pesticide application equipment. All pesticides shall be used in accordance with Federal, Kansas, and local laws, and Department of Defense, Army, and Fort Riley regulations.

b. The Contractor shall not use pesticides containing the active ingredients listed on Attachment 2 on Fort Riley.

c. The Contractor shall submit a Pesticide Use Proposal (PUP) form (Attachment 1) to the KO or COR within fifteen (15) calendar days of award of this contract. The Contractor shall notate potential pesticides on the PUP based on the sample Job Orders (Exhibits F and G). The Contractor shall submit associated labels and safety data sheets (SDSs) with the PUP. Thereafter, the Contractor shall submit a PUP along with any new labels and SDSs when a Job Order is issued. The Contractor shall ensure that all pesticides proposed for use on Fort Riley are EPA registered and registered with the Kansas Department of Agriculture. Approvals may be made and limited to specific pests/sites. The Contractor, on an ongoing basis, shall research and propose pesticides that are low in pounds of active ingredient per use, effective in control of Fort Riley target pests, and environmentally friendly.

d. The Contractor shall maintain a binder containing labels and safety data sheets (SDSs) for all pesticides used, carry the binder on any vehicle used to transport or apply pesticides, and have it readily available for the KO or COR inspection at all times.

e. The Contractor may request to store pesticides used in the course of this Contract on Government property during normal operations. The IPMC will make the final determination of any storage allowed on Government property.

a. If allowed, the pesticides shall be stored within a container that is fully secured and has spill containment incorporated into its design. The container shall be weatherproof, as it will be outdoors within the enclosed (fenced) compound at the Directorate of Public Works Pest Management Facility, Building 349.

b. The Contractor shall provide and site a spill kit within 5 feet of the container.

c. The Contractor shall refer to Technical Guide 17 (Military Handbook – Design of Pest Management Facilities), Section 5, for additional information. (A copy of the current Technical Guide is provided at Attachment 4).

f. The Contractor has the option of mixing pesticides prior to arrival at the installation or may mix pesticides on Fort Riley at the Directorate of Public Works Pest Management Facility, Building 349 with the approval of the IPMC. See Exhibit A – Annex A - paragraph 7.4.11 for specific information on this facility.

a. The Contractor may request a field mixing location(s) for work in the range areas. The IPMC will make the final determination of any field mixing location.

b. If a field mixing location is approved, the Contractor shall provide for spill containment during mixing operations. Spill containment may include enclosed transfer systems, portable spill containment equipment, and other industry standard spill containment equipment. The Contractor shall assure a spill kit is readily available at any field mixing location approved by the IPMC.

g. All pesticides, rinse water, and containers shall be disposed of in accordance with label directions. The Contractor shall dispose of any pesticides, pesticide containers, pesticide residue, pesticide rinse water, or any pesticide contaminated article at an authorized disposal area off of Government property. The Contractor may dispose of pesticides containers utilized when mixing in the Directorate of Public Works Pest Management Facility once properly prepared in a dumpster designed by the KO or the COR.

1.6 Service Requests.

1.6.1 Emergency Public Health Requests. Not Used.

1.6.2 Emergency Mission Critical Requests. Not Used.

1.6.3 Non-Emergency Requests. The Contractor shall provide personnel to respond to non-emergency pest management service requests within five (5) business days of the request.

1.7 Structural Pests. Not Used.

1.8 Miscellaneous Pests. Not Used.

2.0 Description of Services .

2.1 Indoor Pest Control. Not Used.

2.1.1 Plan and Manage the Indoor Pest Management Program. Not Used.

2.1.2 Food Handling Establishments. Not Used.

2.2 Outdoor Pest Control.

2.2.1 Outdoor Pest Management. Not Used.

2.2.2 Dead or Dying Animals. Not Used.

2.2.3 Stray Animals. Not Used.

2.2.4 Miscellaneous Animal Pests. Not Used.

2.2.5 Vegetation Control. The Contractor shall conduct vegetation control (grassy and broad leaf weeds, forbs, bushes, and trees) IAW the IPMP and the Installation Natural Resource Management Plan. The Contractor shall perform vegetation control directed against weedy plants, trees, vines, or other plants that are determined to be undesirable in areas including small arms and gunnery ranges, specialize training facilities, motor pools, right-of-ways (to include signs and guardrails), railheads, and other areas as approved by the KO or the COR. Treatment may include season-long total vegetation control, broadleaf weed control, vine removal, stump treatment, and mechanical control of vegetation.

2.2.5.1 Weed Control. N/A

2.2.5.2 Railroads and Dams. N/A

2.5.5.3 Scheduled Services

2.5.5.3.1 A majority of the work covered by this contract will be Scheduled Services ordered via individual Job Orders. The Contractor shall complete the work within thirty (30) calendar days of the receipt of the Job Order unless an extension is granted by the KO or COR due to weather or military mission or a different completion date is listed on the Job Order.

2.5.5.3.2 Ordering Scheduled Service Work

2.5.5.3.2.1 The Government will issue Job Order(s) for Scheduled Services as the needs arrive. The Job Order will list the specific locations, important details about the treatment area(s), and the approximate acreage. The Job Order may be for the entire amount listed on the Task Order or may be for a portion of the amount listed on the Task Order.

2.5.5.3.2.2 The Government will indicate the minimum number of herbicide chemical classes along with adjuvant(s) (if required) for each Job Order. The Contractor shall provide the Government a list of proposed herbicides and adjuvants, including cost per acre, within two (2) business days of issuance of a Job Order. The Government will review the proposed herbicides and adjuvants, providing a final approval within two (2) business days of receipt. A Notice to Proceed will be issued upon approval of the products.

2.5.5.3.2.2.1 Exhibit D provides a sample set of potential chemical classes, acceptable chemical combinations, including rates and other information.

2.5.5.3.2.2.2 Exhibit G contains a sample Job Order with a sample Contractor Price Proposal that has been reviewed and approved.

2.5.5.3.2.3 The Contractor shall commence work on the Job Order within five business days of receipt of the Notice to Proceed for the individual Job Order, weather permitting.

2.5.5.3.2.4 The Contractor shall complete the work on the Job Order within thirty (30) calendar days of the receipt of the Job Order unless an extension is granted by the KO or COR due to weather or military mission or a different completion date is listed on the Job Order.

2.5.5.3.3 Scheduled Services consists of total vegetation control/soil sterilant on bare, graveled, and paved ground using both selective and non-selective pre-emergent and post-emergent herbicides to achieve complete bare ground control of the weeds. The areas normally receive treatment on an annual basis, but exact areas may vary yearly due to construction or change in mission.

2.5.5.3.3.1 Cantonment Area treatments will be primarily military motor pools (fence lines, gravel areas and crack in concrete), ammunition storage and holding areas, and railheads. However, treatment may be required in other areas not listed.

2.5.5.3.3.2 Range Area treatments will include individual target point, firing lines, limits markers, tower and administrative areas, and signage at individual ranges; urban training sites; and individual signs scatter through the training areas. However, treatment may be required on other areas not listed.

2.5.5.3.3.3 Rap Area treatments will primarily be rap areas located near bridges and along levees in or near the Cantonment Area. However, treatment may be required in other areas of the installation.

2.5.5.3.3.4 Military vehicles and equipment, railcars, temporary structures, and other objects may prevent the Contractor from fully treating an area in one trip. The Contractor shall be prepared to make multiple trips to each ordered location to complete the work.

2.5.5.4 Quality Control Standard – Scheduled Service

2.5.5.4.1 Total Vegetation Control in Cantonment Areas: Areas treated shall remain weed free during the entire growing season. If plants emerge or grow over the treated areas any time during growing season, the Contractor shall retreat the area to the extent necessary to maintain control at no additional cost to the Government. If any of the vegetation is over 12 inches in height, the Contractor shall mechanically remove the vegetation prior to retreatment at no additional cost to the Government if required by the KO or COR.

2.5.5.4.2 Total Vegetation Control in Range Areas: Areas treated shall have no more than ten (10) plants over twelve (12) inches tall growing in a one thousand (1000) square foot area during the growing season. If the quality standard is exceeded during the growing season, the Contractor shall retreat the area to the extent necessary to maintain control at no additional cost to the Government. If any of the vegetation is over 12 inches in height, the Contractor shall mechanically remove the vegetation prior to retreatment at no additional cost to the Government if required by the KO or COR.

2.5.5.4.3 Total Vegetation Control of Rap Areas: Areas treated shall remain weed free during the entire growing season. If plants emerge or grow over the treated areas any time during the growing season, the Contractor shall retreat the area to the extent necessary to maintain control at no additional cost to the Government. If any of the vegetation is over 12 inches in height, the Contractor shall mechanically remove the vegetation prior to retreatment at no additional cost to the Government if required by the KO or COR.

2.5.5.5 Demand Maintenance Orders (DMO) (Service Orders)

2.5.5.5.1 Ordering Demand Maintenance Order Work

2.5.5.5.1.1 The KO or COR will inform the Contractor via telephone when a demand maintenance order (service order) is received that requires contractor response. The Contractor shall arrange to meet with the KO or COR according to the table at 2.5.5.5.1.2 to discuss the demand maintenance order (service order), including location, type of treatment desired, and approximate timeframe for completion.

2.5.5.5.1.2 The Contractor shall respond to and complete work according to the following table:

2.5.5.5.1.3 The Government will specify the minimum number of herbicide chemical classes along with adjuvant(s) (if required) on each Demand Maintenance Order (DMO). The Contractor shall provide the Government a list of proposed herbicides and adjuvants, including cost per acre, within two (2) business days of issuance of a DMO. The Government will review the proposed herbicides and adjuvants, providing a final approval within two (2) business days of receipt. A Notice to Proceed will be issued upon approval of the products.

2.5.5.5.1.3.1 Exhibit D provides a sample set of potential chemical classes, acceptable chemical combinations, including rates and other information.

2.5.5.5.1.3.2 Exhibit F contains a sample Job Order – Demand Maintenance Order with a sample Contractor Price Proposal that has been reviewed and approved.

2.5.5.5.1.3.3 The Contractor shall commence work on the DMO within five business days of receipt of the Notice to Proceed for the individual DMO, weather permitting.

2.5.5.5.1.3.4 The Contractor shall complete the work on the DMO within thirty (30) calendar days of the receipt of the DMO unless an extension is granted by the KO or COR due to weather or military mission or a different completion date agreed to with the COR.

2.5.5.5.1.3.5 AR 608-10 – Child Development Services and Fort Riley’s Standard Operating Procedure for IPM in CDCs will apply to any DMOs in Child and Youth Services facilities. The final decision to utilize pesticides will be made by the IPMC after following procedures with the SOP.

2.5.5.5.2 The Government will request one of the following treatments to occur. The Contractor shall perform the requested treatment within the agreed on timeframe and bill the Government accordingly:

2.5.5.5.2.1 Total Vegetation Control/Soil Sterilant: consists of total vegetation control on bare, graveled, and paved ground using both selective and non-selective pre-emergent and post- emergent herbicides to achieve complete bare ground control of the weeds. Measurements will either be by the acre, in 1,000 square foot increments (up to one (1) acre), or by the hour.

2.5.5.5.2.1.1 The Contractor and the Government will utilize an hourly rate for treatments that cannot easily be defined by acreage or square footage. An hourly rate allows the contractor to price the labor and material cost for a project that labor costs greatly exceed material costs and/or standard application costs. An example of such projects would be Total Vegetation Control around numerous air conditioner condenser units spread across numerous locations on Main Post.

2.5.5.5.2.1.2 The Contractor and the Government will agree to the approximate number of hours to complete the work prior to work commencing.

2.5.5.5.2.2 Broadleaf Weed Control: the Contractor shall control broadleaf weeds in the area specified by the service order. Measurements will either be by the acre or in 1,000 square foot increments (up to one (1) acre).

2.5.5.5.2.3 Vine Control: The Contractor shall remove viney plants (primarily Virginia creeper and poison ivy) from trees and structures, including buildings, playground equipment, and obstacle course equipment. The vine shall be cut and treated at ground level. The vine shall be removed from the base to the bole of the tree, or completely removed from the structure.

2.5.5.5.2.3.1 The Contractor and the Government will utilize an hourly rate for this treatment, as it that cannot easily be defined by acreage or square footage. The hourly rate allows the contractor to price the labor and material cost for a project that labor costs greatly exceed material costs and/or standard application costs.

2.5.5.5.2.3.2 The Contractor and the Government will agree to the approximate number of hours to complete the work prior to work commencing.

2.5.5.5.2.4 Miscellaneous Vegetation Control: The Contractor shall treat the designated location(s) utilizing the appropriate pesticide mix to achieve the control desired by the Government.

2.5.5.5.2.4.1 The Contractor and the Government will utilize an hourly rate for treatments that cannot easily be defined by acreage or square footage. An hourly rate allows the contractor to price the labor and material cost for a project that labor costs greatly exceed material costs and/or standard application costs. An example of such projects would be Broadleaf Weed Control around numerous air conditioner condenser units spread across numerous locations on Main Post.

2.5.5.5.2.4.2 The Contractor and the Government will agree to the approximate number of hours to complete the work prior to work commencing.

2.5.5.6 Quality Control Standard - Demand Maintenance Orders (Service Orders):

2.5.5.6.1 Total Vegetation Control in Cantonment Areas: Areas treated shall remain weed free during the entire growing season. If plants emerge or grow over the treated areas any time during growing season, the Contractor shall retreat the area to the extent necessary to maintain control at no additional cost to the Government. If any of the vegetation is over 12 inches in height, the Contractor shall mechanically remove the vegetation prior to retreatment at no additional cost to the Government if required by the KO or COR.

2.5.5.6.2 Total Vegetation Control in Range Areas: Areas treated shall have no more than ten (10) plants over twelve (12) inches tall growing in a one thousand (1000) square foot area during the growing season. If the quality standard is not met during the growing season, the Contractor shall retreat the area to the extent necessary to maintain control at no additional cost to the Government. If any of the vegetation is over 12 inches in height, the Contractor shall mechanically remove the vegetation prior to retreatment at no additional cost to the Government if required by the KO or COR.

2.5.5.6.3 Broadleaf Weed Control: The areas treated shall have a minimum of ninety-five (95) percent control of broadleaf weeds for a 30 day period following treatment. If the quality standard is not met during the growing season, the Contractor shall retreat the area to the extent necessary to maintain control at no additional cost to the Government.

2.5.5.6.4 Vine Control: The areas treated shall remain clean of vines for the entire growing season. If the quality standard is not met during the growing season, the Contractor shall retreat the area to the extent necessary to maintain control at no additional cost to the government.

2.5.5.6.5 Miscellaneous Control: The designated area(s) shall meet the standard for Total Vegetation Control, Broadleaf Weed Control, or Vine Control, based on the agreed to treatment.

2.3 Other Services.

2.3.1 Special Services. Not Used.

2.3.2 Special Event Services. Not Used.