Attachment_1,_Performance_Work_Statement,_W911RX-19-B-0010.pdf

PERFORMANCE WORK STATEMENT (PWS)

COMBATIVES TRAINING

C.1. SCOPE: The project consists of furnishing all management, labor, equipment, materials, and transportation necessary to perform Combatives and functional fitness training at Fort Riley, Kansas in support of various military units in various stages of their deployment training cycle. It is expected that all aspects of the training will exist in a dynamic, evolutionary, and adaptive environment. Contractor’s continuous improvement of (or additions to) the processes, contents, and tasks is expected, so as to increase the overall effectiveness of the project. The performance goal is effective, efficient, fast reacting, and flexible training that meets the Government’s needs as those needs develop over the life of this basic contract.

1.1.1. The nature of the work requires the Contractor to:

1.1.1.1. Use flexible/innovative employment and scheduling techniques to minimize cost and maximize performance outcomes.

1.1.1.2. Execute innovative management strategies that effectively/efficiently meet or beat delivery schedules, control costs, enhance support, plan for contingencies, and assure quality.

1.1.1.3. Adapt to varying workload requirements.

1.1.1.4. Respond to short notification calls to perform high priority work requirements.

1.1.1.5. Adapt to less than optimal working conditions and resources.

1.2. Location: The project site of the required Combatives and functional fitness training is Fort Riley, Kansas.

1.3. Background: Combatives training is essential defensive and offensive physical training and conditioning for all United States Army Soldiers. It is a requirement for 1st Infantry Division units to have Combatives Instructors trained to instruct Basic and Tactical combatives. This training is required by Army Regulation (AR) 350-1 Army Training and Leader Development and Fort Riley Regulation (FR) 350-1. Each company sized element must have one Tactical Combatives certified instructor. These requirements are listed in Training Circular (TC) 3-25.150 Combatives. Additionally, the Army is implementing a fundamental change in the way it trains physical fitness in our unit physical training programs to better optimize our Soldiers’ fitness and improve the readiness of our formations. The functional fitness aspect of this contract will assist in physically preparing Soldiers for the full spectrum fitness required by the rigors of combat.

1.4. Contract Administration will be performed by the MICC-Fort Riley Contracting Office, Fort Riley, KS.

1.5. Personnel Qualifications-

1.5.1. Lead Instructor

1.5.1.1. Mandatory Qualifications:

1.5.1.1.1. US Army Combatives Master Trainer Instructor Certification.

1.5.1.1.2. Experience instructing and training Levels 1 and 2 combatives.

1.5.1.1.3. Able to train and travel as required to support a Post Combatives Team.

1.5.1.1.4. Certification in at least one of the following competencies: Personal Trainer, Group

Fitness / Exercise Instructor, Sports Conditioning, or Strength and Conditioning.

Certification may be accredited by either the National Commission for Certifying Agencies (NCCA) or the Distance Education Accrediting Commission (DEAC).

1.5.1.1.5. Experience developing and instructing group fitness classes targeted at increasing both aerobic and anaerobic fitness through the involvement of complex, multi-joint movements of the total body.

1.5.2. Combatives Instructor

1.5.2.1. Mandatory Qualifications:

1.5.2.1.1. US Army Combatives Master Trainer Certification.

1.5.2.1.2. Experience instructing and training Levels 1 and 2 combatives.

1.5.2.1.3. Shall be familiar with tactics and procedures of combat operations.

1.5.2.1.4. Able to train and travel as required to support a Post Combatives Team.

1.5.2.1.5. Certification in at least one of the following competencies: Personal Trainer, Group

Fitness / Exercise Instructor, Sports Conditioning, or Strength and Conditioning.

Certification may be accredited by either the National Commission for Certifying Agencies (NCCA) or the Distance Education Accrediting Commission (DEAC).

1.5.2.1.6. Able to instruct group fitness classes targeted at increasing both aerobic and anaerobic fitness through the involvement of complex, multi-joint movements of the total body.

1.5.3. Combative Team Lead for Annual Army Combatives Competition.

1.5.3.1. Provide 1 Instructor to deliver a comprehensive training program to the 1st Infantry Division’s competitive combatives team in preparation for the All Army Combatives Championship.

1.5.3.1.1. Act as Team Supervisor/Instructor/Mentor for the 1st Infantry Division All Army Combatives Team. Performs duties for all coordination related to administrative functions regarding the movement and supervision of the 1st Infantry Division All Army Combatives Team to and from the Annual Competition. Coordinates directly with Division G3 for support.

1.5.3.1.2. During the timeframes that training for the competition is not required, this individual shall augment the Basic and Tactical combatives courses as an additional instructor.

1.5.3.1.3. US Army Combatives Master Trainer Instructor Certification.

1.5.3.1.4. Able to train and travel as required to support a Post Combatives Team.

1.5.4. Equipment Qualifications. Each Instructor shall have a working knowledge of and know how to use all equipment required to conduct Combatives and functional fitness training.

1.5.5. Each Instructor shall have a working knowledge of and know how to implement a Combatives and functional fitness program to assist in training preparing Soldiers for the rigors of combat.

1.5.6. Fitness for Duty- Contractor personnel must be physically able and prepared to work in a field environment and able to travel as required to support this mission.

1.5.7. Computer Usage- All personnel must have a working knowledge of Microsoft Office, the ability to conduct research, construct reports, and be able to prepare Power Point Presentations and other class materials.

1.5.8. Knowledge-All personnel must have a working knowledge of how to implement Combatives and functional fitness training in order to support the unit’s mission.

1.5.9. Combatives Master Trainer instructors will be certified by the proponent for combatives training, United States Army Infantry School, ATTN: ATSH-RB, Fort Benning, GA, 31905-5430.

1.6. Instructors shall provide Basic and Tactical Army Combatives certification instruction in accordance with

(IAW) TC 3-25.150, COMBATIVES. A non-government provided on-line version may be accessed at http://www.globalsecurity.org/military/library/policy/army/tc/3-25.150/. Basic is a 40 hour block of instruction designed to teach basic combatives techniques. Tactical is an 80 hour block of instruction tailored to teach advanced techniques, teaching methodologies and philosophies. Ratio of student to instructor must not exceed 12 to 1. Maximum capability of student training is 36 students at all times.

1.7. The Contractor shall conduct its training courses of instruction in accordance with (IAW) the latest

Program of Instructions (POIs) as issued by the ASSISTANT COMMANDANT, UNITED STATES ARMY INFANTRY SCHOOL, FORT BENNING, GA 31905. The latest editions of POI are provided in TE-2 through TE-4.

1.8. Course Hours and Contractor Availability

1.8.1. Functional fitness training will be conducted from 06:30 to 07:45 and Combatives from 08:00 to

16:00, Monday thru Friday excluding weekends and holidays. Training will occur at Building 8069 (Long Gym) unless otherwise directed. The Lead Instructor will provide a work schedule for his instructors to meet the training requirements for the Functional Fitness and Combatives Training.

The Training day consists of 8 hours of training with an hour lunch break.

1.9. Personnel. The Contractor shall provide qualified personnel that possess the skills, knowledge, and training to satisfactorily perform the services required by this contract. Personnel performing work under this contract shall remain employees of the Contractor and will not be considered employees of the Government. The Contractor shall maintain records of employees' qualifications, security clearances, certifications, mandatory training, and licenses, as appropriate, in a common area on Ft. Riley and those records shall be provided for inspection upon request, during normal business hours. Copies of these records shall be provided to the Contracting Officer or designate within one (1) business day, upon request. Contractor employees shall not sign any memoranda or other documents which in any way imply that they are making a decision on behalf of the Government.

1.9.1. Identification of Contractor personnel and acknowledgment of Contractor participation:

Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public, service, the Congress, etc., that they are Government officials. Contractor-produced written or graphic work products shall be marked to clearly identify they are Contractor produced work products. Contractor personnel sending e-mail messages on Government provided systems, or while performing on this contract, shall include the company name together with the sender's name and telephone number.

1.9.2. Conflict of interest/prohibited employees. The Contractor shall not employ off-duty Contracting

Officer’s Representatives (COR), Contracting Officer’s Technical Representative (COTR), or Quality Assurance Evaluators (QAE), nor any other person who is an employee of the United States Government or the Department of Defense, either military or civilian, if such employment would create a conflict of interest or be contrary to the policies contained in:

DOD 5500.7-R as listed in Section C.10 of this work statement

Standards of Ethical Conduct for Employees of the Executive Branch (5 CFR Part 2635) and implementing regulations of the DOD

Any former officer of the United States Government, if such employment would be in violation of law or the Post Employment Conflict of Interest Restrictions at 5 CFR 2641 and implementing regulations of the DOD and the Department of the Army.

1.9.3. The Contractor shall not employ any person who is an employee of the Department of Defense, unless such person receives prior approval in writing from the SJA Ethics Advisor. The Contractor shall not employ any relative of the Government military or civilian personnel who have either direct or indirect association with the awarding or administration of the contract.

1.9.4. Conduct Of Personnel. The Government may require the Contractor to remove from the job site any employee working under this contract for reasons of misconduct, security, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agent. Contractor employees shall be subject to removal from the installation upon determination by the Contracting Officer with input from Army Commands/Directorates/COR/COTR/QAE, etc., that such action is necessary in the interests of the Government. In accordance with 18 U.S.C. 1382 (1972), the installation commander has the authority to bar individuals from the installation. The removal from the job site and/or removal from the installation shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this contract or subsequent task orders.

1.9.5. Personal Appearance. Contractor personnel working under this contract shall practice personal hygiene and maintain a clean and neat appearance. When reporting for work, attire shall be appropriate for the applicable professional work environment, clean, neat and devoid of rips, tears, and holes. For safety reasons, there shall be no wearing of open toe shoes. All footwear shall comply with mission and OSHA requirements. The wearing of military attire or clothing closely resembling military attire, by Contractor employees is prohibited during duty hours unless specified by the individual task order.

Personnel wearing specified military clothing and equipment shall comply with military regulations governing the method and appearance standards for wear. Contractor’s clothing shall not bear any logos, pins, adornment, or organizational patches/insignia not authorized by regulation or the Contracting Officer.

1.10. Key Personnel.

1.10.1. The Contractor shall establish an Instruction Team consisting of the following 3 Full Time

Equivalent (FTE) positions:

1.10.1.1. Program Lead Instructor Shall conduct/teach classes and perform additional duties.

Additional duties include coaching or assigning an Instructor to coach the Annual All Army Combatives Competition, creating and maintaining coursework, accurate administrative data on all training conducted, certification awarded, and coordinating/managing the work schedule for all instructors. This is a FTE position.

1.10.1.2. Instructor who shall perform IAW the SOW. At a minimum, this is a two ea. FTE position.

1.11. Employee List: The Contractor shall prepare a detailed list of Contractor employees performing on this contract. The list shall be provided to the Contracting Officer Representative (COR) and KO no later than 10 working days after award of the contract.

1.12. Employee List Changes: The Contractor shall provide an updated list whenever there is an addition or deletion from the Employee List. The Contractor shall provide the updated list to the COR and KO within 1 working day of the change.

1.13. Graduate Certificates. The Contractor shall compile the list of all graduates from the class period and provide the list to the COR for graduation certificates. 1ID G3 will be responsible for printing of the certificates and sufficient coordination shall be made between the COR and the Contractor to ensure the timely printing of the certificates. Certificates shall be constructed in a Microsoft Office based program such as Power Point or Microsoft Word.

1.14. Storage. The Contractor shall be responsible for storing and securing all instructional materials.

Instructional materials may be stored in the facility provided by Fort Riley.

1.15. Identification Badges (ID). All Contractor and sub-Contractor personnel shall wear identification badges while on Fort Riley, provided by the Contractor at Contractor expense.

1.15.1. Contractor personnel are not required to wear ID badges while physically conducting or immediately preparing to conduct a course.

1.15.2. As a minimum, the ID badge will be laminated (3” x 5”) with the employee photograph and full name, full name of the Contractor or sub-Contractor, address, phone number, and the appropriate contract title with the Contract Number.

1.16. Contractor Provided Apparel. Contractor personnel shall wear Contractor provided shirts that at a minimum shall conform to the following standards:

1.16.1. Shirts shall have the Contractor’s firm name visually embroidered or printed on the front of the shirt in vicinity of the left breast. Shirts may or may not contain the name of the employee.

1.16.2. Shirt colors shall be of solid neutral colors.

1.16.3. If T-Shirts are to be provided as the shirt type, the shirt must have sleeves.

1.16.4. Any additional embroidering or printing is to be placed on the shirt, KO approval of the design or additional printing shall be obtained prior to the wearing of Contractor personnel.

1.16.5. Shirts shall be provided at no additional expense to the Government.

1.17. Vehicle, Motorcycle, And Equipment Operators Requirements: Motor vehicles entering Fort Riley, Kansas shall have a valid state registration, license, and liability insurance meeting the requirements of the state of Kansas or this contract (whichever is higher coverage). Contractor and Contractor personnel shall comply with Ft Riley Regulation 190-5, Traffic Supervision and Installation Traffic Codes, for the registration of Contractor owned vehicles, and shall ensure that their employees comply with Ft Riley Regulation 190-5 for the registration of privately owned vehicles. Contractor personnel shall possess a valid state driver's license to operate applicable Contractor-furnished vehicles and the appropriate certifications for the operation of any equipment on the installation.

1.18. Parking. The Contractor shall not allow privately owned vehicles (POV’s) in Storage and Distribution facility areas, Ammunition Supply Point storage, Military Equipment parking areas, or other restricted areas. POV’s shall be parked only in approved POV parking areas.

1.19. Motorcycle Operators Requirements: Contractor personnel desiring to operate motorcycles on the installation shall schedule and attend the Motorcycle Defensive Driving Course (8 Hours) through the DES Installation Safety Division. Motorcycle operators shall present a valid state motorcycle drivers license when scheduling the course. Motorcycle operators shall wear approved helmets, bright clothing during daylight and reflective vest during darkness, long pants, and ankle-high shoes or boots while operation motorcycles on the installation in accordance with the Commanding General’s Policy Letter #13 and DODI

6055.4. Also refer to paragraph 1.2.5 above.

1.20. Installation Access: Fort Riley is a secure installation. All Contractor personnel whether operating their

Privately Owned Vehicles (POV), or Contractor-furnished vehicles and equipment must enter the installation through one of the seven (7) secure access control points. Commercial vendors/vehicles participating in RAPIDGate may enter any of the installation's access control points during THREATCON Alpha only. Increases in the THREATCON may result in restricting access to commercial vendors/vehicles to the 12th St. Gate located on Camp Funston.

As determined by the installation Force Protection Office, an increased THREATCON may require all commercial vendors/vehicles to use the 12th Street Access Control Point only for access onto Fort Riley.

The 12th Street entrance from KS Highway 18 is North of the Kansas River Bridge. If traveling on Interstate (I-70), take Exit 303, head North to the Fort Riley 12th Street Gate Exit. Contractor compliance with enhanced Force Protection Conditions is mandatory and shall be at no cost to the Government.

RAPIDGate is a voluntary access protocol used by the installation to help expedite access on to the installation. For information about RAPIDGate contact EID Passports, Inc. at 1-877-RAPIDGate (1-877- 727-4342).

The threat conditions (THREATCONs) utilized by the DOD, IAW DOD Directive O-2000.12 describe the progressive level of a terrorist threat starting with ALPHA and ending with DELTA,. As approved by the Chairman of the Joint Chiefs of Staff, the terminology and definitions are recommended security measures designed to ease inter-Service coordination and support of US military antiterrorism activities. It is the responsibility of the Contractor to verify the current THREATCON level prior to attempting entry.

Contractors may check the current THREATCON at:

http://www.riley.army.mil/NewsViewer.aspx?id=2234

The Directorate of Emergency Services (DES), Fort Riley retains the right to refuse entry onto the installation. Refusal of entry shall not relieve the prime Contractor from their responsibility to perform as agreed to, nor shall there be an additional cost to the Government resulting from refused entry.

1.21. Insurance. Within 10 days of award of the base contract and prior to the start of each option year thereafter, the Contractor shall provide the Contracting Officer evidence (i.e. Certificate Of Insurance) of the following minimum insurance coverage as required by FAR 28.307-2.

1.21.1. Statutory worker's compensation and employer's liability insurance (as applicable): $100,000 or as prescribed by The State of Kansas, whichever is greater.

1.21.2. General liability – At minimum, bodily injury liability insurance in the amount of $500,000 per occurrence.

1.21.3. Vehicle liability (comprehensive): At a minimum, $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. Bodily injury liability and property damage liability shall cover the operation of all automobiles, trucks, vehicles and other mobile equipment used in connection with the performance of the contract.

1.21.4. All insurance coverage shall be maintained continuously throughout the entire contract performance period, including exercised options. All subcontracts shall provide the same coverage under the same terms. The Contractor shall maintain a copy of all subcontractors’ proofs of required insurance, and shall make copies available to the Contracting Officer upon request. All policies shall contain an endorsement stating that any cancellation or material change in the coverage adversely affecting the Government's interest shall not be effective unless the insurer or the Contractor provides written notice of the cancellation or change in coverage to the Contracting Officer at least 30 days prior to the cancellation/change taking affect, signed by the Contractor’s insurance carrier. When the coverage is provided by self-insurance, the Contractor shall not change or decrease the coverage without the Contracting Officer's prior approval (see FAR 28.308(c)).

1.22. Compliance With Laws: The Contractor shall warrant that, in the performance of its obligation under this

Agreement, that all goods and/or services to be furnished hereunder will be manufactured and/or furnished by the Contractor and/or its subcontractors in compliance with all applicable Federal, state and local laws, executive orders, rules and regulations. These include, but are not limited to, the immigration laws of the United States. Contractor’s employees shall be citizens of the United States, or shall be resident aliens with appropriate permissions and documentation to work in the United States.

1.22.1. The Contractor shall indemnify and hold the Government harmless to the full extent of any loss, damage, or expense incurred by the Government resulting from violation by the Contractor or its lower tier subcontractors of any federal, state, or local law or regulation.

1.22.2. Delay resulting from violation will not be considered excusable delay as may be provided for elsewhere in this agreement. Delay resulting from violation shall not relieve the Contractor from their responsibility to deliver as agreed to. Corrective actions shall not result in additional cost to the Government. Where correction of goods or services will not satisfy the Government requirement, consideration shall be provided to the Government.

1.23. Security Requirements/Search And Seizure: Contractor personnel or any representative of the Contractor entering Fort Riley, Kansas shall abide by all security regulations to include the Lautenberg Amendment and shall be subject to security checks in accordance with applicable Fort Riley regulations and directives.

Contractor personnel and property shall be subject to search and seizure upon entering, leaving, and while on Fort Riley, Kansas in accordance with AR 190-22.

1.24. Personnel Security Clearances. Reserved.

1.25. Security Clearance Requests. Reserved.

1.26. National Agency Check With Local Agency Checks And Credit Check (Naclc). All personnel working on this contract shall have, as a minimum, a favorable adjudicated NACLC prior to performing work under the contract. The Contractor shall submit a completed SF Form 85P and FD 258 for all employees. The Contractor’s Facility Security Officer shall be responsible for receiving, reviewing, and submitting the NACLC investigative paperwork to the Office of Personnel Management (OPM) with the results being sent to DISCO who will adjudicate the investigation upon receipt from OPM. Contractor personnel shall not perform any work under the contract or be issued Contractor or Government Identification Media until they meet the investigative requirements set forth in AR 380-67, paragraph 3-7 and/or 3-8, Exceptions.

1.27. Personnel Security Standards. Contractor employees requiring access to Automated Information Systems will receive on line, self paced automation security training provided by the Government and will successfully complete a security investigation meeting the standards of AR 380-67, Chapter 2, and AR 25- 2, Section V, Personnel Security 4-14, prior to receiving a Local Area Network password and access. The Contractor is responsible for monitoring their employees and for compliance with AR 380-67, Chapter 9.

1.28. Anti-Terrorism, Operations Security (OPSEC)and Information Awareness Training

1.28.1. All Contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within [insert number of calendar days] calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://atlevel1.dtic.mil/at. OPSEC Training will be provided by the 1ID OPSEC Program Manager.

1.28.2. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.28.3. The Contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 35 calendar days after contract award.

1.28.4. All Contractor employees with access to a government info system must be registered in the ATCTS

(Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

1.28.5. All Contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All Contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.

1.28.6. OPSEC Measures are in place to protect the 1ID Critical information throughout ongoing activities and planning for future operations. These OPSEC measures will be monitored by the 1ID OPSEC Officer. The process is continuous and will consider the changing nature of critical information, the threat, and vulnerabilities throughout all 1ID Operations. The OPSEC measures are as follows; ensure all sensitive documents and expired regulations and other FOUO items are properly disposed using a shredder. Do not put any government information or your personnel computer. Ensure the safeguard of sensitive information by ensuring documents are properly covered or locked up. Secure your CAC Card when leaving the office. Protect personnel by giving sensitive information only to authorized personnel.

1.29. Contract Discrepancy Reports (Cdrs). If any aspect of performance does not conform to the requirements of this contract or subsequent task orders, the Government has the right to issue to the Contractor a CDR.

The Contractor shall explain in writing why performance was not in conformity with the requirements of this contract, how performance will be returned to conformity, and how recurrence of the problem will be prevented in the future. The Contractor shall complete and return the CDR to the Contracting Officer within five (5) workdays after receipt.

1.30. Meetings. The Contractor shall attend and participate in meetings when directed by the Contracting

Officer or a designated representative. The Contracting Officer or a designated representative will notify the Contractor of the date, time, and place of each meeting.

1.31. Government Observations. The Contractor shall provide access to Government-owned, Contractor-operated facilities for Government observation or inspection of the Contractor by any agency or individual authorized access by the Contracting Officer, or a designated representative, or as stated in this basic contract. The Contractor shall notify the Contracting Officer or a designated representative of any inspection visit by an agent or agents of any regulatory agency upon that agency's arrival. The Contracting Officer or a designated representative will issue instructions on cooperating with the inspector(s). The Contractor shall submit a written report to the Contracting Officer or a designated representative by close of business, or by the end of normal duty hours the workday following completion of the inspection or visit.

The Contractor shall include a copy of all reports received. Government personnel will not interfere with Contractor performance.

1.32. Interface With Government Operation. Performance of work by Contractor personnel under the terms of this contract shall not interfere with regularly scheduled Government operational activities.

1.33. Fraud, Waste And Abuse. The Contractor shall be responsible for maintaining proper conduct and good discipline within Contractor occupied work area. Contractor personnel shall be encouraged to be alert to and report suspected situations of fraud, waste, and abuse, or other intentionally dishonest conduct against the Government observed during or in the performance of this contract.

1.34. Conservation Of Utilities. The Contractor employees shall preclude waste of Government utilities by following procedures outlined in Fort Riley Regulation 11-1.

1.35. Fire Protection. The Contractor shall comply with the installation’s and host organization’s fire protection and fire prevention practices.

1.36. Occupational Health & Accident Reporting. The Contractor shall maintain an accurate record of accidents resulting in personal injury, occupational illness or death and accidents resulting in damage to Government property, supplies, and equipment. The Contractor shall report accidents/illness/death within one business day to the Contracting Officer or designate.

1.37. Files. All records, files, documents, and working papers provided by the Government and/or generated by the Contractor during performance of this contract become and remain Government property. All records shall be maintained IAW AR 25-400-2, Army Record Management Information System (ARIMS) and all other pertinent directives as supplemented. Records shall be disposed of only as authorized by the Government. All records may be subject to the Freedom of Information Act and/or Privacy Act of 1974.

All reports, records, files, documents, Contractor policies/operating instructions, and working papers shall be made available to the Contracting Officer, Contracting Officer’s Representatives (COR), Defense Security Service (DSS) staff, and other authorized Government representatives during the performance of this contract. The Contractor shall obtain Contracting Officer approval before releasing any information input or stored, generated, or archived related to this contract to the Contractor’s corporate or other off-site offices, to other Government activities, agencies, or to other Contractors or private parties. The Contractor shall provide technical advice, attend Government meetings, and provide access to data generated by the Contractor at the request of the Government.

1.38. Disclosure Of Information.

1.38.1. Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, or Contractor personnel, shall divulge nor release data or information developed or obtained under performance of this work statement, except to authorized Government personnel or upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data which bears a restrictive legend, other than as specified in this work statement.

1.38.2. Disclosure of information regarding operations and services of the activity to persons not entitled to receive it, or failure to safeguard any classified information that may come to the Contractor (or any persons under the Contractor’s control) in connection with work under this work statement, may subject the Contractor, Contractor’s agent, or employees to criminal liability under Title 18, Sections 793 and 798 of the United States Code. Neither the Contractor nor the Contractor’s employees shall disclose or cause to be disseminated, any information concerning the operations of the activity which could result in, or increase the likelihood of, the possibility of a breach of the activities' security or interrupt the continuity of its operation.

1.38.3. All inquiries, comments, or complaints arising from all matters observed, experienced, or learned as a result of, or in connection with the performance of this contract, the resolution of which may require the dissemination of official information, will be directed to the Contracting Officer.

1.38.4. Inquiries received by the Contractor related to work performed under this contract shall be referred to the Government for evaluation under the Freedom of Information Act of 1975, Public Law 93-502, 5 U.S.C., Section 552. The determination of whether records will be released will remain with the Government. The Contractor shall be responsible for search and submission of records upon request by the Government.

1.38.5. The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the Contracting Officer. The Contractor shall not release information regarding individuals without prior authorization by the Contracting Officer. All documentation showing individuals' names or other personal information will be controlled and protected. The provisions of the Privacy Act of 1974, Public Law 93-579, 5 U.S.C., Section 552a, shall apply.

1.39. Marking Proprietary Information: All records, files, reports, and data deemed proprietary by the

Contractor shall be clearly marked accordingly. The Contracting Officer makes final determination of the appropriateness of proprietary claims by the Contractor.

1.40. Media Information: The Contractor shall not, in the performance of this contract, provide any information for media release without the approval of the Installation Public Affairs Officer.

1.41. Wireless Communications Items/Computers (1 February 2016): The Contractor shall provide any pagers, cellular phones, telephones, PDAs it deems necessary for internal operations. The Contractor shall coordinate use of radios, with the Directorate of Information Management. Contractor owned hardware and software shall not be installed on Government furnished computers. The Contractor shall not use Government furnished computers for its own internal administrative purposes. The Contractor may provide any computers and laptops it deems necessary for its own internal administrative purposes; however, it is prohibited from being installed on any Army network. Only Government furnished/provided computers and laptops will be used in the performance of the PWS/SOW that requires connection to the Government’s networks. The only exception is use of a Contractor-owned information system for ad hoc (one-time or infrequent) processing of unclassified information. This is only permitted with Contracting Officer or designate authorization and Government approval. The Contractor shall be restricted to certain frequencies compatible with Installation operations established by Directorate of Business Services - Information Management/Directorate of Information Management, as applicable. Contractor system must have a letter of accreditation with the following statement:

The laptop/desktop being used by___________(Serial #____________), Computer Name _____________, meets the minimum security baseline requirements and has all current IAVAs, hot fixes, security patches and latest AV. Scanning was performed on this machine on ________with (Name of scanning tool _____________) with the results of no vulnerabilities being found. If scanning was not provided prior to arrival at Fort Riley, scanning will be provided by DOIM prior to the machine connecting to the ArmyLandWarNet. This system was accredited by _____________, date, POC.

1.42. Smoking. The Contractor shall comply with federal directives, which establish uniform policies governing smoking in Department of Army facilities.

1.43. Emergency Medical Treatment: The Government will provide emergency medical care for Contractor personnel injured on-the-job. Emergency care provided to Contractor personnel will be for purposes of stabilization and preparation for transport and will be priced at the established Army rate. The Contractor shall reimburse the Government for said services. Note: Do Not use Cell Phones to dial 911. Either use a land line or when using a cell phone dial 1-785-239-6767.

1.44. Hours Of Operation And Holidays:

1.44.1. Courses will be conducted from 8:00 am – 4:00 pm Monday thru Friday excluding weekends and holidays. This is 8 hours of Training which includes an hour for lunch.

1.44.2. Holidays in each calendar year identified as follows:

New Year’s Day, January 1;

Martin Luther King’s Birthday, the third Monday in January;

Washington’s Birthday, the third Monday in February;

Memorial Day, the last Monday in May;

Independence Day, July 4;

Labor Day, the first Monday in September;

Columbus Day, the second Monday in October;

Veteran’s Day, November 11;

Thanksgiving Day, The fourth Thursday in November; and Christmas Day, December 25.

1.44.3. Federal Holidays may or may not be observed at all locations. In addition to the Federal Holidays, any other Presidential or Congressional imposed closures of Federal Government Offices in recognition of these special events or occasions may or may not be observed by the Contractor employees, due to specific mission, and Government and/or Contractor discretion. This does not apply to closures associated with continuing resolution authority (CRA) associated with the approval of the Federal Budget.

1.44.4. If observed by the schedule execution matrix, when a holiday falls on a Sunday the following

Monday will be observed as a holiday and when a holiday falls on a Saturday, the preceding Friday is observed as a holiday by U.S. Government Agencies.

1.44.5. The Contractor shall perform on the dates and at the times specified in each individual task order.

The Contractor shall consider normal performance to be an 8 hour workday conforming to the schedule execution matrix from Monday thru Friday. Any Holidays or other days that the Government will not work on will be identified in advance. The Contractor is hereby advised the Government utilizes training holidays; generally, these occur in conjunction with federal holidays and normally fall on a Friday or Monday depending on when the federal holiday occurs. However, some training holidays may occur on Tuesdays or Thursdays, and may occur without relation to a formal Federal holiday.

1.45. TDY/Travel.

1.45.1. Definition: For the purposes of this contract, TDY is defined as the reimbursable travel costs and per diem associated with any Contractor direct labor employee (audit will confirm that the costs associated with the employee are attributable to the specified contract only, and no others) that is required to provide performance at a location that precludes a nominal commute from their home of record to the place of performance. The Government expects that the Contractor shall include the costs of any indirect employee travel associated with this contract in their indirect cost pool.

1.45.2. Authorization for TDY: The Contractor shall not incur TDY costs without the Contracting

Officer’s written authorization for the TDY. To request TDY authorization, the Contractor shall submit a written request that describes the purpose, place of performance, name/s of the Contractor personnel participating, itinerant schedule including identification of travel days, and the estimated costs by category.

1.45.3. Rates, Charges, Supporting Data, and References: The Government will only recognize mileage, meal, and lodging rates as identified for the specific place of performance in the then current Joint Travel Regulations (JTR) at https://secureapp2.hqda.pentagon.mil/perdiem/trvlregs.html?SMIDENTITY=NO or subsequent. For inclusion of incidentals as a reimbursable cost, the Contractor must also submit a justification that the conditions for entitlement (as described by the JTR) are a requirement of the contract. The Government will only recognize other TDY costs (such as airfare, vehicle rental, and fuel reimbursement) upon submittal of receipt copies to support the invoice and if the charges are identified as allowable by the JTR, are deemed fair and reasonable by the Contracting Officer, and can be justified as necessary to contract performance. The Government expects the Contractor to maximize any TDY vehicle occupancy so as to contain costs. Multiple employees on TDY shall maximize the occupancy of any TDY vehicle used so that the quantity, types, and capacity of the vehicles requested are the minimum required to perform the TDY functions. Lodging reimbursement shall be at the actual rates billed or the JTR rate identified for the location of performance (whichever is less) as supported by submittal of paid or charged receipt copies with the invoice. The Government may confirm any or all charges with the actual service providers or by other applicable data bases.

The Contractor shall invoice for TDY reimbursement as part of their regular invoice as specified by the contract. The Contractor may include reasonable indirect costs as part of their TDY charge, but no profit or fee charge will be acceptable.

1.45.4. Computation Methodology:

1.45.4.1. Per diem costs will be computed as follows: First day-75% of the meal rate. Last day- 75% of the meal rate and no lodging allowance. Extended TDY, as described by the JTR, shall be at the rates and terms allowed for extended TDY. No per diem charge will be allowed if the TDY distance is considered to be a nominal commute by the Contracting Officer. Lodging reimbursement shall be at the actual rates billed (up to the maximum allowed by the JTR for the specific TDY location) as supported by submittal of paid or charged receipt copies with the invoice. The Government may confirm charges with the service providers or by other applicable data bases.

1.45.4.2. POV Mileage, Fuel Costs: The distance of the Contractor’s direct labor employee’s normal commute will be subtracted from the total miles to/from the TDY site. The result will be the travel miles used to establish the invoice mileage charge. No mileage or per diem charge will be allowed if the TDY distance is considered to be a nominal commute by the Contracting Officer. Multiple employees on TDY shall maximize the occupancy of any charged TDY vehicle used so that the quantity, types, and capacity of the vehicles requested are the minimum required to perform the TDY functions. No TDY charges for costs incurred as in-and-around mileage/fuel shall be allowed. The Government may confirm invoiced charges by other applicable data bases.

C.2. DEFINITIONS AND ACRONYMS

C.2.1 DEFINITIONS: As used throughout the contract, or in material referenced in the contract, the following terms shall have the meanings set forth below:

Where "as directed", "as required", "as permitted", "approved", "accepted" or similar words are used, it shall be understood that direction, requirement, permission, approval or acceptance of the Contracting Officer or his or her authorized representative is intended unless stated otherwise.

Where "as shown", "as detailed", "as outlined" or similar words are used, it shall be understood that reference is made to the attachments and appendices included with this work statement unless stated otherwise.

Acceptable Quality Level (AQL) - The maximum percent defective or the number of defects that can be considered satisfactory on the average. The allowable leeway or variance from a standard before the Government will take deductions for a specific service. An AQL does not imply that the Contractor may knowingly perform in an unsatisfactory way. It implies that the Government recognizes that unsatisfactory performance sometimes happens unintentionally. As long as the AQL is not exceeded, deductions will not be taken by the Government.

Advisory Documents - Those directives which the Contractor may use for information and guidance but are not binding for compliance.

Breakdown - The stoppage or failure of equipment, or a component thereof, that requires corrective action to restore it to an operating condition.

Biweekly - Once every two weeks.

Call Back - A request for service following work not properly done.

Check - To examine text or compare with a standard to verify that the unit or equipment is operating within the design specifications.

Class H Telephone - Telephones equipped for communication within the Irwin Army Community Hospital only.

Contract Administrator - The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

Contract Discrepancy Report (CDR) DA Form 5479-R - A formal, written documentation signed by the Contracting Officer or COR notifying the Contractor of failure to comply with the contract, non-conformance or lack of performance for contracted work. The CDR requires that the Contractor explain, in writing, why performance was unsatisfactory, how performance shall be returned to satisfactory levels, and how recurrence of the problem shall be prevented in the future.

Contractor - The term Contractor as used herein refers to both the prime Contractor and any subcontractors performing work under this contract. The Prime Contractor is responsible for all employees employed under this contract as well as any Sub-Contractor employed by the Prime Contractor.

Contracting Officer (KO) - A person who is by virtue of his/her position and by appointment has the authority to enter into and administer contracts and make determination and findings with respect thereto. The Contracting Officer is the only person with authority to make changes to the contract and bind the Government.

Contracting Officer's Representative (COR) - An individual designated in writing by the Contracting Officer to perform technical surveillance as specified in appointment letter.

Debris - The remains of anything broken or destroyed such as litter, rocks, paper, plastics, metals, sticks, tree limbs, and all materials foreign to the particular environment.

Deficiency - A short-coming in the quality or state of service performed.

Fair Wear and Tear - The loss or impairment of the appearance, effectiveness, worth, or utility of an item which has occurred solely because of the normal and customary use of the item for its intended purpose.

Government-Furnished Property (GFP) or Government Property (GP) - Property in the position of, or directly acquired by, the Government and subsequently made available to the Contractor (reference FAR Part 45.101). Includes all M & S equipment and CAP.

Hand Receipt Item - An item of Government property which accountability is controlled.

Hazardous Material - Any material defined as such by the Environmental Protection Agency (EPA).

Hazardous Waste - Any material no longer suited for its original intended use which is listed by the EPA as hazardous material.

Incidental Repair - Minor repair that is performed during inspection or preventive maintenance.

Inspection - The critical examination of a structure, mechanism, system, or procedure to discover and remedy discrepancies and/or inefficiencies.

Installation Closure - The cancellation of all nonessential work efforts and dismissal or delayed reporting of nonessential personnel. An installation closure may be caused by a catastrophic event, natural disasters, major incapacitating storms or floods.

Joint Travel Regulation (JTR) Mileage - JTR Mileage as listed in this PWS is the official mileage as listed in the…