Combined_Synopsis-Solicitation,_W911RX-18-T-0001,_Museum_Staffing,_Ft.Riley,_17_Oct_17.docx

W911RX-18-T-0001

REQUEST FOR QUOTE (RFQ)

W911RX-18-T-0001

1. RFQ Information. IAW FAR 12.603, the following information applies to this RFQ as appropriate:

A. FAR 5.207 Required Synopsis Information not already included elsewhere –

Product or Service Code R499

Closing Response Date 2:00PM (CST) on Thursday, 16 November 2017.

Contracting Office Address

MICC-Fort Riley ATTN: David Reynolds, Contracting Officer 1792 12th St.

Fort Riley, KS 66441

Contact Point or Contracting Specialist

Hubert “Warren” Scipio, Purchasing Agent E-mail: hubert.w.scipio.civ@mail.mil Phone: 785-239-4073 Fax: 785-239-1061

Place of Contract Performance Fort Riley, Kansas

B. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

C. The following Request for Quote (RFQ) is competed in accordance with (IAW) FAR Part 13.5, Test Program for Certain Commercial Items. FAR Part 13, Simplified Acquisition Procedures, and/or FAR Part 12, Commercial Items as applicable.

D. RFQ incorporates the provisions and clauses in effect through Federal Acquisition Circular 2005-95, Effective 19 Jan 2017.

E. Type of Small Business Set-Aside, applicable NAICS and associated Small Business Size Standard –

i. This solicitation is a Small Business set-aside and only qualified vendor’s can quote.

ii. Vendor must be registered in SAM with NAICS Code 712110, Museum.

This RFQ requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov.

iii. Applicable Small Business Size Standard for NAICS 712110 is $27.5 mil.

F. The Fort Riley Museum Division is seeking current, relevant experience, personnel, and capability to perform a commercial service contract for all Fort Riley Museum Division facilities located on Fort Riley, Kansas. Contractor shall furnish all management and personnel necessary by providing general information and support to visitors and maintaining oversight of exhibit galleries during operation of the U. S. Cavalry Museum, 1st Infantry Division Museum and the Custer House. Additional performance requirements are identified Section C-5 of the PWS and Attachment 1; Museum Division Standard Operating Procedures.

G. IAW FAR 13.106-2(a) (1), all pricing submitted shall be inclusive of transportation charges from the shipping point of the supplier to the delivery destination. Any award from this RFQ will be FOB Destination.

H. Regardless of any other provisions or clauses included in this RFQ, the following provisions and clauses apply to all acquisitions of commercial items and can be found within this RFQ either in full text or included by reference: Provisions 52.212-1, Instructions to Offerors – Commercial; 52.212-2, Evaluation - Commercial Items; 52.212-3, Offeror Representations and Certifications - Commercial Items and Clauses 52.212-4, Contract Terms and Conditions - Commercial Items; 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders - Commercial Items.

I. Additional contract requirement(s) or terms and conditions determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices are included within this RFQ or attached as either exhibits or attachments.

J. Amendments to this RFQ will be issued in the same manner as the initial RFQ with the exception that the amendment shall be identified under the Solicitation Number with the words “Amendment #” followed by the sequential number beginning with 01 and proceeding as necessary until the RFQ response date.

K. All RFQ responses shall include the following corporate information with your quote:

Company Name:

POC:

Phone:

Email Address:

CAGE Code:

DUNS Number:

Tax ID Number:

L. Instructions:

(i) Offeror must price each CLIN on the solicitation and input cost for each line for a base plus three (3) Option years.

M. Payment Discounts The contractor may agree to a discount offered to the Government for prompt payment. See 52.212-4 (i) Payment, for discount payment information. Make a selection below if you agree or do not agree.

____Yes, contractor agrees to offer the Government a prompt payment discount of ________% for ______ days, Net 30. This discount will be deducted from total invoice price if payment is made within discount period.

____No, contractor does not agree to offer the Government any discounts for prompt payment.

2. Evaluation Procedures A. IAW FAR 13.106-2(b), at the discretion of the Contracting Officer, the evaluation procedures of FAR Parts 14 and 15 may be used in the evaluation of submitted quotes.

B. IAW FAR 14.404-2, the following evaluation procedures will be utilized by the Contracting Officer in evaluating submitted quotes:

Any quote that fails to conform to the essential requirements of the RFQ shall be rejected.

Any quote that does not conform to the applicable specifications shall be rejected unless the RFQ authorized the submission of alternate quotes and the supplies offered as alternates meet the requirements specified in the RFQ.

Any quote that fails to conform to the delivery schedule or permissible alternates stated in the RFQ shall be rejected.

A quote shall be rejected when the offeror imposes conditions that would modify requirements of the RFQ or limit the offeror’s liability to the Government, since to allow the offeror to impose such conditions would be prejudicial to other offerors. See FAR 14.404-2(d) for examples.

A low priced quote may be requested to delete objectionable conditions from a quote provided the conditions do not go to the substance, as distinguished from the form, of the bid, or work an injustice on other offerors. A condition goes to the substance of a bid where it affects price, quantity, quality, or delivery of the items offered.

Any quote may be rejected if the contracting officer determines in writing that it is unreasonable as to price. Unreasonableness of price includes not only the total price of the quote, but the prices for individual line items as well.

Any quote may be rejected if the prices for any line items or subline items are materially unbalanced.

Quotes received from any person or concern that is suspended, debarred, proposed for debarment or declared ineligible as of the RFQ closing date or prior to award shall be rejected unless a compelling reason determination is made.

Low quotes received from concerns determined to be not responsible pursuant to Subpart 9.1 shall be rejected.

C. Determination of Responsibility IAW FAR 14.408-2, the Contracting Officer shall determine that a prospective contractor is responsible IAW Subpart 9.1. To be determined responsible, a prospective Contractor must:

Have adequate financial resources to perform the contract, or the ability to obtain them;

Vendors shall provide the Contracting Officer with the relevant corporate financial information contained within this RFQ if applicable or required. Failure to provide the financial information required with the quote shall be the basis to determine the vendor as non-responsible and eliminated from the award process;

Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments;

Have a satisfactory performance record. A prospective Contractor shall not be determined responsible or not responsible solely on the basis of a lack of relevant performance history, except as provided in 9.104-2. The Contracting Officer may obtain a Certificate of Competency from the Small Business Administration if the bidder has no relevant past performance. Relevancy is defined as having performed contracts successfully under NAICS 712110 as a prime contractor.

A review of the System for Award Management, SAM.gov, show no active exclusions or debarments.

Have a satisfactory record of integrity and business ethics.

A review of the FAPPIS website returns no negative reviews or terminations.

Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors).

Have the necessary equipment and facilities, or the ability to obtain them.

Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

D. Pricing Evaluation and Price Related Factors IAW FAR 14.408-2, the Contracting Officer shall determine that the prices offered are fair and reasonable before awarding the contract.

At RFQ closing, the Contracting Officer or designated representative, shall sum the total of each line item in order to obtain overall contract price. Mistakes or omissions in pricing will be conducted IAW FAR 14.407.

Contractor Manpower Reporting (CMR). If the RFQ contains a CMR line item, the Contracting Officer shall determine that the unit price submitted is fair and reasonable. Contracting Officer’s determination that the pricing is not fair and reasonable shall make the vendor ineligible for award.

The price analysis techniques in 15.404-1(b) may be used as guidelines and the price analysis shall consider whether quotes are materially unbalanced IAW 15.404-1. Unbalanced pricing of individual line items may eliminate the vendor from consideration for award and be determined a non-responsible vendor if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

Unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more line items is significantly over or understated as indicated by the application of cost or price analysis techniques.

All line item pricing shall be evaluated among all bids received and/or against the Government Estimate if applicable. A line item unit price difference of greater than or less than 20% for individual prices when evaluated against the Government Estimate may be determined as an unacceptable risk to the Government unless evaluation shows that all bidders submitted pricing is relatively equal when compared to the Government Estimate.

As part of price evaluation if applicable, the Government will evaluate its option to extend services (see FAR Clause 52.217-8) by adding six (6) months of the offeror’s final option period price to the offeror’s total price. Vendors are required only to price the base and option periods. Vendors shall not submit a price for the potential six month extension of services period. The Government may choose to exercise the Extension of Services at the end of any performance period (base or option periods), utilizing the rates of that performance period.

IAW FAR 14.201-8, the following Price Related Factors shall be evaluated prior to award as applicable:

Changes made, or requested by the bidder, in any of the provisions of the RFQ, if the change does not constitute a ground for rejection under 14.404.

No federal, state or local taxes shall apply to the quotes. A Kansas Tax Exemption Certificate shall be forwarded to the awarded contractor if required.

Museum Staffing Services

FFP

Perform duties as a Museum Receptionist for Buildings 205 and 207 in accordance with Section C.5 of the Performance Work Statement (PWS). See Attachment 1 for specific details.

Base Year Period of Performance: 30 Dec 2017 through 29 Dec 2018

FOB: Destination

NET AMT

Museum Staffing Services

Perform duties as Tour Guide for the historic Custer House (Building 24A) in accordance with Section C.5 of the Performance Work Statement (PWS). See Attachment 1 for specific details.

Base Year Period of Performance: 26 May 2018 through 30 Sep 2018

NET AMT

Contract Manpower Reporting (CMR)

See Attachment 1, section C.5.4 for specific details.

All data shall be reported no later than 31 October of each calendar year beginning with 2018 Base Year Reporting Period: 30 Dec 2017 through 30 Sep 2018.

NET AMT

FFP

Perform duties as a Museum Receptionist for Buildings 205 and 207 in accordance with Section C.5 of the Performance Work Statement (PWS). See Attachment 1 for specific details.

1st Option Year Period of Performance: 30 Dec 2018 through 29 Dec 2019

NET AMT

FFP

Perform duties as Tour Guide for the historic Custer House (Building 24A) in accordance with Section C.5 of the Performance Work Statement (PWS). See Attachment 1 for specific details.

1st Option Year Period of Performance: 25 May 2019 through 30 Sep 2019

NET AMT

FFP

See Attachment 1, section C.5.4 for specific details.

All data shall be reported no later than 31 October of each calendar year.

1st Option Year Reporting Period: 01 Oct 2018 through 30 Sep 2019

NET AMT

FFP

Perform duties as a Museum Receptionist for Buildings 205 and 207 in accordance with Section C.5 of the Performance Work Statement (PWS). See Attachment 1 for specific details.

2nd Option Year Period of Performance: 30 Dec 2019 through 29 Dec 2020

NET AMT

FFP

Perform duties as Tour Guide for the historic Custer House (Building 24A) in accordance with Section C.5 of the Performance Work Statement (PWS). See Attachment 1 for specific details.

2nd Option Year Period of Performance: 23 May 2020 through 30 Sep 2020

NET AMT

FFP

See Attachment 1, section C.5.4 for specific details.

All data shall be reported no later than 31 October of each calendar year 2nd Option Year Reporting Period: 01 Oct 2019 through 30 Sep 2020.

NET AMT

FFP

Perform duties as a Museum Receptionist for Buildings 205 and 207 in accordance with Section C.5 of the Performance Work Statement (PWS). See Attachment 1 for specific details.

3rd Option Year Period of Performance: 30 Dec 2020 through 29 Dec 2021

NET AMT

FFP

Perform duties as Tour Guide for the historic Custer House (Building 24A) in accordance with Section C.5 of the Performance Work Statement (PWS). See Attachment 1 for specific details.

3rd Option Year Period of Performance: 29 May 2021 through 30 Sep 2021

NET AMT

FFP

See Attachment 1, section C.5.4 for specific details.

All data shall be reported no later than 31 October of each calendar year.

3rd Option Year Reporting Period: 01 Oct 2020 through 30 Sep 2021.

NET AMT

FFP

See Attachment 1, section C.5.4 for specific details.

All data shall be reported no later than 31 October of each calendar year.

3rd Option Year Reporting Period: 01 Oct 2021 through 29 Dec 2021.

NET AMT

PERFORMANCE WORK STATEMMENT

MUSEUM STAFFING SERVICES

SECTION C.1

General Information

1. General: This is a non-personal services contract to provide Museum Staffing Services.

1.1. Description of Services/Introduction: The Contractor shall furnish all personnel, equipment, supplies, transportation, supervision, and perform duties a museum receptionist and tour guide as define in this Performance Work Statement and Attachment 2; Museum Division Standard Operating Procedures. . The Contractor shall provide one (1) personnel for Buildings 205 and 207and one (1) personnel for Building 24A. The total combined personnel for this contract is two (2). Buildings 205 and 207 are equipped with a closed circuit television (CCTV) system. The Contractor shall perform in accordance with 1.6.2 Hours of Operation.

1.2. Background: The Museum Staffing Services requirement is an on-going support requirement for Fort Riley Museum Division.

1.3 Objectives: The objective of this PWS is the continued safe and effective operation of the U.S Calvary Museum, 1st Infantry Division Museum, and the Custer House historic sites located on Fort Riley, Kansas.

1.4 Scope: The Fort Riley Museum Division is designed to provide educational opportunities, and foster esprit de corps in the 60,000 patrons who visit the 1st Infantry Division, museums annually. The Contractor shall provide support to the Museum Division to include, but not limited to, operation of the U. S. Cavalry Museum, 1st Infantry Division Museum and the Custer House by providing general information and support to visitors and maintaining oversight of exhibit galleries during operation. Additional performance requirements are identified Section C-5 of the PWS and Attachment 1; Museum Division Standard Operating Procedures.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and three (3) 12-month option periods. The Period of Performance reads as follows:

1.6 General Information

1.6.1 Federal Government Holidays: The Federal holidays listed below are observed. When a holiday falls on a Sunday except for Independence Day holiday, the following Monday will be observed as the holiday. When the holiday falls on a Saturday, the preceding Friday will be observed as the holiday. Contractors are also requested to not schedule work on Easter Sunday.

1.6.2 Hours of Operation:

Building 205 (U. S. Cavalry Museum)

Building 207 (1st Infantry Division Museum)

Building 24A (Custer House) Memorial Day weekend through Labor Day

Labor Day through end of September

1.6.2.1 The Contracting Officer will notify the Contractor of specific requirements, in writing, five (5) working days prior to Museum Division’s opening, closing, or changes concerning hours of operation.

1.6.3 Place of Performance: The U. S. Cavalry Museum (Building 205), 1st Infantry Division Museum (Building 207) and the historic “Custer House” (Building 24A) are located on Fort Riley, Kansas.

1.6.4 Quality Control Program (QCP): Quality Control shall be the responsibility of the Contractor.

The Contractor shall be responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1, Contractor Inspection Requirements). The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non- conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The Contractor shall, upon request, provide to the Government it’s quality control documentation. The Contractor will submit the QCP for approval.

1.6.4.1. QC Inspection System: The Contractor shall submit to the Contracting Officer for approval, at or before the Pre-performance Conference, the Inspection System (Contractor Quality Control (CQC)) with which he proposes to implement the requirements of Contract Clause: “INSPECTION OF SERVICES-–FIXED-PRICE (AUG 1996)”, 52.212-4. The plan shall identify personnel, procedures, instructions, records, and forms to be used. If the Contractor fails to submit an acceptable QC Plan within the time herein prescribed, the Contracting Officer shall refuse to allow performance to start until such time as the Contractor submits an acceptable final plan. Failure by the Contractor to execute the accepted Quality Control Plan during the contract period may also result in delaying progress payments until such unacceptable services rendered are corrected and the Contractor complies with the approved QC Plan.

1.6.4.2 Quality Control Plan (Inspection System): This plan shall include as a minimum, the following:

1.6.4.3 Acceptance of the Plan: Acceptance of the Contractor’s plan is required prior to the start of performance. Acceptance is conditional and will be predicated on satisfactory performance during the contract. The Government reserves the right to require the Contractor to make changes in his CQC plan and operations as necessary to obtain the quality specified.

1.6.4.5 Notification of Changes: After acceptance of the QC plan, the Contractor shall notify the Contracting Officer (KO) in writing of any proposed change. Proposed changes are subject to acceptance by the KO.

1.6.4.6 CQC System Manager: The Contractor shall identify an individual, within its organization at the site of the work, during all contract performance, who shall be responsible for overall management of and have the authority to act in all CQC matters for the Contractor. The Contractor Quality Control System Manager shall be available to interact with the COR and the QAE on site daily, concerning Quality matters. The duties of QC manager may be added to the duties of the on-site Shift Leader. The appointment of the CQC System Manager is subject to the approval of the Contracting Officer and shall be changed if the appointee is unable or unwilling to perform their duties as prescribed.

1.6.4.7 Daily QC Reports: Maintain a daily record of all Contractor Quality Control checks, tests and corrective actions. This file shall be maintained by the Contractor at the work site, if applicable, throughout the term of this contract. Two (2) copies shall be provided the same day or no later than the next work day after the day of the inspection to the Contracting Officer’s Representative during the term of this contract. A one-page sample QC report form is attached. The Contractor may use his own QC report form, however, it shall as a minimum contain all the information contained in the sample form.

1.6.4.8 Submittals: The CQC Manager shall be responsible for certifying that all required submittals are in compliance with the contract requirements. See Exhibit B for required submittals.

1.6.4.9 Quality Assurance: The government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a Government only document primarily focused on what the Government must do to assure that the Contractor has performed in accordance with the requirements of the contract.

1.6.5 Type of Contract: The Government will award a Firm Fixed Price (FFP) Contract with one (1) Base Year, with provisions to exercise three (3) one-year options.

1.6.6 Security/Safety Requirements: The Contractor shall conduct all work in a safe manner, and in compliance with the Occupational Safety and Health Act (OSHA), the Safety and Health Requirements Manual EM 385-1-1, and Federal, State and Army requirements. If the Contractor fails, or refuses, to promptly comply with safety requirements, the Contracting Officer may issue an order stopping part or all of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop order shall be made the subject of claim for extension of time or for excess costs or damages to the Contractor.

1.6.6.1 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.6.2 Security/Safety Requirements: The Contractor shall conduct all work in a safe manner, and in compliance with the Occupational Safety and Health Act (OSHA), the Safety and Health Requirements Manual EM 385-1-1, and Federal, State and Army requirements. If the Contractor fails, or refuses, to promptly comply with safety requirements, the Contracting Officer may issue an order stopping part or all of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop order shall be made the subject of claim for extension of time or for excess costs or damages to the Contractor.

1.6.6.3 Key Control Plan: The Contractor shall submit the key control plan to the KO for approval at the Pre-Performance Conference, and shall comply with AR 190-51 applicable to key and lock control. The Contractor may view this regulation at the Engineering Plans and Services Division, Public Works (PW), in Bldg 408, Fort Riley Kansas 66442 or online at: http://armypubs.army.mil/epubs/pdf/r190_51.pdf. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Shift Leader will sign for all keys from the Museum Division and shall control and issue keys from the Museum key box. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.6.4 The Contractor shall be held liable for all costs (e.g. labor, material, equipment) incurred by the Government, as determined by the Contracting Officer, to replace any and all locks and keys due to keys being stolen or lost, or due to issuance to or duplication by unauthorized personnel. When the replacement of locks or re-keying is performed by the Government, the total cost of re- keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor.

1.6.6.5 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer’s Representative (COR).

1.6.7 Special Qualifications: N/A

1.6.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.9 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price. The COR is not authorized to change any of the terms and conditions of the contract.

1.6.10 Key Personnel: The Contractor shall provide an on-site Shift Leader who shall be responsible for the supervision and performance of all work performed. Key personnel shall be designated in writing to the Contracting Officer. The Shift Leader shall be responsible for the supervision, overall administration, and coordination of the required services and contract personnel. The Shift Leader shall be the point of contact with the Government and have the authority to act and make decisions for the Contractor. The Shift Leader duties may be added to the duties of a Contractor employee. The Shift Leader shall be available via telephone or e-mail during those times listed in 1.6.2. The Contractor shall provide notice, in writing, to the COR within 24 hours following any change of Shift Leader.

1.6.11 Identification of Contractor Employees: The Contractor shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor employee shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist unless safety or health reasons prohibit. The Contractor shall be responsible for collection of ID Badges upon completion of the contract or termination of an employee. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor personnel changes. All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that contractor participation is appropriately disclosed.

1.6.12 RESERVED

1.6.13 Supervision of Contractor Employees: The Contractor shall provide a sufficient number of qualified personnel to perform the requirements of this contract. The Contractor shall not hire off-duty government civilian employees or military personnel where their employment may interfere with their official duties or where the appearance of a conflict of interest exists. The Contracting Officer (KO) will prior approve in writing the employment of any Department of Defense employee. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.6.14 Conduct and Appearance: The Contractor shall ensure that the conduct of its employees, while on Fort Riley, shall not in any way be discourteous and shall present themselves in a professional appearance at all times. The conduct and appearance of Contractor employees shall not reflect discredit upon this installation or upon the Department of the Army (DA).

The Government reserves the right to require removal of a Contractor employee from the job site who endangers persons or property, or whose continued employment is inconsistent with military security or mission accomplishment. The Government reserves the right to refuse to permit any Contractor employee to perform services under this contract who is not in compliance with this contract. Failure of an employee to gain access to the installation due to the above will not relieve the Contractor of any work required by this contract.

1.6.15 Pre-Service Training Plan: The Contractor shall provide a pre-service training plan at the Pre-Performance Conference. The purpose of this training plan is to ensure Contractor personnel are properly trained and prepared to fulfill their duties. Any changes to the training plan by the Contractor or requested by the Government during contract performance, shall be submitted to the Contracting Officer for approval. The Government is not liable for any Contractor employee training expenses.

1.6.16 Conservation of Utilities: The Contractor shall conduct its operations in a manner that complies with Fort Riley’s energy conservation plan in accordance with FR REG 11-1, Fort Riley Facility Energy Program, dated 13 August 1997. At a minimum the Contractor shall aid in conservation of utilities by ensuring:

· All lights in unoccupied rooms are extinguished

· All water faucets are turned off when not in use

· All cooling/heating equipment in unoccupied rooms is turned off unless otherwise instructed

· All malfunctions in cooling, heating, lighting, or plumbing equipment, shall be reported to the COR immediately

1.6.17 Phase in / Phase out: Phase in will begin fourteen (14) calendar days prior to the contract start date. During the Phase In period, the Contractor's management personnel may observe Government personnel perform duties as define in the contract. This will allow for completion of all Exhibit A requirements and records transfer that will ensure continuity of service. The Contractor shall provide a phase in plan to the Contracting Officer at the pre-performance Conference.

1.6.17.1 Phase Out will begin fourteen (14) calendar days prior to contract completion. During the Phase Out period, the incoming Contractor management personnel may observe the incumbent Contractor personnel perform duties as define in the contract. This will allow for orderly turnover of records and will ensure continuity of service.

1.6.18 Organizational Conflict of Interest: Contractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may impose other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.19 Antiterrorism (AT) and Operations Security (OPSEC)

1.6.19.1 AT Level I Training: All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 05 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam

1.6.19.2 Access and General Protection/Security Policy and Procedures Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes at no cost to the Government.

1.6.19.3 For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations

1.6.19.4 IWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 05 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award. Go to http://www.riley.army.mil/Community/iWATCH.aspx

1.6.19.5 For contracts that require OPSEC Training: Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. OPSEC Awareness for Military Members, DoD Employees and Contractors is available at the following website: http://www.cdse.edu/catalog/operations-security.html

1.6.20 Emergency Services: Emergency medical treatment and services shall be the responsibility of the Contractor. The Contractor or its employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the Fort Riley Operations Center (785-239-2222) and the KO or COR within 30 minutes the incident.

1.6.21 Severe Weather: The Contractor shall be responsible to inform its employees of current post delays and closures due to severe weather. Fort Riley severe weather closures and delay information is available at http://www.riley.army.mil/ and the local radio stations. All conditions (delays and closures) that effect “non-essential” federal employees also apply to Contractor employees. If weather conditions deteriorate during the workday, the Museum Division will notify the Shift Leader of pending closures or early release conditions.

1.6.21.1: During weekend operations, the Shift Leader shall contact the Fort Riley Operations Center (FROC) at (785) 239-3700 for weather and road condition updates. If Main Post road conditions are "red," the Shift Leader may close the facility. The Shift Leader shall notify the COR of any weekend weather related closures on the next work day.

1.6.21.2: The Shift Leader shall follow appropriate Museum SOP procedures regarding tornado drills, preparation and reporting. The Shift Leader shall report any damages to the COR.

SECTION C.2

ACRONYMS/DEFINITIONS

2.1 DEFINITIONS:

2.1.1 COMPLIANCE: Actions in accordance with clean air or water standards. It also means actions in accordance with a schedule or plan ordered or approved by a court of competent jurisdiction; the Environmental Protection Agency; or an air or water pollution control agency, as dictated by the Air Act or Water Act, and regulations issued pursuant thereto.

2.1.2 CONTRACT ADMINISTRATOR: The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting career field and advises on all technical contractual matters.

2.1.3 CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or services to the government.

2.1.4 CONTRACT DISCREPANCY REPORT (CDR): A formal, written documentation of Contractor non-conformance or lack of performance for contracted work. The CDR requires that the Contractor explain, in writing, why performance was unsatisfactory, how performance shall be returned to satisfactory levels, and how recurrence of the problem shall be prevented in the future.

2.1.5 CONTRACTING OFFICER: A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the government.

2.1.6 CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.7 DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.8 DELIVERABLE: Anything that can be physically delivered, but may include non- manufactured things such as meeting minutes or reports.

2.1.9 DEFICIENCY: A shortcoming in the quality or state of service performed.

2.1.10 GOVERNMENT FURNISHED PROPERTY (GFP): Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.11 INSPECTION: The critical examination of a structure, mechanism, system, or procedure to discover and remedy discrepancies and/or inefficiencies.

2.1.12 KEY PERSONNEL: Contractor personnel that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.13 MAINTENANCE (GENERAL): The work required to preserve and maintain a real property facility or piece of equipment in such condition that it may be effectively used for its designated functional purpose. Maintenance includes work done to prevent damage that would be more costly to restore than to prevent. Maintenance includes work to sustain components.

2.1.14 PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

2.1.15 PUBLIC WORKS (PW): The Commanding General's principal staff office for all matters pertaining to facilities engineering and housing matters for the installation. PW plans, programs, and coordinates all Real Property Maintenance Activities (RPMA). The category RPMA includes all operations, maintenance, repair, construction, and related services required under the contract. The PW main office is located in Building 330, Main Post; the Inspection Branch is located in Building 408, Main Post.

2.1.16 QUALITY ASSURANCE: The Government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.17 QUALITY ASSURANCE SPECIALIST: An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.18 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.19 QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.20 SUBCONTRACTOR: One that enters into a contract with a prime contractor. The Government does not have privities of contract with the subcontractor.

2.1.21 Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt / acceptance documents over the web and allows Government personnel to process those invoices in a real-time, paperless environment.

2.1.22 WORK DAY: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.23 WORK WEEK: Monday through Friday, except for Federal holidays unless specified otherwise.

2.2 ACRONYMS:

SECTION C.3

Government Furnished Property, Equipment and Services

3.1 Services: The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish the requirements of this contract.

3.2 Facilities: The Government will make available to the Contractor Bldg. 205, U. S. Cavalry Museum; Bldg. 207, 1st Infantry Division Museum; and Bldg. 24A, Custer House. All facilities are fully furnished and in satisfactory condition.

3.3 Supplies: The Government will provide necessary supplies and equipment to clean and maintain all Museum areas, exhibits and grounds in a satisfactory condition at all times.

3.4 Government Property: Any Government property lost due to Contractor negligence will be replaced at Contractor expense. Replacement costs will be determined by the Contracting Officer. Any property damage, other than fair wear and tear, will be repaired or replaced at Contractor expense.