Solicitation W911QY25R0007 HVAC (Final).pdf

W911QY25R0007

SEE ADDENDUM

(No Collect Calls)

W911QY25R0007 28-Mar-2025

b. TELEPHONE NUMBER

(508) 206-2113

8. OFFER DUE DATE/LOCAL TIME

09:00 AM 14 Apr 2025

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W911QY9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ALEJANDRO AYALA

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

W6QK ACC-APG NATICK

CONTRACTING DIVISION

BLDG 1 GENERAL GREENE AVENUE

NATICK MA 01760-5011

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

X 8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$19,000,000

NAICS:

238220

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF160

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Preventive Maintenance for ALL HVACs

FFP

Preventive maintenance for all HVAC systems with Natick per attached Equipment Appendix - Attachment to Annex H. Invoiced based on respective unit's maintenance schedule.

Monthly Maintenance Services $__________ Total Yearly Cost will be spread over 12 Months.

FOB: Destination

PSC CD: J045

NET AMT

0002 1 Job Repair and/or Replacement

FFP

Repair and/or replacement, when authorized by the Contracting Officer.

1. Routine Repairs.

2. Repair by Replacement.

This CLIN may be executed in accordance with the ordering instructions included as part of the terms and conditions of this contract. Quote will be obtained when service is requested.

This CLIN price shall be negotiated at time of requested Service.

Minimum Service Call Charge: $__________

0003 1 Job Emergency Repairs

FFP

Emergency Repairs, when authorized by the Contracting Officer.

This CLIN may be executed in accordance with the ordering instructions included as part of the terms and conditions of this contract. Quote will be obtained when service is requested.

This CLIN price shall be negotiated at time of requested Service.

Minimum Service Call Charge: $__________

0004 1 Job OPTION Duct Cleaning

FFP

Optional CLIN. The Contractor shall provide a quote involving furnishing all labor, materials, and equipment required in connection with either basic duct cleaning or cleaning and decontaminating of Air Handling Units, Exhaust Fans, Terminal Boxes, Coils, Registers and Ductwork, at the designated facility. The locations and equipment to be cleaned will be determined by the Natick’s DPW Department. Services then shall be rendered upon request for a “given” building/facility by means of utilizing two technicians working eight hour shifts.

Total Price for two technicians for eight hour shift: $__________

0005 1 Job OPTION Duct Inspection

FFP

Optional CLIN.

0006 1 Job OPTION Ultraviolet Ionizers

FFP

Optional CLIN. Ultraviolet Ionizers for occupancy areas, whereby occupancy exceeds four hours per day.

0007 12 Months OPTION Preventive Maintenance Future HVACs

FFP

Optional CLIN. Preventive maintenance of HVAC systems for future facilities in Natick. Invoiced based on respective unit's maintenance schedule.

Monthly Maintenance Services $__________ Total Yearly Cost will be spread over 12 Months.

0008 1 Job OPTION Site Inspection

FFP

Optional CLIN.

0009 1 Job OPTION Site Inspection Report

FFP

Optional CLIN. Site Inspection Report

This CLIN is not separately priced.

0010 12 Months Monthly Maintenance Report

FFP

The Contractor shall provide a detailed schedule for the list of equipment to be serviced and maintained for the upcoming month in accordance with Contract Data Requirements List (CDRL) DD Form 1423, Data Item A001.

This CLIN is not separately priced.

0011 12 Months Monthly Repair/Replacement Report

FFP

The Contractor shall prepare and submit a monthly written report for all completed Repairs and Repair-by-Replacements in accordance with Contract Data Requirements List (CDRL) DD Form 1423, Data Item A003.

This CLIN is not separately priced.

0012 3 Quarter

(Time)

Quarterly Report

FFP

The Contractor shall submit a quarterly excel spreadsheet report encapsulating all maintenance, repairs and replacements of major HVAC equipment to COR in accordance with Contract Data Requirements List (CDRL) DD Form 1423, Data Item A005.

This CLIN is not separately priced.

1001 12 Months OPTION Preventive Maintenance for ALL HVACs

FFP

Preventive maintenance for all HVAC systems with Natick per attached Equipment Appendix - Attachment to Annex H. Invoiced based on respective unit's maintenance schedule.

Monthly Maintenance Services $__________ Total Yearly Cost will be spread over 12 Months.

1002 1 Job OPTION Repair and/or Replacement

FFP

Repair and/or replacement, when authorized by the Contracting Officer.

1. Routine Repairs.

2. Repair by Replacement.

This CLIN may be executed in accordance with the ordering instructions included as part of the terms and conditions of this contract. Quote will be obtained when service is requested.

This CLIN price shall be negotiated at time of requested Service.

Minimum Service Call Charge: $__________

1003 1 Job OPTION Emergency Repairs

FFP

Emergency Repairs, when authorized by the Contracting Officer.

This CLIN may be executed in accordance with the ordering instructions included as part of the terms and conditions of this contract. Quote will be obtained when service is requested.

This CLIN price shall be negotiated at time of requested Service.

Minimum Service Call Charge: $__________

1004 1 Job OPTION Duct Cleaning

FFP

Emergency Repairs, when authorized by the Contracting Officer.

This CLIN may be executed in accordance with the ordering instructions included as part of the terms and conditions of this contract. Quote will be obtained when service is requested.

This CLIN price shall be negotiated at time of requested Service.

Minimum Service Call Charge: $__________

1005 1 Job OPTION Duct Inspection

FFP

Optional CLIN.

1006 1 Job OPTION Ultraviolet Ionizers

FFP

Optional CLIN. Ultraviolet Ionizers for occupancy areas, whereby occupancy exceeds four hours per day.

1007 12 Months OPTION Preventive Maintenance Future HVACs

FFP

Optional CLIN. Preventive maintenance of HVAC systems for future facilities in Natick. Invoiced based on respective unit's maintenance schedule.

Monthly Maintenance Services $__________ Total Yearly Cost will be spread over 12 Months.

1008 1 Job OPTION Site Inspection

FFP

Optional CLIN. For Contractor to determine amount of units that require service..

1009 1 Job OPTION Site Inspection Report

FFP

Optional CLIN. Site Inspection Report.

This CLIN is not separately priced.

1010 12 Months OPTION Monthly Maintenance Report

FFP

The Contractor shall provide a detailed schedule for the list of equipment to be serviced and maintained for the upcoming month in accordance with Contract Data Requirements List (CDRL) DD Form 1423, Data Item A001.

This CLIN is not separately priced.

1011 12 Months OPTION Monthly Repair/Replacement Report

FFP

The Contractor shall prepare and submit a monthly written report for all completed Repairs and Repair-by-Replacements in accordance with Contract Data Requirements List (CDRL) DD Form 1423, Data Item A003.

This CLIN is not separately priced.

1012 3 Quarter

OPTION Quarterly Report

The Contractor shall submit a quarterly excel spreadsheet report encapsulating all maintenance, repairs and replacements of major HVAC equipment to COR in accordance with Contract Data Requirements List (CDRL) DD Form 1423, Data Item A005.

This CLIN is not separately priced.

2001 12 Months OPTION Preventive Maintenance for ALL HVACs

FFP

Preventive maintenance for all HVAC systems with Natick per attached Equipment Appendix - Attachment to Annex H. Invoiced based on respective unit's maintenance schedule.

Monthly Maintenance Services $__________ Total Yearly Cost will be spread over 12 Months.

2002 1 Job OPTION Repair and/or Replacement

FFP

Repair and/or replacement, when authorized by the Contracting Officer.

1. Routine Repairs.

2. Repair by Replacement.

This CLIN may be executed in accordance with the ordering instructions included as part of the terms and conditions of this contract. Quote will be obtained when service is requested.

This CLIN price shall be negotiated at time of requested Service.

Minimum Service Call Charge: $__________

2003 1 Job OPTION Emergency Repairs

FFP

Emergency Repairs, when authorized by the Contracting Officer.

This CLIN may be executed in accordance with the ordering instructions included as part of the terms and conditions of this contract. Quote will be obtained when service is requested.

This CLIN price shall be negotiated at time of requested Service.

Minimum Service Call Charge: $__________

2004 1 Job OPTION Duct Cleaning

FFP

Optional CLIN. The Contractor shall provide a quote involving furnishing all labor, materials, and equipment required in connection with either basic duct cleaning or cleaning and decontaminating of Air Handling Units, Exhaust Fans, Terminal Boxes, Coils, Registers and Ductwork, at the designated facility. The locations and equipment to be cleaned will be determined by the Natick’s DPW Department. Services then shall be rendered upon request for a “given” building/facility by means of utilizing two technicians working eight hour shifts.

Total Price for two technicians for eight hour shift: $__________

2005 1 Job OPTION Duct Inspection

FFP

Optional CLIN.

2006 1 Job OPTION Ultraviolet Ionizers

FFP

Optional CLIN. Ultraviolet Ionizers for occupancy areas, whereby occupancy exceeds four hours per day.

2007 12 Months OPTION Preventive Maintenance Future HVACs

FFP

Optional CLIN. Preventive maintenance of HVAC systems for future facilities in Natick. Invoiced based on respective unit's maintenance schedule.

Monthly Maintenance Services $__________ Total Yearly Cost will be spread over 12 Months.

2008 1 Jar OPTION Site Inspection

FFP

Optional CLIN. For Contractor to determine amount of units that require service.

2009 1 Job OPTION Site Inspection Report

FFP

Optional CLIN. Site Inspection Report.

This CLIN is not separately priced.

2010 12 Months OPTION Monthly Maintenance Report

FFP

The Contractor shall provide a detailed schedule for the list of equipment to be serviced and maintained for the upcoming month in accordance with Contract Data Requirements List (CDRL) DD Form 1423, Data Item A001.

This CLIN is not separately priced.

2011 12 Months OPTION Monthly Repair/Replacement Report

FFP

The Contractor shall prepare and submit a monthly written report for all completed Repairs and Repair-by-Replacements in accordance with Contract Data Requirements List (CDRL) DD Form 1423, Data Item A003.

This CLIN is not separately priced.

2012 3 Quarter

The Contractor shall submit a quarterly excel spreadsheet report encapsulating all maintenance, repairs and replacements of major HVAC equipment to COR in accordance with Contract Data Requirements List (CDRL) DD Form 1423, Data Item A005.

This CLIN is not separately priced.

3001 12 Months OPTION Preventive Maintenance for ALL HVACs

FFP

Preventive maintenance for all HVAC systems with Natick per attached Equipment Appendix - Attachment to Annex H. Invoiced based on respective unit's maintenance schedule.

Monthly Maintenance Services $__________ Total Yearly Cost will be spread over 12 Months.

3002 1 Job OPTION Repair and/or Replacement

FFP

Repair and/or replacement, when authorized by the Contracting Officer.

1. Routine Repairs.

2. Repair by Replacement.

This CLIN may be executed in accordance with the ordering instructions included as part of the terms and conditions of this contract. Quote will be obtained when service is requested.

This CLIN price shall be negotiated at time of requested Service.

Minimum Service Call Charge: $__________

3003 1 Job OPTION Emergency Repairs

FFP

Emergency Repairs, when authorized by the Contracting Officer.

This CLIN may be executed in accordance with the ordering instructions included as part of the terms and conditions of this contract. Quote will be obtained when service is requested.

This CLIN price shall be negotiated at time of requested Service.

Minimum Service Call Charge: $__________

3004 1 Job OPTION Duct Cleaning

FFP

Optional CLIN. The Contractor shall provide a quote involving furnishing all labor, materials, and equipment required in connection with either basic duct cleaning or cleaning and decontaminating of Air Handling Units, Exhaust Fans, Terminal Boxes, Coils, Registers and Ductwork, at the designated facility. The locations and equipment to be cleaned will be determined by the Natick’s DPW Department. Services then shall be rendered upon request for a “given” building/facility by means of utilizing two technicians working eight hour shifts.

Total Price for two technicians for eight hour shift: $__________

3005 1 Job OPTION Duct Inspection

FFP

Optional CLIN.

3006 1 Job OPTION Ultraviolet Ionizers

FFP

Optional CLIN. Ultraviolet Ionizers for occupancy areas, whereby occupancy exceeds four hours per day.

3007 12 Months OPTION Preventive Maintenance Future HVACs

FFP

Optional CLIN. Preventive maintenance of HVAC systems for future facilities in Natick. Invoiced based on respective unit's maintenance schedule.

Monthly Maintenance Services $__________ Total Yearly Cost will be spread over 12 Months.

3008 1 Job OPTION Site Inspection

FFP

Optional CLIN. For Contractor to determine amount of units that require service.

3009 1 Job OPTION Site Inspection Report

FFP

Optional CLIN. Site Inspection Report.

This CLIN is not separately priced.

3010 12 Months OPTION Monthly Maintenance Report

FFP

The Contractor shall provide a detailed schedule for the list of equipment to be serviced and maintained for the upcoming month in accordance with Contract Data Requirements List (CDRL) DD Form 1423, Data Item A001.

This CLIN is not separately priced.

3011 12 Months OPTION Monthly Repair/Replacement Report

FFP

The Contractor shall prepare and submit a monthly written report for all completed Repairs and Repair-by-Replacements in accordance with Contract Data Requirements List (CDRL) DD Form 1423, Data Item A003.

This CLIN is not separately priced.

3012 3 Quarter

The Contractor shall submit a quarterly excel spreadsheet report encapsulating all maintenance, repairs and replacements of major HVAC equipment to COR in accordance with Contract Data Requirements List (CDRL) DD Form 1423, Data Item A005.

This CLIN is not separately priced.

4001 12 Months OPTION Preventive Maintenance for ALL HVACs

FFP

Preventive maintenance for all HVAC systems with Natick per attached Equipment Appendix - Attachment to Annex H. Invoiced based on respective unit's maintenance schedule.

Monthly Maintenance Services $__________ Total Yearly Cost will be spread over 12 Months.

4002 1 Job OPTION Repair and/or Replacement

FFP

Repair and/or replacement, when authorized by the Contracting Officer.

1. Routine Repairs.

2. Repair by Replacement.

This CLIN may be executed in accordance with the ordering instructions included as part of the terms and conditions of this contract. Quote will be obtained when service is requested.

This CLIN price shall be negotiated at time of requested Service.

Minimum Service Call Charge: $__________

4003 1 Job OPTION Emergency Repairs

FFP

Emergency Repairs, when authorized by the Contracting Officer.

This CLIN may be executed in accordance with the ordering instructions included as part of the terms and conditions of this contract. Quote will be obtained when service is requested.

This CLIN price shall be negotiated at time of requested Service.

Minimum Service Call Charge: $__________

4004 1 Job OPTION Duct Cleaning

FFP

Optional CLIN. The Contractor shall provide a quote involving furnishing all labor, materials, and equipment required in connection with either basic duct cleaning or cleaning and decontaminating of Air Handling Units, Exhaust Fans, Terminal Boxes, Coils, Registers and Ductwork, at the designated facility. The locations and equipment to be cleaned will be determined by the Natick’s DPW Department. Services then shall be rendered upon request for a “given” building/facility by means of utilizing two technicians working eight hour shifts.

Total Price for two technicians for eight hour shift: $__________

4005 1 Job OPTION Duct Inspection

FFP

Optional CLIN.

4006 1 Job OPTION Ultraviolet Ionizers

FFP

Optional CLIN. Ultraviolet Ionizers for occupancy areas, whereby occupancy exceeds four hours per day.

4007 12 Months OPTION Preventive Maintenance Future HVACs

FFP

Optional CLIN. Preventive maintenance of HVAC systems for future facilities in Natick. Invoiced based on respective unit's maintenance schedule.

Monthly Maintenance Services $__________ Total Yearly Cost will be spread over 12 Months.

4008 1 Job OPTION Site Inspection

FFP

Optional CLIN. For Contractor to determine amount of units that require service.

4009 1 Job OPTION Site Inspection Report

FFP

Optional CLIN. Site Inspection Report.

This CLIN is not separately priced.

4010 12 Months OPTION Monthly Maintenance Report

FFP

The Contractor shall provide a detailed schedule for the list of equipment to be serviced and maintained for the upcoming month in accordance with Contract Data Requirements List (CDRL) DD Form 1423, Data Item A001.

This CLIN is not separately priced.

4011 12 Months OPTION Monthly Repair/Replacement Report

FFP

The Contractor shall prepare and submit a monthly written report for all completed Repairs and Repair-by-Replacements in accordance with Contract Data Requirements List (CDRL) DD Form 1423, Data Item A003.

This CLIN is not separately priced.

4012 3 Quarter

The Contractor shall submit a quarterly excel spreadsheet report encapsulating all maintenance, repairs and replacements of major HVAC equipment to COR in accordance with Contract Data Requirements List (CDRL) DD Form 1423, Data Item A005.

This CLIN is not separately priced.

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$2,500.00 $8,600,000.00

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT - A

Performance Work Statement (PWS)

Base Operations

January 2025

Annex H (Service 411 Facilities Maintenance Vertical): IMCOM Enterprise Base Operations (BASOPS)

Table of Contents

1.0 INTRODUCTION

1.1 Background

Objectives

1.3 Climatic Conditions

1.4 Facility Access

1.5 Traffic Flow

1.6 Drainage

1.7 Restoration of Landscape Damage

1.8 Dust Suppression

1.9 Utility Location

1.10 Excavation

1.11 Work Clearance

2.0 REQUIREMENTS

2.1 Description of Services

General Information

2.1.3 Place of Performance and Hours of Operation

2.1.4 Federal Holidays

2.1.5 Travel/Temporary Duty

2.1.6 Emergency Services

2.1.7 Contract Administration and Management

2.1.8 COR/ACOR Functions

2.1.9 Quality Control (QC)

2.1.10 Subcontract Management

2.1.11 Contractor Employees

2.1.12 Business Relations

2.2 Work Management

2.2.1 Coordination

2.3 As-Builts and Geospatial Information System (GIS)

2.3.2 Real Property Records Updates

2.3.3 GIS

2.3.4 GIS Support Services

2.3.5 GIS Files

2.3.6 Other Documents

2.4 Historic Property or Archaeological Site

2.4.1 Repair and Replacement

2.5 Special Requirements

2.5.1 Security

2.5.2 Security Training

2.5.3 Safety

2.5.4 Training, Physical Requirements, or other Expertise Required

2.5.5 Environmental Requirements

2.5.6 Contingency Plans

2.5.10 Scheduled System Outages

2.6 Job Order Contract (JOC)

2.6.1 PROJECT SUPPORT. N/A

3.0 PERFORMANCE REQUIREMENTS AND STANDARDS

3.1 Performance Task Requirements, Standards and Acceptable Quality Levels (AQLs). 76

3.2 Quality Assurance

4.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS) MATRIX

5.0 COMMON LEVELS OF SERVICE (SERVICE)

6.0 DELIVERABLES

7.0 RELATED DOCUMENTS

7.1 Definitions and Acronyms

7.1.1 Definitions

7.2 Acronyms

7.3 Applicable Directives, Publications

7.3 Technical Exhibit

(TE)………………………………………………………………102

7.4 Government-Furnished Material (GFM)/Property (GFP)/Equipment (GFE)

7.4.1 Utilities

7.5 Contractor-Furnished Material (CFM)/Property (CFP)/Equipment (CFE

7.5.1 Contractor-Furnished Material and Responsibilities

7.5.2 Contractor-Furnished Items

7.5.3. Contractor Facilities

7.6 U.S. Department of Labor (DOL) Wage Determination (WD)

1.0 Introduction. This is a non-personal services contract to provide heating, ventilation and air conditioning (HVAC) services. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS). Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary as defined in this PWS. The Contractor is responsible for providing all parts required for Preventive Maintenance Orders (PMOs).

1.1 Background. The Soldier Systems Center is in Natick, MA, in Middlesex County, and consists of approximately 78 acres and 50 buildings. The population base consists of approximately 1500 military, Government civilian, and Contactor personnel. The Soldier Systems Center is a Research Center that operates primarily Monday through Friday during daylight hours. There is a small contingent of security personnel and a small contingent of soldiers on the installation on a 24/7/365-day basis.

1.2 Objectives. The Contractor shall ensure all work accomplished in the performance of this PWS meets all applicable Federal, State, and Local Laws, Regulations, and Directives to include, but not limited to, the publications in Section 7, Related Documents. The Contractor shall adhere to established American Society of Heating, Refrigerating and Air Conditioning Engineers (ASHRE) standards and manufactures instructions during the installation of equipment.

1.2.1 The Contractor shall compile historical data, prepare required reports, attend monthly status meetings, and submit all information as specified by the Deliverables presented in the contract. The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conform to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract.

The intent is to establish work requirements that are performance-based and results-oriented. The Contractor shall determine the best and most cost-effective ways to fulfill HVAC maintenance and service and their component needs, emphasizing innovation and commercial best practices. The best practices to meet long term reliability in hopes to meet the life cycle expectations of equipment.

1.3 Climatic Conditions. The average annual snowfall is 44 inches, with snowfall expected during the period of October – April. The average frost-free period (growing season) during the year is about 150 days. The first killing frost may be expected about October, and the last killing frost generally occurs in April. The average annual maximum and minimum temperatures are approximately 80- and 20-degrees Fahrenheit, respectively. Monthly normal temperatures ranged from a low of 20 degrees in the month of January to a high of 85 degrees in the month of July. Summer temperatures often reach 89 degrees Fahrenheit, while sub-freezing weather is common during the winter months.

1.4 Facility Access. The Contractor shall ensure access to all fire detection and suppression systems in case of emergencies or for other Fire Department purposes.

The Contractor shall inform the Fire Department point-of-contact (POC), prior to outages that will impact the function of the system, special problems or circumstances, which require Fire Department inspection. The Fire Department will reset alarm systems to operational status.

1.5 Traffic Flow. The Contractor shall maintain the free flow of traffic during surfaced area maintenance. The Contractor shall notify the Contracting Officer (KO), in writing, a minimum of fourteen (14) calendar days in advance of any scheduled closure of streets.

Emergency road closures shall be coordinated with the Contracting Officer Representative (COR) or Alternate Contracting Officer Representative (ACOR).

1.6 Drainage. Maintenance work performed under this contract shall not impede drainage. Condensation drains need to meet applicable plumbing and building codes.

These drains need to have proper venting as established by Code and Manufacture’s requirements.

1.7 Restoration of Landscape Damage. Trees or other landscape features damaged by the Contractor’s operations shall be restored to the original state at no additional cost to the Government. The COR/ACOR will decide the method of restoration for trees or whether damaged trees will be removed.

1.8 Dust Suppression. The Contractor shall perform dust suppression when necessary, during maintenance and repair activities or as directed by the Contracting Officer Representee, or ACOR.

1.9 Utility Location. The Contractor shall perform utility cuts in pavements as required to repair existing utilities after obtaining a digging permit to do so. The Contractor shall locate and stake out underground utility pipes/cables prior to digging operations required by any contract on Garrison property, Natick Soldier System Center. The Contractor shall be responsible for having the proper equipment to locate all underground utilities. Mechanical digging shall not be permitted within ten (10) feet of identified underground utilities.

1.10 Excavation. The Government requires up to five (5) business days to review and approve excavation plans and provide approval to the Contractor.

1.11 Work Clearance. For work involving digging/excavation operations, the Contractor shall obtain a properly approved digging plan before ground disturbance.

2.0 Requirements.

2.1 Description of Services. See Section 5.0 for the specific Common Levels of Service (CLS). See Technical Exhibit (TE) 02 CLS 411

2.1.1 Non-Personal Services. The personnel rendering the services are not subject;

either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

2.1.2 General Information.2.1.2.1 Transition (Phase In/Phase Out). The Contractor shall prepare and submit a transition plan within ten (10) business days after contract award. The transition plan will have a sixty (60) business day transition period that will be implemented by the Contractor and shall state Contractor key personnel on board, to include IT/Network accounts and access with the appropriate Government organizations. The Contractor shall provide sufficient experienced personnel during the phase-in and phase-out period to ensure that the services are maintained at the required level of proficiency. During the phase-in, the Contractor shall observe all operations pertinent to the requirements of the PWS, to include office functions, procedures, and operations, repair/maintenance operations, and any other operations as deemed necessary by the Contractor that will enable Contractor personnel to become both knowledgeable in, and familiar with, their assigned areas of responsibility. The Contractor shall commence all operations required by this PWS as of the first day of the contract period. Therefore, on the initial day of performance, the Contractor shall provide a work force which is fully qualified and capable of performing all work required under this contract.

2.1.2.1.1 Phase In/Phase Out for Incumbent Contractor.

If the Contractor is the incumbent Contractor, the phase out/phase in period shall be no more than thirty (30) calendar days and will primarily consist of administrative transition under the new contract number. All documents shall be updated with the new contract number and new dates and submitted for approval. All previous approvals under the old contract are invalid. The Contractor shall have a list of all documents to be updated and re-approved.

2.1.2.2 Transition (Phase-Out). Sixty (60) business days prior to contract expiration will constitute the phase-out period. The Contractor shall develop and implement a plan to affect a smooth and orderly transfer of performance responsibility to a potential successor. The initial phase-out plan shall be submitted to the COR for approval no later than six (6) months after the start of the base contract year. The plan shall contain details that include but are not limited to; timelines for events, key personnel involved and interface with the Government and follow-on Contractor. The plan shall fully describe how the Contractor shall approach the following issues: Employee notification;

Retention of key personnel; Turn-over of work-in-progress, inventories and transfer of Government furnished property; Removal of Contractor property; Data and information transfer; deletion of password access to Government systems, installation clearance actions including turn-in of windshield decals and controlled access cards (CAC) and any other actions required to ensure continuity of operations. The plan shall also include a joint inventory among the incumbent, the Government, and the successor Contractor; reconciliation of all property accounts and requisitions, turn-in of excess property and cleanup of Contractor work areas.

The Contractor shall correct any damage to Government-Owned Property caused by employee negligence or mistake, intentional or otherwise. During the thirty (30) business day transition period immediately prior to the end of the previous contract, the Contractor shall permit the successor Contractor (and the successor Contractor's employees) to observe and become familiar with any and all operations under the contract. The Contractor shall not defer any needed repairs or maintenance for the purpose of transferring responsibility to the successor Contractor. The Contractor shall fully cooperate with the successor Contractor and the Government so as not to interfere with their work or duties. The Contractor shall provide reasonable assistance to the Government's contract solicitation process such as verifying workload data and other factual information to be included in a new solicitation and providing access to the workplace for site visit(s) of prospective offerors.

2.1.3 Place of Performance and Hours of Operation.

2.1.3.1 Place of Performance. The work to be performed under this contract will be performed at the HVAC equipment locations listed in Annex H.

2.1.3.2 Hours of Operation. The Government's regular (normal) hours are from 0700 – 1600 hours, excluding Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. A DPW Work Reception desk will be operated twenty (24) hours a day, seven (7) days a week and be capable of response to DMOs and/or customer requests outside of standard working hours.

2.1.4 Federal Holidays. The Contractor’s performance shall not be required on the Federal public holidays listed below, unless there is a requirement to respond to a Priority 1, Emergency. Holidays occurring on weekends will be observed as directed by the Federal calendar (5 United States Code (U.S.C) § 6103, Government Organization and Employees, Holidays).

New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth 19th day of June Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November

Christmas Day 25th day of December

NOTE: When a holiday falls on a Sunday, the following Monday will be observed as a holiday, and, when a holiday falls on a Friday or Saturday, the preceding Thursday is observed as a holiday by U.S. Government Agencies. Federal holidays also include any Presidential or Congressionally designated days off other than the holidays listed above.

2.1.4.1 The Contractor shall provide personnel support within 2 hours of notification outside the normal hours of operation as required, including holidays, to support the Directorate of Public Works (DPW) mission. Prior to performance of services outside the locally established hours of operation, the Contractor shall request and obtain, in writing, approval from the KO/COR. The Project Manager (Lead Technician or After hour call dispatch) shall be available after normal hours to serve as the central point of contact for Contractor operations. Contractor personnel shall not be scheduled for overtime work.

2.1.4.2 Installation Closures.

When an unforeseen Installation closure occurs on a regularly scheduled day of work, the Contractor shall reschedule the work to be performed the next business day following the closure unless the following day is a Saturday, Sunday, a recognized Federal Holiday, and when routine work is not scheduled for that day. Reschedule the work on any day mutually satisfactory.

2.1.4.3 Inclement Weather Delay. If the Contractor determines unsafe weather conditions for continued operations, then the Contractor shall notify the KO/COR/ACOR if inclement weather suspends operations within 12 hours. The Contractor shall resume operations with KO/COR approval.

2.1.4.4 Curtailment of Operations. When operations are curtailed due to manmade or natural conditions on a working day, it may be necessary for the Government to interrupt that day’s work under this contract. The Contractor shall reschedule the work on any day acceptable to the Government. If the KO agrees, the Contractor may continue the work as scheduled. The KO will provide verbal announcements of immediate curtailment of operations to the Contractor.

2.1.4.5 Days of No Scheduled Activities (DONSA). The Installation has historically granted Military personnel (Enlisted and Officers) DONSA, for example, the Friday after Thanksgiving, in addition to the listed Federal Holidays above.

DONSA are not considered a day of excused absence for the Government civilian work force or Contractor employees.

If a DONSA affects scheduled contract work or access to facilities, the work in affected facilities may be rescheduled to compensate for the DONSA.

However, announced DONSA or exodus of Military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas or uninterrupted performance of work (i.e., training facility and area maintenance and supply inventories).

The Contractor shall vary work schedules to take full advantage of such opportunities by planning maintenance that is better accomplished when personnel are not using facilities during those times.

2.1.5 Travel/Temporary Duty. N/A

2.1.6 Emergency Services.

Emergency Medical Treatment. The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries.

2.1.6.1 The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or COR/ACOR immediately, not later than (NLT) two (2) hours of the incident. The Contractor shall be responsible for the emergency medical treatment services for Contractor personnel. However, the Government will provide, on an emergency basis, medical services for injuries incurred while an employee is performing under the contract. The Contractor shall reimburse the Government for emergency medical services provided, upon receipt of invoice from the medical facility. Reimbursement shall be made to the United States (US) Government. If necessary, contractor shall call 911.

2.1.6.2 Accident Reporting. The Contractor shall comply with Operational Safety and Health Administration (OSHA) for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact. A completed typed original plus one (1) copy of ENG FORM 3394 United States Army Corps of Engineers Accident Investigation Report shall be delivered to the KO within five (5) calendar days of occurrence, whenever an accident involving personal injury or government owned property occurs.

2.1.7 Contract Administration and Management.

2.1.7.1 Post Award Conference/Performance Evaluation Meetings. The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW FAR Subpart 42.5, Post-award Orientation. The KO and COR/ACOR will meet quarterly with the Contractor to review the Contractor's performance. Written minutes of meetings will be recorded by the Government/Contractor and signed by both the Project Manager and the KO. The written minutes will be distributed within five (5) calendar days after the meeting. If the Contractor does not concur with any portion of the minutes, recorded by the Government, the non-concurrence shall be provided in writing to the KO within two (2) calendar days following receipt of the minutes.

2.1.7.2 Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

2.1.7.3 The following provides the roles and their respective authority during the performance of the contract:

2.1.7.3.1 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO. In the event the Contractor makes any change at the direction of any person other than the KO, the change shall be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be affected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes. The KO will approve all submittals and plans required in this

PWS.

2.1.7.3.2 Contracting Officer’s Representative (COR). The KO will appoint a COR during the performance of this contract. Additional Government personnel may be assigned to assist in contract oversight IAW AR 70-13, Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR or Alternate Contracting Officer’s Representative (ACOR), and shall be trained and appointed IAW DoDI 5000.72, DoD Standard for Contracting Officer’s Representative

(COR) Certification and DFARS 201.602-2. The Alternate Contracting Officer Representative (ACOR) will serve as on-site representatives of the COR in performance of actual contract surveillance, if they meet all COR training, experience requirements, and are appointed by the KO as an ACOR. The COR/ACOR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR/ACOR will perform IAW the responsibilities and duties identified in the appointment letter.

2.1.7.3.2.1 COR Authority. A letter of designation will be issued to the COR/ACOR by the KO. A copy of the letter will be sent to the Contractor. The letter of designation states the responsibilities and limitations of the COR/ACOR, especially with regard to changes in cost, price estimates, or changes in delivery dates. The COR/ACOR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order.

2.1.7.3.3. The Contractor shall not in any way represent the United States (U.S.)

Government, or that it has the authority to contract or procure supplies for the account of the United States of America (USA).

2.1.8 COR/ACOR Functions. The COR/ACOR monitors all technical aspects of the contract and assists in contract administration. The COR/ACOR is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements;

monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government-Furnished Property, and coordinate site entry of Contractor personnel.

2.1.9 Quality Control (QC). Quality Control is the responsibility of the Contractor. The Contractor shall provide a Quality Control Plan (QCP) five (5) business days before contract start. The Contractor shall provide and maintain a QCP that is acceptable to the KO/COR/ACOR. Changes to the Contractor’s QCP shall be submitted to the KO for review and approval within five (5) business days prior to implementation.

2.1.10 Subcontract Management. N/A

2.1.11 Contractor Employees.

2.1.11.1 Key Personnel.

2.1.11.1.1 Project Manager (PM). N/A

2.1.11.1.3 GFEBS Certification. N/A

2.1.11.1.4 Common Access Card (CAC). N/A

2.1.11.1.5 U.S. Residency. All Contractor employees shall be legal U.S. residents.

The Contractor shall immediately remove any employee that is not a legal U.S. resident.

The Contractor personnel shall be able to communicate clearly in the English language.

2.1.11.1.6 Qualification Standards. The Contractor shall inspect, repair, and maintain systems and components associated with facilities listed in real property records as required throughout this contract utilizing properly trained, skilled, and qualified employees or Sub-contractor personnel.

2.1.11.1.7 Contractor Identification. The Contractor shall ensure all personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, or uniform) from Government employees. The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

2.1.11.1.8 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure all personnel present a professional appearance while working on the Government Installation. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 USC 423, Procurement Integrity. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the Installation. The removal of such a person shall not relieve the Contractor of the requirement to provide personnel to perform adequate and timely service.

2.1.11.1.9 Contractor Hiring Restrictions. The Contractor shall not hire or sub-contract with off duty or former Government employees whose employment would result in a conflict with Joint Ethics Regulation (JER) DoD 5500.07-R.

2.1.12 Business Relations. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement of this PWS. The Contractor shall manage the timeliness, completeness, and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide to the COR/ACOR corrective action plans, timely identification of issues, and effective management of Subcontractors within (5) days or at a mutually agreed upon date. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.1.13 Manual Operations. N/A

2.2 Work Management.

2.2.1 Coordination. The Contractor shall schedule and coordinate with the COR/ACOR to minimize disruptions to the facility mission. All correspondence shall be submitted within the established suspense dates. All extensions, releases, or other relief of suspense requirements shall be obtained from the originating office by the Contractor.

2.2.2 General Fund Enterprise Business System (GFEBS): N/A

2.2.2.1 Army Maintenance Application (ArMA): N/A

2.2.2.1.1 Contingency Plan: N/A

2.2.2.1.2 Transition (Phase-in) Plan: N/A

2.2.2.1.3 ArMA and GFEBS: N/A

2.2.2.1.4 Duplicate Orders. N/A

2.2.3 Demand Maintenance Orders (DMOs). N/A

2.2.3.1 DMO Desk. N/A

2.2.3.2 DMO Call Receipt and Entry. N/A

2.2.3.3 GFEBS and/or ArMA Case Number. N/A

2.2.3.4 Completed Work. N/A

2.2.4 Preventive Maintenance Orders (PMOs). The Contractor shall perform all PMOs for the facilities and equipment listed in EQUIPMENT APPEDIX. The Contractor technicians shall complete scheduled PM work within five (5) days for monthly PM’s, fourteen days for quarterly PMs, and thirty (30) days for semi-annual and annual PM’s.

Until the PMO program as described in paragraph 2.2.5 below is complete, the Contractor shall execute PMOs IAW historical PM data provided in EQUIPMENT

APPEDIX

2.2.4.1 PMO Program. The Contractor shall develop and execute a PMO program. The Contractor shall first verify and update the equipment listed in EQUIPMENT APPEDIX for the buildings listed. During the equipment inventory assessment, the Contractor shall at a minimum, collect the equipment Maintenance Control Designation (MCD), serial number, equipment description, work center (shop), building number, frequency basis for that equipment (e.g., monthly, quarterly, annually, etc.), maintenance plan and task list. Upon completion of the equipment verification, the PMO program shall be developed. The PMO program shall be completed and fully operational. The Contractor shall be responsible for maintaining the accuracy and currency of the equipment list.

2.2.4.2 PMO…