Amedment_0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of Amendment 0003 is for the follow ing changes:

1. To add Section 1.5.12.2 Grass Sod Installation to the Performance Work Statement.

2. To add Item 16 Grass Sod Installation to the Pricing Schedule for all CLINs.

3. To add Item 16 to the FAR Clause 52.212-2 Evaluation - Volume III Cost/ Price (Factor 3) for Installation CLINs and Army Family Housing CLINs.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 59

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 09-May-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911QY-16-R-0026

X 9B. DATED (SEE ITEM 11)

01-Apr-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

09-May-2016

CODE

W6QK ACC-APG NATICK

CONTRACTING DIVISION

BLDG 1 GENERAL GREENE AVENUE

NATICK MA 01760-5011

W911QY 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911QY-16-R-0026

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

REVISED ADDENDUM TO 52.212-4

1. PERFORMANCE WORK STATEMENT (Revised)

1.1 Introduction. This contract provides for Improved Grounds - Landscaping Maintenance services to areas located on the US Army Soldier System Center in Natick, Massachusetts and Army Family Housing (AFH) Grounds Maintenance services to four geographically separate areas located at 1.) General Greene Avenue and Heritage Lane, in Natick, MA 2.) Bruen Road Hudson, MA 3.) Launcher Way and Oxbow Road, Wayland, MA 4.) East Militia Heights, Needham, MA. The goal is to support mission accomplishment by providing well maintained grounds for users and visitors to the installation, and the Army Family Housing areas. To meet this goal, close coordination is required between the Contractor and Contracting Officer’s Representative (COR) to efficiently provide grounds maintenance while minimizing disruptions to operations within facility areas and meeting security requirements. Specific areas receiving grounds maintenance under this contract may be changed as facilities are built, use of facilities changes, and facilities are taken out of service. Grounds Maintenance activities will typically occur during the eight month growing period of April through November, however, services may be required by the Government earlier than April, or extend beyond November, depending on weather and ground conditions. If required, the contract will be modified accordingly.

1.1.1 The Government intends for this contract to be a performance based contract.

1.1.2 Organization of the Performance Work Statement (PWS)

1.1.2.1. Sections:

1.1 Introduction

1.2 Scope of Work

1.3 General Information

1.4 Quality Control and Performance Assessment

1.5 Specific Tasks for Improved Grounds Maintenance

1.6 Government Furnished Property, Equipment, Supplies, and Services

1.7 Contractor Furnished Equipment, Supplies, and Services

1.1.2.2. Technical Exhibits:

Technical Exhibit (TE) 1 - Tasks and Frequencies Technical Exhibit (TE) 2 - Natick Soldier System Center (NSSC) Installation Land Use Summary Technical Exhibit (TE) 3 - Plans of the Improved Grounds Maintenance Areas for the five (5) Housing Areas. The areas are highlighted in green, and are approximate.

Plans included are:

Gen. Greene Ave Area Heritage Lane Heritage Lane Detail Needham

Wayland Page 1 of 2 Wayland Page 2 of 2

Hudson

1.1.2.3. Appendices

Appendix A - Deliverables Schedule of Reports Appendix B - Applicable Publications and Forms Appendix C - Definitions Appendix D - Acronyms

1.1.2.4. Licenses, Permits and Bonds. The Contractor shall provide at his own expense all licenses, permits and bonds as required by the State, Counties and Municipalities through where he will operate in the transport and disposal of the solid waste removed under the terms of this contract.

1.2. Scope of Work.

1.2.1. The Contractor shall provide all personnel, management, administrative support, labor, equipment, tools, supplies, transportation, and other items and services necessary to perform Improved Grounds Maintenance as defined in this Performance Work Statement (PWS) except as specified in Section 1.6 as Government furnished. The Contractor shall perform grounds maintenance to the standards in this contract and in a manner that will maintain a satisfactory area condition and present a clean, neat, and professional appearance.

1.2.2. All work performed by the contractor shall be in accordance with all applicable laws, regulations (including AR 420-1), and commercial practices.

1.2.3. Scheduled Improved Grounds Maintenance Services.

1.2.3.1. Technical Exhibit (TE) 1 identifies the specific tasks and frequencies requested. The Contractor shall be notified in writing what capability level of work will be required for the particular service type. See TE 1 for capability levels.

1.2.4. Project Improved Grounds Maintenance Services. The project services listed in TE 1 will be provided by the Contractor based on the pricing established by this contract.

1.2.4.1 Some project service requirements identified during the contract period may be above and beyond any regularly-scheduled improved grounds maintenance services (i.e. special events, visits by dignitaries, etc.).

1.2.5. NSSC Installation and AFH Areas-Specific Improved Grounds Maintenance Services. Specific services will be provided based on the task list on TE 1. These services will address installation specific requirements.

1.2.6. The Contracting Officer reserves the right to add and/or delete areas receiving service and thereby may increase or decrease services throughout the life of this contract.

1.2.6.1. The Contracting Officer reserves the right to make contract adjustments as a result of area closures, emergencies, etc.

1.2.7. Cease Operations. The Government has the right to cease operations at any time due to weather conditions.

1.2.8. Holiday and Unsafe Weather or Other Delays. Work delays due to Federal holidays, unsafe weather conditions, and/or other causes beyond the Contractor's control (including access to work areas, vehicles in parking lots overhanging curbs in grass areas) shall not constitute grounds for continued nonperformance.

Contractor is responsible for all tasks and maintaining these areas in a timely manner and shall notify the Contracting Officers Representative (COR) of problems regarding access to work areas. Rainfall is not adequate reason for additional days in the performance period. For unsafe weather conditions, delays are only acceptable if the area to be serviced was recently flooded or there are safety concerns due to imminent lightning. Flooded areas should be avoided and noted for COR concurrence, and serviced appropriately when safe to do so. Any work performed beyond normal duty hours and/or non-scheduled days shall be performed at no additional cost to the Government and shall be coordinated with the COR.

1.2.9. Daily Progress Reports. The Contractor shall provide to the COR a list of the areas where the services performed the previous day(s) are ready for inspection. Areas ready for inspection will be inspected the day after being serviced, with the exception of areas serviced on Friday and Saturday, which will be inspected on the following workday. Services that do not conform to the contract requirements shall be re-performed within 24 hours after the COR provides verbal or written notification of defect.

1.3. General Information.

1.3.1. Personnel

1.3.1.1. Project Manager. The Contractor shall provide a Project Manager who shall be responsible for the overall management, coordination, and performance of work under this contract. The name of this person and alternate(s) who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer. During the manager’s absence, the alternate will exercise the same authority as the Project Manager.

1.3.1.1.1. The Project Manager shall be fully qualified in the management and coordination of this contract. The Project Manager shall have a minimum of three (3) years of experience in the supervision of personnel providing grounds maintenance services.

1.3.1.1.2. The Project Manager, or alternate, shall be available by commercial telephone or cellular telephone during normal duty hours, Monday through Friday, excluding Federal holidays. The Contractor shall provide phone numbers for normal duty hours and after-hours to the Contracting Officer and the Contracting Officer’s Representative (COR) for the Project Manager and alternate(s). Pagers, beepers, and answering machines are not an acceptable means of communication.

1.3.1.2. Quality Control. The Project Manager will be responsible for overall quality control management. The Contractor shall develop and maintain an effective Quality Control Plan (QCP) in accordance with CDRL A002 to ensure services are performed in accordance with (IAW) this PWS.

The QCP shall be forwarded to and accepted by the Contracting Officer. The Quality Control Plan shall be effective for the life of the contract. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies. The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirement of the contract.

1.3.1.3. The Government has the right to restrict the employment under the contract of any contractor employee, or prospective contractor employee, who is identified as a potential to the health, safety, security, general well being, or operational mission of the installation or its population.

1.3.1.4. Personnel Roster. The Contractor shall provide a roster of personnel who will perform services under this contract to the Contracting Officer and COR, no later than ten (10) workdays prior to commencing work. Personnel roster shall include the employee’s full name and position to be held.

Personnel roster shall be updated and provided to the COR within ten (10) calendar days if personnel changes occur. The personnel roster shall identify any personnel assigned to provide Improved Grounds Maintenance Services in special security areas. If required, the Government will perform a National Agency Check (NAC) on these personnel.

1.3.1.4.1. Personnel Security Requirements. The Contractor shall comply with Government personal identity verification procedures implemented in Homeland Security Presidential Directive (HSPD) – 12, Office of Management and Budget (OMB) Guidance M-05-24, and Federal Information Processing Standards Publication (FISP PUB) number 201.

https://www.dhs.gov/homeland-security-presidential-directive-12.

1.3.1.5. The Contractor personnel shall meet the following requirements:

1.3.1.5.1. All Contractor Managers and Crew Leaders shall be legal residents of the United States and shall able to read, write, speak, and understand English.

1.3.1.5.2. The Contractor employees shall be legal residents of the United States, qualified, possess the skills, knowledge, and training to satisfactorily perform the services required by the contract and shall be physically able to do the assigned work.

1.3.1.5.3. Personnel performing work under this contract shall remain employees of the Contractor and not be considered employees of the Government.

1.3.1.6. The Contractor personnel operating any vehicle in performance of this contract shall have current, valid driver’s licenses.

1.3.1.7. Identification of Personnel. Each employee shall have a clearly readable picture for identification. This installation issues a Government issued badge and/or gate pass.

1.3.1.7.1. At all times during contract performance, contractor name and company logo shall be visible on either contractor equipment or worn as outer wear on a shirt or vest by contractor personnel.

1.3.1.8. Appearance of Personnel. Contractor personnel shall present a neat and professional appearance at all times. Contractor personnel shall remain fully clothed at all times while performing under this contract. Offensive pictures, sayings, tank tops, tee shirts, shorts, and spandex or similar fabric worn as outerwear are strictly prohibited.

1.3.1.9. Conduct of Personnel. Contractor personnel’s conduct shall not reflect discredit upon the Garrison or the Department of the Army. The Contractor shall remove any employee from the jobsite for reasons of misconduct, security, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agents. The removal of such a person from the job site shall not relieve the Contractor of the requirement to provide sufficient personnel to perform adequate and timely service.

1.3.1.10. The Contractor shall not employ any person who is an employee of the United States Government, if the employment of that person would create a conflict of interest, nor shall the contractor employ any person who is an employee of the Department of the Army, either military or civilian, unless such person seeks and receives approval in accordance with the Department of the Army, Standards of Ethical Conduct Rules.

1.3.1.11. Post Regulations. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance.

1.3.1.12. Contractor Notification. The Contractor shall be notified by the COR to perform the necessary services requested. As a general rule, the Contractor shall be notified one week prior to any requested work to be performed. For special events and Very Important Person (VIP) visits, the Contractor shall receive a three (3) working day notice for services.

1.3.2. Security

1.3.2.1. Installation Access and Control. This installation is a closed post with access restrictions. All vehicles and personnel are subject to search and seizure of contraband and/or unauthorized Government property. Contractor vehicles (Contractor-owned and personal), Contractor personnel, and their personal property shall be subject to inspections and searches upon entering or leaving the Installation as authorized in AR 190-5. Search and seizure provisions of AR 190-22 shall also apply to Contractor personnel accessing this installation in performance of this contract. The Contractor may be subject to installation closure exercises that may have an impact on performance.

1.3.2.2. Physical Security. The Contractor shall be responsible for safeguarding all Government property provided to the Contractor. At the close of each work period, Government areas, equipment, and materials shall be secured.

1.3.2.3. Restricted Access Areas. Compliance by the Contractor shall be mandatory for security access requirements to designated restricted areas. Work in restricted areas shall be cleared by the Contractor with the Government’s Security officer for that area. The Contractor shall submit a roster of employees requiring access to those areas within ten (10) days after contract award. The list shall include the employee name, date of birth, driver’s license number, and state. The Contractor shall coordinate with the COR for contractor employees to complete additional safety training for working in and around potentially hazardous areas.

1.3.2.4. Access and General Protection/Security Policy and Procedures. Contractor and all associated subcontractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR Clause 52.204-9 Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.3.2.5. For contractors that do not require Common Access Card (CAC), but require access to a DoD facility or installation. Contractor all associated subcontractors employees shall comply with adjudicated standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190- 13, applicable installation, facility, and area commander installation/ facility access and local security policies and procedures (provided by government representative) or, OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.3.2.6. iWATCH Training. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level 1 Awareness Training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level 1 awareness training is available at the following website: https://atlevel1.dtic.mil/at.

1.3.3. Hours of Operation.

1.3.3.1. The Contractor shall perform work under this contract between 7:30 a.m. and 5:00 p.m. (local time), Monday through Friday, excluding legal public holidays.

1.3.3.2. Project Improved Grounds Maintenance (Special Events, Routine, and Emergency) shall be performed when ordered.

1.3.3.3. Work may be performed during non-operating hours when approved by the COR. The Contractor shall submit a written request to the Contracting Officer a minimum of two (2) working days in advance when requesting to perform work on days other than Monday through Friday. The written request shall state the type of work, areas where the work will be performed, and hours of performance.

1.3.3.4. The Government reserves the right to orally re-schedule contracted operations throughout the period of performance of this contract. When possible, the Contracting Officer or COR will notify the Contractor a minimum of twenty-four (24) hours prior to implementation of required re-scheduling of contracted operations. Verbal schedule changes may be issued to the Contractor, when in the opinion of the Contracting Officer, continued operation of servicing equipment could cause damage to Government property.

1.3.3.5. The Government reserves the right to assign specific hours of operation to certain areas due to security and military missions, and to change the status of secure areas due to mission changes.

1.3.3.6. Any changes in hours of operation will be effective three (3) working days after Contractor notification.

1.3.3.7. Contractor’s personnel will be allowed access to areas under contract to perform scheduled service or project work subject to the limitations in this contract.

1.3.4. Conservation of Utilities. The Contractor shall instruct employees in utilities conservation practices.

1.3.5. Safety Requirements.

1.3.5.1. The Contractor shall maintain records of accidents and shall report to the Contracting Officer and Contracting Officer’s Representative (COR) any accident resulting in death, traumatic injury, occupational disease, or property damage within 24 hours of each occurrence while performing services under this contract.

1.3.5.2. Reporting of Fire and Safety Hazards. The Contractor shall train his personnel to recognize fire and safety hazards and encourage personnel in the performance of their duties to report fire, safety hazards, and unsafe conditions to their supervisor. The Contractor shall take corrective action to remedy reported deficiencies in accordance with the terms of this contract. The Contract Officer and/or COR shall be notified within one hour of unsafe deficiencies beyond the terms of this contract.

1.3.5.3. Environment and Occupational Safety and Health Administration (OSHA). The Contractor shall comply with all local, state, and federal environmental and occupational safety laws, rules, and regulations. The Contractor shall notify the Contracting Officer or COR verbally and in writing of any apparent conflict between compliance with such local, state and federal laws, rules and regulations, and compliance with the requirements of the contract. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local state, or federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the Contracting Officer or COR to halt all Contractor performance with a commensurate deduction of monies due the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of any hazard, including fire or oil and/or hazardous material spill, the Contractor shall immediately notify the Contracting Officer or COR and the DPW- Environmental Health Office (EHO) and shall perform all actions described in Section 1.11 Protection of the Environment.

1.3.5.4. Equipment Safety.

1.3.5.4.1. All equipment used in the performance of this contract shall be kept intact and in good condition at all times. The Contractor shall comply with OSHA requirements and pertinent provisions of the publication, “Safety and Health Requirements”, EM 385-1-1, Department of the Army, Corps of Engineers.

1.3.5.4.2. The Government has the discretion to inspect equipment used by the Contractor in performing this contract to determine if the equipment is in a safe and operable condition. If the equipment is at any time deemed unsafe or unserviceable by the COR, the Contractor shall remove the equipment from service immediately and insure that this equipment is replaced or repaired to a safe and operable condition. The Government does not assume and hereby specifically disavows any duty to inspect the equipment in order to assure safe operation. The Contractor is at all times responsible for assuring equipment is in a safe and operational condition and shall perform all tasks in a safe, responsible manner.

1.3.5.5. Personnel Safety.

1.3.5.5.1. The Contractor shall perform work requirements in a manner that protects personnel within the area from any harm or injury. The Contractor shall not leave equipment unattended or in a condition that would expose personnel within the area to safety hazards, harm, or injury.

1.3.5.6. Accident Protection and Emergency Medical Treatment.

1.3.5.6.1. The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor shall stock each vehicle with first aid kits complying with OSHA and other federal and state requirements to care for minor injuries normally sustained while performing work under this contract.

1.3.5.6.2. All Contractor employees and the COR shall be provided the following information pertaining to the Contractor's arrangements for emergency medical treatment:

Local Hospital: Name Phone No.

Local Ambulance: Name Phone No.

Local Doctor: Name Phone No.

1.3.5.6.3. The Contractor or their employees shall immediately notify their Supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the Contracting Officer or COR within thirty (30) minutes of the incident. In no case should there be a delay in summons of medical assistance due to inability to contact a supervisor.

1.3.5.7. Emergency Services.

1.3.5.7.1. Police is provided by the Government. Fire protection is only by the Government at

NSSC.

1.3.5.7.2. Emergency Medical Treatment. Medical services for Contractor personnel are the responsibility of the Contractor. Only when at NSSC, to the extent possible, the Government will provide, on an emergency basis, medical services for injuries while an employee is performing under this contract. Such emergency medical care will be limited to those services necessary to prevent undue suffering or loss of life, and will be provided only during the period of emergency. In such circumstances, action shall be taken to transfer employees of the Contractor to a civilian health care provider as soon as the emergency period ends. The Contractor shall reimburse the Government for emergency medical services provided upon receipt of an invoice. Failure to make payment may result in the Contracting Officer deducting the invoiced amount from future payments.

1.3.5.7.3. For Emergency Services call 508-233-5911 (only when on the NSSC Installation). When at the AFH Areas call 911.

1.3.6. Lost and Found. All articles found by Contractor personnel to whom a reasonably prudent person would assign monetary, personal, or other value (including possible contraband items) shall be turned in to the COR. The Contractor shall obtain receipts for articles turned in to the COR.

1.3.7. Contractor Caused Damages. The Contractor shall be responsible for all damages to Government and personal property occurring as a result of Contractor employees’ work. The Contractor shall notify the COR no later than the next work day of any damages caused by the Contractor employees or equipment.

1.3.7.1. The Contractor shall make all necessary repairs, at no cost to the Government, and to the satisfaction of the Government.

1.3.7.2. If the Government performs the necessary repairs, the Contractor shall reimburse the Government for all costs within thirty (30) days of completion of repairs.

1.4. Quality Control & Performance Assessment.

1.4.1 The Government will evaluate the Contractor's performance under this contract utilizing a Quality Assurance Surveillance Plan (QASP). The Government will record all evaluation observations. When an observation indicates deficient performance, the COR will request the Project Manager to sign inspection sheet (s) reflecting the observation.

1.4.1.1 Contract Discrepancy Report (CDR). The Government will issue a contract discrepancy report to the contractor when services fail to meet the specified standard for any service identified in the Performance Work Statement. The Government will also issue a CDR in the event of any safety violation or hazardous situation endangering the facilities or health of individuals.

1.5. Specific Tasks. The Contractor shall ensure that the grounds maintenance is performed in a manner that will maintain healthy grass, trees, shrubs, and plants, and present a clean, neat, and professional appearance. The Contractor shall cut grass in areas according to the standards required herein. Mowing shall result in a smooth cut of uniform height. All lawns within the improved areas shall be mowed by the contractor according to the capability level listed in TE 1 including ditches, swales, and all areas where the ground is covered with grass of any type. When the Grass reach a height of 4 inches, it shall be cut to 3 inches. Grass clippings and mulch shall be removed from lawn areas by the Contractor when visible after mowing.

1.5.1. Mowing debris and clippings shall be removed from surfaced areas immediately after completion of mowing operations. Water shall not be used to remove clippings from roadways or other paved areas. In highly visible areas, the Contractor shall collect and dispose of grass clippings. In other areas, grass cuttings shall be left on the ground. In conjunction with mowing services, the Contractor shall remove trash and debris buildup.

1.5.2. Vegetation shall be trimmed around manmade objects. Trimming height shall match surrounding area grass heights. All areas shall be trimmed, or edged as required, within 24 hours of every mowing operation.

The Contractor may, with proper certification from Directorate of Public Works (DPW) Environmental Division/Installation Pest Management Coordinator, use herbicides or mechanical means or a combination of both to accomplish trimming.

1.5.3. Vegetation that lies on the perimeter of a hardstand surface (i.e. such as a parking area) shall be cut in accordance with the area. In such an event that the Contractor is unable to mow or trim in the perimeter areas because of vehicle overhang or any other object which inhibits performance, the Contractor shall return to that area during an alternate time to ensure performance as soon as possible. These areas may need to be maintained after regular business hours or on weekends to ensure completion in a timely manner at no additional cost to the Government.

1.5.4. Areas adjacent to construction areas shall be maintained in accordance with the corresponding level or service for that area. When a clear construction area boundary is not evident, such as a silt fence, the boundary for mowing shall be directed by the COR.

1.5.5. Vegetation growing within rip rap stone areas shall be removed at the direction of the COR, but not by herbicide usage.

1.5.6. Debris Removal. The Contractor shall remove and dispose of all debris within the improved grounds footprint prior to each mowing. Debris removal is included in all improved and unimproved grounds and is the Contractor’s responsibility prior to mowing each area. Debris may consist of all natural debris (tree limbs, dry brush, dead animals, etc.) and man-made debris (paper, bottles, cans, rags, etc.). Disposal of collected debris shall be in accordance with existing installation, state, and federal regulations. Natural debris shall be composted or recycled. The Contractor is not responsible for large storm debris items which require more than one man to re-locate.

1.5.7. Repair Damaged Areas. Areas damaged by contractor’s vehicles, or any action by the contractor in the performance of this contract, shall be (repaired) seeded, sprigged, or re-sod to meet the standards of surrounding areas. Repair or replacement shall occur within ten (10) days of damage and be completed at the Contractor’s expense.

1.5.8. Road Shoulders. The Contractor shall mow and trim road shoulders adjacent to areas requiring mowing and shall remove litter/debris, and small dead animals weighing less than 10 pounds.

1.5.9. Landscaping. Landscaping includes trimming shrubs, removal of dead debris, ball field maintenance, fitness trail maintenance, planting of perennials and annuals, repairing or replacing damaged plants in shrub and plant beds, and mulching beds as directed. Replacement plants must be native and shall match previous plants when possible. All planting of annuals and perennials shall include the excavation of a hole in soil approximately one inch larger the potted plant and equal to the depth of the planting root ball. After placing plant in excavated hole, contractor shall provide firm contact between soil and planting root ball and fertilize and water as required. Manufacture instructions shall be followed. Contractor shall warranty annuals and perennials for a period of two (2) weeks and shrubs for one (1) growing season.

1.5.9.1. Grass Cutting on newly-planted grass (seed or sod) shall be cut no lower than four (4) inches, unless otherwise directed by COR. Grass cutting includes removal of litter/debris and small dead animals weighing less than ten (10) pounds in the way of mowing, preparation of area, trimming, and cleanup. Grass clippings shall be removed or mulched when visible after mowing. Normal visibility areas within the cantonment include security clear zones.

1.5.9.2. Edging. Sidewalks, driveways, curbs, and other concrete or asphalt edges located in the improved grounds areas shall be edged, including removal of vegetation from cracks in sidewalks, driveways, and curbs to a depth of one half (1/2) inch and within one half (1/2) inch of the edged surface.

1.5.9.3. Trimming. Grass and weeds shall be trimmed around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot wheel stops, boulders, and other fixed obstacles. Trimming height shall match surrounding area grass heights. Damage to trees and shrubs from trimming shall be repaired by the Contractor. If a plant should die or become unhealthy due to damage, the contractor shall be responsible for replacing the damaged plant with a plant of same size and type. Plant replacement shall occur within fifteen (15) days of damage.

1.5.9.4. Building HVAC Equipment. Mowing debris and clippings shall be removed from air intake screens, coils, and similar items.

1.5.9.5. Storm Debris. The removal and disposal of all natural debris (tree limbs, dry brush, etc.) and man-made debris will be directed by the COR. Disposal of all debris will be off site in accordance with existing local, state, and federal regulations.

1.5.9.6. Periodic Lawn Treatment. Treatment of lawns includes fertilizing, liming, aeration, mulching, over-seeding, and weed control as identified. All weeds shall be controlled by either removing or eradicating manually or mechanically, but not chemically. Chemicals may be used with the approval of DPW-EHO. Only license applicators can apply lawn treatment for pests (e.g., grubs). Contractor shall track inventory of chemicals being used and amounts being applied. Application inventories are to be provided to the DPW-EHO, DPW Pest Manager, and the COR on the last day of each month.

1.5.9.7. Mulching. Acceptable mulch material includes straw, wood fiber, bark, grass straw, cellulose fiber, peat moss, mature compost, straw for hydroseeding, bonded fiber matrix hydromulch, or recycled pulp fiber. Placement depth of mulch shall be as required to keep planting area moist and facilitate growth, and as applicable, to an application rate according to manufacturer’s specifications and subject to COR approval.

1.5.9.8. Grounds Raking. The Contractor shall complete raking to remove leaves, pine straw, and other debris left over from and at the end of other grounds maintenance tasks. Contractor shall maintain straw or other debris placed under plants as mulch and protect from removal by raking. Grounds raking equipment shall consist of hand held rakes with flexible metal or plastic tines or tractor drawn rotating brush lawn sweepers. Metal rakes with rigid metal tines are strictly prohibited. Obstructions shall be removed in advance of raking in the same manner as for mowing.

1.5.9.9. Vegetation Control. Vegetation control includes removal of invasive plants, woody vegetation, fence line control, and growth in pavement cracks. The Contractor may, with proper certification from DPW Pest Manager or DPW EHO and COR approval, use herbicides, mechanical means, or a combination of both to accomplish this task. Removal practice shall minimize the exposure of soil to erosion.

1.5.9.10. Vegetation growing in training and recreational areas are considered improved grounds to be maintained. Vegetation shall be removed from the perimeter edges being trimmed. All areas shall be maintained concurrent with mowing in that area. The Contractor may, with proper certification from DPW EHO, use herbicides or mechanical means or a combination of both to accomplish vegetation removal.

1.5.9.11. Tree Pruning and Removal. Dead, damaged and diseased tree branches or whole trees shall be removed by a certified arborist. Tree stumps shall be ground 6” to 12” below ground. Holes will be filled with top soil and seeded for lawn or made to blend in with the natural surroundings. All debris and the tree shall be removed off site and the work area cleaned to present a neat and professional appearance.

1.5.10. Seasonal Leaf & Debris Removal. Leaves shall not be allowed to build up in piles such as along fencing, walls and guard rails, etc. The Contractor shall maintain improved grounds to ensure a professional neat and sightly appearance. The Contractor shall appropriately dispose of all leaves and debris consisting of fallen tree branches, dry brush, heather, seed pods, fruit, etc. at an off-base compost facility in accordance with existing local, state, and federal regulations.

1.5.10.1. Quantities. Leaf and debris quantities shall be measured. Weigh bills from each truck/dumpster tipping shall be recorded and verified with the COR. Weigh bills shall contain both volume and weight measurements. The weigh bills shall also contain gross and tare weights.

1.5.11. Irrigation Maintenance, Service and Repair. The Contractor shall provide all labor, materials, parts and supplies necessary to maintain in proper working order all existing irrigation equipment located at the US Army Soldiers System Center complex.

The contractor shall:

Activate all irrigation systems in the spring.

Replace all parts due to normal wear and tear.

Adjust the water control clocks throughout the active season so as to provide adequate water coverage to turf, shrubs and garden areas. Head to head coverage will be maintained.

Maintain, adjust (or replace as necessary) all valves, controllers and irrigation components and equipment throughout the growing season to maintain adequate coverage as defined by the evapotranspiration rates for the geographical area.

All systems will be adjusted as necessary on a bi-weekly basis and turned off during raining periods to conserve water. Proper operating automatic rain sensors are acceptable.

Maintain and adjust all irrigation heads by repairing and replacing non-functioning lines and heads.

Deactivate all irrigation systems for winter season layup. All equipment shall be blown clear of water to prevent freeze up.

1.5.12. Grounds Repair Services. Playground equipment shall be chemically cleaned using green products (see Section 1.9 Green Procurement)and pressure washed to remove staining, mold and fungus etc.

Playground bedding shall be maintained to a minimum of 4” thick and consist of either; sand, mulch, wood or rubber chips. Bedding shall be maintained by cleaning or exchanging medium per COR directions. The Contractor shall repair or replace all defective components of the playground to maintain a safe environment.

1.5.12.1 Erosion and Stabilization. The Contractor shall supply all labor and equipment to repair or maintain all grounds erosion or stabilization on NSSC Installation. This shall be completed as an on call service only from the Contracting Officer or COR.

1.5.12.2 Grass Sod Installation. The contractor shall supply all labor, equipment and materials to install grass sod on post as directed by the COR. Grass sod shall be installed per manufactures instructions and per Turf Grass Management, publication AY-28-W from Purdue University Extension, https://www.extension.purdue.edu/extmedia/ay/ay-28-w.pdf. The contractor shall tailor the soil conditions and grass seed type of this publication to the climate for Massachusetts. The contractor shall warrant all work for 2 years after installation of grass sod.

1.5.13. Fitness Trail Maintenance at NSSC Installation. The Contractor shall maintain the fitness trail and surrounding area to ensure a safe, professional neat and sightly appearance. The Contractor shall remove all weeds and groom the entire width and length of the gravel packed portion of the trail. The contractor shall also trim down to 2” all weeds two feet on the adjacent sides of the entire trail. The contractor shall edge the fitness trail to slow down weed growth back onto the trail. Any tree branch growth that comes within the walking/running area of the trail shall be cut back 4 feet from the vertical edge of the trail. The contractor shall replace any washed out areas of the trail with the appropriate pack material for the area. There shall be no swales, pot holes or abrupt changes in surface conditions that could create injury to users of the fitness trail.

1.5.14. Sidewalk/Street Sweeping at NSSC Installation. The Contractor shall sweep all sidewalks, parking lots, roads, building aprons, handicap ramps and building entryways to maintain a safe, professional neat and sightly appearance. All debris shall be removed offsite and disposed of per federal, state and local laws. All measures are approximate and the contractor shall field verify for accuracy. Roadway and parking areas measure approximately 777, 168 Square Feet. Sidewalks – 64,463 Square Feet; Building aprons and handicap ramps – 8,000 Square Feet; Building Entryways – 5,000 Square Feet.

1.5.15. Baseball/Softball Field (65') at NSSC Installation. The contractor shall remove all weeds and grass and edge grass perimeter of the infield. Remove 1-3” of grass and soil off the back edge of infield arc as necessary. All waste materials shall be transported to an offsite location. The evacuation area shall be backfilled with existing mix to provide a homogenous mix throughout the entire infield profile. The contractor shall rotor till existing infield mix to a depth of 2”. This process must be accomplished to help prevent drainage issues due to the layering of materials. The contractor shall rough grade existing infield mix. This process is critical to insure uniform thickness of new materials. Contractor shall install appropriate amount of native infield mix (premium blend) for proper grading and smoothing. All materials shall be transported with low ground pressure machines with turf tires to eliminate any damage to surrounding turf.

The contractor shall laser grade infield to within ¼” of finish grade. Laser grading shall be performed by automated grading equipment. The contractor shall install 2 tons of Surface Pro Red Soil Conditioner to regulate soil moisture in the infield mix providing better playability and dust control.

1.5.16. Tree Removal & Stump Grinding. The Contractor shall supply all labor and equipment for Tree Removal & Stump Grinding. This shall be completed as an on call service only from the Contracting Officer or COR.

1.5.17 Additional Requirements for Army Family Housing (AFH) Areas - These requirements are in additional to the above requirements.

1.5.17.1 General Requirements

1.5.17.1.1 Grass cutting and trimming services shall include, but not be limited to commencing once the grass reaches four inches (4”) and be completed within three (3) work days as scheduled. An acceptable cut and trimmed grass and lawn areas shall be cut to a uniform height as indicated in Table 1, with a trimmed and clean finished appearance, free of grass clumps or wind rows, scalping, rutting, uneven cutting, and free of shredded trash or debris. All walkways curbs, bus stops and street areas will be blown free of grass clippings, trimmings, and trash removed from government property.

1.5.17.1.2 Trimming and edging operations shall be part of the grass cutting grounds maintenance and shall and concurrently completed (same day) with the grass cutting operations. Trimming around paved areas, trees, shrubs, cultivated areas, poles valves, bus stops, trash cans, fences, play grounds, electrical transformer boxes, sign post, vacant units and other similar objects. The contractor shall edge sidewalk, street curbs, and other paved surfaces so that there will be no vegetation closer than ½ inch to the pavement of the paved areas.

1.5.17.1.3 The contractor shall remove the old mulch (at least 70%) from the beddings and dispose of it off base. The contractor shall spade, trench or cut in a tapered manner, at a 45 degree angle and with to a minimum depth of four inches (4”) along the entire perimeter of each mulch bed. New mulch shall be similar in kind and color to be approved by COR.

1.15.17.1.4 A list of vacant units will be provided by the COR to the contractor, as required.

Grass and all trimming, edging to include weeding of flower beds, shrubs, and plant pruning will be uniform in appearance.

1.5.17.1.5 Asphalted roads and parking areas, gravel parking surfaces, sports courts, playgrounds, bench and sitting areas, gazeebo and covered areas. The Contractor shall completely sweep, remove, and dispose of grass clippings, leaves, pine needles, pine straw, and other fallen debris left over from grounds maintenance tasks.

1.5.17.1.6 Spring and Fall Seasonal Clean-Up – Common Areas

1.5.17.1.6.1 Contractor shall provide all the necessary labor, material, equipment and supervision to perform seasonal clean-up throughout the common areas at the Army Family Housing areas. The work shall include but not be limited to: lawn raking/blowing and removal of leaves, pine needles, as well as other smaller garden debris; plant bed weeding; brush removal; minor shrub trimming and clearing; sweeping/clearing of sidewalks, curbs, streets, parking areas, playgrounds, and other common areas. All plant bedding shall be edged and re-bedded with 4” of new red dyed wood chipping. All garden, shrub, tree trimmings, clippings, debris, and foliage, shall be removed and disposed of at a legal disposal area.

1.5.17.1.7 Spring and Fall Seasonal Clean-Up – Vacant Units

1.5.17.1.7.1 Contractor shall provide all the necessary labor, material, equipment and supervision to perform seasonal clean-up at the vacant units at the Army Family Housing areas. The work shall include but not be limited to: lawn raking/blowing and removal of leaves, pine needles, as well as other smaller garden debris; plant bed weeding; brush removal; minor shrub trimming and clearing; sweeping/clearing of sidewalks. All plant bedding shall be edged and re-bedded with 4” of new dyed bark mulch. All garden debris, shrub and tree trimmings, clippings, including any tree debris and foliage, shall be removed and disposed of at a legal disposal site.

1.5.17.2 AFH Area - General Greene Avenue and Heritage Lane, in Natick, MA:

1.5.17.2.1 The green colored areas shown on the drawings indicate the common areas that shall be mowed. All boundaries and limits of the mowing areas are determined by physical factors such as pronounced grade change, tree lines, alignment with existing structures, water lines (creeks, ponds, and lakes), shrubbery, etc.

1.5.17.2.2 Ground areas belonging to each unit are delimited by dots. Mowing swaths are shown with the minimum with to be mowed (i.e. 48”).

1.5.17.3 AFH Area - Bruen Road, Hudson MA:

1.5.17.3.1 The green colored areas shown on the drawings indicate the common areas that shall such as pronounced grade change, tree lines, alignment with existing structures, water lines (creeks, ponds, and lakes), shrubbery, etc.

1.5.17.3.2 Ground areas belonging to each unit are delimited by dots. Mowing swaths are shown with the minimum with to be mowed (i.e. 48”).

1.5.17.3.3 The extent of Bruen Road shall be mowed on both sides, and be kept of all debris and fallen branches and leaves, a minimum of 48” from the edge of the asphalt. The entrance to Bruen Road, although not shown, shall be mowed and maintained at the same level as the rest of the common areas for Hudson Housing. The entrance to Hudson Road is also delimited by existing natural boundaries.

1.5.17.3.4 The highlighted area Pine Grove shall be maintained and/or mowed.

1.5.17.3.5 The Fire Break shall be mowed and sprayed to kill the weeds and grass. Any chemical sprayed need to be in accordance with the requirements of the Performance Work Statement.

1.5.17.3.6 The area around the tennis court shall be maintained 4 feet wide.

1.5.17.4 AFH Area - Launcher Way and Oxbow Road, Wayland, MA:

1.5.17.4.1 The green colored areas shown on the…