Amedment_0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See Summary on Pages 2 and 3 for the list of changes for Amendment 0002.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 63

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 01-May-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911QY-16-R-0026

X 9B. DATED (SEE ITEM 11)

01-Apr-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

01-May-2016

CODE

W6QK ACC-APG NATICK

CONTRACTING DIVISION

BLDG 1 GENERAL GREENE AVENUE

NATICK MA 01760-5011

W911QY 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911QY-16-R-0026

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The Acquisition Set Aside has changed from WOSB ELIGIBLE UNDER WOSB PROG to EDSWOSB.

The following have been added by full text:

AMENDMENT 0002 CHANGES

The purpose of Amendment 0002 is for the following:

1. Block 10 has been corrected to EDWOSB.

2. Addendum to 52.252-1 Instructions to Offerors, Paragraph C, the North American Industry Classification System (NAICS) Code is corrected to 561730.

3. In the Performance Work Statement and the Pricing Schedule, Section 1.5.17 and Subsections under 1.5.17 , the Section numbers have been corrected from 1.15.17, 1.15.17.X, and 1.15.17.X.X to 1.5.17, 1.5.17.X, and 1.5.17.X.X.

4. The following Army Family Housing Area Plans for Technical Exhibit 3 have been revised and posted to FedBizOpps web site:

Heritage Lane Grounds Maintenance Area Heritage Lane Detail Grounds Maintenance Area Needham Grounds Maintenance Area Wayland Grounds Maintenance Area Hudson Grounds Area

5. The yellow highlighted areas are additional areas the need to be maintained and/or mowed.

6. Changes to Heritage Land Area plans:

a. The playground is show highlighted in yellow.

b. The additional highlighted areas shall be maintained and/or mowed.

7. Changes to Needham Area plans:

a. The playground is show highlighted in green.

b. The highlight green area on the other side of the Access Road has been removed.

8. Changes to Wayland Area plans:

a. The additional highlighted areas shall be maintained and/or mowed 4 feet wide along the edge of the woods.

Section 1.5.17.4.3 is added to PWS.

b. The playground is show highlighted in green.

9. Changes to Hudson Area plans:

a. The additional highlighted area Pine Grove shall be maintained and/or mowed. Section 1.5.17.3.4 is added to the Performance Work Statement (PWS).

b. The additional highlighted area Fire Break shall be mowed and sprayed to kill the weeds and grass. Any chemical sprayed need to be in accordance with the requirements of the PWS. Section 1.5.17.3.5 is added to the

PWS.

c. From the beginning of Bruen Road to the fence gate shall be maintained at least 4 feet wide unless otherwise noted. The area at the beginning of Bruen Road shall be maintained and/or mowed. This area is not shown on the area plans. Reference Section 1.5.17.3.3 of the PWS.

d. The playgrounds are show highlighted in green.

e. Added Section 1.5.17.3.6 to the PWS. The area around the tennis court shall be maintained 4 feet wide.

10. Added Item 14 to Pricing Schedule for CLINs 0003, 1003, 2003, 3003, and 4003 for Army Family Housing - Hudson Area.

11. Addendum to 52.252-1 Instructions to Offerors, Paragraph C (1) of Volume III Price Proposal (Factor 3) is revised.

12. FAR Clause 52.212-2 Evaluation - Commercial Items. Item 14 is added to Volume III - Cost/Price (Factor 3) for Army Family Housing - Hudson Area only.

The following have been modified:

REVISED ADDENDUM TO 52.212-1

Revised ADDENDUM TO 52.212-1 Instruction to Offerors -- Commercial Items (Oct 2015)

1. Solicitation Summary

A. The Army Contracting Command – Aberdeen Proving Ground (ACC-APG), Natick Contracting Division on behalf of US Army Garrison Public Works Directorate has a requirement for Improved Grounds - Landscaping Maintenance services at the Natick Soldier System Center, Natick, MA and for Army Family Housing (AFH) Grounds Maintenance services to four geographically separate areas located at 1.) General Greene Avenue and Heritage Lane, in Natick, MA 2.) Bruen Road Hudson, MA 3.) Launcher Way and Oxbow Road, Wayland, MA 4.) East Militia Heights, Needham, MA.

B. The Government anticipates awarding a Firm Fixed Price Requirements contract. Funds will be obligated for services ordered upon issuance of Delivery Orders and not by the basic contract. The contract will consist of a one year Base and four - one year optional ordering periods. (Note: The Base year may be shortened in order First Optional Period to begin on 1 April 2017) The total contract shall not exceed five (5) years. The Base and four optional Ordering Periods consist of the following CLINS:

Base Period: 0001 through 0008 Date of Contract Award through 364 days after contract award (Note: The Base year may be shortened in order First Optional Period to begin on 1 April 2017

First Optional Period: 1001 through 1007 365 days through 729 days after contract award Second Optional Period: 2001 through 2007 730 days through 1094 days after contract award Third Optional Period: 3001 through 3007 1095 days through 1460 days after contract award Fourth Optional Period: 4001 through 4007 1461 days through 1825 days after contract award

C. This acquisition is a 100% Economically Disadvantaged Women-Owned Small Business (EDWOSB) Set- Aside. The North American Industry Classification System (NAICS) Code is 561730 and the size standard is $7.5 Million.

D. Site visit will be held on 27 April 2016 at 10:00 AM EST. All parties shall meet in the 1st Floor lobby of Building 1, Natick Soldier Systems Center (NSSC), 10 General Green Avenue, Natick, MA 01760. The site visit will be done first at the NSSC Installation, then proceed to the four (4) Army Family Housing Areas. Interested parties shall fill out Attachment 3 NSSC Contractor Access Request Form and e-mail to Mr. George Bernard at george.h.bernard.civ@mail.mil and Mr. Michael Vincent at Michael.W.Vincent.civ@mail.mil prior to 2:00 PM EST, 26 April 2016 of their intent to attend the site visit. Please also include your Company’s CAGE Code in the e-mail. Please allow an hour to get through the Security Entrance Gate.

E. This requirement is subject to the availability of funds. Proposals shall be valid for at least 120 days. Please annotate the last day the proposal will be valid. Firms will not be reimbursed for any costs associated with their proposal preparation.

F. The solicitation including any Attachments and Contract Data Requirements Lists (CDRLs) may be downloaded from FedBizOpps at web site https://www.fbo.gov.

G. The Service Contract Act applies.

2. System for Award Management (SAM) – Any Offeror that submits a proposal in response to this solicitation must be registered in the System for Award Management (SAM), in accordance with FAR Clause 52-232-33 and DFARS Clauses 252-2001-7000 and 525.204-7004 Alt A, prior to contract award. Registration information can be found at: https://www.sam.gov/portal/public/SAM.

3. Proposal Submission: The Offeror shall submit a proposal consisting of three (3) volumes. These three volumes shall be labeled, Volume I - Technical Proposal (Factor 1); Volume II -Past Performance (Factor 2); and Volume III- Cost/Price Proposal (Factor 3). Proposal can either be submitted by Hard Copy in separate binders (3 copies of each Volume and one Compact Disk with a PDF file for Volume) or submitted by e-mail to george.h.bernard.civ@mail.mil and michael.w.vincent.civ@mail.mil with a PDF file for each Volume.

A. Volume I Technical (Factor 1) - The technical proposal shall provide a technical description of how the Performance Work Statement (PWS) for Improved Grounds - Landscaping Maintenance services will be successfully accomplished. The Offeror's proposal shall address each below subfactor. No Pricing information shall be submitted in Volume I.

Subfactor 1: Implementation and Resources - Limited to 5 pages

The Offeror shall provide an implementation plan that clearly outlines and identifies the necessary resources (e.g., human resources, technical experience, equipment, etc.), to perform improved grounds maintenance services on the Natick Soldier System Center installation. At a minimum, this plan must address or contain the following:

Narrative of Offeror’s organization, resource teams, years of experience, and qualifications for performing Improved Grounds - Landscaping Maintenance contract services.

Resources for performing all functional requirements as described in the solicitation, to include the use of subcontractors.

Subfactor 2: Personnel Licensing and Training Qualifications, and Insurance

The Offeror shall provide proof of comprehensive/liability insurance along with their proposal.

Offeror shall submit all certifications and licenses required to perform the work including the arborist, transport and disposal of the solid waste removed for installation

Subfactor 3: Quality Control - Limited to 5 pages

The Offeror shall demonstrate a Quality Control Plan. Discuss how quality issues will be dealt with. Include, as a minimum, meetings, inspections, correction of non-compliant work and how to ensure non-recurrence and reporting of quality problems to Government officials. Describe how the quality of any subcontractor's will be monitored.

B. Volume II Past Performance (Factor 2) - Offerors shall submit up to five (5) past or current contracts that are similar in nature to the work that shall be performed.

(1) All information required pertains to all proposed major subcontractors, as well as the Offeror. The Offeror shall submit with its proposal its major subcontractors’ letter(s) of consent allowing the Government to disclose the subcontractors’ past performance to the Offeror during negotiations.

(2) Contract descriptions. Past performance information on no more than 5 contracts (as a prime or subcontractor) over the past five (5) years) which are relevant to the efforts required by this solicitation shall be submitted. The Government may choose to investigate contracts beyond the past five (5) years for the purpose of the evaluation. In addition, any and all contracts terminated in whole or in part during the past five (5) years, to include those currently in the process of such termination are considered relevant and the Offeror shall provide past performance information for those contracts.

Information shall include the following:

- Role as prime or subcontractor

- Place of performance, CAGE Code and DUNS numbers

- Contracting activity, current address, telephone number (verify that these are current)

- Procuring Contracting Officer's name, current telephone number (verify that these are current)

- Technical representative/COR name, current telephone number

- Contract Number

- Contract Type

- Awarded Cost/Price

- Final or projected final cost/price

- Original delivery Period of Performance

- Final or projected final Period of Performance

- Effectiveness of actions taken to resolve past and ongoing performance problems.

(3) Performance. For each of the Contracts described above the Offeror shall describe the objectives achieved detailing how the effort is similar to the requirements of this solicitation. For any contracts which did not/do not meet the original requirements with regard to original cost, schedule, and/or technical performance, the Offeror shall provide a brief explanation of the reason(s) for such shortcomings and any demonstrated corrective actions taken to avoid recurrence. The Offeror shall list each time the delivery schedule was revised, and provide an explanation of why the revision was necessary. The Offeror shall also provide a copy of any cure notices or showcause letters received on each contract listed and description of any corrective action taken. For any contracts terminated for default or cause, the Offeror shall address the reasons for the termination.

(4) The Offeror shall request that each the Contracting activity of the previous contracts to fill out a Performance Risk Assessment Questionnaire (Attachment 1) and submit it by e-mail directly to george.h.bernard.civ@mail.mil prior to the proposal due date and time. The Offeror shall provide a list of Contracting activities including name, phone number, and e-mail address that have been requested to fill out the Performance Risk Assessment Questionnaire.

(5) FAILURE TO SUBMIT A TIMELY PROPOSAL EXACTLY IN ACCORDANCE WITH THE

SUBMISSION INSTRUCTIONS MAY RESULT IN THE OFFEROR’S PROPOSAL BEING

REJECTED AS NONRESPONSIVE OR NONCOMPLIANT AND THEREFORE INELIGIBLE FOR

AWARD CONSIDERATION, AT THE SOLE DISCRETION OF THE GOVERNMENT.

C. Volume III Price Proposal (Factor 3): This volume shall include:

(1) A completed Pricing Schedule. CLINs 0001 through 4005 shall be priced in the Pricing Schedule.

The Pricing Schedule shall be filled out for each item for the Base Year and the Four Optional Period of Performances. Pricing shall be provided for each item and all Period of Performances unless otherwise noted.

(2) A completed and signed Standard Form 1449, with blocks 17 and 30 completed. An official having the authority to bind the firm contractually shall sign the SF1449. If this individual is not an officer of the company, the proposal shall be accompanied by some form of written evidence of the individual's authority to bind the company, under contract, to a particular course of action. This might include such evidence as a written delegation of said authority, signed by an officer of the company.

(3) Annotate compliance with Period of Performance.

(4) Administrative information as required throughout this RFP.

(5) Complete all required clauses FAR Clauses 52.219-1 and 52.219-28.

(6) Complete all the required certifications, representations, and acknowledgments for the Prime Contractor such as FAR Clause 52.212-3.

(7) Acknowledge any amendments to this solicitation. Amendments must be acknowledged by signature of an official having the authority to bind your firm contractually by the completion of the SF1449 or appropriate annotation on the SF1449.

D. Proposals shall be addressed to the following:

Army Contracting Command – Aberdeen Proving Ground Natick Contracting Division (CCAP-SCN) Bldg 1, 3rd Floor ATTN: George Bernard 10 General Greene Avenue Natick, MA 01760

Proposal may also be e-mailed to george.h.bernard.civ@mail.mil

The legend "TO BE DELIVERED UNOPENED to George Bernard”

Offerors shall not submit a transmittal letter with proposals. Such a letter is unnecessary, and statements therein frequently create conflicts or ambiguities.

4. QUESTIONS CONCERNING THIS SOLICITATION.

Questions shall be submitted to George Bernard at george.h.bernard.civ@mail.mil no later than 7 days prior to Request for Proposal closing date. The Government will provide its response through amendments. The Government will not guarantee a response to any question and/or clarifications after the submission deadline.

Questions will not be accepted by telephone and must be submitted by e-mail.

5. INCORPORATION OF PROPOSAL.

Portions of the Contractor's Technical Proposal, as negotiated and accepted by the Government, may be incorporated by reference into the resultant contract. Some or all of the information furnished by the Contractor may be subject to disclosure under the Freedom of Information Act. For this reason the Contractor shall identify information contained in the proposal which the Contractor specifically does not want to be incorporated by reference.

Notwithstanding any rights the Government will receive under the contract to the data being protected under the solicitation, any request for information received under the Freedom of Information Act (5 U.S.C 552) for the resulting contract, including any portion of the proposal that was incorporated into the contract, will be reviewed in accordance with the FOIA statute. The Government will contact the Contractor to identify what information, if any, contained in the contract should be withheld from release to the public. The Contractor will then have to demonstrate that the information is a (1) a trade secret or (2) confidential, commercial information. In case of the latter, the Contractor would have to demonstrate, in detail, that disclosure would (1) impair the Government’s ability to obtain necessary information in the future or (2) cause substantial harm to the Contractor.

Any changes in these arrangements are to be submitted to the Contracting Officer in advance for approval. In the event of any conflict or ambiguity between the Contractor's Technical Proposal and the Government's Performance Work Statement, the PWS takes precedence.

REVISED ADDENDUM TO 52.212-4

1. PERFORMANCE WORK STATEMENT (Revised)

1.1 Introduction. This contract provides for Improved Grounds - Landscaping Maintenance services to areas located on the US Army Soldier System Center in Natick, Massachusetts and Army Family Housing (AFH) Grounds Maintenance services to four geographically separate areas located at 1.) General Greene Avenue and Heritage Lane, in Natick, MA 2.) Bruen Road Hudson, MA 3.) Launcher Way and Oxbow Road, Wayland, MA 4.) East Militia Heights, Needham, MA. The goal is to support mission accomplishment by providing well maintained grounds for users and visitors to the installation, and the Army Family Housing areas. To meet this goal, close coordination is required between the Contractor and Contracting Officer’s Representative (COR) to efficiently provide grounds maintenance while minimizing disruptions to operations within facility areas and meeting security requirements. Specific areas receiving grounds maintenance under this contract may be changed as facilities are built, use of facilities changes, and facilities are taken out of service. Grounds Maintenance activities will typically occur during the eight month growing period of April through November, however, services may be required by the Government earlier than April, or extend beyond November, depending on weather and ground conditions. If required, the contract will be modified accordingly.

1.1.1 The Government intends for this contract to be a performance based contract.

1.1.2 Organization of the Performance Work Statement (PWS)

1.1.2.1. Sections:

1.1 Introduction

1.2 Scope of Work

1.3 General Information

1.4 Quality Control and Performance Assessment

1.5 Specific Tasks for Improved Grounds Maintenance

1.6 Government Furnished Property, Equipment, Supplies, and Services

1.7 Contractor Furnished Equipment, Supplies, and Services

1.1.2.2. Technical Exhibits:

Technical Exhibit (TE) 1 - Tasks and Frequencies Technical Exhibit (TE) 2 - Natick Soldier System Center (NSSC) Installation Land Use Summary Technical Exhibit (TE) 3 - Plans of the Improved Grounds Maintenance Areas for the five (5) Housing Areas. The areas are highlighted in green, and are approximate.

Plans included are:

Gen. Greene Ave Area Heritage Lane Heritage Lane Detail Needham Wayland Page 1 of 2 Wayland Page 2 of 2

Hudson

1.1.2.3. Appendices

Appendix A - Deliverables Schedule of Reports Appendix B - Applicable Publications and Forms Appendix C - Definitions Appendix D - Acronyms

1.1.2.4. Licenses, Permits and Bonds. The Contractor shall provide at his own expense all licenses, permits and bonds as required by the State, Counties and Municipalities through where he will operate in the transport and disposal of the solid waste removed under the terms of this contract.

1.2. Scope of Work.

1.2.1. The Contractor shall provide all personnel, management, administrative support, labor, equipment, tools, supplies, transportation, and other items and services necessary to perform Improved Grounds Maintenance as defined in this Performance Work Statement (PWS) except as specified in Section 1.6 as Government furnished. The Contractor shall perform grounds maintenance to the standards in this contract and in a manner that will maintain a satisfactory area condition and present a clean, neat, and professional appearance.

1.2.2. All work performed by the contractor shall be in accordance with all applicable laws, regulations (including AR 420-1), and commercial practices.

1.2.3. Scheduled Improved Grounds Maintenance Services.

1.2.3.1. Technical Exhibit (TE) 1 identifies the specific tasks and frequencies requested. The Contractor shall be notified in writing what capability level of work will be required for the particular service type. See TE 1 for capability levels.

1.2.4. Project Improved Grounds Maintenance Services. The project services listed in TE 1 will be provided by the Contractor based on the pricing established by this contract.

1.2.4.1 Some project service requirements identified during the contract period may be above and beyond any regularly-scheduled improved grounds maintenance services (i.e. special events, visits by dignitaries, etc.).

1.2.5. NSSC Installation and AFH Areas-Specific Improved Grounds Maintenance Services. Specific services will be provided based on the task list on TE 1. These services will address installation specific requirements.

1.2.6. The Contracting Officer reserves the right to add and/or delete areas receiving service and thereby may increase or decrease services throughout the life of this contract.

1.2.6.1. The Contracting Officer reserves the right to make contract adjustments as a result of area closures, emergencies, etc.

1.2.7. Cease Operations. The Government has the right to cease operations at any time due to weather conditions.

1.2.8. Holiday and Unsafe Weather or Other Delays. Work delays due to Federal holidays, unsafe weather conditions, and/or other causes beyond the Contractor's control (including access to work areas, vehicles in parking lots overhanging curbs in grass areas) shall not constitute grounds for continued nonperformance.

Contractor is responsible for all tasks and maintaining these areas in a timely manner and shall notify the Contracting Officers Representative (COR) of problems regarding access to work areas. Rainfall is not adequate reason for additional days in the performance period. For unsafe weather conditions, delays are only acceptable if the area to be serviced was recently flooded or there are safety concerns due to imminent lightning. Flooded areas should be avoided and noted for COR concurrence, and serviced appropriately when safe to do so. Any work performed beyond normal duty hours and/or non-scheduled days shall be performed at no additional cost to the Government and shall be coordinated with the COR.

1.2.9. Daily Progress Reports. The Contractor shall provide to the COR a list of the areas where the services performed the previous day(s) are ready for inspection. Areas ready for inspection will be inspected the day after being serviced, with the exception of areas serviced on Friday and Saturday, which will be inspected on the following workday. Services that do not conform to the contract requirements shall be re-performed within 24 hours after the COR provides verbal or written notification of defect.

1.3. General Information.

1.3.1. Personnel

1.3.1.1. Project Manager. The Contractor shall provide a Project Manager who shall be responsible for the overall management, coordination, and performance of work under this contract. The name of this person and alternate(s) who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer. During the manager’s absence, the alternate will exercise the same authority as the Project Manager.

1.3.1.1.1. The Project Manager shall be fully qualified in the management and coordination of this contract. The Project Manager shall have a minimum of three (3) years of experience in the supervision of personnel providing grounds maintenance services.

1.3.1.1.2. The Project Manager, or alternate, shall be available by commercial telephone or cellular telephone during normal duty hours, Monday through Friday, excluding Federal holidays. The Contractor shall provide phone numbers for normal duty hours and after-hours to the Contracting Officer and the Contracting Officer’s Representative (COR) for the Project Manager and alternate(s). Pagers, beepers, and answering machines are not an acceptable means of communication.

1.3.1.2. Quality Control. The Project Manager will be responsible for overall quality control management. The Contractor shall develop and maintain an effective Quality Control Plan (QCP) in accordance with CDRL A002 to ensure services are performed in accordance with (IAW) this PWS.

The QCP shall be forwarded to and accepted by the Contracting Officer. The Quality Control Plan shall be effective for the life of the contract. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies. The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirement of the contract.

1.3.1.3. The Government has the right to restrict the employment under the contract of any contractor employee, or prospective contractor employee, who is identified as a potential to the health, safety, security, general well being, or operational mission of the installation or its population.

1.3.1.4. Personnel Roster. The Contractor shall provide a roster of personnel who will perform services under this contract to the Contracting Officer and COR, no later than ten (10) workdays prior to commencing work. Personnel roster shall include the employee’s full name and position to be held.

Personnel roster shall be updated and provided to the COR within ten (10) calendar days if personnel changes occur. The personnel roster shall identify any personnel assigned to provide Improved Grounds Maintenance Services in special security areas. If required, the Government will perform a National Agency Check (NAC) on these personnel.

1.3.1.4.1. Personnel Security Requirements. The Contractor shall comply with Government personal identity verification procedures implemented in Homeland Security Presidential Directive (HSPD) – 12, Office of Management and Budget (OMB) Guidance M-05-24, and Federal Information Processing Standards Publication (FISP PUB) number 201.

https://www.dhs.gov/homeland-security-presidential-directive-12.

1.3.1.5. The Contractor personnel shall meet the following requirements:

1.3.1.5.1. All Contractor Managers and Crew Leaders shall be legal residents of the United States and shall able to read, write, speak, and understand English.

1.3.1.5.2. The Contractor employees shall be legal residents of the United States, qualified, possess the skills, knowledge, and training to satisfactorily perform the services required by the contract and shall be physically able to do the assigned work.

1.3.1.5.3. Personnel performing work under this contract shall remain employees of the Contractor and not be considered employees of the Government.

1.3.1.6. The Contractor personnel operating any vehicle in performance of this contract shall have current, valid driver’s licenses.

1.3.1.7. Identification of Personnel. Each employee shall have a clearly readable picture for identification. This installation issues a Government issued badge and/or gate pass.

1.3.1.7.1. At all times during contract performance, contractor name and company logo shall be visible on either contractor equipment or worn as outer wear on a shirt or vest by contractor personnel.

1.3.1.8. Appearance of Personnel. Contractor personnel shall present a neat and professional appearance at all times. Contractor personnel shall remain fully clothed at all times while performing under this contract. Offensive pictures, sayings, tank tops, tee shirts, shorts, and spandex or similar fabric worn as outerwear are strictly prohibited.

1.3.1.9. Conduct of Personnel. Contractor personnel’s conduct shall not reflect discredit upon the Garrison or the Department of the Army. The Contractor shall remove any employee from the jobsite for reasons of misconduct, security, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agents. The removal of such a person from the job site shall not relieve the Contractor of the requirement to provide sufficient personnel to perform adequate and timely service.

1.3.1.10. The Contractor shall not employ any person who is an employee of the United States Government, if the employment of that person would create a conflict of interest, nor shall the contractor employ any person who is an employee of the Department of the Army, either military or civilian, unless such person seeks and receives approval in accordance with the Department of the Army, Standards of Ethical Conduct Rules.

1.3.1.11. Post Regulations. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance.

1.3.1.12. Contractor Notification. The Contractor shall be notified by the COR to perform the necessary services requested. As a general rule, the Contractor shall be notified one week prior to any requested work to be performed. For special events and Very Important Person (VIP) visits, the Contractor shall receive a three (3) working day notice for services.

1.3.2. Security

1.3.2.1. Installation Access and Control. This installation is a closed post with access restrictions. All vehicles and personnel are subject to search and seizure of contraband and/or unauthorized Government property. Contractor vehicles (Contractor-owned and personal), Contractor personnel, and their personal property shall be subject to inspections and searches upon entering or leaving the Installation as authorized in AR 190-5. Search and seizure provisions of AR 190-22 shall also apply to Contractor personnel accessing this installation in performance of this contract. The Contractor may be subject to installation closure exercises that may have an impact on performance.

1.3.2.2. Physical Security. The Contractor shall be responsible for safeguarding all Government property provided to the Contractor. At the close of each work period, Government areas, equipment, and materials shall be secured.

1.3.2.3. Restricted Access Areas. Compliance by the Contractor shall be mandatory for security access requirements to designated restricted areas. Work in restricted areas shall be cleared by the Contractor with the Government’s Security officer for that area. The Contractor shall submit a roster of employees requiring access to those areas within ten (10) days after contract award. The list shall include the employee name, date of birth, driver’s license number, and state. The Contractor shall coordinate with the COR for contractor employees to complete additional safety training for working in and around potentially hazardous areas.

1.3.2.4. Access and General Protection/Security Policy and Procedures. Contractor and all associated subcontractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR Clause 52.204-9 Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.3.2.5. For contractors that do not require Common Access Card (CAC), but require access to a DoD facility or installation. Contractor all associated subcontractors employees shall comply with adjudicated standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190- 13, applicable installation, facility, and area commander installation/ facility access and local security policies and procedures (provided by government representative) or, OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.3.2.6. iWATCH Training. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level 1 Awareness Training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level 1 awareness training is available at the following website: https://atlevel1.dtic.mil/at.

1.3.3. Hours of Operation.

1.3.3.1. The Contractor shall perform work under this contract between 7:30 a.m. and 5:00 p.m. (local time), Monday through Friday, excluding legal public holidays.

1.3.3.2. Project Improved Grounds Maintenance (Special Events, Routine, and Emergency) shall be performed when ordered.

1.3.3.3. Work may be performed during non-operating hours when approved by the COR. The Contractor shall submit a written request to the Contracting Officer a minimum of two (2) working days in advance when requesting to perform work on days other than Monday through Friday. The written request shall state the type of work, areas where the work will be performed, and hours of performance.

1.3.3.4. The Government reserves the right to orally re-schedule contracted operations throughout the period of performance of this contract. When possible, the Contracting Officer or COR will notify the Contractor a minimum of twenty-four (24) hours prior to implementation of required re-scheduling of contracted operations. Verbal schedule changes may be issued to the Contractor, when in the opinion of the Contracting Officer, continued operation of servicing equipment could cause damage to Government property.

1.3.3.5. The Government reserves the right to assign specific hours of operation to certain areas due to security and military missions, and to change the status of secure areas due to mission changes.

1.3.3.6. Any changes in hours of operation will be effective three (3) working days after Contractor notification.

1.3.3.7. Contractor’s personnel will be allowed access to areas under contract to perform scheduled service or project work subject to the limitations in this contract.

1.3.4. Conservation of Utilities. The Contractor shall instruct employees in utilities conservation practices.

1.3.5. Safety Requirements.

1.3.5.1. The Contractor shall maintain records of accidents and shall report to the Contracting Officer and Contracting Officer’s Representative (COR) any accident resulting in death, traumatic injury, occupational disease, or property damage within 24 hours of each occurrence while performing services under this contract.

1.3.5.2. Reporting of Fire and Safety Hazards. The Contractor shall train his personnel to recognize fire and safety hazards and encourage personnel in the performance of their duties to report fire, safety hazards, and unsafe conditions to their supervisor. The Contractor shall take corrective action to remedy reported deficiencies in accordance with the terms of this contract. The Contract Officer and/or COR shall be notified within one hour of unsafe deficiencies beyond the terms of this contract.

1.3.5.3. Environment and Occupational Safety and Health Administration (OSHA). The Contractor shall comply with all local, state, and federal environmental and occupational safety laws, rules, and regulations. The Contractor shall notify the Contracting Officer or COR verbally and in writing of any apparent conflict between compliance with such local, state and federal laws, rules and regulations, and compliance with the requirements of the contract. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local state, or federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the Contracting Officer or COR to halt all Contractor performance with a commensurate deduction of monies due the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of any hazard, including fire or oil and/or hazardous material spill, the Contractor shall immediately notify the Contracting Officer or COR and the DPW- Environmental Health Office (EHO) and shall perform all actions described in Section 1.11 Protection of the Environment.

1.3.5.4. Equipment Safety.

1.3.5.4.1. All equipment used in the performance of this contract shall be kept intact and in good condition at all times. The Contractor shall comply with OSHA requirements and pertinent provisions of the publication, “Safety and Health Requirements”, EM 385-1-1, Department of the Army, Corps of Engineers.

1.3.5.4.2. The Government has the discretion to inspect equipment used by the Contractor in performing this contract to determine if the equipment is in a safe and operable condition. If the equipment is at any time deemed unsafe or unserviceable by the COR, the Contractor shall remove the equipment from service immediately and insure that this equipment is replaced or repaired to a safe and operable condition. The Government does not assume and hereby specifically disavows any duty to inspect the equipment in order to assure safe operation. The Contractor is at all times responsible for assuring equipment is in a safe and operational condition and shall perform all tasks in a safe, responsible manner.

1.3.5.5. Personnel Safety.

1.3.5.5.1. The Contractor shall perform work requirements in a manner that protects personnel within the area from any harm or injury. The Contractor shall not leave equipment unattended or in a condition that would expose personnel within the area to safety hazards, harm, or injury.

1.3.5.6. Accident Protection and Emergency Medical Treatment.

1.3.5.6.1. The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor shall stock each vehicle with first aid kits complying with OSHA and other federal and state requirements to care for minor injuries normally sustained while performing work under this contract.

1.3.5.6.2. All Contractor employees and the COR shall be provided the following information pertaining to the Contractor's arrangements for emergency medical treatment:

Local Hospital: Name Phone No.

Local Ambulance: Name Phone No.

Local Doctor: Name Phone No.

1.3.5.6.3. The Contractor or their employees shall immediately notify their Supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the Contracting Officer or COR within thirty (30) minutes of the incident. In no case should there be a delay in summons of medical assistance due to inability to contact a supervisor.

1.3.5.7. Emergency Services.

1.3.5.7.1. Police is provided by the Government. Fire protection is only by the Government at

NSSC.

1.3.5.7.2. Emergency Medical Treatment. Medical services for Contractor personnel are the responsibility of the Contractor. Only when at NSSC, to the extent possible, the Government will provide, on an emergency basis, medical services for injuries while an employee is performing under this contract. Such emergency medical care will be limited to those services necessary to prevent undue suffering or loss of life, and will be provided only during the period of emergency. In such circumstances, action shall be taken to transfer employees of the Contractor to a civilian health care provider as soon as the emergency period ends. The Contractor shall reimburse the Government for emergency medical services provided upon receipt of an invoice. Failure to make payment may result in the Contracting Officer deducting the invoiced amount from future payments.

1.3.5.7.3. For Emergency Services call 508-233-5911 (only when on the NSSC Installation). When at the AFH Areas call 911.

1.3.6. Lost and Found. All articles found by Contractor personnel to whom a reasonably prudent person would assign monetary, personal, or other value (including possible contraband items) shall be turned in to the COR. The Contractor shall obtain receipts for articles turned in to the COR.

1.3.7. Contractor Caused Damages. The Contractor shall be responsible for all damages to Government and personal property occurring as a result of Contractor employees’ work. The Contractor shall notify the COR no later than the next work day of any damages caused by the Contractor employees or equipment.

1.3.7.1. The Contractor shall make all necessary repairs, at no cost to the Government, and to the satisfaction of the Government.

1.3.7.2. If the Government performs the necessary repairs, the Contractor shall reimburse the Government for all costs within thirty (30) days of completion of repairs.

1.4. Quality Control & Performance Assessment.

1.4.1 The Government will evaluate the Contractor's performance under this contract utilizing a Quality Assurance Surveillance Plan (QASP). The Government will record all evaluation observations. When an observation indicates deficient performance, the COR will request the Project Manager to sign inspection sheet (s) reflecting the observation.

1.4.1.1 Contract Discrepancy Report (CDR). The Government will issue a contract discrepancy report to the contractor when services fail to meet the specified standard for any service identified in the Performance Work Statement. The Government will also issue a CDR in the event of any safety violation or hazardous situation endangering the facilities or health of individuals.

1.5. Specific Tasks. The Contractor shall ensure that the grounds maintenance is performed in a manner that will maintain healthy grass, trees, shrubs, and plants, and present a clean, neat, and professional appearance. The Contractor shall cut grass in areas according to the standards required herein. Mowing shall result in a smooth cut of uniform height. All lawns within the improved areas shall be mowed by the contractor according to the capability level listed in TE 1 including ditches, swales, and all areas where the ground is covered with grass of any type. When the Grass reach a height of 4 inches, it shall be cut to 3 inches. Grass clippings and mulch shall be removed from lawn areas by the Contractor when visible after mowing.

1.5.1. Mowing debris and clippings shall be removed from surfaced areas immediately after completion of mowing operations. Water shall not be used to remove clippings from roadways or other paved areas. In highly visible areas, the Contractor shall collect and dispose of grass clippings. In other areas, grass cuttings shall be left on the ground. In conjunction with mowing services, the Contractor shall remove trash and debris buildup.

1.5.2. Vegetation shall be trimmed around manmade objects. Trimming height shall match surrounding area grass heights. All areas shall be trimmed, or edged as required, within 24 hours of every mowing operation.

The Contractor may, with proper certification from Directorate of Public Works (DPW) Environmental Division/Installation Pest Management Coordinator, use herbicides or mechanical means or a combination of both to accomplish trimming.

1.5.3. Vegetation that lies on the perimeter of a hardstand surface (i.e. such as a parking area) shall be cut in accordance with the area. In such an event that the Contractor is unable to mow or trim in the perimeter areas because of vehicle overhang or any other object which inhibits performance, the Contractor shall return to that area during an alternate time to ensure performance as soon as possible. These areas may need to be maintained after regular business hours or on weekends to ensure completion in a timely manner at no additional cost to the Government.

1.5.4. Areas adjacent to construction areas shall be maintained in accordance with the corresponding level or service for that area. When a clear construction area boundary is not evident, such as a silt fence, the boundary for mowing shall be directed by the COR.

1.5.5. Vegetation growing within rip rap stone areas shall be removed at the direction of the COR, but not by herbicide usage.

1.5.6. Debris Removal. The Contractor shall remove and dispose of all debris within the improved grounds footprint prior to each mowing. Debris removal is included in all improved and unimproved grounds and is the Contractor’s responsibility prior to mowing each area. Debris may consist of all natural debris (tree limbs, dry brush, dead animals, etc.) and man-made debris (paper, bottles, cans, rags, etc.). Disposal of collected debris shall be in accordance with existing installation, state, and federal regulations. Natural debris shall be composted or recycled. The Contractor is not responsible for large storm debris items which require more than one man to re-locate.

1.5.7. Repair Damaged Areas. Areas damaged by contractor’s vehicles, or any action by the contractor in the performance of this contract, shall be (repaired) seeded, sprigged, or re-sod to meet the standards of surrounding areas. Repair or replacement shall occur within ten (10) days of damage and be completed at the Contractor’s expense.

1.5.8. Road Shoulders. The Contractor shall mow and trim road shoulders adjacent to areas requiring mowing and shall remove litter/debris, and small dead animals weighing less than 10 pounds.

1.5.9. Landscaping. Landscaping includes trimming shrubs, removal of dead debris, ball field maintenance, fitness trail maintenance, planting of perennials and annuals, repairing or replacing damaged plants in shrub and plant beds, and mulching beds as directed. Replacement plants must be native and shall match previous plants when possible. All planting of annuals and perennials shall include the excavation of a hole in soil approximately one inch larger the potted plant and equal to the depth of the planting root ball. After placing plant in excavated hole, contractor shall provide firm contact between soil and planting root ball and fertilize and water as required. Manufacture instructions shall be followed. Contractor shall warranty annuals and perennials for a period of two (2) weeks and shrubs for one (1) growing season.

1.5.9.1. Grass Cutting on newly-planted grass (seed or sod) shall be cut no lower than four (4) inches, unless otherwise directed by COR. Grass cutting includes removal of litter/debris and small dead animals weighing less than ten (10) pounds in the way of mowing, preparation of area, trimming, and cleanup. Grass clippings shall be removed or mulched when visible after mowing. Normal visibility areas within the cantonment include security clear zones.

1.5.9.2. Edging. Sidewalks, driveways, curbs, and other concrete or asphalt edges located in the improved grounds areas shall be edged, including removal of…