W911QY-24-R-0007.pdf

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unt il local time

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86 - 99 X H 100 - 111 e lizabeth .m .norde ll.c iv@ arm y.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other aut horized official writt en not ice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9- 97)

Prescribed by GSA FAR ( 48 CFR) 53.214(c)

1 111

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

W911QY 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and copies for furnishing the supplies or services in t he Schedule will be received at t he place specified in Item 8, or if handcarried, in the depository locat ed in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all t erms and conditions contained in t his solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

ELIZABETH M. NORDELL 520-671-3812

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 2 3 - 37

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

38 - 51 52 - 55

J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

56 - 57 58 - 62 X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 63 - 67 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 68 - 70 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if t he solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the dat e for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within t he time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to t he SOLICITATION for offerors and related documents numbered and dat ed):

FACILITY

12. In compliance with the above, t he undersigned agrees, if this offer is accept ed within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Cont ract ing Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

71 - 77

PART II - CONTRACT CLAUSES

W6QK ACC-APG NATICK DIVISION

BLDG 1 GENERAL GREENE AVENUE

NATICK MA 01760-5011

508-233-5700FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicita tions "off er" and "off ero r" m ean "bid" and "bidder ".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

06 May 2024

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

W911QY24R0007

Section A - Solicitation/Contract Form

SUPPLEMENTAL INFORMATION

A.1. The Army Contracting Command – Aberdeen Proving Ground (ACC-APG), Natick Contracting Division has a requirement for Improved Environmental Control Units (9K/18K/36K IECU’s); the 18K BTU/hr IECU comes in 2 different power connections;

single phase (18K-1) and three phase (18K-3).

A.1.1. The Government plans to award a single award Indefinite-Delivery/Indefinite-Quantity (IDIQ) contract with the ability to issue firm-fixed-price (FFP) and fixed price economic price adjustment (FPEPA) delivery orders. The anticipated contract is planned to be structured with a proposed period of performance (PoP) of five (5) years as the base period and a follow-on production option in years six (6) through ten (10), for a total of ten (10) years. The minimum contract value will be $XXX and the maximum contract value will be $XXX.

A.1.2. This requirement is subject to the availability funds.

A.1.3. Proposals shall be valid for 360 days after the closing date of the solicitation. Contractors shall clearly indicate the period of validity.

A.1.4. Contractors will not be reimbursed for any proposal preparation costs.

A.1.5. Proposals Due Date: See Section L.5 Proposal Submission.

A.2. The Government anticipates awarding a with the ability to issue Firm Fixed Price (FFP) and Fixed Price-Economic Price Adjustment (FPEPA) delivery orders however, the Government reserves the right to award one or no contracts at the Government's discretion. Funds will be obligated for quantities ordered upon issuance of delivery orders and not by the basic contract.

A.3. This acquisition is full and open competition. The North American Industry Classification System NAICS Code is 333415, and the size standard is 1,250 employees.

A.4. The solicitation including Amendments, Exhibits and Attachments listed in Section J, may be downloaded from SAM.gov.

A.5. See Section L.5 for proposal submission instructions.

A.5.1. Hand delivered or faxed proposals will not be accepted.

A.6. Offerors shall access https://www.dsp.dla.mil/Specs-Standards/ for all Mil-STD’s referenced in this document for complete up to date information.

A.7. Any changes in the agreed upon arrangements are to be submitted to the Contracting Officer in advance for approval. In the event of any conflict or ambiguity between the contractors’ technical proposal and the Government's Performance Specification, the Government's Performance Specification takes precedence.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 1 Each System support package (SSP)

FFP

System support package (SSP), (9K IECU). SOW C FOB: Destination

PSC CD: 4120

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0002 8 Each Production Verification Test (PVT) Units

FFP

Production Verification Test (PVT) Units, (9K IECU)

UNIT UNIT PRICE MAX AMOUNT

0003 1 Each Conduct PVT

FFP

Conduct PVT, (9K IECU)

UNIT UNIT PRICE MAX AMOUNT

0004 8 Each First Article Test (FAT) Units

FFP

First Article Test (FAT) Units, (9K IECU)

UNIT UNIT PRICE MAX AMOUNT

0005 1 Each Conduct FAT, (9K IECU)

FFP

First Article Test (FAT) Units, (9K IECU)

UNIT UNIT PRICE MAX AMOUNT

0006 1 Each Conduct Physical Configuration Audit

FFP

Conduct Physical Configuration Audit (PCA), UNIT UNIT PRICE MAX AMOUNT

0007 1 Each System support package

FFP

System support package (SSP), 18K-1 IECU

UNIT UNIT PRICE MAX AMOUNT

0008 8 Each Production Verification Test (PVT) Unit

FFP

Production Verification Test (PVT) Units, 18K-1 IECU. SOW C.9.1.

UNIT UNIT PRICE MAX AMOUNT

0009 1 Each Conduct PVT, 18K-1 IECU

FFP

Conduct PVT, 18K-1 IECU. SOW C.9.5.

UNIT UNIT PRICE MAX AMOUNT

0010 8 Each First Article Test (FAT) Units

FFP

First Article Test (FAT) Units, 18K-1 IECU. SOW C.10.1.

UNIT UNIT PRICE MAX AMOUNT

0011 1 Each Conduct FAT, 18K-1 IECU

FFP

Conduct FAT, 18K-1 IECU. SOW C.10.5.

UNIT UNIT PRICE MAX AMOUNT

0012 1 Each Conduct Physical Configuration Audit

FFP

Conduct Physical Configuration Audit (PCA), 18K-1 IECU. SOW C.10.8.

UNIT UNIT PRICE MAX AMOUNT

0013 1 Each System support package (SSP), 18K-3 IECU

FFP

System support package (SSP), 18K-3 IECU

UNIT UNIT PRICE MAX AMOUNT

0014 8 Each System support package (SSP), 18K-3 IECU

FFP

System support package (SSP), 18K-3 IECU

UNIT UNIT PRICE MAX AMOUNT

0015 1 Each System support package (SSP), 18K-3 IECU

FFP

System support package (SSP), 18K-3 IECU

UNIT UNIT PRICE MAX AMOUNT

0016 8 Each System support package (SSP), 18K-3 IECU

FFP

System support package (SSP), 18K-3 IECU

UNIT UNIT PRICE MAX AMOUNT

0017 1 Each System support package (SSP), 18K-3 IECU

FFP

System support package (SSP), 18K-3 IECU

UNIT UNIT PRICE MAX AMOUNT

0018 1 Each System support package (SSP), 18K-3 IECU

FFP

System support package (SSP), 18K-3 IECU

UNIT UNIT PRICE MAX AMOUNT

0019 1 Each System support package (SSP), 36K IECU

FFP

System support package (SSP), 18K-3 IECU

UNIT UNIT PRICE MAX AMOUNT

0020 8 Each Production Verification Test (PVT) Units

FFP

Production Verification Test (PVT) Units, 36K IECU

UNIT UNIT PRICE MAX AMOUNT

0021 1 Each Conduct PVT, 36K IECU

FFP

Conduct PVT, 36K IECU

UNIT UNIT PRICE MAX AMOUNT

0022 8 Each First Article Test (FAT) Units, 36K IECU

FFP

First Article Test (FAT) Units, 36K IECU

UNIT UNIT PRICE MAX AMOUNT

0023 1 Each Conduct FAT, 36K IECU

FFP

Conduct FAT, 36K IECU

UNIT UNIT PRICE MAX AMOUNT

0024 1 Each Conduct Physical Configuration Audit (PC

FFP

Conduct Physical Configuration Audit (PCA), 36K IECU

UNIT UNIT PRICE MAX AMOUNT

0025 UNDEFINED Each Shipping

COST

Shipping Cost

MAX COST

UNIT UNIT PRICE MAX AMOUNT

0026 UNDEFINED Each Contractor travel

COST

Contractor travel Cost

MAX COST

UNIT UNIT PRICE MAX AMOUNT

0027 1 Job Spare/Repair parts

FFP

Spare/Repair parts Cosy?

UNIT UNIT PRICE MAX AMOUNT

0028 1 Job Contractor technical,and engineering sup

FFP

Contractor technical,and engineering support.. PRICED PER ORDER AS

REQUIRED

UNIT UNIT PRICE MAX AMOUNT

0029 1 Job Contractor logisitcs support

FFP

Contractor logisitcs support.. PRICED PER ORDER AS REQUIRED

UNIT UNIT PRICE MAX AMOUNT

0030 Each Production Units, 9K IECU

FFP

Production Units, 9K IECU

UNIT UNIT PRICE MAX AMOUNT

0031 Each Production Units, 18K-1 IECU

FFP

Production Units, 18K-1 IECU

UNIT UNIT PRICE MAX AMOUNT

0032 Each Production Units, 18K-3 IECU

FFP

Production Units, 18K-3 IECU

UNIT UNIT PRICE MAX AMOUNT

0033 Each Production Units, 36K IECU

FFP

Production Units, 36K IECU

UNIT UNIT PRICE MAX AMOUNT

0034 UNDEFINED

CDRLS (9K / 18K-1 / 18K-3 / 36K IECU)

FFP

CDRLS (9K / 18K-1 / 18K-3 / 36K IECU) & Miscellaneous-apply to all variants and not specific.

UNIT UNIT PRICE MAX AMOUNT

0034AA 1 Each Safety Assessment Report (SAR), (9K / 18

FFP

Safety Assessment Report (SAR), (9K / 18K-1 / 18K-3 / 36K IECU)

UNIT UNIT PRICE MAX AMOUNT

0034AB 1 Each Concept Review, (9K / 18K-1 / 18K-3 / 36

FFP

Concept Review, (9K / 18K-1 / 18K-3 / 36K IECU)

UNIT UNIT PRICE MAX AMOUNT

0034AC 1 Each Preliminary Design Review

FFP

Safety Assessment Report (SAR), (9K / 18K-1 / 18K-3 / 36K IECU)

UNIT UNIT PRICE MAX AMOUNT

0034AD 1 Each Critical Design Review

FFP

Critical Design Review, (9K / 18K-1 / 18K-3 / 36K IECU)

UNIT UNIT PRICE MAX AMOUNT

0034AE 1 Each Production Verification Testing

FFP

Production Verification Testing (PVT) Report , (9K / 18K-1 / 18K-3 / 36K IECU)

UNIT UNIT PRICE MAX AMOUNT

0034AF 1 Each First Article Testing (FAT) Report, FFP

First Article Testing (FAT) Report, (9K / 18K-1 / 18K-3 / 36K IECU)

UNIT UNIT PRICE MAX AMOUNT

0034AG 1 Each TDP, Level III

FFP

TDP, Level III, (9K / 18K-1 / 18K-3 / 36K IECU)

UNIT UNIT PRICE MAX AMOUNT

0034AH 1 Each Data Rights

FFP

Data Rights, (9K / 18K-1 / 18K-3 / 36K IECU)

UNIT UNIT PRICE MAX AMOUNT

0034AJ 1 Each System Support package Component List

FFP

System Support package Component List (SSPCL), (9K / 18K-1 / 18K-3 / 36K

IECU)

UNIT UNIT PRICE MAX AMOUNT

0034AK 1 Each Physical Configuration Audit (PCA)

FFP

Physical Configuration Audit (PCA) Plan and Report, (9K / 18K-1 / 18K-3 / 36K

IECU)

UNIT UNIT PRICE MAX AMOUNT

0034AL 1 Each Failure Modes, Effects, and Criticality

FFP

Failure Modes, Effects, and Criticality Analysis (FMECA), (9K / 18K-1 / 18K-3 /

36K IECU).

UNIT UNIT PRICE MAX AMOUNT

0034AM 1 Each Fault Tree Analysis (FTA)

FFP

Fault Tree Analysis (FTA), (9K / 18K-1 / 18K-3 / 36K IECU)

UNIT UNIT PRICE MAX AMOUNT

0034AN 1 Each Maintenance Task Analysis (MTA)

FFP

Maintenance Task Analysis (MTA), (9K / 18K-1 / 18K-3 / 36K IECU)

UNIT UNIT PRICE MAX AMOUNT

0034AP 1 Each Level of Repair Analysis (LORA)

FFP

Level of Repair Analysis (LORA), (9K / 18K-1 / 18K-3 / 36K IECU).

UNIT UNIT PRICE MAX AMOUNT

0034AQ 1 Each Maintenance Allocation Chart (MAC)

FFP

Maintenance Allocation Chart (MAC), (9K / 18K-1 / 18K-3 / 36K IECU).

UNIT UNIT PRICE MAX AMOUNT

0034AR 1 Each Provisioning Parts List (PPL)

FFP

Provisioning Parts List (PPL), (9K / 18K-1 / 18K-3 / 36K IECU).

UNIT UNIT PRICE MAX AMOUNT

0034AS 1 Each Engineering Data for Provisioning (EDFP)

FFP

Engineering Data for Provisioning (EDFP), E73.

UNIT UNIT PRICE MAX AMOUNT

0034AT 1 Each Screening

FFP

Screening, (9K / 18K-1 / 18K-3 / 36K IECU).

UNIT UNIT PRICE MAX AMOUNT

0034AU 1 Each Quality Assurance Plan for Technical Man

FFP

Quality Assurance Plan for Technical Manual, (9K / 18K-1 / 18K-3 / 36K IECU).

UNIT UNIT PRICE MAX AMOUNT

0034AV 1 Each Technical Manual Validation Plan and Rpt

FFP

Technical Manual Validation Plan and Report, (9K / 18K-1 / 18K-3 / 36K IECU).

UNIT UNIT PRICE MAX AMOUNT

0034AW 1 Each Technical Manual, Operation and Maint

FFP

Technical Manual, Operation and Maintenance, including Repair Parts and Special Tools List (-12&P TM), (9K / 18K-1 / 18K-3 / 36K IECU).

UNIT UNIT PRICE MAX AMOUNT

0034AX 1 Each Interactive Multi-Media Instruction

FFP

Interactive Multi-Media Instruction (IMI), (9K / 18K-1 / 18K-3 / 36K IECU).

UNIT UNIT PRICE MAX AMOUNT

0034AY 1 Each Instructional Performance Requirements

FFP

Instructional Performance Requirements Document, (9K / 18K-1 / 18K-3 / 36K

IECU).

UNIT UNIT PRICE MAX AMOUNT

0034AZ 1 Each Conduct of Training

FFP

Conduct of Training, (9K / 18K-1 / 18K-3 / 36K IECU).

UNIT UNIT PRICE MAX AMOUNT

0034BA 1 Each Program of Instruction (OPNET)

FFP

Program of Instruction (OPNET), (9K / 18K-1 / 18K-3 / 36K IECU).

UNIT UNIT PRICE MAX AMOUNT

0034BB 1 Each Program of Instruction (FLMNET)

FFP

Program of Instruction (FLMNET), (9K / 18K-1 / 18K-3 / 36K IECU).

UNIT UNIT PRICE MAX AMOUNT

0034BC 1 Each Lesson Plan/Student Handouts/Visual Aids

FFP

Lesson Plan/Student Handouts/Visual Aids (OPNET), (9K / 18K-1 / 18K-3 / 36K

IECU).

UNIT UNIT PRICE MAX AMOUNT

0034BD 1 Each Lesson Plan/Student Handouts/Visual Aids

FFP

Lesson Plan/Student Handouts/Visual Aids (FLMNET), (9K / 18K-1 / 18K-3 /

36K IECU).

UNIT UNIT PRICE MAX AMOUNT

0034BE 1 Each Special Packaging Instruction (SPI)

FFP

Special Packaging Instruction (SPI), (9K / 18K-1 / 18K-3 / 36K IECU).

UNIT UNIT PRICE MAX AMOUNT

0034BF 1 Each Logistics Management Information (LMI)

FFP

Logistics Management Information (LMI), Presrvation & Packaging, (9K / 18K-1

/ 18K-3 / 36K IECU).

UNIT UNIT PRICE MAX AMOUNT

9999 1 Each

CONTRACT CEILING VALUE

FFP

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

1.00 5,446.00

DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND ORDER VALUE

The minimum quantity and order value for each Delivery/Task Order issued shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for each Delivery/Task Order issued shall not exceed the maximum quantity and order value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

1.00 5,446.00

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

0034AA

0034AB

0034AC

0034AD

0034AE

0034AF

0034AG

0034AH

0034AJ

0034AK

0034AL

0034AM

0034AN

0034AP

0034AQ

0034AR

0034AS

0034AT

0034AU

0034AV

0034AW

0034AX

0034AY

0034AZ

0034BA

0034BB

0034BC

0034BD

0034BE

0034BF

Section C - Descriptions and Specifications

STATEMENT OF WORK

C.1. BACKGROUND

The U.S. Army's Environmental Control Units (ECUs) are required to comply with statutory restrictions dictating use of non-ozone-depleting refrigerant. Currently fielded military standard (“legacy”) ECUs use refrigerants prohibited in manufacturing of new equipment since 2010. Phase-out of ozone-depleting refrigerants occurred much earlier in some allied nations where the U.S. Army must continue to operate. Additionally, existing MIL-STD ECUs are increasingly unreliable due to age and/or are no longer supportable by the Army logistics system. Legacy ECUs do not meet domestic environmental law requirements or international agreements and require replacement with the new family of Improved Environmental Control Unit (IECU) which use non-ozone depleting refrigerants. IECUs also offer substantial benefits in terms of reduced weight, lower power consumption, and greater reliability.

C.2. GENERAL SCOPE

C.2.1. This contract is to produce Improved Environmental Control Units (IECU) via a ten (10) year Indefinite Delivery, Indefinite Quantity (IDIQ), Firm Fixed Price (FFP) contract.

C.2.2. The work to be performed by the contractor is detailed in this Statement of Work (SOW) and will be authorized by issuance of delivery orders. The contractor shall not initiate any work that is not authorized by a delivery order or modification without written direction by the Contracting Officer (KO). If the requirements of this SOW, Section J attachments, subsidiary specifications, standards, drawings, or publications are conflicting; the contractor shall refer the conflict, in writing, to the KO for resolution. The contractor shall furnish all personnel, labor, engineering, materials, supplies, logistics support, and facilities necessary to design, manufacture, and test the IECUs and provide all support in the form of hardware and software as well as all technical data products as indicated in this SOW. The work and services to be performed by the contractor are detailed in this SOW and will be authorized by issuance of DOs. The contractor shall not initiate any work that is not authorized by a Delivery Order (DO) or modification without written direction by the KO.

C.2.3. Terms and Conventions: The terms “Improved Environmental Control Units”; “ECU,”; “IECU,” and “air conditioner” may be used interchangeably in this contract. All “days” specified in the contract are calendar days which include Saturdays, Sundays, and holidays unless specifically stated otherwise. If an item is due on any weekend day or federal holiday, the due date will be the next scheduled working day. The following terms shall be used to identify the four IECU variants:

Variant BTU/hr. Voltage Phase Hertz

9K IECU 9,000 115 1 50/60

18K-1 IECU 18,000 230 1 50/60

18K-3 IECU 18,000 208 3 50/60

36K IECU 36,000 208 3 50/60

The contractor shall design and build each IECU variant to meet the requirements contained in Section J, Attachment 1 Performance Purchase Description (PPD) and Attachment 2 Interface Standard (IS) MIL-STD-1408D (2 Apr 2009). The Government has its own drawing package for previous iterations of each IECU variant. The contractor may request access to the Government’s drawings for informational purposes only. The Government’s drawings are not part of the requirements of this contract, nor does the Government warrant its drawing package meets the PPD or IS. Rather the contractor shall meet the PPD and IS through its own design.

C.3. SEQUENCE OF EVENTS

C.3.1. There are two (2) ordering periods in this contract, a five-year base ordering period with a five-year optional production ordering period. Each IECU variant will undergo the design, build, and test of Production Verification Test (PVT) units. The PVT shall verify the contractor’s design for each variant meets the PPD and IS.

Upon completion of production readiness reviews and successful PVT for a given IECU variant, the Government may approve proceeding to additional production units and, if needed, First Article Test (FAT) to verify design changes and manufacturing.

C.3.2. The Government plans to order CLINS for Production Verification Test (PVT) units (all IECU variants) in the base period. The logistics and testing CLINS associated with these PVT CLINs may also be awarded. It is anticipated the PVT will be successful, so FAT CLINs and production CLINs may also be awarded during the base ordering period.

C.3.3. At the end of the five (5) year base period, the Government may exercise the five (5) year option to continue with production and any other option period CLINs.

C.4. PROGRAM MANAGEMENT

C.4.1. Program Manager: The contractor shall designate an individual as the contractor’s Program Manager (PM).

The PM shall be the primary Point of Contact (POC) between the Government and contractor and shall manage and coordinate all contractor activities related to the contract. The PM shall have the authority to commit the contractor to specific courses of action and accept direction from the Government KO. The PM shall coordinate all meetings between the Government and the contractor. The PM shall bring to the KO’s attention any conflicts in the contractor’s interpretation of the contract requirements (via email) or problems that could adversely affect the contractor’s ability to meet the stated quality, cost, or production/delivery schedule.

C.4.2. Monthly Status Report (MSR) and Integrated Master Schedule (IMS) (CDRL XXXX): The contractor shall provide MSR and monthly IMS per the CDRLs. The IMS shall include detailed task/activity necessary for contract execution to include all contract deliverables, Government reviews/inspections/acceptance, events, meetings, milestones, and their discrete tasks/activities. A baseline schedule shall be established from contract award and progress shall be tracked against that baseline plan. The schedule shall show in detail the path the contractor will follow to meet the required delivery dates of all items awarded on the contract. The schedule shall track all tasks and include percentages complete. The contractor shall keep the IMS up to date and track program progress using the schedule. The contractor shall notify the Government of proposed changes to the baseline IMS that would change the baseline finish dates for contract deliverables and Contract Line-Item Numbers (CLINs). Government concurrence with such changes is required. If the Government concurs on changes, the IMS shall be re-baselined.

The IMS shall govern if a conflict exists between the IMS and submittal due dates in CDRL items or the delivery dates in Section F of delivery orders.

C.5. CONFIGURATION MANAGEMENT

C.5.1. Configuration Management: The contractor shall implement and maintain an internal configuration management program for the IECU throughout the life of the contract. EIA649, ‘National Consensus Standard for Configuration Management’, may be used as a guide for the contractor’s configuration management program.

Copies of this document may be purchased at http://www.sae.org/.

C.5.2. Configuration Baseline (CBL): The contractor shall control the Configuration Baseline (CBL) using the change control and engineering release processes. The CBL is the documentation describing all the IECU’s characteristics. The CBL shall include, but not be limited to, the Technical Data Package (TDP); test and verification reports; engineering drawings; sources of supply, parts lists; specifications; latest IECU technical publications (e.g.

Repair Parts and Special Tools List (RPSTL)); supporting process specifications; manufacturing and testing instructions; and computer software configuration items. All baselines shall be documented in a configuration status accounting database.

C.5.3. Configuration Control: The contractor shall use configuration control to manage all proposed changes after the configuration is baselined. Configuration control shall be used to document the impact of proposed changes and to update configuration documentation.

C.5.4. Configuration Control Documents: The contractor shall not initiate changes or departures from the CBL except for changes or departures that are submitted and accepted by the Government in accordance with (IAW) Configuration Control Documents (CCDs): For contractor-initiated changes, CDRL XXXX shall not be separately priced or separately paid by the Government. In the event of Government-initiated or Government-directed CCDs, those efforts shall be priced in accordance with the Engineering Support CLIN in Paragraph C9. CCDs include Engineering Change Proposals (ECP); Notice of Revision (NOR); Engineering Change Notifications (ECN);

Specification Change Notices (SCN); and Requests for Deviation (RFD). Except as described in this paragraph, all configuration changes shall be documented by the contractor and be approved in writing by the Government prior to incorporation. In exigent circumstances, to allow for continuation of ongoing testing or production, the Government may at its discretion provisionally approve on a temporary basis a CBL change. In this event, the contractor shall within seven (7) working days of any provisional CBL change submit a corresponding CCD. The Government, at its own discretion, may revoke any provisional CBL changes approved in this manner.

C.5.4.1. Engineering Change Proposal (ECP): Over the course of the contract, engineering changes may be required to address changes in parts, materials, manufacturing processes or future requirements. An Engineering Change Proposal (ECP) shall be prepared for all proposed changes. ECPs shall only be integrated into the system if approved by the Government. There shall be a separate ECP with attendant support for each change to be made. All supporting data reasonably required by the Government to modify the configuration baseline, including, but not limited to, calculations, test data, sketches, and layouts shall be provided. Each ECP shall be numbered consecutively by the contractor beginning with prefix letter E for ECP, followed by a three-digit number beginning with 001. Revisions to initial submissions of an ECP, submitted either to expand the supporting information or to override the initial submission shall carry the original ECP number, with sequential revision designators R1, R2, etc.

ECPs shall be prepared in contractor format, however, shall at a minimum, include the following:

a. Date Prepared

b. ECP Number

c. Justification and Priority Code

d. System Designation (i.e. Cage Code, nomenclature, model, P/N)

e. Name of Part (or Lowest Assembly) Affected

f. Baselines Affected

g. Title of Change

h. Description of Change

i. Need for Change

j. Documented changes (red line edits) on Interfaces (i.e. ILS deliverables, Interchangeability and

Interoperability)

k. Total Costs/Savings

l. Retrofit Information (if applicable)

m. Technical data describing the change to include any changes or additions to the drawings and Engineering

Data for Provisioning (EDFP).

n. Applicable testing performed and evaluation of the test results.

o. Applicable updates to Technical Manual(s) (TM) and training

C.5.4.2. The contractor shall submit an NOR for each change that must be made to technical documentation following the approval of an ECP. The NOR shall be submitted with the ECP as "cloud" NOR redline drawings or signed and submitted electronically using the fillable PDF DD Form 1695 available from https://www.esd.whs.mil/.

C.5.4.3. The contractor shall submit an SCN to delineate the exact change(s) in the IECU PPD that will be distributed to users when the ECP is approved. The SCN shall be signed and submitted electronically using the fillable PDF DD Form 1696 available from https://www.esd.whs.mil/.

C.5.4.4. The contractor shall submit a Request for Variance (RFV) that describes a requested departure from configuration documentation for a specific number of units or period. The contractor shall identify the impact of the RFV on performance, operational readiness, and logistics support of the affected CI. The RFV shall be signed and submitted electronically using the fillable PDF DD Form 1694 available from https://www.esd.whs.mil/.

C.6. GENERAL MEETINGS AND REVIEWS

C.6.1. Meetings and Reviews: The contractor shall participate in and make presentations to the meetings and reviews listed below. Contractor shall ensure that all personnel and subcontractors required for an adequate discussion of the contract effort attend all meetings and reviews, as required. Scheduling of the meetings and reviews shall not change the delivery schedule of the contract. All meetings and reviews required in this section may be held at either the contractor’s facility, a Government facility, via teleconference or by video teleconference.

C.6.1.1. Post Award Conference: The contractor shall coordinate, schedule, and conduct a Post Award Conference with the Government within fourteen (14) calendar days of contract award. The purpose of the conference shall be discussion of project orientation, transfer of background information, to provide a mutual understanding of the technical requirements/ contractual requirements and the quality assurance provisions of the contract. The Government can address any questions or issues with regards to technical matters. The contractor shall describe to the Government the management of all aspects of the program. The contractor shall ensure that all personnel and subcontractors that are required for an adequate discussion of the contract effort are in attendance. Scheduling of the Post Award Conference shall not change the delivery schedule of the contract. The contractor shall be prepared to:

a. Conduct a review of the contract requirements and ensure a mutual understanding between the Government and the contractor.

b. Review the plan, tasks, and schedule required to execute the program within the schedule constraints set forth by the contract/Government.

c. Conduct a virtual or in-person tour of all facilities associated with the contract effort.

d. Discuss other items as deemed necessary by the Contracting Officer.

C.6.1.2. In-Process Reviews: In-Process Reviews (IPR) shall be conducted as a part of program status monitoring and control. Technical publication, provisioning, training, technical/engineering, quality assurance, and other necessary IPRs shall be conducted to clarify requirements, assure conformance to contract requirements, provide guidance, review deliverable status, and to help ensure deliverables are prepared in a manner that will satisfy contractual requirements. The contractor may request an IPR when Government assistance or clarification is desired. The Government may require IPRs regardless of the program schedule and shall notify the contractor of a Government required IPR at least no later than five (5) calendar days prior to the event. Discrepancies and/or deficiencies identified as the result of an IPR shall be corrected by a date mutually agreed upon between the Government and the contractor. The schedule for IPRs will be flexible and occur on an as needed basis and as program issues dictate.

C.6.1.3. Bi-weekly meetings: At the Government’s discretion, at least bi-weekly meetings shall be held. Meetings shall be conducted by Government and contractor personnel to address technical progress, cost, schedule, contractual, and other programmatic issues, or concerns. The updates shall include, but are not limited to, issues involving design, development, fabrication, testing, cost, funding, quality control, production, task tracking, and scheduling. Updates shall identify any programmatic problems that may have arisen and shall identify proposed solutions.

C.6.2. DESIGN REVIEWS

C.6.2.1. Design Review Meetings: The contractor shall conduct a minimum of three (3) design reviews (Concept Review, Preliminary Design Review (PDR), and Critical Design Review (CDR)) with the Government for each IECU variant. Additional reviews shall be scheduled as needed. The contractor shall propose design review dates that support the IMS for meeting delivery dates of the contract. Contractor shall ensure that all personnel and subcontractors required for an adequate discussion attend all reviews.

C.6.2.2. Concept Review (CDRL XXXX): The purpose of the Concept Review is to: assess the feasibility of the contractor’s proposed design, review concept sketches and design details, review test plans for upcoming tests and results of tests performed to date, review trade study results, reevaluate technical requirements, and agree upon a path forward for the design. The presentation, format, and content will be of the contractor's choosing but shall be sufficient to support the purpose of the concept review and IAW CDRL XXXX. The contractor shall submit the Concept Review CDRL at least seven (7) days prior to design review meeting. The Government shall have thirty

(30) days from the design review meeting to accept or reject the CDRL.

C.6.2.3. Preliminary Design Review (PDR) (CDRL XXXX): The purpose of the PDR is to ensure that the design and basic system architecture are sufficiently complete to demonstrate a technical confidence that the performance requirements will be satisfied within cost and schedule goals, and there is confidence that the design can be satisfied within cost, schedule goals, and with all risks mitigated. At the time of the PDR, the contractor shall have identified at least the system functions and major component functions needed to meet the requirements of the PPD and have applied performance requirements to each function. The contractor shall also present details of its findings thus far on the effectiveness of component and subcomponent hardware and software items in meeting the functional and performance requirements. The presentation format and content will be of the contractor's choosing but must be sufficient to support the purpose of the PDR and IAW CDRL XXXX. The contractor shall submit the PDR CDRL at least seven (7) days prior to design review meeting. The Government shall have thirty (30) days from the design review meeting to accept or reject the CDRL.

C.6.2.4. Critical Design Review (CDR) (CDRL XXXX): The purpose of the CDR is to confirm that the system design is stable and is expected to meet system performance requirements, confirms the system is on track to achieve cost goals as evidenced by the detailed design documentation, and establishes the system’s initial product baseline. Government approval of CDR results is required before proceeding to PVT unit production. The presentation format and content will be of the contractor’s choosing but must be sufficient to support the purpose of the CDR and IAW CDRL XXXX. The contractor shall submit the CDR CDRL at least seven (7) days prior to design review meeting. The Government shall have thirty (30) days from the design review meeting to accept or reject the CDRL.

C.7. SYSTEM SAFETY

C.7.1. System Safety Requirements: The contractor shall establish system safety processes and procedures to integrate hazard identification, assessment, and elimination or control into the product design and production effort required by this contract. Standards, specifications, regulations, design handbooks, safety design checklists, and other sources of design guidance shall be reviewed for pertinent safety design requirements applicable to the IECU.

The contractor shall incorporate safety design criteria for developing system specification safety requirements. The contractor shall comply with the SOW for System Safety in Attachment 3 of Section J.

C.7.1.1. Safety Assessment Report (SAR): The contractor shall conduct a Safety Assessment of each IECU variant IAW CDRL XXXX. The SAR is a comprehensive evaluation of the safety risks to the operator, user, maintainer, and the equipment prior to test or operation of the system. The SAR shall identify, analyze and document all safety features of the system design and potential hazards that may be present and specific procedural controls that should be followed to prevent or minimize any hazard exposure.

C.7.1.2. Health Hazard Assessment Report (HHAR): An HHAR shall be delivered as an appendix or attachment to the SAR IAW CDRL XXXX. The HHAR shall demonstrate that the IECUs are safe to use, maintain, test, and evaluate.

C.7.1.3. Hazardous Material Management Plan (HMMP): The contractor shall prepare and deliver an HMMP as an appendix or attachment to the SAR.

C.8. SYSTEM SUPPORT PACKAGES

C.8.1. System Support Package Component Listing (SSPCL): The contractor shall provide a System Support Package Component Listing (SSPCL) for each IECU variant IAW CDRL XXXX. The SSPCL shall be updated as needed through the completion of testing and technical manual verifications.

C.8.2. System Support Package (SSP): The contractor shall provide a SSP for each IECU variant. The items and spares in the SSP shall be of the type and quantity to sustain each IECU variants’ Production Verification Test, First Article Test, Technical Manual (TM) Validation, Maintenance Evaluation and TM Verification. The SSP shall be replenished as needed until the completion of testing and TM verifications.

C.9. PRODUCTION VERIFICATION TEST (PVT)

C.9.1. PVT Units: The contractor shall produce and deliver eight (8) PVT Units for each IECU variant. PVT units shall meet the requirements contained in Section J, attachment 0001 Performance Purchase Description (PPD) (PPD) and attachment 0002 Interface Standard (IS) MIL-STD-1408D (2 Apr 2009).

C.9.2. Contractor Test Authorization: The contractor is authorized to receive DoD test rates at a Major Range Test Facility Base (MRTFB) for PVT.

C.9.3. PVT Plan (CDRL XXXX): The contractor shall develop and provide a PVT Test Plan for each IECU variant. The plan shall be submitted and approved by the Government prior to the start of testing.

C.9.4. PVT Readiness Review: A PVT readiness review shall be held for each IECU variant. Testing shall not begin without the Government’s approval of test readiness. Prior to the PVT Readiness Review, the contractor shall conduct the Quality Conformance (QC) tests specified in Table 3 of the PPD on all 8 units of each variant.

The contractor shall conduct a Readiness Review no later than fourteen (14) calendar days prior to the planned start of PVT. The PVT Readiness Review shall present results of the PVT unit and support package manufacture, the results of conformance QC testing, SOW requirements, demonstration that safety has been adequately addressed, review of PVT Plan, test resources to be utilized, test coordination efforts, and methods used to reduce risk to an acceptable level. The exact date, location, and administrative arrangements for this meeting shall be made between the contractor and the Government. The presentation format and content will be of the contractor’s choosing but must be sufficient to support the purpose of the review.

C.9.5. Production Verification Testing: The contractor shall conduct all the Examinations and Tests contained in Section 4 of the PPD on each IECU variant. The contractor may utilize multiple PVT units of the same variant as needed to complete all verifications within the required schedule. If Army facilities are utilized, the contractor shall train Government personnel and/or soldiers how to set up, operate, and maintain the IECU to the extent required of the Government. The contractor shall provide reimbursement directly to the Army testing activity (e.g., Aberdeen Test Center) for all direct and indirect costs incurred related to the test conduct. For each verification that Army test facilities are not used, the contractor shall submit the proposed test facilities and their capabilities/qualifications for Government approval. Throughout PVT conduct, the contractor shall provide to the Government immediate access to test related information, including the test plans, test schedule, test results, and each Test Incident Report (TIR).

The Government has the right to attend any portion of, or all the PVT. In addition to conducting PVT, the contractor shall provide continuous support including, but not limited to, training Government test personnel, addressing TIRs, and performing any required maintenance and repairs during testing. The contractor shall include the Contracting Officer’s Representative (COR) in all contractor communications with Government test and certification agencies.

C.9.6. PVT failures and deficiencies: When a test failure occurs, the contractor shall determine the cause and corrective action needed. Retest requirements shall be determined by the Government through consideration of the nature and extent of the failure and the risk to the program. The contractor shall address all TIRs, and deficiencies identified during PVT and refurbish hardware at no cost to the Government if required for retest or a subsequently scheduled test. During testing, if the PVT Systems require repair to resume and successfully pass testing, the contractor shall repair or refurbish the units to support the continuation of testing at no cost to the Government.

Failures or deficiencies not caused by the contractor’s design or manufacture may still require repair by the contractor, but those such repairs will be optional and priced at the time of requirement.

C.9.7. PVT Report (CDRL XXXX): The contractor shall prepare and submit a PVT Report for each IECU variant.

C.9.8. Post-PVT Production Readiness Review (PRR): The contractor shall not proceed to further IECU production of a given IECU variant without written approval from the Government. A successful completion of PVT, acceptable resolution of all outstanding design issues, and a successful PRR is needed for approval to proceed with additional production units of a given variant. The contractor shall present the variant’s PVT results, resolution of design and test issues, Technical Data Package (TDP), and Quality Assurance plan. The presentation format and content will be of the contractor’s choosing but shall be sufficient to support the purpose of the PRR. If PRR results warrant, the Government may consider waiving some or all First Article Test requirements in paragraph C.10 below for a given variant.

C.10. FIRST ARTICLE TEST (FAT)

C.10.1. First Article Test (FAT) Units: The contractor shall fabricate eight (8) FAT units for each IECU variant.

The System Support Package from PVT shall be replenished as needed to support FAT. FAT units shall meet the requirements contained in Section J, Attachment 1, Performance Purchase Description (PPD) and Attachment 2, Interface Standard (IS) MIL-STD-1408D (2 Apr 2009). The FAT units shall also incorporate any changes necessitated by the PVT phase. The First Article units shall be completely representative of production units including, but not limited to, design, manufacturing processes, sources of supply, and quality assurance processes.

Production of First Article units shall include all the non-recurring tasks associated with design and initiation of production. Non-recurring tasks to initiate production shall include developing manufacturing processes and instructions; developing quality assurance processes and documents; establishing viable suppliers; set up of equipment, tools, and fixtures; and all other tasks required to establish a production line that delivers compliant systems. Prior to delivery of the First Article Units to the Government, the contractor shall be required, at no extra cost to the Government, to replace or repair to original condition of any units or subcomponents that sustained any damage or were otherwise non-compliant during FAT. Normal wear and tear resulting from the testing shall be acceptable; however, damage resulting from material deficiencies or inadequate design must be corrected on the FAT unit by the contractor at their own expense. Changes to FAT units resulting from material deficiencies or inadequate design shall be incorporated into the design through the ECP process to include updating the FAT units and proving out all requisite design fixes/modifications. The First Article units will be accepted by the Government after FAT demonstrates that the FAT systems fully comply with the requirements of the PPD and IS.

C.10.2. Contractor Test Authorization: The contractor is authorized to receive DoD test rates at a Major Range Test Facility Base (MRTFB).

C.10.3. First Article Testing (FAT) Plan (CDRL XXXX): The contractor shall develop and provide a FAT Plan for each IECU variant. The plan shall be submitted and approved by the Government prior to the start of testing.

C.10.4. First Article Testing Readiness Review: A First Article Testing (FAT) readiness review shall be held for each IECU variant. Testing shall not begin without the Government’s approval of test readiness. Prior to the FAT Readiness Review, the contractor shall conduct the Quality Conformance (QC) tests specified in Table 3 of the PPD on all eight (8) units of each variant. The contractor shall conduct a Readiness Review no later than fourteen (14) calendar days prior to the planned start of FAT. The FAT Readiness Review shall include, but is not limited to, results of the FAT unit and support package manufacture, the results of conformance QC testing, SOW requirements, demonstration that safety has been adequately addressed, review of FAT Plan, test resources to be utilized, test coordination efforts, and methods used to reduce risk to an acceptable level. The exact date, location, and administrative arrangements for this meeting shall be made between the contractor and the Government. The presentation format and content will be of the contractor’s choosing but must be sufficient to support the purpose of the review.

C.10.5. First Article Testing: The contractor shall conduct all the Examinations and Tests contained in Section 4 of the PPD on each IECU variant. The contractor may utilize multiple FAT units of the same variant as needed to complete all verifications within the required schedule. If Army facilities are utilized, the contractor shall train Government personnel and/or soldiers how to set up, operate, and maintain IECU to the extent required of the Government. The contractor shall provide reimbursement directly to the Army testing activity (e.g., Aberdeen Test Center) for all direct and indirect costs incurred related to the testing. For each verification that Army test facilities are not used, the contractor shall submit the proposed test facilities and their capabilities/qualifications for Government approval. Throughout FAT conduct, .the contractor shall provide to the Government immediate access to test related information including the test plans, test schedule, test results, and each Test Incident Report (TIR).

The Government has the right to attend any portion or all the FAT. In addition to conducting FAT, the contractor shall provide continuous support including, but not limited to, training Government test personnel, addressing TIRs, and performing any required maintenance and repairs during testing. The contractor shall include the Contracting Officer’s Representative (COR) in all contractor communications with Government test and certification agencies.

C.10.6. First Article Testing (FAT) failures and deficiencies: When a test failure occurs, the contractor shall determine the cause and corrective action needed. Retest requirements shall be determined by the Government through consideration of the nature and extent of the failure and the risk to the program. The contractor shall address all TIRs, and deficiencies identified during FAT and refurbish hardware at no cost to the Government if required for retest or a subsequently scheduled test. During testing, if the FAT Systems require repair to resume and successfully pass testing, the contractor shall repair or refurbish the units to support the continuation of testing at no cost to the Government. Failures or deficiencies not caused by the contractor’s design or manufacture may still require repair by the contractor. But those such repairs will be optional and priced at the time of requirement.

C.10.7. First Article Testing Report (CDRL XXXX): The contractor shall prepare and submit a First Article Testing (FAT) Report for each IECU.

C.10.8. Physical Configuration Audit Summary Report (PCA-SR) (CDRL XXXX): A Physical Configuration Audit (PCA) for each variant shall be conducted on all drawings for which the contractor will be delivering production drawings to the Government. The PCA shall be conducted on one of each variants’ FAT units. The contractor shall plan, conduct, and report on PCA for all the variants. The contractor shall utilize one of the FAT or PVT units for each variant’s PCA. The contractor shall disassemble the IECU variants to confirm configuration of the as-built end items are reflected in the TDP drawings and report discrepancies. A Government team may observe the PCA and verify that the IECU hardware and TDP agree. The contractor shall provide all current drawings, configuration documents, and other resources required for the Government team’s review. The contractor shall have enough product drawings, documents, and resources, and they shall be available to allow each member of the Government team to work independently or simultaneously in the observation of the PCA. The contractor shall provide appropriate personnel from each engineering, quality, test, and manufacturing department to discuss specific issues as requested throughout the PCA. The contractor shall provide adequate space, desks, and tables for Government personnel.

C.10.9. Post- First Article Testing Production Readiness Review (PRR): The contractor shall not proceed to further IECU production of a given IECU variant without written approval from the Government.