WVAR_385-1.pdf

WVA Regulation 385-1

24 September 2018 Department of the Army Watervliet Arsenal Watervliet, New York 12189-4000

Safety

Watervliet Arsenal Safety and Occupational Health Program

Applicability. This regulation applies to all elements of Watervliet Arsenal and tenant organizations located at Watervliet Arsenal.

Supplementation. Supplementation of this regulation is prohibited without prior approval from Commander, Watervliet Arsenal, ATTN: TAWV-CO.

Suggested Improvements. The proponent agency of this regulation is the Office of the Commander, Watervliet Arsenal. Users are invited to send comments and suggested improvements to the Commander, ATTN: TAWV-XO-S (Safety Office), Watervliet Arsenal, NY 12189-4000.

Distribution. Hard copies of this document are provided for reference purposes only. Users are required to access the Watervliet Arsenal’s electronic document database for the most current revision of this document.

FOR THE COMMANDER:

OFFICIAL:

EDLUND.CRAIG Digitally signed by

EDLUND.CRAIG.M.1044765485

.M.1044765485 Date: 2018.10.04 16:26:42 -04'00'

CRAIG M. EDLUND

Chief, Information Management

This regulation supersedes WVAR 385-1, 24 September 2014

WVAR 385-1 24 September 2018

Contents (Listed by paragraph and page number)

Chapter 1 Occupational Safety and Health Program Purpose * 1-1, page 7 References * 1-2, page 7 Policies * `1-3, page 7 Protection of Employee Rights * 1-4, page 8 Department of Defense Safety and Occupational Health Protection Program * 1-5, page 8 Responsibilities * 1-6, page 8 Safety and Occupational Health Committee * 1-7, page 11 Voluntary Protection Programs (VPP) Committees * 1-8, page 12 Worksite Inspections * 1-9, page 12 Imminent Danger Conditions * 1-10, page 12 System Safety * 1-11, page 13 Safety Standards * 1-12, page 14 Employee Training * 1-13, page 14

Table 1-1 * Risk Assessment Code Matrix (Hazard Probability) Appendix A References

Chapter 2 Employee Reports of Unsafe or Unhealthful Working Conditions Purpose * 2-1, page 15 Policies * 2-2, page 15 Responsibilities * 2-3, page 15

Chapter 3 Maintenance and Inspection of Emergency Eyewash/Shower Stations Purpose * 3-1, page 16 Scope * 3-2, page 16 Objectives * 3-3, page 16 Responsibilities * 3-4, page 16 Definitions * 3-5, page 17 Training * 3-6, page 17 Maintenance and Testing * 3-7, page 18

24 September 2018 WVAR 385-1

Chapter 4 Confined Space Entry Procedures Purpose * 4-1, page 21 Scope * 4-2, page 21 Definitions * 4-3, page 21 Responsibilities * 4-4, page 22 Entry Procedures * 4-5, page 26

Appendix A, Permit Required Confined Spaces at Watervliet Arsenal * page 30

Chapter 5 Personal Wearing Apparel Purpose * 5-1, Page 32 General * 5-2, page 32 Equipment Determination and Selection * 5-3, page 32 Education and Enforcement * 5-4, page 33 Responsibilities * 5-5, page 33 Standards * 5-6, page 33 Exceptions * 5-7, page 36

Chapter 6 Radiation Safety Program Purpose * 6-1, page 38 References * 6-2, page 38 Policy * 6-3, page 38 Responsibilities * 6-4, page 39 Procedures * 6-5, page 43

Chapter 7 Receiving & Shipping Radioactive Materials Purpose * 7-1, page 55 Scope * 7-2, page 55 Responsibilities * 7-3, page 55 Procedures * 7-4, page 55 Appendix A RAD Movement Form, page 59

Chapter 8 Respiratory Protection Purpose * 8-1, page 60 Policy * 8-2, page 60 Definition of Terms * 8-3, page 62 Responsibilities * 8-4, page 62

Chapter 9 Fall Protection Applicability * 9-1, page 74 Purpose * 9-2, page 74 Responsibilities * 9-5, page 74 Application * 9-7, page 75 Training Requirements * 9-8, page 76

Chapter 10 Accident Reporting Procedures Purpose * 10-1, page 78 Objectives * 10-4, page 78 Procedures * 10-5, page 78

Chapter 11 Use of Energy Isolating Devices (Lock Out/Tag Out) Purpose * page 82 Responsibilities * page 82 Definitions * page 83 Applications * page 85 Standards * page 85 Training * page 87 LOTO procedures * page 88

Appendix A * Policy and Procedures, page 91 Appendix B * Energized Electrical Work Permit, page 95 Appendix C * Safe Working Conditions and PPE, page 98 Appendix D * UFC 3-3 Tables, page 101 Appendix E * Tag Design Example, page 103

Chapter 12 Hazard Communication (HAZCOM) Program Purpose * 12-1, page 104 Scope * 12-2, page 104 Explanation of Terms * 12-3, page 104 Policies * 12-4, page 104 Responsibilities * 12-5, page 105 Procedures * 12-6, page 109

Chapter 13 Hearing Conservation Program Purpose * 13-1, page 112 Policies * 13-2, page 112 Responsibilities * 13-3, page 114

Chapter 14 Promotion and Education Promotion and Education * 14-1, page 116 Training * 14-2, page 116

Chapter 15 Motor Vehicle and Pedestrian Safety Purpose * 15-1, page 118 Scope * 15-2, page 118 Policy * 15-3, page 118 Responsibilities * 15-4, page 118 Motorcycles * 15-5, page 120 Pedestrian Safety * 15-6, page 121 General Procedures for all Vehicles * 15-7, page 122

Summary of Change * page 127

CHURCH.MATTH

Digitally signed by

CHURCH.MATTHEW.K.1017057

Date: 2018.10.03 14:33:29 -04'00'

Matthew Church Safety manager

EW.K.1017057134

Hazard Severity A B C D

Table 1-1 Risk Assessment Code Matrix

Hazard Probability

I 1 1 2 4

II 1 2 3 4

III 2 3 4 5

IV 4 4 5 5

Priority Levels for Risk Assessment 1 or 2 – High; 3 or 4 Medium; 5 – Low

Hazard Severity

CATEGORY: 1 – CATASTROPHIC

Death or permanent total disability, system loss or major property damage.

CATEGORY: II – CRITICAL

Permanent partial disability of temporary total disability in excess of three months, major system damage or significant property damage.

CATEGORY: III – MARGINAL

Minor injury, loss workday accident, or compensable injury or illness, minor systems damage or minor property damage.

CATEGORY: IV – NEGLIGIBLE

Minimal threat, first aid, minor supportive medical treatment or minor systems impairment.

ACCIDENT PROBABILITY

LEVEL A: FREQUENT

Likely to occur frequently in life of system, item, facility, etc. Continuously experienced.

LEVEL B: LIKELY

Probably will occur several times in lifetime of item.

LEVEL C: OCCASIONAL

Possible to occur sometime in life of item. Will occur several times.

LEVEL D: SELDOM

Unlikely to occur.

Chapter 1

Occupational Safety and Health Program

1-1. Purpose. To provide an outstanding Occupational Safety and Health Program that protects our Soldiers, employees, contractors and visitors through an effective and comprehensive Occupational Health and Safety Management System at Watervliet Arsenal. The overall objective of the Watervliet Arsenal Safety Program is the preservation and promotion of employee safety and health, and the prevention of disease and injury at the worksite. We accomplish this by providing technically trained safety professionals who are responsible for the recognition, evaluation and control of occupational safety and health hazards. This regulation prescribes policies, responsibilities, and minimum procedures to protect and preserve Watervliet Arsenal and tenant personnel from injury and property losses.

1-2. References. Required and related publications and prescribed and referenced forms are listed in Appendix A.

1-3. Policies. The Safety and Occupational Health Office will be consulted when planning and operating Arsenal activities in order to protect employees against occupational injuries and illnesses and to protect Watervliet Arsenal and co-located activities against unnecessary property damage, liability and reduced efficiency. Everyone is a Safety Officer! It is everyone’s responsibility to identify hazards, stop unsafe acts, and set the example by following safe practices.

a. Provide safe and healthful working conditions at Watervliet Arsenal for all Department of Defense (DOD) employees, contractors, tenants, and visitors.

b. Acquire, maintain and require the use of protective clothing, equipment, and devices reasonably necessary to protect employees against injury and illness.

c. Ensure employees participate in the OSH Program through the following actions:

• Familiarization with and compliance with the standards, rules, regulations and orders issued by the installation.

• Report unsafe and unhealthful working conditions and all injuries immediately to their supervisor.

• Participate in the activities provided for in the installation’s OSH Program during duty hours.

• Complete required Occupational Safety and Health training.

1-4. Protection of Employee Rights

No employee will be subject to restraint, interference, coercion, discrimination or reprisal because of his/her participation in the installation’s OSH Program or for reporting unsafe or unhealthful working conditions.

1-5. Department of Defense Safety and Occupational Health Protection Program.

Each work area will have DD Form 2272, DoD Safety and Occupational Health Protection Program, visibly posted on the area’s official bulletin board. The DD Form 2272 outlines employer and employee responsibilities and rights concerning the DoD Safety and Occupational Health Protection Program. The DA Form 4755, Employee Report of Alleged Unsafe or Unhealthful Working Conditions, will be available in work areas and only posted on area safety information boards when required.

1-6. Responsibilities.

a. The Watervliet Arsenal Safety Manager serves as the principal staff advisor and technical consultant coordinating with the Commander on all OSH issues and is responsible for establishing and maintaining an effective safety program.

b. Directors, division chiefs, chiefs of co-located activities and all supervisors will comply with OSHA and Arsenal safety policies and regulations. Additionally, they are responsible for safety within their areas of operation to the same extent that they are responsible for production or services. They will ensure that employees are aware of their rights and responsibilities under current Occupational Safety and Health guidelines.

Supervisors will:

1. Take the lead in identifying and eliminating potential hazards through the development and maintenance of Job Safety Analysis (JSA), Watervliet Arsenal Form 385-1-E. From the JSAs, respective procedures such as, written Standard Operating Procedures (SOPs) or work cell procedures will be written to eliminate or reduce hazards of operations. JSAs and Watervliet Arsenal Form 385-1-E, will be maintained by the area supervisor. Annually, all supervisors will review JSAs for their work center and initial/date Watervliet Arsenal Form 385-1-E.

2. Watervliet Arsenal Form 385-1-E (Job Safety Analysis/Job Safety Breakdown), shall be prepared by the supervisor for all jobs performed by employees under his/her supervision. This analysis shall be reviewed and approved by the machine operator, supervisor and Safety Office.

It shall include an outline of the steps necessary for the performance of each step, a listing of the essential techniques for the efficient performance of each step, a listing of the hazards present in each step, definite, positive instructions for avoiding each hazard. When a determination is required as to the necessity for a written analysis, the Safety and Occupational Health Office shall be contacted.

3. Be cognizant of the inter-relationships between different operations under their supervision to be sure that hazards are not transferred from one work station to another. This requires continual review of all operating procedures and methods and can be accomplished by performing JSAs on job processes.

4. Ensure work processes and/or SOPs are posted at each operation and reviewed annually by each employee and new employees before engaging in operation.

(a) JSA will be updated when a significant change takes place in existing operations. This analysis shall be reviewed and approved by the machine operator, supervisor and Safety Office.

Processes must be approved before a new operation begins.

(b) The JSA sheets will be reviewed annually and updated every five (5) years. These sheets are intended for use by the supervisor as a guide for his/her instructions to and training of employees.

(c) JSAs will be audited annually by the Safety and Occupational Health Office IAW WVAR 385-33.

5. All jobs and processes, including experimental work, shall be planned to conform to the standards referenced in subparagraph a. When a job or process is planned and developed by a section and is later turned over to a second section, the first shall provide the second with complete instructions and, if necessary, with the planning stage of each job or process.

Whenever a job or process has a special hazard (such as very toxic, flammable, or explosive material or potential) not covered by the general rules and regulations, detailed Standard Operating Procedure (SOP) shall be prepared by the supervisor and reviewed by the Safety and Occupational Health Office. In the case of explosive material, the Commander must perform the final review.

6. Thoroughly investigate and document employee complaints of known or suspected safety hazards. Promptly advise employees of planned corrective action(s) to eliminate the hazards. If an employee is dissatisfied with the corrective action(s) taken, advise the employee of their right to request that the condition be further investigated.

7. Ensure Quarterly Safety Inspections are completed and identified hazards are abated by putting in work orders and providing feedback to the Safety and Occupational Health Office when applicable to close out tracking in the Safety Incident Automated Reporting System

(SIARS).

(a) Supervisors performing Quarterly Safety Inspections will use the appropriate Safety Checklist and follow procedures in WVAR 385-33...

8. Ensure that all employees follow and uphold all safety rules, regulations, laws, and procedures and initiate appropriate disciplinary action against all violators.

9. Conduct and document routine safety meetings with all employees. Documentation will be on a training attendance sheet or similar record. Recent accident/near miss data are good sources for topics.

10. Schedule employees for required OSH training. If there are any questions on required training the supervisor is to contact the Safety and Occupational Health Office for further instruction.

Employees will:

(1) Participate in the development of local safety and health regulations and JSAs through suggestions and discussions at safety meetings.

(2) If serving as a Collateral Duty Safety Representative (CDSR), coordinate and lead in addressing Arsenal safety issues.

(3) Follow safety rules, acknowledge and assist in the efforts to correct hazards.

(4) Report hazards and unsafe conditions to their supervisors.

(5) Report all accidents, near misses, and injuries, no matter how slight, immediately to the supervisor.

(6) Keep work and break areas clean and orderly.

(7) Dress according to the conditions in which they work, to include wearing safety shoes, safety glasses or goggles, gloves, hearing protection, or other required Personal Protective Equipment (PPE).

(8) Refrain from participating in horseplay.

(9) Smoke only in designated smoking areas.

(10) Attend scheduled OSH training.

(11) Be familiar with work procedures and/or JSAs at the immediate work station and be familiar with the hazard control measures associated with all job tasks.

(12) Support OSHA’s Voluntary Protection Programs (VPP) through employee involvement.

12. Contractors and tenants will comply with Occupational Safety and Health Administration (OSHA) standards and Arsenal safety rules and regulations. Upon request they will have available at the work site, a copy of their company’s safety plan or job hazard analysis for work being performed at Watervliet Arsenal. Contractor employees will be required to comply with the standards promulgated under the OSH Act, along with applicable federal, state, and local regulations. The Contracting Office will schedule a pre-work meeting with the contractor during which Watervliet Arsenal safety personnel will discuss general safety policy and any specific requirements that may be required for a particular job. Watervliet Arsenal safety personnel will make periodic inspections of contractor work sites on post and inform the Contracting Officer’s Representative (COR) of any noted violations. In the event an imminent danger situation is noted, safety personnel will notify the contractor to correct the issue right away and has the right to stop the work. For issues not an immediate danger to life and health the Safety and Occupational Health Office will work with the project COR to ensure the issue is corrected in a timely manner.

1-7. Safety and Occupational Health Advisory Committee.

a. The Safety and Occupational Health Advisory Committee (SOHAC) will meet quarterly to review matters involving Arsenal safety policy and practice. It shall recommend and implement all phases of the safety program. Committee members representing an office/directorate shall be responsible to immediately disseminate to their chiefs that information presented at the meeting which was determined by a majority of them to be urgent.

b. Minutes of the Safety and Occupational Health Committee meetings will be distributed within seven workdays after the meeting for Commander’s approval.

c. Safety Meetings for all employees shall be conducted weekly/monthly as a minimum and may be combined with other subjects of interest. Feedback from these meetings concerning safety hazards/problems will be provided to the SOHAC representative or for consideration and/or presentation at the next SOHAC meeting.

d. The Commander will serve as Chairperson. The Safety Manager will serve in a dual capacity as advisor and facilitator. The committee, as a minimum, will include the following members:

All Directors, Installation Medical Officer, Industrial Hygienist, Fire & Emergency Services Chief, Environmental Officer, Safety Specialists, union representative(s), and others as determined by the Commander.

e. Members of the committee may consist of supervisory and non-supervisory employees.

Voluntary participation is encouraged.

Members will:

(1) Be familiar with the personal injury experience and the potential hazards that might cause injury.

(2) Devise ways and means to eliminate unsafe acts, unhealthy conditions, and to correct unsafe mechanical and physical conditions.

1-8. Voluntary Protection Programs Committee (VPP).

a. Purpose: To provide input to Watervliet Arsenal on policies, procedures, protocols and initiatives to improve the safety environment at the installation level. Meetings will be conducted in a structured format with minutes documenting old and new issues. Volunteers will be solicited for new membership as determined by their area supervisor.

b. Membership: The Arsenal’s VPP Coordinator will chair all committee meetings. The two standing committees are 1) Management Commitment & Employee Involvement/Safety & Health Training and 2) Worksite Analysis/Hazard Prevention & Control.

c. Committee Team Leader responsibilities include updating the DoD VPP CX e-Tool recording the installation’s progress toward OSHA’s Star certification. Both committees will have representatives from the Industrial Operations & Production Directorate (OD) and Installation Management Directorate (IM).

1-9. Worksite Inspections. All work areas within the Arsenal will be inspected at least annually.

Supervisors will:

a Ensure their worksites are inspected following guidelines set by WVAR 385-33.

b. The purpose of a worksite inspection is to identify the existence of unsafe and unhealthful working conditions. Abatement for identified hazards will begin immediately. The supervisor is responsible for initiating abatement.

c. All guidelines are noted in the WVAR 385-33 and further infromation can be gathered from the installation safety office.

d. All facilities and operations will be inspected at least annually by Arsenal Safety Specialists.

No prior notification of the inspection is required. The Safety and Occupational Health Office will sequence all inspections based off the WVAR 385-33.

1-10. Imminent Danger Conditions.

a. Imminent danger refers to a condition where there is reasonable certainty that a danger exists that can be expected to cause death or serious harm immediately, or before the danger can be eliminated through normal abatement procedures. It is everyone’s responsibility to stop an imminent dangerous situation and to report it to their supervisor immediately.

b. Imminent danger conditions will be corrected immediately. If immediate correction is not possible, the operation will be halted temporarily and/or personnel immediately removed from the area. In these cases, the commander, supervisor, Safety Office, and respective union will be promptly notified.

c. Any supervisor in the chain of command at or above the operation or activity where imminent dangerous conditions exist will take immediate action to protect their workforce. If immediate correction is not possible, the above may order the operation halted, temporarily. The Safety and Occupational Health Office shall be notified immediately when an imminent danger condition is detected.

d. When an employee believes that an imminent danger condition exists, employees can refuse to perform the work until corrective action is taken, or it is determined by an Occupational Safety and Health Specialist that the work may continue to be performed safely.

1-11. System Safety.

System safety is the application of engineering and management principles, criteria and techniques to optimize safety within the constraints of operational effectiveness, time and cost throughout all phases of a system or facility life cycle.

1. The developing agency of equipment or facilities has the prime responsibility for the determination of its safety. Safety aspects will be incorporated into the LEAN Six Sigma processes.

2. Watervliet Arsenal elements have responsibilities as follows:

Safety and Occupational Health Office staff will:

(1) Review for safety and health, all engineering drawings and specifications for new construction, major modification and layout of operating facilities, machinery and equipment.

(2) Ensure that warnings, cautions, limitations and procedures necessary to avoid hazards are included in maintenance technical manuals and other related documents.

(3) Review all contract Scope of Work (SOW) documents.

(4) Review specifications for operating machinery equipment, PPE and machine guards.

(5) Investigate accidents to determine cause factors and proper corrective action to uncover equipment failure, material deficiencies or need for improvements.

(6) Establish safety requirements for equipment, items and/or services to be procured using military standards.

(7) Identify potential hazards involving new processes or common processes in areas such as:

toxic materials, cleaning fluids, flammable materials, corrosives, explosives, extreme temperatures, welding, hoisting, handling and assembly.

Directors, division chiefs, and supervisors will:

(1) Furnish the Safety and Occupational Health Office with copies of test plans and results, solicitation documents and other procurement type data, construction project data, and procedures for maintenance modifications, rebuild, and disposal of materials, etc.

(2) Coordinate with the Safety and Occupational Health Office to ensure that each program/project incorporates the maximum degree of safety consistent with operational requirements.

1-12. Safety Standards.

a. Watervliet Arsenal will employ safety and health standards mandated in Appendix A and other Army directives (Technical Bulletins, etc.) to provide a safe work environment, machines and processes.

b. Employees shall be placed only in jobs for which they are qualified according to the existing Civil Service, Army Civilian Personnel and Medical regulations and directives. If placement involves an employee with physical or mental limitations, the Medical Officer will make the appropriate determination after a joint survey with the job elements and environment.

c. Supervisors will identify the necessity for personal protective equipment for all jobs and work areas under their control. They will provide assistance in determining the proper type of equipment as prescribed by Army directives.

1-13. Employee Training.

The Safety and Occupational Health Office shall assist in coordinating safety training. Total

Employee Development (TED) is the database system to schedule and document all safety related training for Arsenal employees. The Safety and Occupational Health Office shall cooperate with operating officials to ensure that interested Arsenal organizations are aware of special training courses, and that all levels of arsenal supervision have sufficient information on formal training to fully know their safety responsibility and how to carry it out.

The Safety and Occupational Health Office will conduct the safety portion of the Arsenal's orientation program for new employees and assist related Arsenal elements in determining the eligibility of personnel to attend safety training courses.

Chapter 2

Employee Reports of Unsafe or Unhealthful Working Conditions

2-1. Purpose. Eliminate safety and occupational health problems as soon as they are identified.

This can be accomplished most rapidly when there is an open channel of communication between managers and employees. The soundness of the safety and occupational health program and the supervisor-employee relationship in each organization should be such that any employee may report an unsafe or unhealthful condition to their supervisor and expect quick action in resolving the condition or setting up a plan of action to eliminate it.

2-2. Policies.

a. Any employee or a representative of employees, who believes that an unsafe or unhealthful working condition exists, is encouraged to report the hazard and request an inspection of the workplace to their supervisor or to the Safety Office. Employees are encouraged to report unsafe or unhealthful conditions to their supervisors so actions in resolving the hazard may be initiated.

The request may be in writing or verbal form via the Safety and Occupational Health Office Hotline Ext. 4537.

b. Employees will not be subject to restraint, coercion, interference, discrimination or reprisal by virtue of such employee’s participation in filing of reports of unsafe or unhealthful working conditions.

2-3. Responsibilities.

a. Supervisors will thoroughly investigate employee complaints of suspected safety hazards. If the complaint is determined to be a safety hazard, the supervisor will initiate appropriate corrective action.

b. If the supervisor determines that a hazardous condition does not exist, they will inform the employee of the basis for this determination. If the employee is dissatisfied with the response or corrective actions taken, they may request that the condition be further investigated by the Safety Office. An employee has the right to request further investigation by the Safety Office, at any point, by e-mail, by person, or by phone.

c. If the Safety and Occupational Health Office determines that there is a succidient safety hazard they will notify the supervisor so they can put in a work/service order request to get the problem taken care of. The non-comformances will be tracked in the SIARS software.

d. If the employee is dissatisfied with the Safety Office’s response, the employee may appeal the decision utilizing the appeals process described in AR 385-10. Information on the appeal process will be provided with each written response returned to the originator.

Chapter 3

Maintenance and Inspection of Emergency Eyewash/Shower Stations

3-1. Purpose. To provide policy, procedure, responsibilities, and minimum requirements for maintenance and inspection of existing eyewash and/or emergency shower stations.

3-2. Scope. This regulation applies to all elements of Watervliet Arsenal and tenant activities on Watervliet Arsenal where eyewash/shower equipment is installed.

3-3. Objectives. The objective of this regulation is to ensure proper and reliable operation of emergency eyewash/shower stations by establishing minimum requirements of testing and maintenance of this equipment to assure personnel of a reliable source of first aid.

3-4. Responsibilities.

a. Safety and Occupational Health Office. The Safety and Occupational Health Office will maintain a list of locations and supervisors responsible for every eyewash/shower station.

b. Supervision. Supervisors shall ensure compliance with this regulation by providing the employees in their charge with the utmost degree of protection. It shall be their responsibility to ensure emergency eyewash/shower equipment is in operable working order. Upon discovery of an improperly working unit, supervision will immediately call in a service order for repair.

When in doubt over the applicability of this regulation, supervision shall call on the Safety and Occupational Health Office for consultation. Supervisors shall also assign an assistant or back-up eyewash inspector for their area of responsibility in the event that the original inspector is unavailable. The supervisor will utilize the Eyewash Safety Pamphlet to train their employees but can also call upon the Safety and Occupational Health Office for assistance where needed.

c. Public Works Division. All service requests for repairs must be responded to within 24 hours of receipt.

d. Employees. Upon discovery of inoperable or inadequate emergency eyewash/shower equipment, employees shall report the problem immediately to the area supervisor who will immediately establish a service order for repair.

3-5. Definitions.

a. Emergency eyewash/shower. Any emergency shower, eyewash, eye/face wash, or hand held drench hose.

b. Emergency shower. A unit that enables a user to have water cascading over the entire body.

c. Eye/Face wash. A device used to irrigate and flush both the face and eyes.

d. Eyewash. A device used to irrigate and flush the eyes.

e. Hand held drench hose. A flexible hose connected to a water supply and used to irrigate and flush eyes, face, and body areas.

f. Personal eyewash. An eyewash unit that supports plumbed units, self-contained units, or both, by delivering an immediate, temporary flushing for at least 15 minutes. NOTE: Personal eyewash equipment supports plumbed and self-contained units but shall not replace them. The first few seconds following an eye injury are often critical to keeping eye injury to a minimum.

A personal eyewash may be kept in the immediate vicinity of employees for the use of immediate flushing the eyes for the required 15-minute period. These personal units shall be tested, disposed of and maintained in accordance with the manufacturer’s instructions.

g. Plumbed eyewash. An eyewash or eye/face wash unit permanently connected to a source of potable water.

h Self-contained eyewash. An eyewash or eye/face wash unit that is not permanently installed and must be replaced or refilled after use. Inspection criteria is based off of the manufacturer recommendations.

3-6. Training.

a. All personnel who might be exposed to chemical splash shall be informed, by the supervisor, of the location and instructed in the proper use of the emergency eyewash/shower stations in their area.

b. The Safety and Occupational Health Office will annually submit the “Emergency Eyewash/Shower Use, Maintenance, and Flushing. Training Manual for Supervisors.” via electronic copy or hard copy to all supervisors.

c. The supervisor, with Safety and Occupational Health Office assistance if needed, shall train their employees on the proper use and flushing techniques and inform them of every location of emergency eyewash/shower stations in the area. Training shall be conducted following this regulation as well as “Emergency Eyewash/Shower Use, Maintenance, and Flushing. Training

Manual for Supervisors.” guidelines.

3-7. Maintenance and Testing.

All Hard-Plumbed Emergency Eyewash/Shower Stations Shall:

1. Meet minimum requirements of this regulation and 29 CFR 1910.151(c) when installed.

(Action: IMP).

2. Be identified with a highly visible sign and the area around the equipment marked, be well lighted, and free of obstruction hindering access. (Action: IMP/area supervisor).

3. Have no sharp projection anywhere in the operating area of the unit. (Action: Area supervisor).

4. Be activated and tested at least weekly for proper pressure, flow, spray pattern, and to flush the line of contaminants, to verify the operation of the unit, and to detect any basic malfunction of the unit. The date of inspection and person performing the inspection shall be recorded on a tag located on each unit. Action: (Area supervisor/delegated employee). Replacement emergency shower and eyewash test record tags must be obtained and initialed by the Safetyand Occupational Health Office. Filled tags shall be returned to the Safety and Occupational Health Office.

5. Be marked inoperable, when the eyewash/shower does not meet standards, using a highly visible sign, cover, or by other means.

6. All emergency eyewash station nozzles must be protected to prevent freezing of the flushing water in cold weather and contact with airborne contaminants. The nozzles shall have airtight covers, which can be easily removed and must not require a separate motion by the operator to remove when activating the emergency eyewash station.

7. A service order for immediate correction shall be submitted by the area supervisor for all defective or leaking valves, clogged orifices, improper pressure, or other defects, and shall be immediately corrected by the Public Works Division.

8. When testing or flushing of emergency eyewash/showers is performed, provisions for the water discharge must be made, since floor drains are not ordinarily provided under emergency showers because the substance being flushed probably should not be sent into the sewer system.

Additionally, the traps in the drains dry out and allow sewer gas to back up into the building.

Alternative methods must be found to dispose of this water so that it does not spill on the floor creating possible property damage or slipping hazards.

9. Possible alternative methods for drainage when testing emergency showers include:

Purchasing a commercial emergency shower tester, or by the use of a dolly-mounted 55-gallon drum with plastic sheeting to direct the water into the drum.

10. A 5-gallon bucket will be below floor emptying drains. It is the responsibility of the area supervisor to make sure the buckets are available, labeled, and used.

11. It is the responsibility of the user to procure any such water containment device. The Safety and Occupational Health Office will assist in selection of a feasible device.

12. The Safety and Occupational Health Office will audit random eyewash stations annually IAW WVAR 385-33. Deficienceies will be noted to the responsible supervisor and division chief. The non-comformances will be tracked in the SIARS software until completion.

Procedure for testing emergency showers.

a. This procedure shall be accomplished weekly and recorded on the emergency shower and eyewash test record tag.

b. Make provisions for water discharge to be controlled and contained if drain not available.

c. Open the valve of the emergency shower and verify that it opens in less than one second and remains open.

d. Check showerhead for proper dispersion of water flow.

e. If shower is equipped with alarm, verify operation of audible alarm or light signaling device.

f. Close valve and properly dispose of water collected.

g. If shower is not operating, mark as inoperable and immediately call in service order for repair.

12. NOTE: Emergency showers are designed to discharge a minimum of thirty (30) gallons per minute; therefore, a minimum of one half (½) gallon of water will be discharged in approximately one second. Be careful not to exceed your water containment containers capacity.

Procedure for testing hard- plumbed eyewash, eye/face wash, and drench hoses.

1. This procedure shall be accomplished weekly and recorded on the emergency shower and eyewash test record tag.

2. Make provisions for water discharge to be controlled and contained if drain not available.

3. Open the valve of the fountain and verify that it opens in less than one second and remains open. Eyewash and eye/face wash fountains and drench hoses must be flushed for one to two (1-

2) minutes to thoroughly flush water lines of contaminants and bacteria and to clean nozzles from airborne contaminants.

4. Check nozzles for proper aeration and flow operation. Eye and eye/face washes should be able to easily flush both eyes at once. Both ends need to meet up in the center of the flow to pass.

5. If fountain is equipped with alarm, verify operation of audible alarm or light signaling device.

6. Close valve and properly dispose of water collected.

7. If fountain/hose is not operating, mark as inoperable and immediately call in service order for repair.

8. NOTE: Eyewash stations deliver a minimum of 0.4 gallons of water per minute, eye/face wash and drench hoses deliver a minimum of three (3) gallons of water per minute.

Procedure for testing self-contained/stand-alone eyewash or eye/face wash units.

1. Inspection of the unit shall be accomplished according to manufacturer’s instructions and recorded on the emergency shower and eyewash test record tag. Manufacturer’s instructions are typically located on the unit. During the inspection the expiration date shall be reviewed to determine if the solution needs to be changed.

2. Self-contained units require a specified pressure to operate correctly and must be refilled and charged after use.

3. If the unit is not operating or properly charged, mark as inoperable and immediately call in service order for repair.

4. Portable eye units must be capable of delivering water continuously for at least 15 minutes.

5. NOTE: Self-contained eyewash or eye/face wash units shall only be used in field operations where there is a limited occupancy of short duration or a permanent potable water supply is not available. It is recommended that the water in these units be changed periodically to prevent the buildup of bacteria in the tank that will cause further eye damage.

Chapter 4

Confined Space Entry Procedures

4-1. Purpose. The procedures established in this regulation are meant to protect the health of workers and reduce the possibility of accidental injury or death associated with working in confined spaces. More importantly, this regulation will make workers aware of the hazards associated with confined spaces and the safe work practices necessary to deal with these hazards.

4-2. Scope. This regulation applies to all civilian employees and all military personnel performing duty at Watervliet Arsenal, including tenant activities, and contractor personnel working at Watervliet Arsenal.

4-3. Definitions.

a. Confined Space - Confined space" means a space that:

(1) Is large enough and so configured that an employee can bodily enter and perform assigned work; and

(2) Has limited or restricted means for entry or exit (for example, tanks, vessels, silos, storage bins, hoppers, vaults, and pits are spaces that may have limited means of entry.); and

(3) Is not designed for continuous employee occupancy.

b. "Permit-required confined space (permit space)" means a confined space that has one or more of the following characteristics:

(1) Contains or has a potential to contain a hazardous atmosphere;

(2) Contains a material that has the potential for engulfing an entrant;

(3) Has an internal configuration such that an entrant could be trapped or asphyxiated by inwardly converging walls or by a floor which slopes downward and tapers to a smaller cross-section; or

(4) Contains any other recognized serious safety or health hazard.

c. Qualified Person (Entry Supervisor) - A person designated by the employer as capable (by education and/or specialized training) of anticipating, recognizing, and evaluating employee exposure to hazardous substances or other unsafe conditions in a confined space. This person shall be capable of identifying the development of unfavorable conditions in order to contact Industrial Hygiene/Safety or Fire Department in a timely manner.

d. Standby Person (Attendant) - A person trained in confined space entry procedures. This person is assigned to remain on the outside of the confined space and to be in communication with those working inside.

e. Barricade - An obstruction to deter the passage of persons or vehicles other than traffic cones.

4-4. Responsibilities.

Confined Space Entry Procedure is a local program. The Arsenal Commander, Installation Medical Officer, the Industrial Hygienist, the Safety and Occupational Health Officer, Fire Chief, Directors, supervisors and employees, share responsibility. Close coordination among all responsible activities is essential for complete implementation of this program.

The Arsenal Commander is responsible for:

1. Ensuring that a Confined Space Entry Program is established and maintained.

2. Ensuring that there is sufficient personnel and financial support to accurately and efficiently perform all duties required by the Confined Space Entry Program.

The Safety and Occupational Health Office will:

1. In coordination with Industrial Hygienist, Organizational Directors and Fire Chief, establishing a list of known confined spaces on the installation and determining additional safety procedures to follow when necessary.

2. Coordinate with Industrial Hygienist and Fire Chief to educate employees about the safety/health/fire hazards of confined spaces and the proper entry procedures.

3. Issue and retain a permit copy, from PW or COR (for contractors) for annual review and initiating changes as necessary, but for no longer than two years after the closing of the permit.

4. Serve as the liaison for office between WVA and the Department of Labor-OSHA for all confined space activities

5. Develop, coordinate and administer training as necessary, to include arranging for training rooms, and maintaining records of training sessions for applicable employees.

The Industrial Hygienist is responsible for:

1. Assisting the Safety and Occupational Health Office, Organizational Directors and Fire Chief to establish a list of known confined spaces on the installation and determine requirements for monitoring the potentially hazardous confined space environment.

2. Advising supervisors as to the procedure to follow when entry conditions into a confined space are unfavorable.

3. Monitoring confined space for toxic gases or vapor when employees enter under unfavorable

4. Coordinating with the Safety and Occupational Health Office, Fire Chief, and supervisors to educate employees about the health/safety/fire hazards of confined spaces and the proper entry procedures.

5. Ensuring monthly calibration of portable air monitoring equipment used for confined space entry.

6. Training qualified persons in the proper use of portable air monitoring equipment.

7. Performing the initial entry monitoring for confined space entry as per special entry

The Fire Department will:

1. Assist the Safety and Occupational Health Office, Organizational Directors and Industrial Hygienist in establishing a list of known confined spaces on the installation.

2. Coordinate with Safety and Occupational Health Office and Industrial Hygiene to educate employees about the fire/safety/health hazards of confined spaces and the proper entry

3. Maintaining necessary backup atmospheric test equipment for the purpose of emergency use by qualified employees. Individual organizations will purchase and maintain their own test equipment and calibration gases. Develop rescue procedures for employees, tenants, and contractors.

4. Performing emergency rescue and receiving specialized training to perform this function.

Training for each member shall include simulated rescue performed every 12 months. The training shall include both vertical and horizontal rescues as a minimum.

5. Monitoring entry and exit times for employees and contractors on the installation.

Installation Medical Officer is responsible for:

Providing workers who enter confined space with initial and periodic medical examinations.

The Medical examination shall:

a. Ensure the worker's ability to use a negative and positive pressure respirator, should the worker have to enter a respirator required confined space.

b. Ensure the worker's ability to see and hear warnings.

c. Ensure the employee's general physical ability to carry out his/her assigned duty in confined spaces.

Logistics Management Division is responsible for:

a. Obtaining safety equipment and personal protective equipment upon request.

b. Obtaining specialized tools, such as non-sparking hand tools, air driven power tools and explosive proof lighting upon request.

Supervisors are responsible for:

a. Establishing written Standard Operating Procedures (SOP) for confined space work including isolation/lockout/tag procedure.

b. Ensuring that all procedures written in the SOP are followed, including procedures of this regulation.

c. Ensuring employees assigned to confined space work have been trained about the hazards of confined spaces and the proper entry procedures.

d. Appointing one adequately trained employee to be the qualified person when confined space entry operations are conducted.

e. Assigning one adequately trained employee as a standby person for a team entering a confined space.

f. Ensuring the availability of ventilating equipment, toxic gas monitors, safety equipment, protective clothing and specialized equipment; such as non sparking hand tools, air driven power tools, explosive proof lighting, etc.

g. Ensuring employees utilize safety equipment specified in the Standard Operating Procedure

(SOP).

h. Ordering sensors and calibration gas for portable air monitoring equipment as required.

Qualified person is responsible for:

(1) Performing all pre entry procedures and atmospheric tests indicated in the supervisors SOP prior to entry. The test performed shall include those for flammability, oxygen content and toxic materials as determined by the Industrial Hygienist.

(2) Complete the Watervliet Arsenal Form 385-17-E (Confined Space Entry Permit). Copies of the completed Form 385-17-E shall be sent down immediately and stored in the Safety and Occupational Health Office for a period of no more than two years after the completion date.

(3) Providing Fire Department with information from top half of Watervliet Arsenal (5222) Form 385-17-E (Confined Space Entry Permit) to reduce response time in case emergency rescue is necessary. The Fire Department rescue line shall be used for the emergency contact on the installation for immediate rescue efforts to take place.

(4) Ensuring confined space entry sign is posted.

(5) Ensuring confined space is constantly ventilated (where applicable).

Standby person is responsible for:

(1) Keeping constant communication (audio or visual) with employees on the inside of a confined space.

(2) Contacting Fire Department in case of emergency. This will require knowledge of the nearest communication link. The Fire Department rescue line (ext. 5222) shall be used for the emergency contact on the installation for immediate rescue efforts to take place. Under no circumstances will the standby person enter the confined space.

(3) Setup and operate ventilation equipment where applicable.

(4) Ensuring emergency notification sheet is complete and visible on site at all times.

Employee entering confined space is responsible for:

(1) Following the confined space entry procedures as stated in this regulation and SOP developed by the supervisor.

(2) Wearing appropriate safety equipment and clothing as necessary depending on work

(3) Performing preparation procedures such as: Isolation/lockout/ tag, etc., when applicable for entering a confined space.

Contractors working in Watervliet Arsenal confined spaces:

(1) All contract plans, specifications and work requests generated at the Arsenal, which include confined space entry, must identify the confined space and the known hazards. Identification of confined spaces can be accomplished by request from Industrial Hygiene or the Safety Office.

(2) Contractors must provide their own Industrial Hygiene and Safety Service. In addition, Proper entry procedure must be followed in accordance with OSHA and Watervliet Arsenal health standards for permit required confined spaces. The Fire Department rescue line shall be used for emergency contact on the installation for immediate rescue efforts to take place.

(3) Contractors must use the Watervliet Arsenal Form 385-17-E (Confined Space entry permit) and provide that form to the COR. They must also notify the Fire Department of all actions during the confined space projects. They also must ensure emergency notification sheet is complete and visible on site at all times.

4-5 Entry Procedures. Except for emergency situations, all work in confined spaces will be scheduled during normal duty hours (0700-1630), in the event the Industrial Hygienist or safety personnel are needed for additional guidance. When the Safety and Occupational Health Office is not available to sign off on the permit the Fire Department will assist and sign off on the form and return it completed to the safety office.

The supervisor shall ensure that employees are made aware of the hazards associated with confined space entry and that they receive adequate training in the areas of:

(a) Entry and exit procedure.

(b) Lockout procedure.

(c) Safety equipment.

(d) Use of respirators.

(3) Never allow smoking, open flame, or other spark producing items to be used within ten feet of confined space entry before testing has been made for hazardous atmosphere and it is found to be safe. In addition, open flame work will require a Hot Work Permit issued by the Fire Department.

(4) Emergency contact information must be posted at the work site or at the telephone where calls will be made for help.

(5) Employees entering a confined space that is contaminated shall use an approved airline respirator or approved self-contained breathing apparatus as directed by Industrial Hygiene.