W911NF-20-R-0002_Amendment_Final.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose for this amendment is to:1) answ er the questions submitted by industry; 2) Correct erroneous information in the solicitation; 3) add all the attachments listed in section J; and 4) revise the proposal due date.

1. CONTRACT ID CODE PAGE OF PAGES

1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Mar-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911NF20R0002

X 9B. DATED (SEE ITEM 11)

26-Feb-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Mar-2020

CODE

US ARMY ACC-APG-RTP W911NF

800 PARK OFFICE DRIVE

SUITE 4229

RESEARCH TRIANGLE PARK NC 27709

W911NF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911NF20R0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 15-Apr-2020 04:00 PM to 27-May-2020 04:00 PM.

The following have been added by full text:

1. Section L.1.2 states all questions shall be submitted via email no later than 04:00 PM Eastern Standard Time (EST) on 03 April 2020.

Government’s response: Due to delays in providing the required attachments/documents the date for questions posted in the solicitation has been extended to 13 May 2020, 04:00 PM Eastern Standard Time. All other dates related to question submission is deleted in its entirety and replaced with the aforementioned date and time.

In conjunction the proposal due date denoted on the standard form 33, block 9 and in Section L.1.1 is extended to 27 May 2020, 04:00 PM Eastern Standard Time. All other dates related to proposal submission is deleted in its entirety and replaced with the aforementioned date and time.

2. On page 43 Section 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS states in paragraph (a)(1) that The North American Industry Classification System (NAICS) code for this acquisition is 541715 and The small business size standard is 1,000. Which NAICS is correct?

Government’s response: Based on the Government’s programmatic requirements for this solicitation the appropriate North Atlantic Industry Classification System is 541611, Administrative Management and General Management Consulting Services. All other NAICS posted in the above referenced solicitation is deleted in its entirety and replaced with 541611, Administrative Management and General Management Consulting Services.

3. Is it the Governments intent that this effort will incorporate and take over the 17 initiatives mentioned in this paragraph “Section C” or is this just information for situational awareness?

Government’s Response: It is the intent of the CCDC-ARL Program Office to incorporate all programs initiative identified in the solicitation PWS into its portfolio, with the exception of the K-12 initiative.

Note: the government has decided to remove 1.3.11, K-12 Programs from this solicitation.

4. AT/OPSEC .What does "Question 2" and "Question 2a" refer to?

Government’s response: These security requirements pertain to working on government installation/ facility, which may or may not be applicable depending on the task order requirement.

5. The RFP requires contractor to have a Secret Facilities Clearance but it never states what the clearance level will be for any of the personnel. Please advise on what level of clearance our personnel will be required to hold?

Government’s response: The appropriate Secret Facilities Clearance requirement will be communicated at the task order level, if applicable.

6. Performance Work Statement, Section 1.7 Security Requirements, states, “The contractor shall be required to have a SECRET facility clearance.” Can you please confirm if that requirement is at time of bid or at time of performance? If it is at time of performance, then there is the potential to obtain the secret facility clearance at a later time, post award but prior to performance. Also, according to Section 1.12, Government Furnished Property and Services, it states that the “Government customer will sponsor the appropriate security clearances, Badging, Common Access Cards (CAC), Theater Business Clearance (TBC), Letter of Authorization (LOA), and access to government/military facilities for contractor to perform appropriate tasks”. Is the government willing or planning to sponsor SECRET facility clearances to successful offerors on this opportunity?

Government’s response: The government is requiring that the contractor meet all security requirements no later than proposal submittal. If this isn’t obtainable then the contractor shall provide documentation showing that all required paperwork has been submitted to the appropriate authorities for approval and that the application is in the process of being adjudicated/ approved. Notwithstanding, all security requirements must be provided before task order award.

7. Is there any requirements for the contractor's facility to be in the same geographic region as ARL? If so, what is the requirement? Is there any requirements for the PM to meet on-site with ARL PM on a weekly or Adhoc basis?

Government’s response: No, there is no requirement for the contractor to be located in the geographic region as CCDC-ARL, Aberdeen, MD. Furthermore, there’s no requirement for the contractor’s Program Manager to meet on-site or be co-located with the COR.

8. This wording makes it sound like there will be more than one company submitting at the Task Order (TO) level. Please advise if there will be more than one awardee for this effort who will be competing at the TO level.

Government’s response: The government intends to make multiple awards under this IDIQ MAC vehicle. Each potential contractor is eligible to submit a task order proposal once the task order request is released to the pool of eligible contractors.

9. Is the Governments intent that we will submit our solicitation response for the TOR in this format?

All the attachments need to be included:

Attachment 1 Past Performance Questionnaire and Survey Attachment 2 Questions Template Attachment 3 TOR 1 Exhibit A DD Form 1423 Contract Data Requirements List (CDRLs)

Government response: No. See Task Order Request and instructions. The attachments referenced in the TOR will be uploaded separately in Beta.Sam.gov.

Exhibit A, DD Form 1423, Contract Data Requirements List (CDRLs) is removed at the solicitation. CDRLs for the TOR 0001 can be found at the above referenced government portal.

10. Section L.2.3 Volume 3: Factor 3 - Past Performance states Offerors shall complete and submit Attachment 03, entitled Past Performance Questionnaire and Survey. Which Attachment name is correct since Section J states Attachment 3 is TOR 1?

Government’s response: The past performance questionnaire is Attachment 1. All other attachment references in the solicitation related to the PPQ are deleted.

11. Section L.1.2 states All questions shall be submitted via email using Attachment 03 Questions Template. Which Attachment name is correct since Section J states Attachment 3 is TOR 1?

Government response: The correct attachment to submit questions related to the solicitation is Attachment 2, Question Template

12. Section L.2.2 Volume 2: Factor 2 – Technical states See Attachment 05 for TOR instructions. Which Attachment name is correct since Section J does not include an Attachment 5 TOR however it does states Attachment 3 is TOR 1? Attachment 3 is missing, which provided all Technical Volume (Factor 2) instructions and requirements.

It should be Attachment 3 TOR 1.

Government response: The correct attachment for the Task Order Request and instructions is Attachment 3.

13. The Government is requiring us to complete and submit the Proposal Adequacy Checklist, but they never tell us which volume to include it in. Please advise.

Government response: In accordance with the requirements denoted on DCAA website, contractors considering submitting a proposal in support of this requirement shall complete the “Pre-award Survey checklist, https://www.dcaa.mil/Content/Documents/Preaward_Survey_of_Prospective_Contractor _Accounting_System_Checklist.pdf. to document how their accounting system is designed to meet the SF 1408 criteria. The completed checklist and SF-1408 shall be submitted to the local DCAA Branch Office before proposal submission. In addition, the contractor shall be in compliance with DFARS 252.215-7009 – Proposal Adequacy Checklist.

14. The Government we need to submit these items, but they never tell us which volume to include Written Consent of Major Subcontractors, Manpower charts (Organizational chart), and Past Performance Questionnaires in. Please advise.

Government’s response: The format and/or volume used to provide the requested information is at the discretion of the potential offeror, we are more concerned with the substance of the material, regardless of the format/volume. Provided in attachment 1 is an example of a past performance questionnaire that can be used to assist potential offerors with complete this task.

15. In L.2.1 there is no Section 2 of the PWS; please advise on correct reference. It should be Section C paragraph 1.3

Government’s response: The reference to section C, paragraph 1.3 in Section L.2.1 is deleted in its entirety and replaced with paragraph 1.3 of Section C, Description and Specifications.

16. It is unrealistic to believe a past performance citation can adequately cover all of the mandated information in 2 pages; especially when you want a narrative addressing events l, m, and n above, including any corrective actions taken not to exceed 1 page. Please allow up to 4 pages per citation reference.

Government’s response: Section L.2.3.1 is modified to allow potential offerors three (3) pages, in lieu of 2 pages, to demonstrate their relevant past performance experience.

17. L.2.4.1.1. Other Direct Costs for subcontracts as follows: For Part 1, Offerors shall complete and submit Attachment 1. There was no Attachment 1 included in the RFP as stated.

Government’s response: Subparagraph L.2.4.1.1 is deleted in its entirety.

18. If this is a Cost Narrative, would it not be a word document instead of an excel spreadsheet? Are you referencing Attachment 1 as needing to be in excel format or our cost narrative?

Government’s response: The contractor is permitted to use MS Word, MS Excel or another software application to provide substantial justification/ narrative explaining the methodology for the proposed costs.

19. There was no Attachment included in the RFP for submitting a TOR cost narrative. Do you have a specific you want us to use for submission or are we to develop our own cost narrative format for submission?

Government’s response: See TOR instructions in Attachment 3.

20. Are we expected to price out and include within our bid only the travel and ODC cost associated with the management of the program or are you asking for us to also price the travel, stipend, ODC costs, etc. associated with the approximate 100 annual interns and students travelling to/from annual workshop?

Government’s response: The contractor shall submit all costs required to successfully complete the tasks denoted in the solicitation and the TOR.

21. The Government stated during industry day that we need to plan for growth in the out years and Task 1 lends towards meeting that desire. Are we to also include these expanded costs in our submission? If so, please provide when growth will occur and by what size?

Government’s response: The contractor shall submit all costs required to successfully complete the tasks denoted in the solicitation and the TOR.

22. The Government only identified 1 key person requiring a resume, however this section states we have to submit a resume and letter of commitment for every position we propose in our management plan. This places on unrealistic burden on any responder except for the incumbent who already has people filling these slots. This requirement gives an unfair advantage to the incumbent. Request you reconsider this requirement and limit the number of resumes to only identified key personnel.

Government’s response: Page 64 of 76 specifically states that “Offeror” shall provide a resume, not to exceed three (3) pages for each employee or prospective employee designated to fill a key position. Key position is defined as a “key personnel” in relation to this requirement, Program Manager.

23. Do you have any projected dates for the release of the final RFP?

Government’s response: The final solicitation with attachments will be released with the publishing of this amendment.

24. We do not have a DCAA Certified CPFF accounting system however our accounting system is designed for CPFF contracts. We recently provided GSA a Modified Pre- Award Survey (SF 1408) of Prospective Contractor Accounting System – is this sufficient in meeting the requirement for DCAA compliancy?

25. Government’s response: The Government believes in promoting competition to the fullest extent practical. Potential contractors shall take the necessary measures to become complaint with the DCAA Pre-Award accounting system requirements. The preliminary steps is to complete the “Pre-Award Survey checklist, as stated in your question and continue to work with the local DCAA Branch Office to become 100% compliance within a reasonable time period.

26. Do you foresee that this proposal will be delayed based on the facts of life right now?

Government’s response: All required documents have been modified and finalized, the proposal due date has been extended through 27 May 2020.

27. Section M.4.6.1 Part 1 – Fee is modified as follows:

The Government will evaluate each Offeror’s cost proposal as described in Section L of the solicitation to ensure the proposed contains a summarization of direct labor, direct labor rates, indirect labor rates, G&A, if applicable, total costs, and fee for 2080 hours for each individual proposed in support of this requirement.

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The below Table of Contents has been added

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

The following have been modified:

Name Title of Document Provided in RFP

Attachment 1 Past Performance Questionnaire and Survey

Yes

Attachment 2 Questions Template Yes Attachment 3 TOR 1 Yes

(End of Summary of Changes)