W911NF-20-R-0002 Solicitation Final.pdf

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until 04:00 PM local time 15 Apr 2020

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52 - 69 X H 70 - 76 leroy.r.hardy.civ@mail.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 76

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

W911NF 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 0 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and email address in Section L conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

LEROY R. HARDY (919) 541-4722

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 2 3 - 4

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

5 - 15

J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 19 - 21 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 22 - 28 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

29 - 41

PART II - CONTRACT CLAUSES

US ARMY ACC-APG-RTP W911NF

800 PARK OFFICE DRIVE

SUITE 4229

RESEARCH TRIANGLE PARK NC 27709

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

26 Feb 2020

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

W911NF20R0002

Section A - Solicitation/Contract Form

1. This Request for Proposals (RFP) W911NF-20-R-0002 is set aside for Historically Underutilized Business Zone (HUBZone) Concerns determined in accordance with 13 CFR Parts 126. Industry questions or comments shall be submitted to Leroy Hardy, Contracting Officer and/or Ramila Century Contracting Specialist at the following:

usarmy.rtp.ccdc-arl.mbx.hubzone-outreach-program@mail.mil. All questions and comments concerning this RFP must be submitted in writing. Verbal questions/comments will not be entertained. A cutoff date for receipt of industry written questions and comments on this RFP is 04: 00 PM Eastern Time on 15 April 2020. The Government will not extend the proposal due date for this acquisition.

This requirement is in support of Combat Capabilities Development Command (CCDC), Army Research Laboratory. The STEM Outreach Program support is a requirement that shall create and strengthen networks that connect the CCDC - with academia, industry, and government agencies to facilitate the exchange of scientific ideas, the production of knowledge, and the development of a STEM workforce by carrying out the K-College STEM education and outreach programs. The North American Industry Classification System (NAICS) code for this acquisition is 541611 - Administrative Management and General Management Consulting Services. The primary Product and Service Code (PSC) is R408.

2. The total maximum ceiling for contract awardee shall not exceed $25,000,000.

3. The ordering period for the Indefinite Delivery Indefinite Quantity Multiple Award (IDIQ MA) contract(s) will be five (5) years.

4. One Task Order Contract Award will be made concurrently at base award.

5. The Government will only accept one (1) proposal from each Corporation. For example, if ABC Corporation has multiple divisions, the corporation must decide which division will submit a proposal. Failure to adhere to this term may result in all proposals from the Corporation being rejected.

6. The Offeror must be registered in the System for Award Management (SAM) (www.sam.gov) in order to receive a contract award

7. This Solicitation shall not be discussed with any Government employee except the Contracting Officer, Mr.

Leroy Hardy, and the associated Contract Specialist, Ms. Ramila Century. Failure to adhere to this restriction may be grounds to declare your firm ineligible for consideration of any award resulting from this competitive solicitation.

8. The Government will not accept any assumptions, alternate terms, alternate conditions, caveats, or exceptions with proposals. If an offeror includes any assumptions, alternate terms, alternate conditions, caveats, or exceptions with proposals, the proposal will not be considered for award.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Lot STEM OutreachCPFF

STEM Outreach IAW Performance Work Statement (PWS) entitled "CCDC- ARL OUTREACH PROGRAM" set forth in Section C. Specific requirements and pricing will be set forth in each Task Order. The maximum total contract value (ceiling) is $25,000,000 ($25 Million).

FOB: Destination

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

0002 Lot STEM OutreachFFP

STEM Outreach IAW Performance Work Statement (PWS) entitled “CCDC-ARL OUTREACH PROGRAM" set forth in Section C. Specific requirements and pricing will be set forth in each Task Order. The maximum total contract value (ceiling) is $25,000,000 ($25 Million).Profit will be negotiated at the Task Order level.

NET AMT

0003 Lot

ODCCOST

Other Direct Cost (ODC)

ESTIMATED COST

0004 Months DD Form 1423

DD Form 1423 Contract Data preparation in accordance with DD Form 1423, Contract Data Requirements List (CDRL) from base IDIQ contract (Exhibit A).

The contractor is obligated to deliver all data listed and the price attributable to the data shall be included in the total price of the Task Order. ****NOT

SEPARATELY PRICED****

0005 Years Contractor Manpower Reporting

The Accounting for Contract Services/Contractor Manpower Reporting requirement has been added to the statement of work, and contractor is required to provide data on contractor manpower (including subcontractor manpower) for performance of this contract. The cost, if any, for providing this data shall be entered into the space provided at this CLIN. If no direct cost is associated with providing the data, then annotate that there are no additional costs associated with the execution of this requirement.

Section C - Descriptions and Specifications

Performance Work Statement

CCDC-ARL HubZone Outreach Support Initiative

Performance Work Statement

1. General Information – This is a non-personal services requirement to support the Combat Capabilities Development Command (CCDC), Army Research Laboratory (ARL) initiative to create and strengthen networks that connect the CCDC - with academia, industry, and government agencies to facilitate the exchange of scientific ideas, the production of knowledge, and the development of a STEM workforce by carrying out the K-College STEM education and outreach programs. The Government shall not exercise any supervision or control over the project requirements. The awardee shall be accountable for the execution of each project requirement awarded and is solely responsible to the Government in accordance with (IAW) the terms and conditions of the contract.

1.1 Description – The contractor shall provide all personnel, supplies, facilities, tools, materials, supervision, and other items and non-personal services necessary to provide the services as defined in this Performance Work Statement (PWS).

1.2 Background and Vision Statement - The CCDC‘s ARL employs more than 3,000 military and civilian personnel of which two thirds occupy science, technology, engineering or mathematic (STEM) positions within its research laboratories, extramural office and regional campuses across America. These scientists and engineers develop leading-edge technologies and advanced capabilities that give our Soldiers, the Army’s greatest asset, the decisive advantage in the face of our adversaries and keep them safe from harm;

however, most students, teachers and university faculty/administrators are unaware of the opportunities within the Army, or DoD, that contribute to the ecosystem supporting the Soldier or our nation’s capabilities.

1.3 Current CCDC-ARL Outreach Program Intiatives:

1.3.1 DoD Initiative 8-year Research Training Program. Starting with a 9th and 10th grade cohort that continues through undergraduate. Program will include research training, mentoring, STEM courses, apprenticeships, and internships.

Funding Source: OSD Authority: 10 U.S.C 2362

1.3.2 Faculty Fellow Research Team Program: The Faculty Fellow Research Team Program (FFRTP), funded by the Office of the Secretary of Defense and hosted at U.S. Department of Defense (DoD) Research Laboratories, provides faculty-student teams the opportunity to explore new technologies in research and in Science, Technology, Engineering and Mathematics (STEM) career fields. The program provides enrichment and development opportunities for faculty and students to pioneer discoveries together while employing and practicing skills obtained in their classrooms. The program strives to enhance HBCU/MI research programs through faculty development and student mentoring with the goal of building a more inclusive pool of scientist and engineers to meet the growing scientific needs of our nation. Research teams who are selected and successfully participate in the program qualify for an educational stipend, pre-program visit, round trip travel to the hosted DoD laboratory for fellowship, and lodging. Faculty stipends are dependent on academic rank and academic accomplishments. Students' stipends are based on academic achievement and laboratory/research experience.

Funding Source: OSD Resources Provided: Educational stipend, pre-program visit, round trip travel, local transportation, and lodging

Authority: 10 U.S.C 2362

1.3.3 HBCU/MI Faculty Fellowship Program: The Faculty Fellowship Program provides summer placement opportunities to HBCU/MI faculty in one of the Army labs to conduct joint research projects with Army laboratory scientists. The primary goal is to help build in-house research capacity by exposing faculty to cutting-edge scientific work that they can take back to their campus to improve curriculum, research products, and student outcomes.

Funding Source: OSD Resources Provided: Educational stipend, round trip travel, and lodging

1.3.4 HBCU/MI Student Internship: The HBCU/MI Student Internship provides students with a unique developmental experience to broaden the students' perspectives and provide them with practical advanced education related to their academic fields. Students are afforded the opportunity to work side by side with Army scientists and engineers in state of-the-art research facilities while observing and implementing concepts from their course work to perform advanced research that contributes to the world around them.

Funding Source: OSD Resources Provided: Educational stipend, pre-program visit, round trip travel, local transportation, and lodging.

Authority: 10 U.S.C 2362

1.3.5 STEM Scholars Center of Excellence: The STEM Scholars Center of Excellence based in Hampton University is a four-year select program designed to educate and inspire students to pursue STEM fields of interest to DoD.

Funding Source: OSD Authority: 10 U.S.C 2362

1.3.6 HBCU/MI Design Competition: The Army is conducting its first-ever university design competition for HBCU/MI participation. The ARL’s competition will invite student teams from HBCUs/MIs to compete in a two-phase competition focused on Army-relevant technology challenges. The challenge is modeled on similar DoD challenges (DARPA’s Grand Challenges, MIT/USMA Soldier Design Competition) and winning teams will receive recognition and cash awards. A panel of Army leaders will judge and determine the winners in each phase.

Funding Source: CCDC-ARL Authority: 10 U.S.C 2374a (Requires annual approval)

1.3.7 ARL Fellowship Program: The ARL Fellowship Program prepares science and engineering researchers for the future. Fellowship recipients benefit from meaningful science education and research experiences while contributing to the important mission of the ARL. Depending on the type of Fellowship and the needs of a specific Fellow, ARL can offer a stipend, health insurance stipend supplement, relocation allowance and travel allowance. Fellowships are provided at all ARL geographic locations and are made available to both U.S. non-U.S. citizens.

Funding Source: ARL

Resources Provided: Educational stipend, health insurance stipend supplement, relocation allowance and travel allowance.

Authority: 10 U.S.C 2358

1.3.8 University Career Experience Program (UCEP): UCEP is non-residential summer enrichment program for college students in STEM related disciplines. Program preference is given to students from underrepresented and underserved groups. Participants have the opportunity to explore careers in their field of study; while working alongside ARL researchers. At the end of the experience, students prepare and present technical posters based on their research experience. UCEP students are placed in all ARL laboratories. Students who successfully participate in the program qualify for an educational stipend; the amount is based on academic achievement and laboratory/research experience.

Funding Source: ARL Resources Provided: Educational stipend Authority: 10 U.S.C 2358

1.3.9 ROTC: Funded by Department of the Army Human Resources Command. Provides four week summer placement opportunities to Army Cadet Corps members in one of the Army labs to conduct joint research projects with Army laboratory scientists during a cadet's approved CLT time frame. The primary goal is to help build in-house research capacity by exposing faculty to cutting-edge scientific work that they can take back to their campus to improve curriculum, research products, and student outcomes while exposing the Army Research Laboratory capabilities to future military leaders.

Funding Source: Cadet Command Resources Provided: Cadet Pay, round trip travel, and lodging

1.3.10 ARL Summer Student Experience Program (SSE) - U.S. Army Research Laboratory (ARL) Research Associateship Program (RAP) Summer Student Experience is an educational program that allows students and recent graduates to participate in a paid research experience at a Department of Defense laboratory over the summer break. Scientists and engineers at ARL help shape and execute the Army's program for meeting the challenge of developing technologies that will support Army forces in meeting future operational needs.

Resources Provided: Educational stipend, health insurance stipend supplement, relocation allowance and travel allowance Authority: 10 U.S.C 2358

1.3.11 K-12 Programs: The Army Research Laboratory is committed to providing opportunities for K-12 students to engage in science, technology, mathematics and engineering (STEM) activities. These activities and programs are designed to inspire, excite, and motivate students to pursue STEM degrees and careers in support of national defense initiatives.

1.3.12 USMA Leadership, Ethics, and Diversity in STEM (LEADS) Workshops: Introduce underserved and underrepresented students to a STEM pathway from middle school through college, while providing related leadership opportunities to Cadets and college students. Parents, educators, and local businesses identify collaborative efforts regarding STEM education opportunities.

1.3.13 ARL-USMA-HUD Workshops: Introduce students of disadvantaged communities to a STEM education pathway from middle school through college, while providing related leadership opportunities to Cadets and college students. Parents, educators, and local businesses identify collaborative efforts regarding STEM education opportunities.

1.3.14 After-school STEM Workshops: Provide opportunities for middle and high school students to explore real-world problems with STEM professionals, related to ARL’s Essential Research Programs.

Authority: 10 U.S.C 2192

1.3.15 High School Research Experience Program: Provide opportunities for high school students (age 16 and above) to participate in a 4-6-week science and math research experiences. Aligned with ARL’s research areas and students’ career interests at colleges/universities near their community. ARL assists faculty mentors with curriculum development and program execution.

Funding Source: CCDC Resources Provided: Educational stipend Authority: 10 U.S.C 2192

1.3.16 Workshops: The ARL Outreach Office is the executive agent responsible for conducting workshops sponsored by the Office of the Secretary of Defense HBCU/MI Program Office.

Funding Source: OSD

1.3.17 DTRA Faculty Fellow Research Team Program: DTRA funding HBCU/MI Faculty Student teams to work with ARL scientist in DTRA funded projects.

Funding Source: DTRA Resources Provided: Educational stipend and local travel allowance.

1.4 Scope and Objectives - The primary focus is to create and strengthen networks that connect the Combat Capabilities Development Command (CCDC)- Army Research Laboratory (ARL), academia, industry, and government agencies and that facilitate the exchange of scientific ideas, the production of knowledge, and the development of a STEM workforce by carrying out the K-College STEM education and outreach programs on behalf of the U.S. Department of Defense and the U.S. Department of the Army to help address the nation’s need of a diverse, agile and highly competent STEM-literate talent pool. In order to successfully achieve these objectives the CCDC ARL’s vision includes developing a pipeline of STEM repository where people attain the skills and experience for the future workforce. The network facilitates the attainment of Army objectives and ensures the Nation’s preeminence in science and technology (S&T).

The Army derives value from its relationships with academia, industry, and other government agencies. The mission of the CCDC-Outreach Program Office is to create and strengthen connections to the academic, industrial, and government agencies who have shared interests and a stake in the Nation’s advancement of science and technology. The community is populated by the STEM talent and the Outreach Program Office augments the pipelines that provide the STEM talent. The outreach mission is simultaneously a philosophy, a purpose, and a commitment. In pursuit of this mission, the CCDC-ARL Outreach Program Office will contribute to the overarching missions of the CCDC-ARL and of the Army. The contractor shall manage, plan and execute the Laboratory’s STEM education and outreach program portfolio that will focus on the following STEM priorities and core objectives:

1.4.1 Task 1: The contractor shall provide Administration and Programmatic support services to broaden, deepen, and diversify the pool of STEM talent in support of the Defense Laboratory Base. The contractor shall continuously monitor the program, assess the effectiveness, and efficiency of methods employed and inform the Government of opportunities to improve the program. The primary objectives of this program are to:

1) Encourage and reward the number of U.S. citizens or nationals trained in disciplines of science and engineering DOD and CCDC – ARL related programs of importance.

2) Support increased participation of underserved populations in DoD and ARL Outreach initiatives.

3) Assist in developing continuing relationships with stakeholders and the sponsoring military services; each service is responsible for mentoring and interacting with its selected awardees.

4) Assist in attracting science and engineering baccalaureate graduates to pursue doctorates in DoD mission related research areas from US institutions.

5) Support expansion of involvement of students in ongoing DoD/ CCDC - Army related research;

6) Improve/ Develop marketing techniques to increase awareness of DoD and CCDC -

ARL STEM career opportunities

1.4.2 Task 2: The contractor shall develop and implement a cohesive, coordinated and sustainable STEM education outreach strategies across CCDC-ARL that facilitates in attracting eligible applicants. The contractor shall market and promote the CCDC ARL Outreach program to attract qualified prospective applicants via contractor developed website. The outreach effort shall include the design and distribution of advertising and application materials and an appropriate method to reach audiences from which qualified applicants will be drawn. The outreach effort shall be wide ranging, national in scope and comparable to other nationally renowned undergraduate and graduate level science and engineering student programs. The contractor shall identify relevant media for communicating the program. The contractor shall submit marketing strategy to the Contracting Officer Representative (COR) for approval. The strategy should include marketing to diversified S&T community (HBCU/MIs, Tier I-III US institutions, & professional organizations/conferences). Marketing techniques/ approaches to consider:

1) Supporting ARL's partnerships with universities, schools and teachers at local, state and regional educational agencies for shared standards in science and mathematics;

2) Provide awareness of STEM educational programs/ opportunities for students at all stages of their K-20 education;

3) Develop and implement cohesive program metrics for each individual program across the

CCDC – ARL platforms;

4) Provide online resources for educators and the CCDC - ARL workforce to share best practices:

5) Provide and expand mentor capacity of the Army’s highly qualified scientists and engineers;

6) Increase educators’ awareness of DoD, Army and CCDC - ARL opportunities;

7) Integrate CCDC - ARL programs into strategic and comprehensive marketing strategy inclusive of an internal centralized website and application tool;

8) Support and complement the Army and CCDC - ARL STEM Strategies;

9) Develop, capture and communicate program standards and best practices.

1.4.3 Task 3: The contractor shall distribute, receive, log, process, sort and track application materials.

The contractor shall administer and coordinate the application process. The contractor shall distribute descriptive announcements and applications as well as forms for such activities as evaluating applications and tracking progress. The contractor shall collect and categorize applications for review and selection by technical panels. The database should be updated promptly with application information so that demographic lists, alphabetical lists, and other data are easily accessible. The contractor will be expected to provide demographic and other analyses of applicants or selectees as requested by the sponsoring agencies.

1.4.4 Task 4: The contractor shall ensure that all eligibility requirements have been met by the applicant prior to evaluation. Evaluation of each application should be based on all available evidence of merit, including, but not limited to: Graduate Record Examinations (GRE), undergraduate transcripts, personal statements, and reference evaluation forms. Applications that are incomplete and/or do not meet minimum eligibility requirements should not be made available to panel members for evaluation.

The contractor shall successfully solicit the willing participation of high caliber evaluators from academia, government (DoD and other federal agencies), and industry who have doctoral degrees from the science and engineering disciplines (S&E). The contractor shall make all reasonable efforts to ensure that evaluation panels include a minimum of three (3) DoD (AF, Army, & Navy) S&Es per research discipline area. Selection of qualified evaluators is a vital component in the successful operation of the program. While the ARL relies on the contractor to identify and convene appropriate panels of technical experts, the agencies reserve the right to review and approve recommended panelists. The contractor shall arrange and coordinate discipline-specific panel meetings to review and evaluate applications.

After a rank order listing of the applicants is submitted per discipline, ARL will make final selections for bestowal of Student recipient awards.

1.4.5 Task 5: The contractor shall prepare formal notification which will be used by government to formally notify all applicants (including unsuccessful applicants) in writing of the outcome of the review process and ARL will make formal offers of appointment to selected applicants in writing.

The contractor shall verify all successful applicants’ citizenship eligibility requirement. All correspondence sent to successful and unsuccessful applicants must be approved by the GPM and CO.

1.4.6 Task 6: The contractor shall develop and manage a process for tracking and administering payments of stipends and academic expenses in accordance with their internal written policy and procedures. Furthermore, upon selection of the applicants, the contractor shall establish administrative files for each program participant.

Each new student's information will be entered into the administrative database. Presently, this outreach program provide stipends and student's allowances. The CCDC-ARL shall determine annual stipends for each year for each class prior to distribution of applications. Stipends are paid monthly directly to the fellows. The contractor shall implement an electronic direct deposit system to effectively distribute stipend and academic fees even during peak payment periods. Stipend payments shall be electronically transferred directly to each fellow's financial institution on a monthly basis. It is the Contractor’s responsibility to ensure CCDC-ARL students are in good academic standing prior the distribution of stipends and allowances.

The contractor shall report the amounts of all stipend payments and allowances on each student recipient to the Internal Revenue Service (IRS) on the appropriate Federal forms and within the IRS required timeframes.

1.4.7 Task 7: Gather, Store and Maintain Data Pertinent to Administration of the CCDC ARL Outreach Program:

The contractor shall create and maintain a database management system for CCDC-ARL Outreach program information. The contractor shall ensure there are personnel sufficiently trained in database management such that they can maintain the system and generate required reports and queries for information. The contractor shall maintain records of all applicants for four years from date of application to the program; records of selectees shall be maintained following end of students tenure or the records shall be transfer to the COR upon task order completion. The contractor shall maintain a database of all student recipients in the program, to include information regarding the fellow's institution, current address and home of record address, scientific discipline, academic record, thesis topic, publications, comments and any benefits derived from participation in the program, whether or not the fellow participated in summer employment at a DoD facility, current status of fellow, payments made to the fellow and to the fellow’s academic institution, and other data of potential interest for analysis. This database shall be capable of generating multiple queries in a timely manner with accurate and comprehensive information provided to DoD and Congressional personnel regarding the program's demographics, minority participation, attrition, follow-on research opportunities and program finances. The database must also be capable of transferring data to a successor contractor’s database system.

1.4.8 Task 8: Provide Regular and AD Hoc Reports Regarding Demographics, Program Effectiveness, and Trends: The contractor shall maintain, handle and transmit data, reports and/or analysis containing personally identifiable information (PII) consistent with all applicable laws and regulations. Contractor shall have access to information, records, and data which may be sensitive and/or proprietary. The Contractor shall not divulge sensitive and/or proprietary information to anyone not authorized to receive such information. All Contractor personnel shall be required submit to sign a Non-Disclosure Agreement upon receipt of award.

1.4.9 Task 9: The contractor shall provide the following deliverables:

1.4.9.1 Financial and calendar quarterly program reports in a malleable format, such as a Microsoft Word document or Excel spreadsheet, and in hard copy on the status of applications, placements, progress, interactions, and payments of stipends, allowances, tuition and fees, to permit timely re-estimates of program costs. The contractor shall provide calendar monthly financial reports on the distribution of tuition/stipends/benefits to GPM for review. Fiscal year-end reports on these program features, as well as a final program report solicited from the Student recipients, are also required. The contractor shall provide to CCDC ARL, annual summaries and evaluations of the program demographics, academic progress, and difficulties noted in providing services and appropriate suggested revisions of program procedures, as well as, the fiscal year-end report including program highlights appropriate for high-level dissemination within the DoD RDT&E community.

1.4.9.2 The contractor shall conduct quarterly and one annual Program Management Review (PMR) with the COR, KO, and other government personnel at the discretion of the GPM. The annual PMR will be held in conjunction with the fourth quarterly review.

1.4.9.3 The contractor shall provide the following annual reports in a malleable format, such as a Microsoft Word document or Excel spreadsheet, and in hard copy on a recurring basis. Due dates will align with the cycle of the program and parallel to the academic year, August 1st to July 31st.

For example, the applicant analysis will be used to assess the effectiveness of outreach efforts and so should be completed in time for sufficient review and possible implementation of changes in time for the next iteration of program activities. The contractor should recommend a timeline with milestones to respond to this list of reports. In all cases, written results are required.

1.4.9.4 Applicant Analysis Report – This report shall include the following information on applicants: Undergraduate school; (2) GRE scores; (3) grade point average (GPA); (4) discipline; (5) gender; (6) ethnic group; and (7) matriculating institution state distribution. The information shall be analyzed and evaluated to the extent that the outreach effort can be judged for effectiveness. Include information on minority recruiting that includes a description of the effort conducted to attract qualified minority applicants, and a description of the results.

1.4.9.5 Selectee Analysis Report – This report shall include the following information on selectees: (1) undergraduate school; (2) intended graduate school; (3) GRE scores; (4) GPAs; (5) discipline; (6) general evaluation of recommendations; (7) gender; (8) ethnic group; and (9) matriculating state distribution. Include a list of selectees who turned down the CCDC ARL Outreach Program award and their reasons why. The information shall include an analysis so that trends can be inferred and critiqued, and the outreached effort can be evaluated for effectiveness.

1.4.9.6 Academic Report – This report will monitor each student’s progress, before the end of each academic year as certified by advisors and as evidenced by transcripts, provide general summations in cases of satisfactory progress and a written “alert” to the appropriate agency in case(s) of unsatisfactory progress by fellow(s).

1.4.9.7 Annual Current Fellows Status Report – This report shall include: (1) list of fellows who intend to complete their doctoral degrees, how they plan to pursue their degrees, these topics, and any publication or patent information; (2) list of fellows who have completed CCDC-ARL Outreach Program tenure and do not plan to pursue their doctoral degrees and why; (3) list of annual dropouts, reasons why they left the program, and plans for subsequent study or employment; (4) final program report and (5) list fellows who have completed internships, their locations and brief work description.

1.4.9.8 Annual Former Fellows Status Report –This report shall include information on former Fellows for at least for the period of performance following the end of student tenure to include:

(1) academic pursuits and plans if former Fellow is in school; (2) employment information if the former fellow is employed; and (3) any publication or patent information. The contractor will survey former CCDC ARL student recipient to collect the data required for this report.

1.4.9.9 These reports shall provide any evaluation/assessment/analysis in response to current political/managerial/ philosophical question(s) based on the following factors (singly or in some combination): (1) demographic; (2) ethnic background; (3) graduate school choice; (4) advisor;

(5) discipline; (6) academic progress, requirements; (7) student recipient conditions and provisions compared to similar programs;(8) GPA’s; (9) gender; (10) Student’s coursework and (11) trends.

This includes ad hoc requests for data or reports from ARL to allow their response to any inquiries.

1.4.9.10 Calendar Quarterly Financial Status Report – Financial and administrative information on applications, placements, progress, interactions, and payments of stipends, allowances, tuition and fees, travel, balance or carry-over due to drop-outs will be executed based on the calendar quarterly schedule (January – March, April-June, July-September, and October-December). This report must include a line-item corresponding to each current CCDC ARL students indicating the amounts paid in tuition and fees, stipends, and any other funds. The quarterly report should include a metric for payments that tracks on-time and late payments.

1.4.9.11 Calendar Monthly Stipend Financial Status Report – Financial information on payment of stipends, allowances, tuition and fees, and travel for CCDC ARL students. This report may be submitted in MS excel spreadsheet format to GPM by the fifth day of the month.

1.4.9.12 Panel Review Report – Financial and administrative information on the CCDC ARL review panel to panelists invited to the panel (including reviewer names, contact information, and employment), panelists who actually attended, and itemized cost of panel including costs per panelist. The review panel will occur during the base year only.

1.4.10 Task 10: The contractor shall plan, coordinate and administer all aspects of a CCDC ARL Outreach Program Workshops. The event will allow newly selected CCDC ARL student recipients to network with each other as well as DoD scientists and engineers, and allow defense officials to showcase defense research and development and highlight current opportunities. Efforts shall include coordination with the GPM on location, agenda development, and possible federal government facility/laboratory site visits. The contractor shall coordinate students travel, lodging and per diem reimbursement. CCDC ARL students will be funded for one CCDC ARL Outreach Program Workshop during their tenure.

1.4.10.1 The CCDC ARL students are required to attend the CCDC ARL Outreach Program Workshop (see 2.2.8) within their award term. The contractor shall coordinate CCDC ARL students travel, lodging, and per diem reimbursement.

1.4.10.2 When travel under the provisions listed herein, CCDC ARL students shall be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in applicable travel CLIN of the contract.

The contractor shall coordinate fellows’ travel, lodging and per diem reimbursement.

1.5 Contractor Manpower Reporting Application: The Contractor and Subcontractors(s) shall report all

Contractor and Subcontractor labor hours required for performance of services under this contract via a secure data collection site. The Contractor and Subcontractor(s) will enter CMR data into DoD's Enterprise-wide Contractor Manpower Reporting Application (CMRA) not later than 31 October each year for the just completed Government Fiscal Year (FY). This applies to all services including imbedded services equal to or greater than the simplified acquisition threshold (SAT) provided in support of Task Orders, engineering assignments or modifications authorized after the incorporating of this requirement/clause into the contract.

Services are defined in FAR 37.101. The Contractor and Subcontractor(s) are required to completely fill in all required data fields using the following secure web address: https://www.ecmra.mil/.

The Contractor and Subcontractor(s) will use the Contractor Manpower Reporting Application (CMRA) Contractor and Subcontractors Users Guide and the Frequently Asked Questions for instructions on how to input the required information. The guides and frequently ask questions are available at the CRMA link above. The prime contractor will flow this requirement to all Subcontractors meeting the SAP threshold and verify with Subcontractors that inputs are being accomplished as required. In accordance with (lAW) CMRA Contractors User's Guide, the only Contractor that can view the Invoice Amount, Direct Labor Dollars and Direct Labor Hours is the user that enters its original data. All other data is public information.

Subcontractors(s) will not be able to view prime Contractor data entered for the Invoiced Amount, Direct Labor Dollars and Direct Labor Hours. At no time will any data be released to the public with the Contractors' name and contract number associated with the data. In accordance with the CMRA Subcontractor User's Guide, only the Subcontractor can input its own data. In addition, the only Subcontractor that view the Direct Labor Dollars and Direct Labor Hours is the user that entered its original data. All other data is public information. Prime Contractors will not be able to view Subcontractor's data entered for the Direct Labor Dollars and Hours. In the event a Federal Acquisition Regulation (FAR), Department of Defense Federal Acquisition Regulation Supplement (DFARS) or Air Force Federal Acquisition Regulation Supplement (AFFARS) clause is established to support CMRA implementation, the Contracting Officer and prime Contractor will review the implementation guidance and determine if it will supersede this special clause and take appropriate action, including the prime Contractor reserving its rights to any equitable adjustment that may be due, in order to incorporate any new clause(s) as may be required.

1.6 AT/OPSEC Required PWS Paragraphs:

1.6.1 Question 2: Access and general protection/security policy pocedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet insatllation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204.9, Personal Identify Verification of Contractor Personnel) as directed by DoD, HQDA and/or local policy. In addition to the chnages otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require chnages in contractor security matters or processes.

1.6.2 Question 2a: For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD net-works on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.7 Security Requirements: The contractor shall be required to have a SECRET facility clearance.

1. The contractor may require access to unclassified data throughout the performance period. If the contractor is required to have access to classified information, the contractor shall ensure that all personnel having access to classified information have the necessary security clearances. Contractor personnel visiting any Government facility in conjunction with this contract shall be subject to the standards of conduct applicable to Government employees. Site-specific approval regarding access to sensitive materials, computer facility access, issue of security badges, etc. shall be coordinated with the Program Office (PO) as required.

2. Public Key Infrastructure Requirements: Where interoperable DoD PKI or Common Access Cards (CAC) are required for the exchange of unclassified information between DoD and its vendors and contractors or for access to PK-enabled information systems and websites, industry partners shall obtain all necessary certificates. The Government shall support the issuing of CACs.

3. The contractor shall be responsible to provide the appropriate documentation to the Government in order to be properly provided with the Government CAC. The contractor shall comply with all DoD regulations concerning the acquisition of Common Access Cards (CAC) for all contractor personnel, in accordance with the policies and procedures currently in use at each customer location.

4. The contractor shall provide each employee an identification (ID) badge which shall indicate the date of the start of the contract or the employees’ employment start date. The ID badge shall be made of non-metallic material. The badge shall be easily readable and include employee’s name, contractor’s name, functional area of assignment, and color photograph. The contracting officer or his or her authorized representative shall approve the ID badge template before the start date.

5. Contractor personnel shall wear the ID badge at all times when performing work under this order/contract to include attending Government meetings and conferences within the facility. The contractor shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement.

6. The Contractor shall provide sufficient personnel with the required security clearances to perform the work as specified in individual projects/efforts.

7. Contractor personnel not requiring a personnel security clearance, but performing Automated Data Processing (ADP) sensitive duties, are subject to investigative and assignment requirements IAW DoD 5200.2R, DoD Personnel Security Program, and affiliated regulations. The contractor shall bear the cost of any security clearances required for performance. The contractor shall provide escort for uncleared personnel.

8. The Government shall be responsible for obtaining security certification for all equipment/systems processing classified information. The Government shall identify security certification requirements to the contractor during review of the initial site survey. The contractor shall ensure their operation and maintenance procedures comply with those regulations identified within the DD254, Contract Security Classification Specification, which is a part of this contract.

1.8 Inherently Governmental Functions: The Contractor shall not provide inherently governmental functions as defined in FAR 2.101 under this task order.

1.9 Non-Personal Services: The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Such Contractor employees shall be accountable solely to the Contractor who, in turn, is responsible to the Government. Under no circumstances will the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the Contractor believes that any actions constitute or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

1.10 Contractor Furnished Items and Responsibilities: The Contractor shall furnish all personnel, facilities, equipment and supplies unless otherwise provided by the Government. Contractor shall propose resources to address requirements for this task order.

1.11 Quality Assurance Surveillance Plan (QASP): The Government will monitor the Contractors performance under this contracting accordance with the Governments QASP.

1.12 Government Furnished Property and Services: The Government customer will sponsor the appropriate security clearances, Badging, Common Access Cards (CAC), Theater Business Clearance (TBC), Letter of Authorization (LOA), and access to government/military facilities for contractor to perform appropriate tasks.

1.13 Personally Identifiable Information (PII): The Contractor shall comply with DoD Privacy

Program (DoD 5400.11‐R), the Army Privacy Program (AR 340-21) and DoD Freedom of Information Act Program (DoD 5400.7‐R). The Contractor shall notify the Contracting Officer immediately in the event of an actual or suspected incident involving PII. Additionally, the Contracting Officer will report an actual or suspected incident to the U.S. Computer Emergency

Readiness Team within one hour of discovery while both electronic and physical incidents are to be reported to the Army Privacy Office within 24 hours of discovery, https://www.rmda.army.mil/privacy/PII/PII‐report.html ‐ RMDA.

1.14 Data Rights: At the task order level, the contractor and its subcontractors shall provide a detailed Data Rights Assertion table (contractor format acceptable) that identifies and provides information pertaining to technical data (including computer software documentation) and computer software that the contractor and subcontractors claim to qualify for delivery with less than Unlimited Rights. The contractor shall agree not to withhold delivery of the technical data or software based on its claims. The Government shall investigate the validity of the contractor’s claims, and therefore, reserves all its rights regarding the technical data/software in question.

1.15 Place of Performance: The contractor’s facility

1.16 Period of Performance: The performance period consist of a twelve month based period and four (4) twelve (12) months option years.

1.17 Points of Contract:

Contracting Officer’s Representative (COR): Dr. Vallen L. Emery, 301-394-3585, email:

vallen.l.emery.civ@mail.mil Contracting Officer (KO): Leroy R. Hardy, Jr., 919-541-4722, email:

Leroy.r.hardy.civ@mail.mil Contract Specialist (CSPEC): Ramila Century, 919-549-4214, email:

Ramila.century.civ@mail.mil

Section D - Packaging and Marking

D.1 Packing and Packaging:

The contractor shall ensure that the preservation, packing, packaging and marking of the deliverable items called for under this contract are compliant with State and Federal Department of Transportation requirements and the Contractor's best commercial practices to prevent hazards of shipment and handling and to ensure safe delivery at destination.

D.2 Marking:

The contractor shall tag or mark all technical data deliverables under this contract with the following in formation:

1. Contract Number

2.…