TOR 0001_Outreach Support Initiative_ Final.pdf

DEPARTMENT OF THE ARMY

U.S. ARMY CONTRACTING COMMAND - ABERDEEN PROVING GROUND

RESEARCH TRIANGLE PARK CONTRACTING DIVISION

P.O. BOX 12211

RESEARCH TRIANGLE PARK, NC 27709-2211

REPLY TO

ATTENTION OF

CCAP-SCR

TOR Number: 0001

Date of Issue: Friday, March 27, 2020

Proposal Due Date & Time: 27 May 2020, 1600 hrs. EST (or sooner)

Title: CCDC-ARL HubZone Outreach Support Initiative

Description of Services: The primary focus is to create and strengthen networks that connect the Combat Capabilities Development Command (CCDC)- Army Research Laboratory (ARL), academia, industry, and government agencies and that facilitate the exchange of scientific ideas, the production of knowledge, and the development of a STEM workforce by carrying out University STEM education and outreach programs on behalf of the U.S. Department of Defense and the U.S. Department of the Army to help address the nation’s need of a diverse, agile and highly competent STEM-literate talent pool. In order to successfully achieve these objectives the CCDC ARL’s vision includes developing a pipeline of STEM repository where people attain the skills and experience for the future workforce. The network facilitates the attainment of Army objectives and ensures the Nation’s preeminence in science and technology (S&T). The Army derives value from its relationships with academia, industry, and other government agencies. The mission of the CCDC-ARL Outreach Program Office is to create and strengthen connections to the academic, industrial, and government agencies who have shared interests and a stake in the Nation’s advancement of science and technology.

The community is populated by the STEM talent and the Outreach Program Office augments the pipelines that provide the STEM talent. The outreach mission is simultaneously a philosophy, a purpose, and a commitment. In pursuit of this mission, the CCDC-ARL Outreach Program Office will contribute to the overarching missions of the CCDC-ARL and of the Army. The contractor shall manage, plan and execute the Laboratory’s STEM education and outreach program portfolio that will focus on the following STEM priorities and core objectives:

Location of Services: See PWS

ACC-APG-RTP Division POCs:

Contract Specialist: Ramila Century, ramila.century.civ@mail.mil

Contracting Officer: Leroy R. Hardy, Jr., leroy.r.hardy.civ@mail.mil.

Procurement History: Cooperative Agreement W911NF-19-2-0059, awarded to Technology Management Training Group, Inc. to assist ARL in executing a vital Educational Outreach Program and supporting ARL’s commitment to excellence in science and technology.

1. Summary of Task Order Request (TOR):

1.1 This letter serves as a Task Order Request (TOR) 0001 for services support under the project titled, HubZone Outreach Support Initiative.

mailto:ramila.century.civ@mail.mil mailto:leroy.r.hardy.civ@mail.mil

1.2 Contract Authorization: The task requirements incorporated in TOR 0001 are issued pursuant to FAR 16.504(c) and the terms of the pending Multiple Award Indefinite Delivery/Indefinite Quantity Contract. The task requirements are within the Scope Determination of the Performance Work Statement solicitation, Mission Area. Please ensure that the entire TOR, including all the attachments, has been read prior to submitting Task Order Proposal (TOP).

1.3 Your TOP shall be in full compliance with the instructions in this TOR. The TOP, to include Cost/Price, shall be valid for a minimum of 90 calendar days.

1.4 The TOR includes the following attachments:

Attachment 1: Performance Work Statement Attachment 2: Performance Surveillance Matrix Attachment 3: Contract Data Requirements List (CDRLs), DD 1423 Attachment 4: Identification of Rights in Technical Data and Computer Software

1.5 Task Order (TO) Type: Cost plus Fixed Fee TO will be executed unless it is prudent or practical to award a Firm Fixed Price TO.

1.6 Period of Performance: Twelve (12) month performance period.

2. Instructions for Offeror:

2.1 Questions regarding this TOR shall consistent with the instructions provided in the solicitation.

All email communications shall reference the TOR number in the subject block.

2.2 Offeror is notified that the Government will not reimburse costs incurred for the base IDIQ proposal and/or the Task Order Proposal (TOP) preparation.

2.3 The TOP evaluation and discussion procedures of FAR 15.3 Source Selection do not apply to this acquisition. The Government will conduct evaluations using the best value trade-off approach and will follow FAR 16.505, Ordering, and paragraph 6, Evaluation Criteria, considering solely the Contractor’s response to this TOR.

2.4 Although the Government does not intend to hold discussions/communications, the Government reserves the right to negotiate. Proposal revisions may be limited to the items negotiated at the Contracting Officer’s discretion.

2.5 Offeror shall submit an unclassified task TOP which demonstrates its ability to perform and meet the requirements in the PWS.

2.6 The Task Order Proposal shall conform to all the requirements of this TOR. Failure to conform may result in the TOP being rejected and no longer considered for award.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/15.htm http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/16.htm

2.7 The Offeror shall take extreme care and attention to ensure that all required documents are included in the TOP. It is the Offeror’s responsibility to ensure TOPs are received by the Government.

The Offerors is cautioned that e-mail is not instantaneous. We recommend you submit your TOP prior to the closing date, allowing enough time to ensure the entire TOP is received on time to be considered for award. If all portions of an e-mail TOP are not received by the TOR closing deadline, the TOP shall be rejected as late (see FAR 52.215-1 (c) (3)). Re-send your e-mail submission if you do not receive a receipt confirmation. If you do not receive a receipt confirmation after the second transmission, contact the Contract Specialist. Due to government exchange size limitations, we cannot receive individual e-mails that exceed 10 MB, including the e-mail itself plus all attachments. If your electronic TOP, including all attachments, is larger than 10 MB, you shall segment your TOP into a series of two (2) or more separate e-mails that individually are no larger than 10 MB. We cannot receive e-mails if they contain compressed attachments. Our security software blocks these types of e-mails.

2.8 Travel charges shall be authorized in advance. Offeror’s travel charges shall be invoiced in accordance with the current volume of the Government Joint Travel Regulations (JTR). Contractor will not be reimbursed for travel within a 50-mile radius. Fee/profit on travel is not authorized and shall not be reimbursed under the terms of the resultant task order for both Prime and Subcontractors.

2.9 If the value of this TO is expected to exceed $10,000,000, your firm shall be in compliance with the Equal Employment Opportunity regulations before award of the resultant TO. Ensure your firm is on the Department of Labor EEO National Pre-Award Registry or that you can provide verification of EEO compliance if requested by the government. See http://www.dol- esa.gov/preaward/pa_reg.html for more information. This registry is updated every two years and it does not provide information on the Parent Organization or other facility locations that have not been reviewed.

2.10 For labor categories that are non-exempt under this TO, price using the wage determination for the specific location the individual will be assigned. Go to www.wdol.gov to locate the applicable wage determination. All TOPs submitted in response to this TOR shall reflect the use of current, updated fringe benefit rates. The Offerors’ wage rates shall comply with the Department of Labor (DOL) wage rate minimum requirements for the area in which the work is to be done. The Offerors shall specify the city, state, and country in which the work will take place. This is necessary so that the appropriate DOL rates can be provided. Where multiple places of performance apply, provide a separate wage determination for each place of performance that is required under this TOR.

2.11 The Offeror is not authorized to include in its TOP citations for, or linkages to, websites.

3. Special Notes:

3.1 Limitation of Pass through Charges:

FAR 52.215-22, Limitation on Pass-Through Charges-Identification of Subcontract Effort and 52.215-23 Limitation on Pass-Through Charges: FAR 52.215-22, Limitation on Pass-Through Charges- Identification of Subcontract Effort and 52.215-23, Limitation on Pass-Through Charges are applicable to this requirement. If subcontractor costs proposed exceed 70% of the total costs to be performed, the Contractor must comply with the subject clauses by providing sufficient information for the Contracting Officer to determine the added value along with assessment of fee and indirect costs. This information will be used as part of the best value decision and evaluation of all elements of costs.

3.2 Time and Materials Subcontracts:

Please be reminded that pursuant to Federal Acquisition Regulation, T&M and Labor Contracts are the least preferred contract vehicles. It has been specifically mandated that all T&M vehicles be converted to either Cost Reimbursement or Firm Fixed Price to the maximum extent practical. This policy is also being considered at the subcontract level. Therefore, all proposed T&M subcontracts must be supported by a written determination and finding that clearly supports that it is not possible at the time of placing the contract to estimate accurately the extend or duration of the work or to anticipate costs with any reasonable degree of confidence and that no other contract type is suitable. Be advised that the rationale provided will be challenged and the Prime Contractor's justifications when using T&M subcontracts highly scrutinized. In addition, all Prime Contractors are required to strongly consider conversion of follow-on subcontracts to CR or FFP to the maximum extent practicable.

3.3 Fixed Fee:

Fee will be negotiated at the task order level. The offeror will be allowed to apply a nominal fixed fee percentage on subcontract costs, excluding equipment and travel costs. This rate shall be commensurate with the approved rate established/ negotiated with the Defense Contracting Audit Agency of the Defense Contract Management Agency. No fee will be allowed on equipment or travel costs proposed by the prime offeror.

3.4 Organization Conflict of Interest:

a. The term “Organizational Conflicts of Interest” (OCI) is defined in FAR 2.101; also see FAR 9.502 (c). For this TOR, “OCI” exists when a Contractor would face an actual or potential conflict of interest if it worked on the planned Task Order, due either to its other business interests or to the nature of the effort to be performed. However, organizational conflicts of interest are more likely to occur in contracts involving:

■ Management support services;

■ Consultant or other professional services;

■ Contractor performance of or assistance in technical evaluations; or Systems engineering and technical direction work performed by a Contractor that does not have overall contractual responsibility for development or production.

The Contracting Officer has reviewed and analyzed the PWS under TOR 03 and has not identified any OCI issue, potential or otherwise. However, the AWARDEE is encouraged to make a preliminary disclosure to the Contracting Officer, prior to the due date for receipt of TOPs, of any OCI issues the Contractor has identified. Such preliminary disclosure will allow the Contracting Officer more time to assess both the potential OCI and the AWARDEE proposed strategy to negate or mitigate the OCI. This assessment may be crucial since, per

FAR 9.504(e), the Contracting Officer may not award the task order/delivery order to a Contractor with an OCI that cannot be negated or mitigated. If the Contractor demonstrates to the Contracting Officer that there may be a possible conflict of interest arising out of an existing contract, the Contracting Officer shall take the necessary action to delete that requirement from this TOR and/or mitigate any conflict of interest that may be present. The Contractor agrees that the Government or an authorized representative may, up to three years after acceptance of all programmatic documentation to be delivered under this TO, restrict the Contractor’s future participation in any resulting program managed system acquisition action(s).

b. Title 10, US Code Section 2399 prohibits the involvement of a Defense Contractor in the operational test and evaluation of its own systems and equipment. Consequently, all parties must be particularly sensitive to potential, actual, or perceived organizational conflicts of interest where System Contractors are or appear to be involved in the operational testing and evaluation of their own equipment or systems, including involvement as a Test Support Contractor. Such involvement is strictly prohibited. The Contractor acknowledges that it is familiar with Title 10 U.S.C. Section 2399 and FAR subpart 9.5 and agrees that it will avoid conflicts of interest and, to the maximum possible extent, the appearance of conflict of interest, in accordance with the principles set forth in the Statute and FAR. The Contractor also acknowledges that statutory operational testing and evaluation conflicts of interest arising under 10 U.S.C. 2399 and Army.

Regulation 73-1, paragraph 5-6, may not be mitigated or "firewalled" using the FAR subpart 9.5 procedures.

3.5 Submittal of Subcontractor Fully Disclosed Proposal:

Please keep in mind that costs associated with the prime and "subcontractor" partnership must be evaluated for its fair and reasonableness. "Undisclosed" or "loaded" cost does not allow a proper cost analysis. Therefore, the following is provided as a reminder of contractor responsibilities regarding the use of subcontractors.

As confirmation of Contracting Officer’s continuous request for additional information when evaluating cost proposals, the following must be adhered to:

1) FAR 52.215-12, "Subcontractor Certified Cost or Pricing Data" must be adhered to and required information SHALL BE provided as part of the prime contractors proposal submissions by the TOR due date.

2) The Prime contractor is responsible for ensuring that fully disclosed rates are provided for evaluation of proposals in response to TOR.

a. Subcontract proposals <700K. The Prime Contractor must provide a cost analysis that fully supports the reasonableness of subcontractor costs to include an analysis of costs and fee/profit.

b. Subcontract proposals >$700K. Prime Contractor must provide a cost analysis that fully supports the reasonableness of subcontractor costs to include an analysis of costs and fee/profit. In addition, Prime contractors must either provide along with prime proposals or ensure that subcontractors provide a complete breakdown of costs to include subcontractor cost and fee/profit proposed to the KO by the closing date. See format in Table 15-2 of FAR 15.408 for guidance. Primes shall require subcontractors TO submit fully disclosed rates to the contracting officer by the closing date of the TOR.

3) Use of Subcontracts.

Provide rationale for the use of the proposed subcontractor(s)

Failure to provide this information by the TOR closing date may result in delays in the evaluation and award process.

52.209-11 – Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law.

Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that--

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that—

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

*** Submit completed 252.209-7992 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law Fiscal Year 2016 Appropriations as a separate document. ***

4. Task Order Proposal Content:

Volumes and number of copies each are identified below. The evaluators will read only up to the maximum number of pages specified. Submission shall be limited to the number of pages specified, total inclusive of any drawings, charts, etc. Type shall be no smaller than a font size of ten (10) and shall be at least single spaced. Page size shall not exceed 8 ½” x 11”. Fold-out illustrations required for reader ease are allowed, however, illustration shall be counted in 8 ½” x 11” increments (e.g., an 11” x 17” document will count as two pages). Resumes shall not count against total allowable pages.

Proposal Section Page limitation Volume I, Management Factor 1 10 Volume II, Technical Factor 2 10 Volume III, Cost/Price Factor 3 No limit

Volumes and number of copies each are identified above. The evaluators will read only up to the maximum number of pages specified. Submission shall be limited to the number of pages specified, total inclusive of any drawings, charts, etc. Type shall be no smaller than a font size of ten (10) and shall be at least single spaced. Page size shall not exceed 8 ½” x 11”. Fold-out illustrations required for reader ease are allowed, however, illustration shall be counted in 8 ½” x 11” increments (e.g., an 11” x 17” document will count as two pages). Resumes shall not count against total allowable pages.

4.2 Factor 1 – Management –Volume I

The proposal should demonstrate how the Offeror plans to manage all personnel and respond to potential problem areas internal to both the corporate structure and the Government (those which impact successful contract performance). The proposal must demonstrate the following:

a. Technical, administrative and organizational structure that will meet the requirements of the Performance Work Statement.

b. Recruitment plan description of the Contractor’s ability to meet the requirement for providing backup/replacement of key personnel, and/or fill new positions in the interim or permanently and a transition plan to include the provisions for a timely and orderly assumption of duties with cleared and qualified personnel.

c. Proof of Contractor’s management (key personnel) technical backgrounds that facilitates understanding of Government technical requirements and communication with the COR.

d. Proof of Contractor’s management (key personnel) background that facilitates supervision of Contract personnel’s performance.

e. Assurance that all work performed will meet the PWS requirements within the funding, timing, and staff constraints of the contract.

f. Plan for managing Contractor subcontractors and any subcontractor related requirements.

g. Plan for notification of the COR, immediately, of any problems or issues.

h. Retention plan to include procedures to ensure:

1) Personnel meet and maintain the skills/expertise necessary to meet the requirements established in the PWS;

2) Adequate performance of contractor personnel to meet the requirements established in the PWS;

3) Minimal disruption to the Government requirements caused by employee turnover.

Quality Assurance Surveillance Plan (QASP):

In accordance with FAR 37.604 and FAR Subpart 46.4 offerors shall propose a QASP and submit along with its proposal. The QASP shall describe how its performance should be measured against the requirements of the task order PWS. Offerors shall submit a QASP that includes key metrics that will be used throughout the period of performance of the awarded task order by the Government to assess the contractor’s quality of performance. At a minimum, offerors’ proposals shall include the following key metrics within their proposed QASP:

- Cost control

- Contractor Resource Control

- Schedule

Each metric proposed including the above key metrics shall include at a minimum its performance objective, standard to be met for evaluation of performance success, and how the Government shall conduct the surveillance to ensure the metric proposed is accurately measured and assessed. The metrics proposed shall be logical, relevant to the effort, and sufficient to measure performance. The proposed standard to be met shall be quantifiable. Offeror’s format is acceptable.

** The QASP should not exceed 3 pages and will not be evaluated as part of the award decision.

*** The QASP is required for award and will be incorporated into the resultant task order. The QASP will be approved by the Government prior to task order award. ***

4.2 Factor 2-Technical -Volume II

The Offeror shall identify in its proposal the expertise, knowledge and capabilities that will enable the Offeror to successfully perform the requirements identified in the TOR with specific emphasis in the Performance Work Statement (PWS). The Offeror must identify teaming arrangements it plans to use to support the PWS throughout the task order period. In addition, the cohesiveness of the team should be discussed, including whether those teaming partners will fill any key positions within the proposed organizational structure.

The Offeror’s proposal and its proposed personnel shall demonstrate how its capabilities and those of its proposed subcontractor/team members, will successfully perform the requirements with respect to

PWS, Subparagraph 1.4, Scope and Objectives. The proposal must also describe how proposed employees will be utilized to the benefit of the resultant Task Order. The Offeror must include Letters of Commitment of personnel being proposed.

The Offeror shall provide a resume not to exceed three (3) pages for each employee or prospective employee designated to fill a key position. The resumes shall be provided in the following format and provide sufficient information for the Government to be able to assess Key Personnel capabilities with respect to technical knowledge and expertise and management leadership and experience: The Offeror shall provide the following information for all employees in the following resume format:

1) Name

2) Proposed Assignment: Title, Job Description and Organizational Responsibilities

(Full or Part Time Status)

3) Current Position: (Beginning Date: Month/Year)

4) Significant Experience

5) Specific Projects

6) Previous Positions (at least 5 years)

7) Education

a. Degrees, Dates, Major and School

b. Other Educational Training (month/year)

c. Licenses or Certifications

d. Professional Activities, Achievements and/or Awards

e. Significant Publications

f. Licenses or Certifications

8) Security Clearance and Investigation, Type and Date

9) Unique Qualifications (Summarize any relevant, unique experience, education, or personal characteristics that may not be evident from the information above.)

Resumes and letters of commitment shall not count against the 10 page limitation denoted for the technical volume.

The Offeror shall submit the Technical Approach and demonstrate how well it realistically supports the requirements described in the PWS and associated Attachments. The Offeror will present its perceived performance risk with the current schedule and identification of the mitigation factors required to assure that the schedule will be met.

The Offeror shall demonstrate the realism of the proposed labor resources (labor category, hours per labor category, and qualifications) required to execute the technical approach. Information given here shall correlate to the Contractor’s cost/price proposal. The Offeror shall specifically identify and substantiate the realism for all proposed labor resources. Information given here shall correlate to the Offeror’s cost/price proposal.

4.3 Factor 3 - Cost/Price - Volume III

The Offeror shall submit its Cost proposal in Microsoft Excel format, utilizing any of the following versions: Microsoft Office 2000, 2007, or Office XP. Spreadsheets shall be sent in a file format that includes all formulas, macro, and format information. Print image is not acceptable.

4.3.1 The Offeror shall break out and detail all costs including labor, travel, material, and Other Direct Costs (as applicable). For instance, when pricing travel costs, the Offeror shall break out the number of trips, the number of individuals traveling, what PWS section the trip(s) relate(s) to, where they are traveling from and to, the duration of the trip, what expenses they will incur while there, etc. If there are gaps in the pricing that cannot be substantiated, your TOP may be rejected. The Offeror shall also address the Contractor Manpower Reporting requirement (if applicable). The Offeror shall identify and explain any exceptions or deviations. Additionally, identify any assumptions used in the TOR preparation (if applicable). If there are gaps in the pricing that cannot be substantiated, the TOP may be rejected.

4.3.2 The labor categories and rates proposed shall reflect the use of current, updated fringe benefit rates approved by DCMA/DCAA. Supporting rationale for consideration must be provided for deviations from established rates.

4.3.3 Travel charges shall be authorized in advance. The Offeror’s travel charges shall be proposed in accordance with the current volume of the Government Joint Travel Regulations (JTR). The Offeror will not be reimbursed for travel within a 50-mile radius. Fee/profit on travel is not authorized and shall not be reimbursed under the terms of the resultant task order for both prime and subcontractors.

4.3.4 If proposing subcontractors, the Offeror shall explicitly detail on its Cost/Price proposal the amount of work subcontracted, in terms of both dollars and percentage. A Certificate of Current Cost or Pricing Data, in the format specified in FAR 15.406-2 (as applicable). A cost analysis which supports the determination of fair and reasonableness of price must be included

Labor Category/Skill Mix for Prime Hours Per Labor Category for Prime

Labor Category/Skill Mix for Subcontractor Hours Per Labor Category for Subcontractor to support subcontractor proposals. Additionally, if proposing subcontractors, the Offeror shall explicitly detail on its Cost/Price proposal the amount of work subcontracted, in terms of both dollars and percentage.

4.3.5 In accordance with FAR 15.408, Table 15-2, the Offerors shall submit a cost breakdown as follows:

Base Period Task number Amount

3.1 $XXX.XX

3.1.1 $XXX.XX

3.1.2 $XXX.XX

3.2 $XXX.XX

3.2.1 $XXX.XX

3.2.2 $XXX.XX

3.2.3 $XXX.XX

3.2.4 $XXX.XX

3.2.5 $XXX.XX

Material Item Quantity Cost

Equipment Item Quantity Cost

Proposed Subcontractors Name of Subcontractor Cost

5. Submission Instructions:

5.1. General:

5.1.1. Your attention is called to the TOR closing date and time of 27 May 2020, 1600 (Eastern Time). It is the Contractor’s responsibility to assure its TOP is received by the date and time specified above. In accordance with FAR 15.208, if your TOP is not received at the initial point of entry to the Government (received through web based

Travel Trips/ People Cost http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/15.htm system or e-mail) by the exact date and time specified above, it will be determined late and will not be evaluated.

6. Evaluation Criteria:

A single task order award will be awarded based on the best overall value approach and is determined to be beneficial to the Government, with consideration given to the three evaluation factors listed below:

(1) Management;

(2) Technical;

(3) Cost/Price.

7. Basis for Award:

Award will be based on the determination of a technically acceptable proposal that responds to the TOR requirements and negotiation of a fair and reasonable price. The Government's fair and reasonable price determination will be based on a cost/price analysis of the Offerors proposal in response to this TOR.

8. Wide Area Workflow (WAWF): All contractor invoices and receiving reports are required to be submitted electronically IAW DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. Contractors shall submit invoices through the WAWF System at: https://wawf.eb.mil/. The Government will be using WAWF to accept/approve invoices and receiving reports. The type of document is either Combo, for Supplies & Construction, or 2-in-1, for Services. Payment will not be made unless and until both the contractor and the Government WAWF submissions are submitted and processed correctly.

Contractor invoices and receiving reports shall reflect the contract line items (CLINs) contained in the contract and indicate ship date or dates services were provided. Proper invoices also shall reflect the prices stipulated in the contract and the service or supply shall be delivered, inspected and accepted.

An interactive self-paced training module is available for both contractor and Government personnel at: http://www.dfas.mil/dfas/ecommerce/wawf/training.html, to learn how to use WAWF. WAWF also offers customer support and/or assistance at 1-866-618-5988.

The following codes will be required to HE FOLLOWING CODES WILL BE REQUIRED TO

ROUTE YOUR RECEIVING REPORTS, INVOICES AND ADDITIONAL E-MAILS

CORRECTLY THROUGH WAWF. CONTRACTORS: THE INFORMATION BELOW WILL

BE PREFILLED FOR YOU. PLEASE VERIFY THAT CONTRACT NUMBER AND

DELIVERY ORDER NUMBER ARE CORRECT FOR THE CONTRACT YOU WILL BE

INVOICING THROUGH WAWF.

CONTRACT NUMBER: To be determined (TBD) at time of award.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/dfars/dfars252_232.htm https://wawf.eb.mil/ http://www.dfas.mil/dfas/ecommerce/wawf/training.html

DELIVERY ORDER NUMBER: TBD at time of award

TYPE OF DOCUMENT: C o s t V o u c h e r

CAGE CODE: TBD at time of award.

ISSUE BY DODDAC: W911NF.

ADMIN DODDAC: TBD at time of award.

SERVICE ACCEPTOR/SHIP TO: TBD at time of award.

LOCAL PROCESSING OFFICE: TBD at time of award.

PAY OFFICE DODDAC: TBD at time of award.

9. Additional Terms and Conditions:

MANPOWER REPORTING REQUIREMENTS TO ACCOUNT FOR CONTRACT

SERVICES.

As part of its proposal, the offeror will provide the estimated total cost (if any) incurred to comply with the Contractor Manpower Reporting Application (CMRA) requirement. Offeror will determine, in Section B, to price or not-separately-price the CMRA requirement. CLIN(s) 0002 shall be the CLIN(s) under which the contractor shall bill for all costs associated with the CMRA requirement.

10. Language to include in Section H of the Task Order:

H.1 Identification of Contractor Employees

a. All contractor employees shall be identified as such by wearing badges at all times while performing work at this Government facility and when performing work for the Government under the scope of this contract at other installations or non-government sites to include attendance at meetings, seminars, etc. The badges may be either affixed to clothing or be displayed from a chain or other mechanism worn around the neck. Badges must include contractor's company name and employee's name. The badges shall be colored white with black lettering and a minimum badge size of 1.5 inches tall by 3 inches long. A company logo may be placed on the badge, at the company's discretion. No other items may be placed on the badge.

b. Contractor workspace (office, laboratory, and desk) shall contain a sign signifying the space is occupied by "Contractor employee(s)" to ensure that Federal employees and the public know that they are not Federal employees. Coordinate location with the COR.

c. Contractor employees shall initially identify themselves by name and company affiliation when answering the telephone, presenting briefings, conducting or attending meetings/seminars or any other situations where their contractor status is not obvious.

d. All contractor correspondence (written, facsimile, and email display) shall include their company name and any other documents or reports produced by contractors are identified as contractor products or contractor participation is disclosed.

H.2 Government-Contractor Relationships

a. The Government and the contractor understand and agree that the services to be delivered under this contract by the contractor to the Government are non-personal services and the parties recognize and agree that no employer-employee or master-servant relationships exist or will exist under the contract between the Government and the contractor and/or between the Government and the contractor's employees. It is therefore in the best interest of the Government to afford the parties a full and complete understanding of their respective obligations.

b. Contractor personnel under this contract shall not:

(1) Be placed in a position where they are appointed or employed by a Federal Officer, or are under the supervision, direction, or evaluation of a Federal Officer, Military or Civilian.

(2) Be placed in a staff or policy making position.

(3) Be placed in a position of command, supervision, administration or control over DA Military or Civilian personnel, or personnel of other contractors, or become a part of the Government organization.

(4) Be used for the purpose of avoiding manpower ceilings or other personnel rules and regulations of DA or the Civil Service Commission.

(5) Be used in administration or supervision of military procurement activities.

c. Employee Relationships:

(1) The services to be performed under this contract do not require the contractor or its employees to exercise personal judgment and discretion on behalf of the Government, but rather the contractor's employees will act and exercise personal judgment and discretion on behalf of the contractor.

(2) Rules, regulations, directions, and requirements which are issued by command authorities under their responsibility for good order, administration, and security are applicable to all personnel who enter the installation, or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control which is inconsistent with a non-personal services contract.

H.3 Contractor’s Organization and Key Personnel

a. The contractor's organization shall be established with authority to effectively accomplish the objectives of the PWS. This organization shall become effective upon award of the contract and its integrity shall be maintained for the duration of the contract effort.

b. The key personnel listed in paragraph c. below are considered to be critical to the successful performance of this contract. Prior to replacing these key personnel, the contractor shall obtain the written consent of the Contracting Officer. In order to obtain such consent, the contractor shall provide advance notice of the proposed changes and shall demonstrate that the qualifications of the proposed substitute personnel are generally equivalent to or better than the qualifications of the personnel being replaced.

c. Key Personnel List (TO BE UPDATED AT TASK ORDER AWARD)

d. Prior to permanently reassigning any of the specified individuals to other contracts, the contractor shall provide the Contracting Officer not less than thirty (30) days advance notice and shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the program. No reassignment shall be made by the Contractor without written consent of the Contracting Officer. The "Key Personnel" list may be amended from time to time during the course of the contract to either add or delete personnel, as appropriate.

11. Tailored Clauses for this Task Order:

FAR 52.215-20 - Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data FAR 52.217-5 - Evaluation of Options FAR 52.227-14 - Rights in Data-General FAR 52.239-1 - Privacy or Security Safeguards DFARS 252.215-7008 - Only One Offer

DFARS 252.225-7993 – Prohibition on Contracting with the Enemy (Deviation 2014-O0020) (Sep 2014)

(a) The Contractor shall exercise due diligence to ensure that none of the funds received under this contract are provided directly or indirectly to a person or entity who is actively opposing United States or Coalition forces involved in a contingency operation in which members of the armed forces are actively engaged in hostilities.

(b) The Contractor shall exercise due diligence to ensure that none of their subcontracts are associated with a person or entities listed as a prohibited/restricted source in the System for Award Management at www.sam.gov.

(c) The Head of the Contracting Activity (HCA) has the authority to—

(1) Terminate this contract for default, in whole or in part, if the HCA determines in writing that the contractor failed to exercise due diligence as required by paragraph (a) and (b) of this clause; or

(2) Void this contract, in whole or in part, if the HCA determines in writing that any funds received under this contract have been provided directly or indirectly to a person or entity who is actively opposing or Coalition forces involved in a contingency operation in which members of the armed forces are actively engaged in hostilities.

(d) The substance of this clause, including this paragraph (d), is required to be included in subcontracts under this contract that have an estimated value over $50,000.

(End of clause)

12. Contractor Verification System (CVS): The contractor is responsible for processing applications for Common Access Cards (CAC) for every contractor employee who deploys with the military force OR who has need to access any government computer network in accordance with http://www.sam.gov/

FAR 52.204-9, “Personal Identity Verification of Contractor Personnel.”

The Contractor is responsible for managing requests for new or renewal CAC cards in sufficient time to ensure that all contractor employees have them when needed to perform work under this contract. The norm is at least ten calendar days’ advance notice to the Trusted Agent* (TA), unless there are extenuating circumstances approved by the Contracting Officer’s Representative (COR) or Contracting Officer. *The COR will be the TA for this contract.

The contractor shall obtain an Army Knowledge Online (AKO) email address for each applicant, including subcontractors, who may be deployed or require logical access to a government computer network. This can be done by going to: http://www.us.army.mil and register as an “Army Guest,” with the sponsor being the COR. Note: If a contractor employee loses the privilege to access AKO, they lose the ability to renew their CAC. Therefore it is critical that contractor employees maintain their AKO accounts.

Recommend a “Corporate Facility Security Officer" (FSO) be established to serve as your firm’s single point of contact for CVS. If a FSO is not established, each contractor employee requiring a CAC will be required to process their own applications.

CAC applications shall be processed through the DoD’s Contractor Verification System (CVS).

The contractor’s FSO or contractor employee shall submit requests for a CAC via email to the CVS Trusted Agent (TA) at -1- before accessing the CVS website.

The government will establish a CVS application account for each CAC request and will provide each contractor employee a USER ID and Password, via email, to the FSO. The FSO or contractor employee shall access the CVS account and complete the CAC application (entering/editing contractor information as applicable) at: https://www.dmdc.osd.mil/appj/cvs/index.jsp.

The FSO or contractor employee will submit completed applications in CVS and will follow up to ensure that the TA is processing the request.

The government will inform the contractor’s applicant, via email, of one of the following:

a. Approved.* Upon approval, the information is transferred to the Defense Enrollment

Eligibility Reporting System (DEERS) database and an email notification is sent to the contractor with instructions on obtaining their CAC. The contractor proceeds to a Real-Time Automated Personnel Identification System (RAPIDS) station.

b. Rejected.* The Government, in separate correspondence, will provide reason(s) for rejection.

c. Returned. Additional information or correction to the application required by the contractor employee.

*The contractor will maintain records of all approved and rejected applications.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm http://www.us.army.mil/ https://www.dmdc.osd.mil/appj/cvs/login%3Bjsessionid%3Dadb26bd4ff6faf934169712b4fe8f151faaed0fbc79a6dc0088cd9de43e4b5ef https://www.dmdc.osd.mil/appj/cvs/index.jsp

At the RAPIDS station, the RAPIDS Verification Officer will verify the contractor by SSN and two forms of identification; one of which shall be a picture ID. The Verification Officer will capture primary and alternate fingerprints, picture, and updates to DEERS and will then issue a CAC.

Issued CACs shall be for a period of performance not longer than three (3) years or the individual’s contract end date (inclusive of any options), whichever is earlier.

The contractor shall return issued CAC’s to the DEERS office upon return from deployment, departure, or dismissal of each contractor employee. Obtain a receipt for each card and provide to the TA/COR. A CAC cannot be issued without evidence that the FSO has initiated a National Agency Check with Written Inquires (NACI). CVS will be linked to the Joint Personnel Adjudication System (JPAS) in the near future. The TA will have to verify, via JPAS, that the FSO has initiated the NACI before he/she can approve a contractor request for a CAC.

Details and training on CVS are available on AKO at:

https://www.us.army.mil/suite/portal/index.jsp or by contacting the CAC helpdesk at email:

iacacpki.helpdesk@us.army.mil, or telephone: 866-738-3222.

The Contracting Specialist for this action is Ms. Ramila Century. Please send written questions or responses as instructed in the TOR.

Thank you for your interest in Department of Defense Programs.

Leroy R. Hardy Contracting Officer/Team Leader U.S. Army Contracting Command (ACC) Aberdeen Proving Ground (APG) RTP Division (RTP) https://www.us.army.mil/suite/portal/index.jsp mailto:iacacpki.helpdesk@us.army.mil mailto:iacacpki.helpdesk@us.army.mil