Attachment_1_TOR_001_HMA_Portal.pdf

DEPARTMENT OF THE ARMY

U.S. ARMY CONTRACTING COMMAND - ABERDEEN PROVING GROUND

RESEARCH TRIANGLE PARK CONTRACTING DIVISION

P.O. BOX 12211

RESEARCH TRIANGLE PARK, NC 27709-2211

REPLY TO

ATTENTION OF

ATTACHMENT 01

CCAP-SCR 24 August 2016

TOR Number: 001

Title and Description of Services:

“HMA Portal Development and HMA Curriculum Development and Subject Matter Expert Support.” The contractor shall provide web based technology and curriculum, technical support, and logistical support to efficiently and effectively manage the DoD Humanitarian Mine Action (HMA) Humanitarian Demining Training Center (HDTC) program.

Location of Services: Primarily at the Contractor site and various CONUS and OCONUS locations including the Solomon Islands, with periodic visits to HDTC, Fort Lee, VA.

TOR 001 includes the following attachments:

Attachment 1: PWS Attachment 2: Contract Data Requirements List (CDRL) (See Base Contract) Attachment 3: Surveillance Matrix Attachment 4: Identification of Rights in Technical Data and Computer Software/

Patents Rights Attachment 5: Representation by Corporations Regarding an Unpaid Delinquent Tax

Liability or a Felony Conviction under any Federal Law – Fiscal Year

Task Order (TO) Type: The Government contemplates awarding a Cost-Plus Fixed Fee Task Order as a result of TOR 001.

In accordance with Federal Acquisition Regulation (FAR Subpart 16.2), Awardees can propose Firm-Fixed-Price (FFP) for this TO. NO preference will be given to a FFP proposal.

PERFORMANCE WORK STATEMENT (PWS)

HMA Portal Development and HMA Curriculum Development and Subject Matter Expert Support

1.0 Mission Objective:

HDTC requires web based technology and curriculum, technical support, and logistical support to efficiently and effectively manage the DoD HMA program.

2.0 General Requirements:

This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort.

2.1 Scope:

HDTC expects to accomplish the following:

Develop and maintain an HDTC portal website that provides access to HDTC information, HDTC curriculum, and serves as a training delivery platform.

Provide EOD/HMA/Physical Security and Stockpile Management (PSSM) Subject Matter Expertise

Provide curriculum development support Provide underwater technical engineering technical support in support of HMA mission(s) in the country of Solomon Islands.

2.2 Place of Performance:

The work to be performed under this contract will be performed primarily at the Contractor site and various CONUS and OCONUS locations including the Solomon Islands, with periodic visits to HDTC, Fort Lee, VA.

2.3 Period of Performance:

The period of performance of this task order is 12 months from task order award.

2.4 Recognized / Government Holidays:

Work shall not be required on the following Federal holidays unless specifically identified in a Requirement.

New Year’s Day Martin Luther King Jr. Birthday Presidents Day Memorial Day

Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas

2.5 Travel / Temporary Duty:

Travel charges shall be authorized in advance. Contractor travel charges shall be invoiced in accordance with the current volume of the Government Joint Travel Regulations (JTR).

Contractors will not be reimbursed for travel within a 50-mile radius. Fee/profit on travel is not authorized and shall not be reimbursed under the terms of the resultant task order for both prime and subcontractors.

The contractor shall be required to travel in performance of this task order. The numbers of trips and types of personnel traveling shall be limited to the minimum required to accomplish work requirements. Estimated travel as described below is required as part of task order performance.

Location # of Days # of Trips # Personnel

Solomon Islands 21 1 1

Fort Lee, VA 1 8 3

For the purposes of this task order Travel is estimated NTE $24,500.

2.6 Other Direct Costs

The Contractor shall provide all ODCs associated with developing and hosting the portal. Other Direct Costs not associated with portal development and hosting (i.e., in support of underwater HMA mission support to the country of Solomon Islands) are estimated NTE $15,000.

2.7 Government - Contractor Relationships

a. The Government and the contractor understand and agree that the services to be delivered under this task order by the contractor to the Government are non-personal services and the parties recognize and agree that no employer-employee or master-servant relationships exist or will exist under the task order between the Government and the contractor and/or between the Government and the contractor's employees. It is therefore in the best interest of the Government to afford the parties a full and complete understanding of their respective obligations.

b. Contractor personnel under this task order shall not:

(1) be placed in a position where they are appointed or employed by a Federal Officer, or are under the supervision, direction, or evaluation of a Federal Officer, Military or Civilian.

(2) be placed in a staff or policy making position.

(3) be placed in a position of command, supervision, administration or control over DA Military or Civilian personnel, or personnel of other contractors, or become a part of the Government organization.

(4) be used for the purpose of avoiding manpower ceilings or other personnel rules and regulations of DA or the Civil Service Commission.

(5) be used in administration or supervision of military procurement activities.

c. Employee Relationships

(1) The services to be performed under this task order do not require the contractor or its employees to exercise personal judgment and discretion on behalf of the Government, but rather the contractor's employees will act and exercise personal judgment and discretion on behalf of the contractor.

(2) Rules, regulations, directions, and requirements which are issued by command authorities under their responsibility for good order, administration, and security are applicable to all personnel who enter any Government installation, or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control which is inconsistent with a non-personal services task order.

2.8 Identification of Contractor Employees

a. All contractor employees shall be identified as such by wearing badges at all times while performing work at Government facilities and when performing work for the Government under the scope of specific contract at other installations or non-government sites to include attendance at meetings, seminars, etc. The badges may be either affixed to clothing or be displayed from a chain or other mechanism worn around the neck. Badges must include contractor's company name and employee's name. No other items may be placed on the badge.

b. Contractor workspace shall ensure that Federal employees and the public know that they are not Federal employees.

c. Contractor employees shall initially identify themselves by name and company affiliation when answering the telephone, presenting briefings, conducting or attending meetings/seminars or any other situations where their contractor status is not obvious.

d. Official contractor correspondence (written, facsimile, and email display) shall include their company name and any other documents or reports produced by contractors are identified as contractor products or contractor participation is disclosed.

2.9 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Such contractor employees shall be accountable solely to the Contractor who, in turn is responsible to the Government. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

2.10 Inherently Governmental Functions:

The Contractor shall not provide inherently governmental functions as defined in FAR 2.101 under this task order.

3.0 Specific Tasks:

The contractor shall execute the Specific Task areas defined in this section.

3.1 Task 1: Provide Program Management support to the Director, HDTC for the accomplishment of task order objectives.

3.2 Task 2: The contractor shall design, develop, and maintain the HDTC web-based portal that contains curricula, collaboration tools, and ERW disposal and physical security and stockpiled management course training materials. HDTC will provide a listing of content for inclusion in the web-based portal by the Contractor. The HDTC web-based portal shall allow collaboration and communication forums for former and current HDTC students, DoD HMA program and project managers, select international non-governmental organizations, and partner nation personnel. The unclassified portal shall be used as a consolidation point for training materials, program information and updates, policy documentation and notices, and shall not include any export-controlled materials. The portal will serve as the primary means of sharing data, technical guidance, information and communication for HDTC to the HMA stakeholder community.

The web-based portal is for use of prospective students, enrolled students, and graduates of HDTC courses. Approved by the Government and maintained by the Contractor, the portal will include course information and web-based training modules and HMA training curriculum for use on HMA missions. The portal shall have an open site for students to access course information intended primarily for newcomer audience. Open site content will assist to orient the newcomers to information on reporting, what’s expected, and the installation. The portal shall also have a restricted access site for enrolled students and graduates to access web-based training modules and HMA mission training material. Information on the website that will have restricted access, including training modules, calendars, contact information for former students, After Action Review link, ORDATA link, and e-mail inquiries is intended primarily for graduates and staff.

3.3 Task 3: The contractor shall develop an HMA training program and project development course for HMA Train-the-Trainer (T3) Team personnel, Program Managers, and Project Officers. Total hours for web-based training module is 3.5 hours (including video) and consist of the following:

-Overview of HDTC -International Treaties, US Law Governing Demining Assistance, and Department of State and DoD Humanitarian Mine Action Policy -International Mine Action Standards -Humanitarian Mine Action Overview -European Committee for Standardization Workshop Agreement (CEN) -Physical Security and Stockpile Management -Humanitarian Mine Action Mission Overview -Introduction to Systems Approach to Training

3.4 Task 4: Provide EOD/HMA/PSSM expertise to HDTC in support of HMA programs and curriculum development for courses that support the HMA Train the Trainer and PSSM mission.

3.5 Task 5: Provide curriculum development support for courses that support the HMA Train the Trainer and PSSM missions. Curriculum development services shall utilize a Systems Approach to Training (SAT) and processes for instructional systems design, curriculum development, and quality that conform to the HDTC SOP. Curriculum shall be capable of being instructor led, self-study and -paced and virtual instructor led. HDTC courses to be developed, maintained, and enhanced under this task order include:

1) HDTC Program and Project Development course (see Task 3.3)

2) Physical Security and Stockpile Management

a. Technical

b. Explosive Worker

c. Medical

3) Underwater ERW Clearance

a. Pre-deployment Diver/Diver Refresher Training

b. Side scan sonar, magnetometer, and acoustic tracking system operation

c. Underwater search and reacquisition techniques

d. ERW Detection System operation

e. Post Mission Analysis

3.6 Task 6: Provide underwater technical engineering support for underwater HMA mission(s) in the country of Solomon Islands. Support shall include the provision tactics, techniques and procedures, operating equipment, development of master training packages and training host nation personnel on specialized underwater search, location, retrieval and disposal equipment such as side scan sonar, magnetometers, plotting/data fusion software, remote dredging and lift systems, and underwater demolition equipment.

4.0 Special Requirements:

This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

4.1 Safety/OSHA Requirements:

The contractor shall be in compliance with applicable state and federal safety standards. Special safety requirements will be identified in the individual tasks, when required. Contractor must ensure that they are in compliance with all applicable OSHA standards.

4.2 Contractor Furnished Items and Responsibilities:

The Contractor shall furnish all personnel, facilities, equipment and supplies unless otherwise provided by the Government. Contractor shall propose resources to address requirements for this task order.

4.3 Subject Matter Expert Qualifications

4.3.1 EOD/HMA/PSSM Subject Matter Expert

a. Master EOD Technician qualified and graduate of NAVSCOLEOD

b. Experience developing U.S. Joint Service EOD curriculum

c. Fifteen years of experience in military EOD/HMA operations overseas

d. Experience training U.S. and partner nation forces

4.3.2 Underwater ERW Technical Engineering Support

a. Fifteen years of experience executing towed side scan sonar surveys

b. Experience training U.S. and partner nation forces

c. Experience conducting underwater ERW surveys while simultaneously collecting side scan sonar and magnetometer data

d. Extensive knowledge of ERW detection by analyzing side scan sonar and magnetometer data

e. Experience producing side scan sonar and magnetometer training videos and other training products for the training of U.S. and partner nation forces

f. Qualified trainer for “SeeTrack for HMA” or “SeeTrack Military” software

g. Experience using the Klein 3900 side scan sonar and Marine Magnetics magnetometers and associated software

4.4 Government Furnished Property and Services:

No Government Furnished Property nor Government Furnished Equipment shall be provided to the Contractor. This effort is anticipated to be performed at Contractor site The Government will provide available GFI for course development support.

4.5 Contractor Manpower Reporting Application (CMRA)

"The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Security Cooperation Agency (DSCA) via a secure data collection site. The contractor is required to fill in all required data fields completely using the following web address: http://www.ecmra.mil/, and then click on "Department of the Army CMRA" or the icon of the DoD organization that is receiving or benefitting from the contracted services. Note that DSCA/BPC/HDM/HDTC is a not an army organization and is not assigned a Unit Identification Code (UIC). The Department of Defense Account Activity Code is HQ0013.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), this runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on "Send an email" which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website".

4.6 Quality Assurance Surveillance Plan (QASP):

The Government shall monitor the Contractors performance under this contracting accordance with the Governments QASP.

4.7 Performance Requirement Summary (PRS):

Government will ensure that task order performance conforms to specified requirements by including a Performance Requirements Summary (PRS) in this task order that outlines the basis upon which the performance requirements will be measured.

5.0 Document Reporting Requirements and Deliverables:

5.1. Report Covers:

The cover of each document produced by the contractor must contain, as a minimum, the information listed below:

a) Contractor name and business address

b) Contract Number

c) Date of report

d) Period covered by report

5.2 Contents of Reports:

The content of each document produced by the contractor must contain, as a minimum, the information listed below:

a) Man-hours expended by discipline for the reporting period, and cumulatively during the contract

b) Description of progress made during period reported, including problem areas encountered, and recommendations, if any for subsequent solution beyond the scope of this contract

c) Trips and significant results

5.3 Deliverables:

Data deliverables and delivery dates are summarized below.

CDRL Deliverable Item PWS Paragraph Due Date

A001 HDTC Portal Summary Requirements Document

3.1.1 30 days post award

A002 HDTC HMA Portal Functional Specifications

3.1.1 30 days post award

A003 HDTC Portal Implementation Plan 3.1.1 30 days post award A004 Monthly Summary Reports detailing Project

Data and Portal and Curriculum Development Progress

3.1.4 Monthly

A005 Final Summary Report 3.1.4 At Task Order Close

Non-Data Deliverables Non-data deliverables and delivery dates are summarized below.

Item Deliverable Item PWS Paragraph Due Date

1 HDTC HMA Portal 2.a 120 days post award

6.0 Points of Contact:

Contracting Officer’s Representative (COR)

Zeke Topolosky Army Research Laboratory

301-394-2070 zeke.j.topolosky.civ@mail.mil

Technical Monitor

William T. Grau Jr.

Humanitarian Demining Training Center 573-855-0233 william.t.grau2.civ@mail.mil

7.0 Applicable Documents:

a. Unless otherwise specified, the following documents form a part of the PWS.

a. Unless otherwise specified, the following documents form a part of the PWS and are to be used for general guidance only in providing for the engineering and training technical services in support of DoD.

HDTC SOP HDTC Quality Management Manual

CJCSI 3207.01C, 12 SEP

2013 with Change 1, 8 August 2013

DEPARTMENT OF DEFENSE

SUPPORT TO HUMANITARIAN

MINE ACTION

Excerpt 10 USC Section 407 Guidance for Acquisition of Training Data Products Parts 1-5

8.0 Security:

8.1. Classified access is not required for performance of the task order. A Department of Defense Contract Security Classification Specification Form (DD 254) for the base award applies to this Task Order and will be incorporated at award.

8.2 Operational Security (OPSEC):

Contractors and all associated sub-contractors who will handle or have access to Classified Information are directed to analyze FAR 52.204-2, Security Requirements.

2. INSTRUCTIONS FOR AWARDEES

2.1 Awardees are notified that the Government will not reimburse costs incurred for TOP preparation, to include pre-award site visits.

2.2 Travel charges shall be authorized in advance. The Awardees’ travel charges shall be invoiced in accordance with the current volume of the Government Joint Travel Regulations (JTR). Awardees will not be reimbursed for travel within a 50-mile radius. Fee/profit on travel is not authorized and shall not be reimbursed under the terms of the resultant task order for both the Prime and Subcontractors.

2.3 If the value of this TO is expected to exceed $10,000,000, your firm shall be in compliance with the Equal Employment Opportunity regulations before award of the resultant TO. Ensure your firm is on the Department of Labor EEO National Pre-Award Registry or that you can provide verification of EEO compliance if requested by the government. See http://www.dolesa.

gov/preaward/pa_reg.html for more information. This registry is updated every two years and it does not provide information on the Parent Organization or other facility locations that have not been reviewed.

2.4 The labor categories and rates proposed shall be at or below the contract level rates within your basic SA ID/IQ contract. For labor categories that are non-exempt under this TO, price using the wage determination for the specific location the individual will be assigned. Go to www.wdol.gov to locate the applicable wage determination. All TOPs submitted in response to this TOR shall reflect the use of current, updated fringe benefit rates. The Awardees’ wage rates shall comply with the Department of Labor (DOL) wage rate minimum requirements for the area in which the work is to be done. The Awardees shall specify the city, state, and country in which the work will take place. This is necessary so that the appropriate DOL rates can be provided.

Where multiple places of performance apply, provide a separate wage determination for each place of performance that is required under this TOR.

2.5 Awardees are not authorized to include in its TOP citations for or linkages to websites.

3. SPECIAL NOTES

TIME AND MATERIAL SUBCONTRACTS

Please be reminded that pursuant to Federal Acquisition Regulation, T&M and Labor Contracts are the least preferred contract vehicles. It has been specifically mandated that all T&M vehicles be converted to either Cost Reimbursement or Firm Fixed Price to the maximum extent practical. This policy is also being considered at the subcontract level. Therefore, all proposed T&M subcontracts must be supported by a written determination and finding that clearly supports that it is not possible at the time of placing the contract to estimate accurately the extend or duration of the work or to anticipate costs with any reasonable degree of confidence and that no other contract type is suitable. Be advised that the rationale provided will be challenged and the Prime Contractor's justifications when using T&M subcontracts highly scrutinized. In addition, all Prime Contractors are required to strongly consider conversion of follow-on Subcontracts to CR or FFP to the maximum extent practicable.

SUBMITTAL OF SUBCONTRACTOR FULLY DISCLOSED PROPOSAL

In order to facilitate expedience when evaluating proposals in response to TORs, it is important that the following be adhered to. It is an acceptable practice for Prime Contractors to utilize Subcontractors in response to requirements under the HMA/HDTC SA ID/IQ. However, please keep in mind that costs associated with the Prime and "Subcontractor" partnership must be evaluated for its fair and reasonableness. “Undisclosed" or "loaded" cost does not allow a proper cost analysis. Therefore, the following is provided as a reminder of Contractor responsibilities regarding the use of Subcontractors.

As confirmation of the Contracting Office continuous request for additional information when evaluating cost proposals, the following must be adhered to:

1. FAR 52.215-12, "Subcontractor Certified Cost or Pricing Data," must be adhered to and required information shall be provided as part of the Prime Contractors proposal submissions by the TOR due date.

2. Prime Contractors are responsible for ensuring that fully disclosed rates are provided for evaluation of proposals in response to TOR 001.

a. Subcontract proposals: Prime Contractor must provide a cost analysis that fully supports the reasonableness of Subcontractor costs to include an analysis of costs and fee/profit. In addition, the Prime Contractor shall ensure that Subcontractors provide a complete breakdown of costs to include Subcontractor costs and fee/profit proposed to the KO by the closing date. See format in Table 15-2 of FAR 15.408 for guidance. Primes shall require Subcontractors to submit fully disclosed rates to the Contracting Officer or Contracting Specialist by the closing date of TOR 001.

4. TASK ORDER PROPOSAL CONTENT

Volumes and number of copies each are identified below. The evaluators will read only up to the maximum number of pages specified. Submission shall be limited to the number of pages specified, total inclusive of any drawings, charts, etc. Type shall be no smaller than a font size of ten (10) and shall be at least single spaced. Page size shall not exceed 8 ½” x 11”. Fold-out illustrations required for reader ease are allowed, however, illustration shall be counted in 8 ½” x 11” increments (e.g., a 11” x 17” document will count as two pages). Resumes shall not count against total allowable pages.

Proposal Section Page Limitation Volume 3, Technical (Factor 2) 25 Volume 4, TOR Cost (Factor 4) Unlimited

Volumes and number of copies each are identified above. The evaluators will read only up to the maximum number of pages specified. Submission shall be limited to the number of pages specified, total inclusive of any drawings, charts, etc. Type shall be no smaller than a font size of ten (10) and shall be at least single spaced. Page size shall not exceed 8 ½” x 11”. Fold-out illustrations required for reader ease are allowed, however, illustration shall be counted in 8 ½” x 11” increments (e.g., a 11” x 17” document will count as two pages). Resumes shall not count against total allowable pages.

4.1 Technical

4.1.1 Subfactor 1 - Personnel and Subcontractor Key Positions- The Awardee shall identify in its proposal the expertise, knowledge and capabilities that will enable the proposed Awardee to successfully perform the requirements identified in the TOR with specific emphasis in the Performance Work Statement (PWS). The Awardee must identify teaming arrangements it plans to use to support the PWS throughout the task order period. In addition, the cohesiveness of the team should be discussed, including whether those teaming partners will fill any key positions within the proposed organizational structure.

The Awardee’s proposal and its proposed personnel shall demonstrate how its capabilities and those of its proposed subcontractor/team members, will successfully perform the requirements with respect to PWS, Paragraph 3.0 Specific Tasks. The proposal must also describe how proposed employees will be utilized to the benefit of the resultant Task Order.

The Awardee must provide resumes for all proposed prime personnel and key positions for the subcontractors and include Letters of Commitment of personnel being proposed.

The Awardee shall provide a resume not to exceed three (3) pages for each employee or prospective employee that will perform on this task order. The resumes shall be provided in the following format and provide sufficient information for the Government to be able to assess Personnel capabilities with respect to technical knowledge and expertise and management leadership and experience: The Awardee shall provide the following information for all employees in the following resume format:

a) Name

b) Proposed Assignment: Title, Job Description and Organizational Responsibilities (Full or Part Time Status)

c) Current Position (Beginning Date: Month/Year)

a. Firm

b. Significant Experience

c. Specific Projects

d) Previous Positions (at least 5 years)

a. Firm and period of employment

b. Significant Experience

c. Specific Projects

e) Education

a. Degrees, Dates, Major and School

b. Other Educational Training (month/year)

c. Licenses or Certifications

f) Professional Activities and Achievements

a. Awards

b. Significant Publications

c. Licenses or Certifications

g) Security Clearance and Investigation Type and Date

h) Unique Qualifications (Summarize any relevant, unique experience, education, or personal characteristics that may not be evident from the information above.)

RESUMES AND LETTERS OF COMMITMENT SHALL NOT COUNT AGAINST THE

30 PAGE LIMITIATION

The Awardee shall submit the Technical Approach and demonstrate how well it realistically supports the requirements described in the PWS and associated Attachments. The Awardee will present its perceived performance risk with the current schedule and identification of the mitigation factors required to assure that the schedule will be met.

The Awardee shall demonstrate the realism of the proposed labor resources (labor category, hours per labor category, and qualifications) required to execute the technical approach.

Information given here shall correlate to the Contractor’s cost/price proposal. The Awardee shall specifically identify and substantiate the realism for all proposed labor resources. Information given here shall correlate to the Awardee’s cost/price proposal.

Labor Category/Skill Mix for Prime Hours Per Labor Category for Prime

Labor Category/Skill Mix for Subcontractor Hours Per Labor Category for Subcontractor

Travel Number of

Trips Number of Individuals Traveling

Applicable PWS Section Trip Relates To

Where Traveling

From and To

Duration of Trip

4.1.2 SubFactor 2 – Personnel Management –

The proposal should demonstrate how the Awardee plans to manage all personnel and respond to potential problem areas internal to both the corporate structure and the Government (those which impact successful contract performance). The proposal must demonstrate the following:

a) Technical, administrative and organizational structure that will meet the requirements of the Performance Work Statement.

b) Recruitment plan description of the Contractor’s ability to meet the requirement for providing backup/replacement of personnel, and/or fill new positions in the interim or permanently and a transition plan to include the provisions for a timely and orderly assumption of duties with cleared and qualified personnel.

5.0 FOR EVALUATION APPROACH SEE M.5.3 OF THE RFP

7. BASIS FOR AWARD- TRADE OFF APPROACH – BEST VALUE

7.1 The Government intends to award a single Task Order resulting from TOR 001 to the Offeror whose overall proposal for the ID/IQ will provide the overall “Best Value” to the Government in accordance with the evaluation criteria identified in the RFP W911NF-16-R- 0007, Section M

9. WIDE AREA WORKFLOW (WAWF)

All Awardee’s invoices and receiving reports are required to be submitted electronically IAW DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

Awardee shall submit invoices through the WAWF System at: https://wawf.eb.mil/. The Government will be using WAWF to accept/approve invoices and receiving reports. The type of document is either Combo, for Supplies & Construction, or 2-in-1, for Services. Payment will not be made unless and until both the Awardee and the Government WAWF submissions are submitted and processed correctly. Awardee’s invoices and receiving reports shall reflect the contract line items (CLINs) contained in the contract and indicate ship date or dates services were provided. Proper invoices also shall reflect the prices stipulated in the contract and the service or supply shall be delivered, inspected and accepted.

An interactive self-paced training module is available for both Contractor and Government personnel at: http://www.dfas.mil/dfas/ecommerce/wawf/training.html, to learn how to use WAWF. WAWF also offers customer support and/or assistance at 1-866-618-5988.

THE FOLLOWING CODES WILL BE REQUIRED TO ROUTE YOUR RECEIVING

REPORTS, INVOICES AND ADDITIONAL E-MAILS CORRECTLY THROUGH WAWF.

CONTRACTORS: THE INFORMATION BELOW WILL BE PREFILLED FOR YOU.

PLEASE VERIFY THAT CONTRACT NUMBER AND TASK ORDER NUMBER ARE

CORRECT FOR THE CONTRACT YOU WILL BE INVOICING THROUGH WAWF.

CONTRACT NUMBER: To be determined (TBD) at time of award.

DELIVERY ORDER NUMBER: 001

TYPE OF DOCUMENT: Combo Invoice / Receiving Report.

CAGE CODE: TBD at time of award.

ISSUE BY DODDAC: W911NF.

ADMIN DODDAC: TBD at time of award

SERVICE ACCEPTOR/SHIP TO: TBD at time of award.

LOCAL PROCESSING OFFICE: TBD at time of award.

PAY OFFICE DODDAC: TBD at time of award.

10. ADDITIONAL TERMS AND CONDITIONS AND TASK ORDER CLAUSES

CONTRACTOR MANPOWER REPORTING

As part of its proposal, the offeror will provide the estimated total cost (if any) incurred to comply with the Contractor Manpower Reporting Application (CMRA) requirement. Offeror will determine, in Section B, CLIN 0003, to price or not-separately-price the CMRA requirement. CLIN 0003 shall be the CLIN under which the contractor shall bill for all costs associated with the CMRA requirement, if any.

For a contract action with one performance location, the Contractor shall not bid in excess of $200 per year.

For a contract action with numerous performance locations, the Contractor shall not bid in excess of $500 per year.

11. LANGUAGE TO BE INCLUDED IN SECTION H

H.1 IDENTIFICATION OF CONTRACTOR EMPLOYEES

a. All Contractor employees shall be identified as such by wearing badges at all times while performing work at this Government facility and when performing work for the Government under the scope of this contract at other installations or non-government sites to include attendance at meetings, seminars, etc. The badges may be either affixed to clothing or be displayed from a chain or other mechanism worn around the neck. Badges must include Contractor's company name and employee's name. The badges shall be colored white with black lettering and a minimum badge size of 1.5 inches tall by 3 inches long. A company logo may be placed on the badge, at the company's discretion. No other items may be placed on the badge.

b. Contractor workspace (office, laboratory, desk) shall contain a sign signifying the space is occupied by "Contractor employee(s)" to ensure that Federal employees and the public know that they are not Federal employees. Coordinate location with the COR.

c. Contractor employees shall initially identify themselves by name and company affiliation when answering the telephone, presenting briefings, conducting or attending meetings/seminars or any other situations where their Contractor status is not obvious.

d. All Contractor correspondence (written, facsimile, and email display) shall include their company name and any other documents or reports produced by Contractors are identified as Contractor products or Contractor participation is disclosed.

H.2 GOVERNMENT-CONTRACTOR RELATIONSHIPS

a. The Government and the Contractor understand and agree that the services to be delivered under this contract by the Contractor to the Government are non-personal services and the parties recognize and agree that no employer-employee or master-servant relationships exist or will exist under the contract between the Government and the Contractor and/or between the Government and the Contractor employees. It is therefore in the best interest of the Government to afford the parties a full and complete understanding of their respective obligations.

b. Contractor personnel under this contract shall not:

(1) be placed in a position where they are appointed or employed by a Federal Officer, or are under the supervision, direction, or evaluation of a Federal Officer, Military or Civilian.

(2) be placed in a staff or policy making position.

(3) be placed in a position of command, supervision, administration or control over DA Military or Civilian personnel, or personnel of other Contractors, or become a part of the Government organization.

(4) be used for the purpose of avoiding manpower ceilings or other personnel rules and regulations of DA or the Civil Service Commission.

(5) be used in administration or supervision of military procurement activities.

c. Employee Relationships:

(1) The services to be performed under this contract do not require the Contractor or its employees to exercise personal judgment and discretion on behalf of the Government, but rather the Contractor employees will act and exercise personal judgment and discretion on behalf of the Contractor.

(2) Rules, regulations, directions, and requirements which are issued by command authorities under their responsibility for good order, administration, and security are applicable to all personnel who enter the installation, or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control which is inconsistent with a non-personal services contract.

H.3 CONTRACTOR’S ORGANIZATION AND KEY PERSONNEL

a. The Contractor's organization shall be established with authority to effectively accomplish the objectives of the PWS. This organization shall become effective upon award of the contract and its integrity shall be maintained for the duration of the contract effort.

b. The key personnel listed in paragraph c. below are considered to be critical to the successful performance of this contract. Prior to replacing these key personnel, the Contractor shall obtain the written consent of the Contracting Officer. In order to obtain such consent, the Contractor shall provide advance notice of the proposed changes and shall demonstrate that the qualifications of the proposed substitute personnel are generally equivalent to or better than the qualifications of the personnel being replaced.

c. Key Personnel List (TO BE UPDATED AT TASK ORDER AWARD)

d. Prior to permanently reassigning any of the specified individuals to other contracts, the Contractor shall provide the Contracting Officer not less than thirty (30) days advance notice and shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the program. No reassignment shall be made by the Contractor without written consent of the Contracting Officer. The "Key Personnel" list may be amended from time to time during the course of the contract to either add or delete personnel, as appropriate.

12. TAILORED CLAUSES FOR THIS TASK ORDER

FAR 52.227-Rights in Data-General FAR 52.228-7 Insurance-Liability to Third Persons FAR 52.239-1 Privacy or Security Safeguards DFARS 252.204-7000 Disclosure of Information DFARS 252.204-7003 Control of Government Personnel Work Product DFARS 252.227-7013 Rights in Technical Data--Noncommercial Items DFARS 252.227-7014 Rights in Noncommercial Computer Software and Noncommercial Computer Software Documentation DFARS 252.227-7016 Rights in Bid or Proposal Information DFARS 252.227-7019 Validation of Asserted Restrictions--Computer Software DFARS 252.227-7026 Deferred Delivery of Technical Data or Computer Software DFARS 252.227-7027 Deferred Ordering of Technical Data or Computer Software DFARS 252.227-7030 Technical Data--Withholding of Payment DFARS 252.227-7037 Validation of Restrictive Markings on Technical Data DFARS 252.239-7001 Information Assurance Contractor Training and Certification DFARS 252.203-7997 Prohibition On Contracting With Entities That Require Certain Internal Confidentiality Agreements DFARS PGI 204.7108(d) (12) Payment Instructions

13. CONTRACTOR VERIFICATION SYSTEMS (CVS)

The Contractor is responsible for processing applications for Common Access Cards (CAC) for every Contractor employee who deploys with the military force OR who has need to access any Government computer network in accordance with FAR 52.204-9, “Personal Identity Verification of Contractor Personnel.”

The Contractor is responsible for managing requests for new or renewal CAC cards in sufficient time to ensure that all Contractor employees have them when needed to perform work under this contract. The norm is at least ten calendar days’ advance notice to the Trusted Agent* (TA), unless there are extenuating circumstances approved by the Contracting Officer’s Representative (COR) or Contracting Officer. *The COR will be the TA for this contract.

The Contractor shall obtain an Army Knowledge Online (AKO) email address for each applicant, including Subcontractors, who may be deployed or require logical access to a government computer network. This can be done by going to: http://www.us.army.mil and register as an “Army Guest,” with the sponsor being the COR. Note: If a Contractor employee loses the privilege to access AKO, they lose the ability to renew their CAC. Therefore, it is critical that Contractor employees maintain their AKO accounts.

Recommend a “Corporate Facility Security Officer" (FSO) be established to serve as your firm’s single point of contact for CVS. If a FSO is not established, each Contractor employee requiring a CAC will be required to process their own applications.

CAC applications shall be processed through the DoD’s Contractor Verification System (CVS).

The Contractor FSO or Contractor employee shall submit requests for a CAC via email to the CVS Trusted Agent (TA) at -1- before accessing the CVS website.

The Government will establish a CVS application account for each CAC request and will provide each Contractor employee a USER ID and Password, via email, to the FSO. The FSO or Contractor employee shall access the CVS account and complete the CAC application (entering/editing Contractor information as applicable) at:

https://www.dmdc.osd.mil/appj/cvs/index.jsp.

The FSO or Contractor employee will submit completed applications in CVS and will follow up to ensure that the TA is processing the request.

The Government will inform the Contractor’s applicant, via email, of one of the following:

a. Approved.* Upon approval, the information is transferred to the Defense Enrollment Eligibility Reporting System (DEERS) database and an email notification is sent to the Contractor with instructions on obtaining their CAC. The Contractor proceeds to a Real-Time Automated Personnel Identification System (RAPIDS) station.

b. Rejected.* The Government, in separate correspondence, will provide reason(s) for rejection.

c. Returned. Additional information or correction to the application required by the

Contractor employee.

*The Contractor will maintain records of all approved and rejected applications.

At the RAPIDS station, the RAPIDS Verification Officer will verify the Contractor by SSN and two forms of identification; one of which shall be a picture ID. The Verification Officer will capture primary and alternate fingerprints, picture, and updates to DEERS and will then issue a

CAC.

Issued CACs shall be for a period of performance not longer than three (3) years or the individual’s contract end date (inclusive of any options), whichever is earlier.

The Contractor shall return issued CAC’s to the DEERS office upon return from deployment, departure, or dismissal of each Contractor employee. Obtain a receipt for each card and provide to the TA/COR.

A CAC cannot be issued without evidence that the FSO has initiated a National Agency Check with Written Inquires (NACI). CVS will be linked to the Joint Personnel Adjudication System (JPAS) in the near future. The TA will have to verify, via JPAS, that the FSO has initiated the NACI before he/she can approve a Contractor request for a CAC.

Details and training on CVS are available on AKO at:

https://www.us.army.mil/suite/portal/index.jsp or by contacting the CAC helpdesk at email:

iacacpki.helpdesk@us.army.mil, or telephone: 866-738-3222.