Amendment_2_W911NF-16-R-0007.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to provide industry questions and the appropriate Government response to them. All other terms and conditions, as amended, remain in full force and effect.

1. CONTRACT ID CODE PAGE OF PAGES

U 1 17

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 14-Sep-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911NF-16-R-0007

X 9B. DATED (SEE ITEM 11)

24-Aug-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

13-Sep-2016

CODE

US ARMY ACC-APG-RTP W911NF

800 PARK OFFICE DRIVE

SUITE 4229

RESEARCH TRIANGLE PARK NC 27709

W911NF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911NF-16-R-0007

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION H - SPECIAL CONTRACT REQUIREMENTS

The following have been modified:

H.1 Minimum Guarantee and Ordering Procedures

Orders will be awarded in accordance with FAR 16.505. The Government has no obligation to issue any orders except for the minimum guarantee of $2,500.00, which will be met through issuance of the first task order award.

H.2 Task Order Proposal Process

SPECIFIC: The contractor shall commence work upon assignment of a specific task order by the Contracting Officer. The work shall be accomplished at the location specified in the task order.

TASK ORDER REQUEST (TOR): The task order request constitutes the specific work packages and functions assigned to the contractor within the scope of work and contracted for task orders issued by the Contracting Officer.

TORs include specific instructions and details regarding the requirements to be performed.

TASK ORDER FORMAT: Proposed TORs will contain sufficient information to allow the contractor to prepare the task order proposal. The proposed TOR will contain as a minimum the following:

a. TOR Number

b. Applicable Contract Number/Fair Opportunity

c. Proposal Instructions

d. Evaluation Criteria and Basis for Award

e. Description of Requirement (PWS)

f. Deliverables

g. Contract Requirements Data Lists (CDRL)

h. Performance Location

i. Security Classification

j. Period of Performance

k. Procurement History, as applicable

l. COR and Technical Monitor, as applicable

m. Government Furnished Property, as applicable

n. Theater Business Clauses, as applicable

o. Special Clauses and Notes to Awardees

p. Key Personnel

Awardees shall submit to the KO, a written Task Order Proposal (TOP) within the time specified in the TOR, and shall contain as a minimum, the following:

a. TOR Number

b. Contract Number

c. Authorized Negotiator Point of Contact

d. TOR Content as prescribed in TOR Instructions

e. Technical Proposal to include Performance Schedule and Milestones and subcontract participation

f. Cost Proposal that includes as a minimum; a complete breakdown of direct, indirect cost, other direct cost such as travel, equipment and materials, fully disclosed subcontract information pursuant to FAR 15.408 and Certified Cost or Pricing Data for Prime and Subcontractor as applicable

g. Subcontractor price or cost analysis as applicable and justification for subcontract type

h. Compliance with FAR 52.215-22/23, Entitled, Excessive Pass Through

i. Data Rights and Assertions

SPECIAL INSTRUCTIONS FOR TOP SUBMISSIONS

a. COST PLUS FIXED FEE (CPFF)TASK ORDERS Pursuant to FAR 16.301-3(3), the Contractor's accounting system must be determined adequate to receive CPFF task orders.

b. TIME AND MATERIAL & LABOR HOUR SUBCONTRACTS Pursuant to Federal Acquisition Regulation, T&M and Labor Hour contracts are the least preferred contract vehicles.

Use of T&M and Labor Hour type vehicles will also be considered at the subcontract level. Therefore, all proposed T&M and Labor Hour subcontracts must be supported by a written determination and finding that no other subcontract type is suitable. Be advised that the rationale provided will be challenged and the Prime Contractor's justifications when using T&M subcontracts highly scrutinized.

c. SUBMITTAL OF SUBCONTRACTOR FULLY DISCLOSED PROPOSAL

In order to facilitate expedience when evaluating proposals in response to TORs it is important that the following be adhered to. It is an acceptable practice for Prime contractors to utilize subcontractors in response to requirements. However, costs associated with the prime and "subcontractor" partnership must be evaluated for its fair and reasonableness. "Undisclosed" or "loaded" cost does not allow a proper cost analysis. Therefore the following must be adhered to:

1. FAR 52.215-12 "Subcontractor Certified Cost or Pricing Data" must be adhered to and required information SHALL BE provided as part of the prime contractors proposal submissions by the TOR due date.

2. Prime contractors are responsible for ensuring THAT fully disclosed rates are provided for evaluation of proposals in response to TOR.

a. Subcontract proposals <750K. The Prime Contractor must provide a cost analysis that fully supports the reasonableness of subcontractor costs to include an analysis of costs and fee/profit.

b. Subcontract proposals >$750K. Prime Contractor must provide a cost analysis that fully supports the reasonableness of subcontractor costs to include an analysis of costs and fee/profit. In addition, Prime contractors must either provide along with prime proposals or ensure that subcontractors provide a complete breakdown of costs to include subcontractor cost and fee/profit proposed to the KO by the closing date. See format in Table 15-2 of FAR 15.408 for guidance. Primes shall require subcontractors TO submit fully disclosed rates to the contracting officer by the closing date of the TOR. FAILURE TO PROVIDE THIS

INFORMATION BY THE TOR CLOSING DATE MAY RESULT IN PROPOSALS BEING

ELIMINATED FROM CONSIDERATION OF TASK ORDER AWARDS.

d. FEE ON TRAVEL AND EQUIPMENT COSTS Fee on travel and equipment costs is not authorized for Prime or Subcontractors.

H.3 Fee

H.3.1 The maximum fee rates below apply to any and all cost reimbursement orders and/or CLINs, including orders awarded during the optional ordering period if exercised and any orders that may extend beyond the ordering period.

Contractors shall not propose fees for cost reimbursement orders or CLINs that exceed the maximum fee rate as follows:

Task Description Fee Non Experimental, Developmental or Research Work 9%

H.3.2 Fixed fee will be negotiated for each task order. Contractors will be allowed fixed fee on subcontract costs, excluding equipment and travel costs. A maximum nominal Fixed Fee for Prime contractors will be allowed on Other Direct Costs for subcontracts as follows:

Subcontract Costs Maximum Nominal Fee Small Business Subcontracts 5% Other Than Small Business Subcontracts 3%

H.3.3 Fee application does not include travel and equipment costs.

H.4. CONTRACTOR’S ORGANIZATION AND KEY PERSONNEL

H.4.1 The contractor's organization shall be established with authority to effectively accomplish the objectives of the PWS. This organization shall become effective upon award of the contract and its integrity shall be maintained for the duration of the contract effort.

H.4.2. The key personnel listed in paragraph c. below are considered to be critical to the successful performance of this contract. Prior to replacing these key personnel, the contractor shall obtain the written consent of the Contracting Officer. In order to obtain such consent, the contractor shall provide advance notice of the proposed changes and shall demonstrate that the qualifications of the proposed substitute personnel are generally equivalent to or better than the qualifications of the personnel being replaced.

H.4.3 Key Personnel List:

[TBD}

H.4.4. Prior to permanently reassigning any of the specified individuals to other contracts, the contractor shall provide the Contracting Officer not less than thirty (30) days advance notice and shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the program. No reassignment shall be made by the Contractor without written consent of the Contracting Officer. The "Key Personnel" list may be amended from time to time during the course of the contract to either add or delete personnel, as appropriate.

H.5 Computer Hardware, Enterprise Software and Solutions (CHESS)

In accordance with Army Regulation (AR) 25-1, when procuring commercial off the shelf (COTS) software, desktops, notebook computers, video teleconferencing or other commercial IT equipment (e.g. routers, servers, printers) contractors shall use the Computer Hardware, Enterprise Software and Solutions (CHESS) contract vehicle at https://chess.army.mil. Contractors shall indicate CHESS items and use catalog prices in order proposals.

Contractors shall be authorized upon award to order through CHESS contract vehicles.

H.6 Travel

H.6.1 Travel arrangements, including extended travel, shall be provided to and are subject to approval by the COR in advance of travel.

H.6.2 Travel arrangements shall be made in accordance with the order requirements. Contractor personnel may require theater clearance for some OCONUS locations. Contractor personnel are responsible for preparing and/or obtaining all required documentation required for OCONUS locations, including but not limited to, Technical Expert Status Accreditation (TESA) and visas. Travel to OCONUS locations shall be in accordance with the applicable laws, regulations, and policies, including but not limited to, TESA requirements and Status of Forces Agreement (SOFA) policies.

H.6.3 Costs for transportation shall be based upon mileage rates, actual costs incurred, or on a combination thereof, provided the method used results in a reasonable charge. Travel costs will be considered reasonable and allowable only to the extent that they do not exceed on a daily basis the maximum per diem rates in effect at the time of the travel as set forth in the Joint Travel Regulations (JTR).

H.6.4 Maximum use is to be made of the lowest available customary standard coach or equivalent airfare accommodations available during normal business hours. Using Government funds to pay for premium travel (including first and business class) is not allowable unless specifically authorized. Exceptions for the use of premium travel shall be approved in writing by the COR prior to travel.

H.6.5 Contractors are required to register all OCONUS travelers in the Synchronized Deployment and Operational Tracker (SPOT) system as the single source to track all deployed contractor personnel supporting DoD military operations worldwide. Upon approval and signature by the Contracting Officer a letter of authorization (LOA) will be generated.

H.6.6 Additional compensation including danger or hardship pay, if necessary to obtain and/or retain contractor personnel, shall be considered reasonable and allowable only to the extent that they do not exceed the rates in effect at the time of travel as set forth by the Department of State.

H.7 Organizational Conflict of Interest (OCI)

a. The term "Organizational Conflicts of Interest (OCI) is defined in Federal Acquisition Regulation (FAR) 2.1;

also see FAR 9.502 (c). An "OCI exists when a Contractor would face an actual or potential conflict of interest if it worked on a planned contract, due either to its other business interests or to the nature of the effort to be performed.

However, organizational conflicts of interest are more likely to occur in contracts involving:

Management support services;

Consultant or other professional services;

Contractor performance of or assistance in technical evaluations; or Systems engineering and technical direction work performed by a Contractor that does not have overall contractual responsibility for development or production.

The Contracting Officer will review and analyze (PWS/SOW/SOO) under this contract prior to issuance of a Task Order Request and determine that no OCI has been identified, potential or otherwise. However, Awardees shall make a preliminary disclosure to the Contracting Officer, prior to the due date for receipt of Task Order Proposals, of any OCI issues the Awardee has identified. Such preliminary disclosure will allow the Contracting Officer more time to assess both the potential OCI and the Awardees proposed strategy to negate or mitigate the OCI. This assessment may be crucial since, per FAR 9.504(e), the Contracting Officer may not award the task order/delivery order to a Contractor with an OCI that cannot be negated or mitigated. If the Contractor demonstrates to the Contracting Officer that there may be a possible conflict of interest arising out of an existing contract, the Contracting Officer will take the necessary action to delete that requirement and/or mitigate any conflict of interest that may be present. The Contractor agrees that the Government may, up to three years after acceptance of all programmatic documentation to be delivered under applicable Task Orders, restrict the Contractors future participation in any resulting program managed system acquisition action(s).

b. Title 10, US Code Section 2399 prohibits the involvement of a defense contractor in the operational test and evaluation of its own systems and equipment. Consequently, all parties must be particularly sensitive to potential, actual, or perceived organizational conflicts of interest where system contractors are or appear to be involved in the operational testing and evaluation of their own equipment or systems, including involvement as a test support contractor. Such involvement is strictly prohibited. The Contractor acknowledges that it is familiar with Title 10 U.S.C. Section 2399 and FAR 9.5 and agrees that it will avoid conflicts of interest and, to the maximum possible extent, the appearance of conflict of interest, in accordance with the principles set forth in the Statute and FAR. The contractor also acknowledges that statutory operational testing and evaluation conflicts of interest arising under 10 U.S.C. 2399 and Army Regulation 73-1, paragraph 5-6, may not be mitigated or "firewalled" using the FAR 9.5 procedures.

H.8 Federal Holidays

H.8.1 Contractor personnel performing at a Government site shall observe federal holidays and other days identified in this section unless otherwise indicated in an order.

The Government observes the following days as holidays:

New Years Day Birthday of Martin Luther King, Jr.

Washington’s Birthday Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

In addition to the days designated as holidays, the Government may also observe any day designated by Federal Statute, Executive Order, or Presidents Proclamation.

H.9 Government Site Closures

H.9.1 All or part of a Government site may be closed in response to an unforeseen emergency. Such emergencies may include, but are not limited to, adverse weather such as snow or flood, a natural disaster such as tornado or earthquake, or a site disaster such as a gas leak or fire. Contractor personnel are non-essential personnel for purposes of any instructions regarding such emergencies.

H.9.2 Contractor personnel shall be officially dismissed upon notification of a Government site closure in accordance with paragraph H.10.4.

H.9.3. Contractor personnel shall promptly secure all Government furnished property appropriately and evacuate in an expedient but safe manner.

H.9.4 Regarding Government site closure notifications, contractors shall follow instructions for non-essential personnel provided by local radio, television, official websites, and/or official Government site hotlines. Contractors may not receive any other form of notification of a Government site closure from the Government. If a decision to close all or part of a Government site is made during the duty day and the decision is transmitted through official notification channels, contractors shall follow the instructions provided.

H.9.5 Regarding the requirements of an order under this contract, the Government shall retain the following options:

a. The Government may grant an extension for any order delayed by the closure equal to the time of the closure, subject to the availability of funds.

b. The Government may forego work. Contractors shall not receive payment for any work not performed.

c. The Government may reschedule the work on any day that is mutually satisfactory.

d. The Government may, at its discretion, permit the contractor personnel to perform at an off-site location during the period of the Government site closure, if meaningful work can be accomplished. The contractor shall certify to the Government in writing within five (5) business days of returning to the Government site the nature and scope of the work completed off-site. If applicable, the contractor shall be permitted to bill the Government at the labor rates identified in the order.

H.10 Additional Clauses

Additional clauses may be added to orders issued under this contract as applicable. Examples include, but are not limited to, the following:

a. Theater Business Clearance (TBC)

b. Status of Forces Agreement (SOFA)

c. Technical Expert Status Accreditation (TESA)

d. FAR Part 29 tax clauses

e. TBC, SOFA and TESA will be obtained for the applicable order and the clauses will be included in the order as applicable.

f. Additional intellectual property and data rights clauses FAR Part 15 Contracting by Negotiation clauses may be added depending on the basis for award of an order.

H.11 OCONUS Costs For Task Orders issued that require performance in OCONUS locations, costs related to OCONUS performance including, but not limited to, Cost of Living, Hardship, Living Quarters, Education, Danger Pay, and Foreign Per Diem, shall be proposed and billed in accordance with Department of State guidelines.

H.12 Other Considerations

H.12.1 Additional CLINs may be added to orders if necessary to meet the requirements of the order. For example, CLINs may be added for ancillary items or data requirements.

H.12.2 The Government will not reimburse contractors for bid and proposal costs associated with any request for proposal for orders awarded on a competitive, sole source, or single offer basis, any contract or order modification, any on-ramp solicitation, or any no cost settlement unless mutually agreed upon in writing.

H.13 Representations and Certifications

H.13.1 The Contractor has a valid On-line Representations and Certifications dated 17 June 2015 and valid until 16 June 2016. These representations and certifications are incorporated by reference. In accordance with FAR subpart 4.12, electronic Representations and Certifications shall be updated as necessary by the Contractor, but at least annually.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

L.1 General Instructions

L.1.1 Each offeror shall submit one (1) proposal via email to the Contracting Officer Tristan Harley via e-mail at:

usarmy.rtp.rdecom-aro.mbx.arl-um-arl4@mail.mil prior to the date and time specified in Block 9 of the Standard Form 33. Offeror’s proposals are due by 12:00 PM in Durham, NC (Eastern Time) on 23 September 2016.

Amendments to the Solicitation may not result in an extension of proposal due date. Offerors shall NOT submit proposals via the FedBizOpps website. The size per email shall not exceed 9MB. When submitting proposals the subject line shall include the phrase "HDTC Collaboration Portal, Training Materials, Contracted Subject Matter Expert, and Sustainment Support Proposal". If submitting multiple emails, the subject line shall include " Email 1 of 2"," Email 2 of 2", as appropriate to the number of emails submitted (e.g. HDTC Collaboration Portal, Training Materials, Contracted Subject Matter Expert, and Sustainment Support Proposal Email 1 of 2), as appropriate to the number of emails submitted. Offerors shall not submit compressed or .zip files. If the offeror does not receive confirmation of receipt, it is the responsibility of the offeror to contact Mr. Harley to confirm their proposal has been received.

L.1.2 All questions shall be submitted via email to usarmy.rtp.rdecom-aro.mbx.arl-um-arl4@mail.mil no later than 4:00 PM in Durham, NC (Eastern Time) on 31 August 2016. Offerors shall NOT submit questions via the FedBizOpps website. When submitting questions the subject line of the e-mail shall be "Questions submitted by

ENTER NAME OF KTR"'.

L.1.3 All communications shall be conducted only in writing and directly to the Contracting Officer as identified in the Standard Form 33. Offerors shall not contact any other Government personnel other than the Contracting Officer identified. Contacting any other Government personnel other than the Contracting Officer identified may result in an organizational conflict of interest (OCI) and may result in an offeror being excluded from competition and award.

The Offeror shall disclose any potential OCI situations with itself, subcontractors, partners or any other offeror as it applies to this solicitation for the HDTC Collaboration Portal, Training Materials, Contracted Subject Matter Expert, and Sustainment Support task order contract to the Contracting Officer as soon as the OCI is identified; including if identified prior to proposal submission. The disclosure shall include the facts and an analysis of the actual or perceived conflict and recommend an approach to neutralize, mitigate, or avoid the potential conflict. The Contracting Officer will determine if resolution is necessary and promptly respond to resolve any potential conflicts, which may include notifying an offeror of their exclusion from the competition. If disclosure is not warranted, an Offeror shall submit an affirmation statement in its proposal affirming they are not aware of any OCI in accordance with L.2.1.If an offeror fails to submit either a disclosure of potential OCI situations or an affirmative statement that the offeror is not aware of any OCI, the offeror may be considered non responsive in accordance with, Phase I – Pre- Evaluation Screening Compliance as discussed in Section M entitled Basis for Award.

L.1.4 Costs associated with the preparation and submission of the technical proposal or bid in response to this solicitation are the responsibility of the offeror.

L.1.5 An Offeror’s entire proposal shall remain valid for a minimum of 180 calendar days from the date of proposal receipt by the Government. If an Offeror states in their proposal that the proposal is valid for any period less than 180 days, the proposal shall not be considered for award.

L.1.6 Offerors shall not submit any assumptions, terms, conditions, caveats, or exceptions with proposals. All concerns shall be addressed by submitting questions by the date specified in this solicitation. If an Offeror includes any assumptions, terms, conditions, caveats, or exceptions with proposals, the proposal will not be considered for award.

L.1.7 The e-mail proposal submittal must consist of separate files as set forth and named below. Microsoft Office 2007 software or higher and Adobe software if applicable, shall be used to create the required files. If the Government is unable to access the documents, the proposal may not be considered for award. Proposals shall not contain any classified data or information. No password protected files will be accepted. Offerors shall replace xxxx with the company name and MMDDYY with the date of the proposal. For example, Offeror A CORP 021515.doc(x).

Volume

Factor Title Maximum Pages File Name Convention*

1 Cover Letter 3 Volume 1 xxxx Cover Letter MMDDYY.doc

2 1 Management

30 Volume 2 xxxx Mangement MMDDYY.doc

3 2 Technical 25 Volume 3 xxxx Technical MMDDYY.doc

4 3 Cost N/A Volume 4 xxxx Cost MMDDYY.doc and Volume 4 xxxx Cost

MMDDYY.xls 5 4 Past Performance See paragraphs L.2.5 for page count Volume 5 xxxx Past

Performance MMDDYY.doc

NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed and not read or evaluated by the Government.

*Resumes, Written Consent of Major Subcontractors, Letter of Commitment, Manpower charts (Organizational chart), and Past Performance Questionnaires are excluded from the page count.

In order to reduce proposal size, proposals shall be limited to the number of pages outlined above for each volume.

Page limit is viewed as total pages within a file including, but not limited to, table of contents, cover page, glossary page, etc. All proposal information shall be confined to the appropriate file. Pages containing text shall be typewritten using the standard letter size (8.5 x 11) in Microsoft Word. Text shall be in a minimum of twelve (12) point Times New Roman font and the page layout shall have no less than one inch (1) margins. Drawings or other graphics shall be reduced only to the extent legibility is not lost using the standard letter sixe (8.5x11) in Microsoft Word. Any table or graphic shall have a minimum of ten (10) point Times New Roman font. All pages shall be appropriately numbered and marked with the complete company name, date, and solicitation number in the header or footer.

L.1.8 Cost/price information shall not be included in Volumes 1, 2, 3, or 5.

L.1.9 Phase I - Pre-Evaluation Screening Compliance The complete proposal submission consists of five Volumes. The Offeror will be responsible for ensuring its proposal is transmitted and received as specified in paragraph L.1

L.1.10 Phase II - Evaluation Includes:

Volume 1: Cover Letter Volume 2: Management Volume 3: Technical Volume 4: Cost Volume 5: Past Performance

L.1.11 Proposal Contents

Offerors are cautioned that “parroting” of the Technical Requirements or the PWS with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform.

All information the offeror intends to have considered shall be submitted with the initial proposal. Offerors are responsible for including sufficient information to permit a complete, thorough, and accurate evaluation of their submitted proposal. Proprietary information shall be clearly marked, otherwise it will be deemed to be public information.

L.2.1 Volume 1: Cover Letter

Offerors shall submit a cover letter on company letterhead. The cover letter shall not exceed three (3) pages, excluding the attachment of the Standard Forms 30 and 33. The following information shall be included in the cover letter:

a. The point of contact for the proposal, including the individual’s name, company position/title, phone number, and e-mail address.

b. An affirmative statement that the identified point of contact has the authority to enter into an agreement on behalf of the offerors company.

c. An affirmative statement of agreement to all terms, conditions, and provisions of this solicitation and that the proposal does not include any assumptions, terms, conditions, caveats, or exceptions.

d. An affirmative statement that the Offeror is not aware of any OCI with itself, subcontractors, partners or any other Offeror as it applies to this solicitation for the HDTC Collaboration Portal, Training Materials, Contracted Subject Matter Expert, and Sustainment Support base contract awards, or an affirmative statement that any OCI that the offeror is aware of for any Offeror as it applies to this solicitation has been disclosed to the Contracting Officer and the date it was disclosed, including if disclosed with proposal submission.

e. An affirmative statement that the entire proposal will remain valid for a minimum of 180 calendar days from the date of proposal submission.

f. The Offeror’s CAGE code, DUNS number, and cognizant DCAA and DCMA offices.

g. Signed copy of the Standard Form 33; digital signature or handwritten signature on scanned copy will be acceptable.

L.2.1.1 Offerors shall attach to the cover letter any submissions required in accordance with Section K of this solicitation. Submission requirements for Section K are not included in the page limit for the cover letter.

L.2.1.2 Offerors shall attach to the cover letter signed copies of all SF 33 and SF 30 forms, if issued. SF 33 and SF 30 forms, if issued, shall be signed as required in accordance with FAR 4.102. Digital signatures or handwritten signatures on a scanned copy are acceptable. Submission of the SF 33 and SF 30 forms is not included in the page limit for the cover letter.

L.2.2 Volume 2: Factor 1 - Management

The Management Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal. Legibility, clarity and coherence are very important. Offeror’s responses will be evaluated against the technical factor with four subfactors. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing evidence of the rationale to address how the Offeror intends to meet these requirements. For purposes of this factor, Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation only on the information presented in the Offeror’s proposal. The volume shall be organized into the following sections and the proposal shall address the following as a minimum:

Subfactor 1: Mission Capability Approach

The Offeror’s proposal shall demonstrate an understanding of the PWS requirements and demostrate technical capabilities that support the PWS with specific emphasis found in paragraph 3 entitled, "Specific Tasks". The Offeror must demonstrate that it has necessary access to resources required to support the PWS.

Subfactor 2: Contract Management

The Offeror shall demonstrate how it plans to manage all personnel at different locations, coordinate execution of multiple technical requirements, and respond to potential problem areas internal to both the corporate structure and the Government (those which impact successful contract performance). The Offeror shall provide its rationale for using the proposed management structure. The Offeror shall describe the cross-utilization of personnel with the goal of optimizing core experience and expertise across the task orders. The Offeror shall provide evidence of the access and understanding necessary to provide programmatic and operating support required under this contract. Offeror shall demonstrate management skills and processes and organizational processes and capabilities to execute the full requirements of this task in a global environment. The Offeror shall demonstrate how the contract management capabilities, processes and all necessary facilities equipment, tools, and systems are necessary to conduct all tasks requirements for the term of the PWS.

Subfactor 3: Corporate Experience and Teaming Arrangements

The Offeror’s proposal must demonstrate available skilled and capable personnel to meet all task requirements under the PWS for the full term of the PWS.

The Offeror shall identify its direct corporate experience relevant to the requirements contained in the PWS and the expertise, knowledge and capabilities that will enable the proposed corporate entity to successfully perform the requirements identified in the solicitation. Offerors shall demonstrate Corporate Experience and Teaming Arrangements that will support mission requirements in the United States and out to various Theatres. The Offeror shall address all teaming arrangements it plans to use to support the HDTC throughout the contract period. The importance of the teaming partners and their value added should be discussed and the Offeror shall detail how its corporate strengths, depth, and the strengths and depth of its subcontractors and team members will be utilized to the benefit of the resultant contract. The documentation of any teaming, partnering or joint venture agreement shall be included only in Volume 2 entitled “Management" In addition, the cohesiveness of the team should be discussed, including whether those teaming partners will fill any key management positions within the proposed management structure.

Letters of Commitment must be provided by all teaming arrangements as defined by FAR subpart 9.6. Any corporate experience of a company that in the future might, but has not yet, become part of the Offeror’s company, including but not limited to any pending novation agreements, mergers, and acquisitions, will NOT be considered for evaluation purposes.

Any corporate experience of a predecessor company or division divested away from the offeror also will NOT be considered for evaluation purposes.

Subfactor 4: Key Personnel

The Government has identified the following three (3) functional key areas:

(1) PSSM/EOD/HMA Operations

(2) Instructional Systems Design/Curriculum Development

(3) Web application system development

The Offeror shall propose one person for each key functional area to serve as key personnel and describe their specific experience in the functional area and relevance to the scope of work.

However, Offerors shall also identify any other positions within their proposed organizational structure, which they consider to be key and summarize the duties and responsibilities of those positions.

The Program Manager (PM) is designated by the Government as Key Personnel and shall have a Secret clearance or other clearance based on a background investigation that supports at least that level of access.

The Offeror shall provide a resume not to exceed three (3) pages for each employee or prospective employee designated to fill a key position. The resumes shall be provided in the following format and provide sufficient information for the Government to be able to assess Key Personnel capabilities with respect to technical knowledge and expertise and management leadership and experience: A key area to address is the proposed management structure for planning, assigning and executing work to include the autonomy of the Program Manager.

a. Program Manager

Description: Organize, direct, and coordinate planning and implementation of all and program support activities. Interface with government personnel. Determine and monitor project costs. Ensure conformance and mange direct project personnel to ensure contract objectives and performance standard are met. Interpret contracts, policies, purposes, and goals of the organizations organization. Identify, acquire, and use company resources to achieve project technical objectives. Requirements:

Requirements: Bachelor’s degree. Minimum (may substitute additional six years of related experience for a Bachelor’s Degree). Master’s degree in Computer Science or Information Systems preferred (may substitute additional four years of experience for a Master’s Degree. Master Explosive Ordnance Disposal (EOD) with HMA experience is required. Recent knowledge of organizational processes, risk management, quality processes and quality management, schedule and cost control, basic contracting law. Familiar with Federal Acquisition Regulations, Defense Federal Acquisition Regulations and Army Federal Acquisition Regulations.

The Offeror shall provide the following information for all employees designated as Key in the following resume format:

1. Name

2. Proposed Assignment: Title, Job Description and Organizational Responsibilities

3. Current Position (Beginning Date: Month/Year)

a. Firm

b. Significant Experience

c. Specific Projects

4. Previous Positions (at least 10 years)

a. Firm and period of employment

b. Significant Experience

c. Specific Projects

5. Education

a. Degrees, Dates, Major and School

b. Other Educational Training (month/year)

c. Licenses or Certifications

6. Professional Activities and Achievements

a. Awards

b. Significant Publications

c. Licenses or Certifications

7. Security Clearance and Investigation Type and Date

8. Unique Qualifications (Summarize any relevant, unique experience, education, or personal characteristics that may not be evident from the information above)

9. Letter of Commitment

L.2.3 Volume 3: Factor 2 – Technical

The Technical Factor consists of the Task Order Request (TOR) that will result in the issuance of the first task order.

This factor will be evaluated as part of the ID/IQ Base Award decision and will be used to issue the first task order.

Only the technical response to the TOR shall be included in this volume. The cost portion of the TOR shall be submitted as part of Volume 4, Factor 3 - Cost.

See Attachment 01 for TOR instructions.

L.2.4 Volume 4 Factor 3 - Cost/Price

L.2.4.1 Part 1 – Fee

Fee shall not be applied to travel or equipment costs. The Contractor will be allowed fixed fee on subcontract costs, excluding equipment and travel costs. A maximum nominal Fixed Fee for the Prime contractor will be allowed on Other Direct Costs for subcontracts as follows:

Subcontract Costs Maximum Nominal Fee Small Business Subcontracts 5% Other Than Small Business Subcontracts 3%

L.2.4.1.1For Part 1, Offerors shall complete and submit Attachment 02, entitled Fee only. Offerors shall rename Attachment 02 as xxxx FEE MMDDYY.doc(x) replacing xxxx with the company name and MMDDYY with the date of the proposal.

L.2.4.1.2 One of the criteria required in Phase I (Pre-Evaluation Screening Compliance as discussed in Section M entitled Basis for Award) of the evaluation is to propose a fee of 9% OR LESS for cost plus fixed fee task orders and cost plus fixed fee contract line item numbers (CLINs). Offerors that propose a fee above 9% shall not be considered for award.

L.2.4.1.3 For an Offeror that receives a contract award, the Offeror’s proposed maximum fee rate will be incorporated in Section H of the base contract as a maximum allowable fee on all cost plus fixed fee task orders and/or cost plus fixed fee contract line item numbers (CLINs) for the base ordering period and any orders that extend beyond the expiration of the ordering period. NOTE to Offerors: The Government estimates that Cost-Plus- Fixed-Fee will be the primary task order type utilized for this contract.

L.2.4.3 Part 2 - Cost/Price Narrative for Task Order Request (TOR). REMINDER: cost information shall not be included as part of the Technical Proposal.

The Offeror shall submit its Cost/Price proposal in Microsoft Excel format, utilizing any of the following versions: Microsoft Office 2000, 2007, or Office XP. Spreadsheets shall be sent in a file format that includes all formulas, macro, and format information. Print image is not acceptable.

L.2.4.3.1 The Offeror shall break out and detail all costs including labor, travel, material, and Other Direct Costs (as applicable). For instance, when pricing travel costs, the Offeror shall break out the number of trips, the number of individuals traveling, what (PWS) section the trip(s) relate(s) to, where they are traveling from and to, the duration of the trip, what expenses they will incur while there, etc. If there are gaps in the pricing that cannot be substantiated, your TOP may be rejected. The Offeror shall also address the Contractor Manpower Reporting requirement (if applicable). The Offeror shall identify and explain any exceptions or deviations. Additionally, identify any assumptions used in the TOR preparation (if applicable).

L.2.4.3.2 If DCMA/DCAA has provided the Offeror an approved Forward Pricing Rate Agreement (FPRA), Forward Pricing Rate Recommendation (FPRR) or appoved bidding rates, the labor categories and rates proposed shall reflect the use of current, updated fringe benefit rates approved by DCMA/DCAA. Supporting rationale for consideration must be provided for deviations from established rates or if Offeror has no approved DCMA/DCAA approved rates.

L.2.4.3.3 Offerors shall provide whatever information is necessary for the Government to determine why the proposed direct labor rates are realistic.

L.2.4.3.4 In accordance with FAR 15.403-1(b), data other than certified cost or pricing data is required to support cost realism and cost reasonableness in accordance with FAR 15.404-1.

L.2.4.3.5 In support of proposed direct labor an Offeror shall provide documentation to include at least one of the following: 1) a copy of the most recent Forward Pricing Rate Agreement (FPRA), 2) Forward Pricing Rate Recommendation (FPRR), 3) a DCAA or DCMA report or memorandum containing the most recent finalized DCAA/DCMA audit or review, or other statement of current rates to include documentation to validate the proposed direct labor rates.

L.2.4.3.6 Documentation for any proposed direct labor rates may be recent actual direct labor rates supported by payroll records and/or paystubs, or market salary survey data. If providing a salary survey, salary survey information at a minimum shall include: the source of data used to develop the salary ranges, the job title and description being surveyed, the geographic location for which the survey data is valid, and a range of salary amounts with reference to applicability of amounts. When salary surveys are used to support proposed direct labor rates, Offerors are encouraged to propose a direct labor rate for each category within the range of the 25th to 90th percentiles of the survey data. If an Offeror’s proposed direct labor rate is either higher or lower than this range, the proposed cost may be determined not fair and reasonable and/or not realistic. Offerors are advised that in order to be considered for award, proposed costs shall be determined to be fair, reasonable, and realistic in accordance with FAR 15.404-1.

L.2.4.3.7 If after receipt of proposals the Contracting Officer determines there is insufficient information available to determine cost reasonableness and cost realism and none of the exceptions identified in FAR 15.403-1 apply, the offeror shall be required to submit certified cost and pricing data.

L.2.4.3.8 The Offeror shall utilize $24,500.00 as cost for travel. Travel charges shall be authorized in advance. The Offeror's travel charges shall be in accordance with the current volume of the Government Joint Travel Regulations (JTR). The Offeror will not be reimbursed for travel within a 50-mile radius. Fee on travel is not authorized and shall not be reimbursed under the terms of the resultant task order for both prime and subcontractors.

L.2.4.3.9 If proposing subcontractors, the Offeror shall explicitly detail on its Cost/Price proposal the amount of work subcontracted, in terms of both dollars and percentage. A Certificate of Current Cost or Pricing Data, in the format specified in FAR 15.406-2 (as applicable). A cost analysis which supports the determination of fair and reasonableness of price must be included to support subcontractor proposals. Additionally, if proposing subcontractors, the Offerors shall explicitly detail on its Cost/Price proposal the amount of work subcontracted, in terms of both dollars and percentage.

L.2.4.3.10 Task Order (TO) Type: The Government contemplates awarding a Cost-Plus Fixed Fee Task Order as a result of TOR 0001.

In accordance with Federal Acquisition Regulation (FAR Subpart 16.2), Awardees can propose Firm-Fixed-Price (FFP) for this TO. NO preference will be given to a FFP proposal.

In addition to the Cost/Price proposal submitted, in accordance with FAR 15.408, Table 15-2, the Offerors shall submit a cost breakdown as follows:

Base Period Task Number Contract Type

3.1 $XXX.XX

3.2 $XXX.XX

3.3 $XXX.XX

3.4 $XXX.XX

3.5 $XXX.XX

3.6 $XXX.XX

Equipment Item Quantity Cost

Proposed Subcontractors Name of Subcontractor Cost

L.2.5 Volume 4: Factor 3 - Past Performance

Subfactor 1 - Past Performance

Offerors shall complete and submit Attachment 03, entitled Past Performance Questionnaire and Survey.

Offerors are reminded that while the Government may elect to consider data obtained from other sources, the burden of providing thorough and complete past performance information rests with the offeror.

L.2.5.1 Except as stated in L.2.5.2, Offerors shall submit three (3) recent (past 3 years) and relevant past performance examples. Past Performance (PP) Information shall only be provided by Prime Contractor and/or an Established Joint Venture Agreements. PP Information may include; PP as Prime Contractor, PP as Subcontractor, and/or PP as an Established Joint Venture Agreements that are being proposed in response to this solicitation.

Relevant efforts are defined as services/efforts that are the same as or similar to the effort (as compared to the HDTC Collaboration Portal, Training Materials, Contracted Subject Matter Expert, and Sustainment Support Performance Work Statement).

Each example shall not exceed two (2) pages and shall include the following:

a. Contract number, task order number if applicable, Commercial and Government Entity (CAGE) code, DUNS number, and North American Industry Classification System (NAICS) code

b. Government contracting activity, Contracting Officer name, telephone number, and email address

c. Government Contracting Officer Representative (COR) and/or technical representative, telephone number, and email address

d. Government contract administration activity, Administrative Contracting Officer (ACO) name, telephone number, and email address

e. If offeror performed as a subcontractor, prime contractor company name, point of contact name, telephone number, and email address

f. Contract type, and in the case of indefinite-delivery contracts, primary type and secondary type (for example, indefinite- delivery indefinite-quantity, cost-plus-fixed-fee)

Materials Item Quantity Cost

g. Awarded price/cost

h. Final or projected final price/cost

i. Awarded period of performance

j. Final (actual) or projected final (if ongoing) start and end dates of the period of performance

k. Percentage of effort, based on the total cost of the work performed, performed as a prime contractor or subcontractor at the time of proposal submission

l. Description of the specific tasks or activities performed by the offeror itself under the contract

m. Narrative: Offerors shall provide a narrative for each past performance example. The narrative shall describe the contract listed, the contract objectives achieved, and how the contract is relevant to the requirements of this solicitation.

n. Self-assessment: Offerors shall provide a self-assessment for each past performance example. The self-assessment shall address performance, including if the contractor met the schedule and technical requirements within the original estimated cost. If the original cost, schedule, or technical requirements of the contract were not met, the offeror shall provide a brief explanation of the reason(s) the original requirements were not met and any corrective actions taken by the contractor. The offeror shall identify each time the schedule (period of performance) or cost ceiling was revised and provide an explanation of why each revision was necessary.

Offerors shall include a narrative explaining each event above, including any corrective actions taken, not to exceed one (1) page per event. If none of the above were received within the past three (3) years, the offeror shall state so in the proposal.

L.2.5.2 Offerors shall state if they have no recent or relevant past performance.

L.2.5.3 Corporate entities, intra-divisional companies, joint ventures, and partnerships. If any past performance example was performed by a corporate entity, intra-divisional company, or partner other than the corporate entity or intra-divisional company that will perform the work described in this solicitation, identify them, describe the…