A07_-_Solicitation_(Attachment_3_Past_Performance_Letter_and_Questionnaire)_-_W911NF-15-R-0019.doc

Department of the Army

U.S. ARMY CONTRACTING COMMAND

ABERDEEN PROVING GROUND

RESEARCH TRIANGLE PARK CONTRACTING DIVISION

p.o. box 12211 research triangle park, nc 27709-2211

REPLY TO

ATTENTION OF

CCAP-SCR

SUBJECT: Offeror Past Performance Assessment in Support of Request for Proposal (RFP) Number W911NF-15-R-0019 Dear Sir/Ma’am;

The US ACC-APG-RTP Division is currently conducting a competitive source selection to evaluate Offerors on subject RFP. As part of this evaluation, we have requested that the Offerors provide information about their past performance on recent (past 3 years) and relevant efforts. Relevant efforts are defined as services/efforts that are the same as or similar to the effort (as compared to the attached Performance Work Statement). You have been identified as the point of contact cited on the enclosure.

Your assessment of their performance is extremely valuable to our evaluation. Please complete the enclosure and return to the US ACC-APG-RTP Division via e-mail, no later than the proposal due date (October 29, 2015) 1600 in Durham, NC (Eastern Time). Your questionnaire may be submitted electronically to usarmy.rtp.rdecom-aro.list.nvesd-qrb-umc-source-selections@mail.mil.

Your cooperation is greatly appreciated. Questions may be directed to POC or the undersigned at (919) 541-5036.

Sincerely, Kathryn E. McManus

Contracting Officer Attached:

Performance Work Statement

Past Performance Evaluation Questionnaire Form – Attachment 5 Performance Work Statement (PWS) for

Adaptive Red Team Integration, Assessment and Technology Transition

Mission/Vision Statement

Discover and shape operationally relevant technologies for securing national interests through ground dominance.

1. Introduction

This requirement encompasses activities in support of the Assistant Secretary of the Army (Acquisition, Logistics and Technology)’s ASA(ALT) Adaptive Red Team (ART). The ART conducts activities for ASA(ALT) relating to the operational assessment, integration and evolution of relevant technologies toward either immediate needs or strategic goals. Requirements may also include incidental non-personal services within the scope of Section 3 below. All requirements support the ART, ART customers and ART stakeholders.

The Adaptive Red Team identifies potential vulnerabilities in emerging technologies including performance degradation in contested environments, interoperability, adaptability and training/ease of use issues. This is accomplished through analysis, and live and virtual experiment venues designed to improve warfighter maneuver, survivability, and lethality. These activities involve significant participation by service members with operational experience and service activities needing technology solutions to immediate or long term problems.

1.1 Background

ART is tasked to identify and assess operationally enabling technologies addressing the Army's most pressing issues. Analysis products are used by ASA(ALT), TRADOC, Army Research, Development, and Engineering Centers (RDECs) and other Army, Department of Defense (DoD), U.S. Government, and industry stakeholders/customers. ART’s efforts are focused on identifying and integrating technologies that will enable the transformation of the Army into a more versatile, agile, survivable, lethal, deployable, and sustainable force.

ART functions include conducting live quarterly experiments at various venues including Camp Roberts, CA; Fort AP Hill, MD; Camp Blanding, FL; Playas, NM; Stennis, MS, Helena, MT, and Quantico, VA. It is collaborative and warfighter driven, accelerating government and industry development efforts across the Services, and includes robust vulnerability analysis and vulnerability assessment. Participants pay their own way but gain leverage to warfighters, vulnerability probe teams (e.g., JVAB), infrastructure, and operational integration support. This contract will support these efforts providing logistics support, technical and operational integration (network communications, common operating picture integration, mechanical connections, etc.). The effort will also entail providing field service support to assessments outside of the Continental United States (OCONUS) of items or systems that evolve from the quarterly events and have immediate operational application.

1.2 Scope

The Contractor shall furnish all personnel, facilities, equipment and supplies (unless otherwise specified herein) to assist in and support ART efforts that identify, assess, and integrate emerging technologies that will assist in the transformation of the Army into a more versatile, agile, survivable, lethal, deployable, and sustainable force.

These ART support efforts include system integration, limited product development for experimentation and assessment of appropriate equipment and systems, full logistical support to experimentation and assessments, and CONUS and OCONUS field service support for appropriate end-items or systems. Items or systems integrated and assessed by ART shall generally be of higher technology readiness levels (TRL 4 or above) and may occasionally be applied by military or Government operations personnel in an operational or operational-like environment. Contractor shall be capable of working with a variety of private industry customers with privileged access to their intellectual property.

2 General Requirements

This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort.

2.1 Program Management

Contractor shall maintain a robust process for developing, planning, managing and oversight of the overall contract effort and task orders conducted under this contract. Contractor shall demonstrate exceptional competencies in conducting field assessments and experiments and in conducting systems integration to apply new technologies toward operational concepts and capabilities.

Certain skilled/experienced professional and/or technical personnel are essential for successful contractor accomplishment of the work to be performed under this contract. Key personnel are those: Personnel identified in the proposal as key individuals to be assigned for participation in the performance of the contract; Personnel whose resumes were submitted with the proposal; Personnel who are designated as key personnel by agreement of the Government and the Contractor.

The Contractor shall notify the COR and the Contracting Officer thirty (30) days in advance of making any proposed changes in key personnel. In the event that changes in key personnel become necessary (e.g. death or disability, or other circumstances beyond the control of the contractor), the Contractor must demonstrate that the qualifications of the proposed replacement personnel are equal to or better than the qualifications of the key personnel being replaced and shall be approved by the Government.

The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The contractor must ensure they are in compliance with federal, state, and local laws and regulations and applicable international protocols.

2.2 Government - Contractor Relationships

a. The Government and the contractor understand and agree that the services to be delivered under this contract by the contractor to the Government are non-personal services and the parties recognize and agree that no employer-employee or master-servant relationships exist or will exist under the contract between the Government and the contractor and/or between the Government and the contractor's employees. It is therefore in the best interest of the Government to afford the parties a full and complete understanding of their respective obligations.

b. Contractor personnel under this contract shall not:

(1) be placed in a position where they are appointed or employed by a Federal Officer, or are under the supervision, direction, or evaluation of a Federal Officer, Military or Civilian.

(2) be placed in a staff or policy making position.

(3) be placed in a position of command, supervision, administration or control over DA Military or Civilian personnel, or personnel of other contractors, or become a part of the Government organization.

(4) be used for the purpose of avoiding manpower ceilings or other personnel rules and regulations of DA or the Civil Service Commission.

(5) be used in administration or supervision of military procurement activities.

c. Employee Relationships:

(1) The services to be performed under this contract do not require the contractor or its employees to exercise personal judgment and discretion on behalf of the Government, but rather the contractor's employees will act and exercise personal judgment and discretion on behalf of the contractor.

(2) Rules, regulations, directions, and requirements which are issued by command authorities under their responsibility for good order, administration, and security are applicable to all personnel who enter the installation, or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control which is inconsistent with a non-personal services contract.

2.3 Identification of Contractor Employees

a. All contractor employees shall be identified as such by wearing badges at all times while performing work at Government facilities and when performing work for the Government under the scope of specific task orders at other installations or non-government sites to include attendance at meetings, seminars, etc. The badges may be either affixed to clothing or be displayed from a chain or other mechanism worn around the neck. Badges must include contractor's company name and employee's name. No other items may be placed on the badge.

b. Contractor workspace shall ensure that Federal employees and the public know that they are not Federal employees.

c. Contractor employees shall initially identify themselves by name and company affiliation when answering the telephone, presenting briefings, conducting or attending meetings/seminars or any other situations where their contractor status is not obvious.

d. Official contractor correspondence (written, facsimile, and email display) shall include their company name and any other documents or reports produced by contractors are identified as contractor products or contractor participation is disclosed.

2.4 Location and Hours of Work

The contractor shall commence work upon assignment of a specific task order by the Contracting Officer. The work shall be accomplished at the location specified in the task order. Specific work locations and hours, if applicable, will also be specified in the task order.

2.5 Travel / Temporary Duty (TDY)

Travel to other government facilities or other contractor facilities may be required and will be specified in each task order. All travel requirements (including plans, agenda, itinerary, or dates) shall be pre-approved by the government (subject to local policy procedures), and is on a strictly cost reimbursable basis. Costs for travel shall be billed in accordance with the regulatory implementation of Public Law 99-234 and FAR 31.205-46 Travel Costs (subject to local policy & procedures; may reference FAR).

2.6 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Such contractor employees shall be accountable solely to the Contractor who, in turn is responsible to the Government. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

3. Specific Requirements

3.1 Logistical Support to Experiments/Assessments.

Contractor shall provide all necessary personnel, expertise, facilities, equipment and apparatus to support four field assessments per year providing the ability to integrate and assess 25 to 30 technologies in 12 scenarios supported by over 30 soldiers or other operational personnel. These efforts are conducted in locations throughout the Continental United States. Contractor shall also support at least two off-cycle events that will be limited to 8 to 15 technologies in more tailored scenarios involving less than 15 operational personnel.

3.2 Integration.

Provide all necessary personnel, expertise, facilities, equipment and apparatus to integrating disparate advanced technology equipment, subsystems and systems into a common operating capability that can be assessed in a field environment. These include software (network and common operating picture), hardware, and electronic integration.

3.3 Field Service

Contractor shall provide field service support including training, troubleshooting, and other logistical support toward conducting assessments in a field environment both CONUS and OCONUS.

3.4 Assessment Support End Items.

Develop and fabricate equipment to be used to support the assessment of emerging equipment, subsystems and systems in an operational setting.

4 Special Requirements

This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

4.1 Security

4.1.1 Contractor shall have facilities and personnel to handle classification up to and including Top Secret per DOD 5220.22-M (National Industrial Security Program Operating Manual (NISPOM)). Security requirements will be set out in each individual classified task PWS and DD Form 254. Individuals shall be required to have appropriate clearance commensurate with the level of classification of the individual task . Any classified information generated in the performance of this contract shall be forwarded to the U.S. CERDEC, NVESD, ATTN: RDER-NVO, Ft. Belvoir, VA 22060.

4.1.2. Neither the Contractor nor any of its contract service providers shall disclose or cause to disseminate any information concerning operations of military activities. Such action(s) could result in violation of the contract and possible legal actions.

4.1.3 In performing this contract, the Contractor(s) may receive and generate classified material and fabricate/modify/store classified hardware. Software requirements are additional and will be identified on DD Form 254. The Contractor(s) will be authorized to use the Defense Technical Information Center (DTIC). Additional Operational Security (OPSEC) requirements to the NISPOM are in effect. Administrative duties may require a clearance and may require investigation for IT duties.

4.1.4. Classified COMSEC material is not releasable to contractor employees who have not received a FINAL clearance at the appropriate security level. COMSEC access shall be in accordance with DoD 5220.22-M and AR 380-40. When access is required at Government facilities, contractor personnel will adhere to COMSEC rules and regulations as mandated by Command policy and procedures. Contractor personnel with COMSEC Material/Equipment that is classified at the Top Secret Level must have a final Top Secret clearance.

4.1.5. This paragraph only applies when TS SCI access is required. TS SCI will be identified at the Task Order level, and when applied. No public release of information is authorized. Public disclosure or confirmation of any subject related to the support contract is not authorized without first obtaining written approval from the KO. Approval by the SCI CM (Contract Monitor) and GTL (Government Task Leader) is required prior to granting SCI access to a subcontractor.

4.1.6. This paragraph only applies when TS access is required. TS will be identified at the Task Order level. Non-SCI Information is not releasable to contractor employees who have not received a clearance at the appropriate security level. If access to Non-SCI intelligence information is required, the contractor's employees will be cleared to the appropriate level.

4.1.7. Personnel not assigned to a NATO staff position, but requiring access to NATO classified information, NATO COSMIC, NATO Secret or access to the NATO accredited SIPRNET terminals, must possess the equivalent Final or Interim U.S. Security Clearance based upon the appropriate personnel security investigation required. Personnel with access to NATO ATOMAL information must have the appropriate final U.S. Security Clearance. The Government program/project manager is the designated representative that will ensure the contractor security manager and concerned employees are NATO briefed prior to access being granted. The contractor will maintain strict compliance in regards to NATO information in accordance with NISPOM Ch 10, Section 7. Prior approval from the KO is required for subcontracting.

4.1.8. Foreign Government Information (FGI) is not releasable to contractor employees who have not received a FINAL clearance at the appropriate security level.

4.1.9. For Official Use Only (FOUO) Information generated and/or provided under this contract shall be safeguarded and marked as specified in DoD 5200.1-R

4.1.10. The Contractor shall follow the guidelines of Chapters 4 and 5 of the NISPOM for the proper handling of classified information. Contractor will also follow guidance set forth within Security Classification Guides (SCG), provided under separate cover.

4.1.11. The Contractor shall provide offsite storage of NVESD unclassified and classified (up to and including SECRET) electronic media. This offsite storage location will be physically located outside the Fort Belvoir Base and will meet all security requirements for the storage of classified material up to and including SECRET. All contractor personnel involved in transporting classified material to the off-site storage location will have at a minimum a Secret level clearance and will have a valid courier authorization in their possession. The off-site storage location for NVESD classified back-ups will be a minimum of 10 cubic feet and will provide security measures for material up to Secret.

4.1.12. The Contractor shall coordinate with the Contracting Officer to prepare DD Form 1540, Registration for Scientific and Technical Information Services, in advance of any work to be performed, through the office listed in Block 12 for registration to DTIC. DD 2345, Militarily Critical Technical Data Agreement, will be completed for release and acceptance of Military Critical Technical Data.

4.1.13. A Threat Awareness and Reporting Program (TARP) briefing is required for contractor personnel working under a contract for NVESD. NVESD will provide TARP training to the contractor on Fort Belvoir as required by Army regulations. Contractors working OCONUS under NVESD contracts will receive TARP training as directed or at the discretion of the appropriate military commander in theater. Persons employed by Army contractors will be aware of and report threat related incidents, behavioral indicators, and other matters of Counterintelligence (CI) interest as specified in Army Regulation (AR) 381-12, Threat Awareness and Reporting Program, Chapter 3. Incidents will be reported to Defense Security Service (DSS), NVESD Security Office or nearest military CI counterintelligence office.

4.1.14. Critical Program Information (CPI) is defined as information/technologies resident in a particular system or program which if divulged to unauthorized persons, would likely result in the reduction of a critical U.S. military technological advantage. In as much, CPI may be identified by the Government during a contracted effort and if identified must be protected by the contractor in accordance with guidance outlined in a Interim Program Protection Plan (IPPP) or Program Protection Plan (PPP), written in collaboration with the contractor. The aforementioned IPPP or PPP will establish policy and procedures for the protection of CPI.

4.1.15. ANTITERRORISM: All contractor employees, to include subcontractor employees, requiring access to government installations, facilities and controlled access areas shall complete AT Level l awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the NVESD Security Office ATTN: AT Officer within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level 1 training is an annual requirement for contractor and subcontractor employees. AT Level I awareness training is available at the following website: https://atlevell.dtic.mil/at.

4.1.16. INFORMATION SECURITY: Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. Contractor shall comply with FAR 52.204-2, Security Requirements. This involves access to information classified "Confidential," "Secret," or "Top secret" and requires contractors to comply with- (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor.

4.1.17. OPERATIONS SECURITY: The Prime contractor shall coordinate with the Government OPSEC Officer, comply with the government’s OPSEC Plan and provide new contractor employees Level 1 OPSEC Awareness training. The contractor shall coordinate OPSEC training requirements with the Government OPSEC Officer. All contractor employees must complete annual OPSEC awareness training in accordance with HQDA guidance. This training will be provided by the government at Fort Belvoir for all on-site contract employees at least annually. Contractors working OCONUS under NVESD contracts will receive Level 1 OPSEC Awareness training as directed or at the discretion of the appropriate military commander in theater.

4.1.18. INFORMATION ASSURANCE Contractor Employees Who Require Access to Government Information Systems (IS). All contractor employees that require access to government IS must successfully complete the DoD Information Assurance Awareness prior to access to the IS and then annually thereafter. Contractor employees that act as privileged users, are in IA specialty position and/or act as IA managers must be registered in the ATCTS (Army Training Certification Tracing System) at commencement of services. All contractor employees and associated sub-contractor employees must complete the DoD lA awareness training before issuance of network access and annually thereafter. All contractor employees working lA/lT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment. Per DoD 8570.01-M, DFARS 252.239.7001 and AR 25-2, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

4.1.19. All inquiries, comments or complaints arising from any matter observed, experienced, or learned of as a result of or in connection with the performance of this contract, the resolution of which may require the dissemination of official information, shall be directed to the contracting officer representative (COR) and the contracting officer.

4.2 Safety/OSHA Requirements

The contractor shall be in compliance with applicable state and federal safety standards. Special safety requirements will be identified in the individual tasks, when required. Contractor must ensure that they are in compliance with all applicable OSHA standards.

4.3 Contractor Furnished Items and Responsibilities

The Contractor shall furnish all personnel, facilities, equipment and supplies unless otherwise provided by the Government. Contractor shall propose resources to support requirements at the individual task order level.

4.4 Quality Assurance

Quality assurance specifications including special tests, sampling, first article inspection and place of performance shall be identified in each task order. Place of acceptance for all hardware/prototype deliveries shall be specified in each task order.

4.4.1 Quality Control Plan

The Contractor shall develop a Task Order QCP and maintain an effective quality control program to ensure services are performed in accordance with the IDIQ contract and this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractors QCP is the means by which he assures himself that his work complies with the requirement of the contract. The finalized QCP will be accepted by the Government at the time of the award of the Task/Delivery Order. The Contracting Officer may notify the Contractor of required modifications to the plan during the period of performance. The Contractor then shall coordinate suggested modifications and obtain acceptance of the plan by the Contracting Officer. Any modifications to the program during the period of performance shall be provided to the Contracting Officer for review no later than 10 working days prior to effective date of the change. The QCP shall be subject to the Governments review and approval. The Government may find the QCP "unacceptable" whenever the Contractors procedures do not accomplish quality control objective(s). The Contractor shall revise the QCP within 10 working days from receipt of notice that QCP is found "unacceptable."

4.4.2 Quality Assurance Surveillance Plan (QASP)

QASPs will be utilized by the Government at the Task Order level as applicable.

4.5 Document Reporting

The cover of each document produced by the contractor must contain, as a minimum, the information listed below:

a. Name and business address of the contractor

b. Contract number

c. Total price of the task order

d. Whether the task order was competitively or noncompetitively awarded, and whether made on a technical or cost basis if competitively awarded.

e. Sponsoring government organization (including office identification and location) and responsible person within the organization.

f. Disclaimer statement, such as, The views, opinions and findings contained in this document are those of the author(s) and should not be construed as official Department of Army position, policy, or decision, unless so designated by other official documentation.

4.6 Reports

Monthly Reports: The Contractor shall provide monthly progress, status and cost reports for all active task orders. The reports shall include a one page executive summary and separable individual summaries of all active tasks. The executive summary shall provide details on the programmatic, schedule and cost of the overall contract. The individual task summaries shall include a technical abstract, project milestones, technical and financial status and any significant issues.

Final Reports: The contractor shall provide a final report for each task order at the completion of the task order. This report shall summarize the technical, financial, and programmatic aspects of the work.

4.7 Government Furnished Property and Services

The contractor shall provide all equipment, services, and labor necessary to perform the tasks unless the individual tasking documents explicitly state otherwise. Government property and services will be identified in the individual task order if applicable.

4.8 Organization Conflicts of Interest

a. The term "Organizational Conflicts of Interest (OCI) is defined in Federal Acquisition Regulation (FAR) 2.1; also see FAR 9.502 (c). An "OCI exists when a Contractor would face an actual or potential conflict of interest if it worked on a planned contract, due either to its other business interests or to the nature of the effort to be performed.

However, organizational conflicts of interest are more likely to occur in contracts involving:

Management support services;

Consultant or other professional services;

Contractor performance of or assistance in technical evaluations; or Systems engineering and technical direction work performed by a Contractor that does not have overall contractual responsibility for development or production.

The Contracting Officer will review and analyze (PWS/SOW/SOO) under this contract prior to issuance of a Task Order Request and determine that no OCI has been identified, potential or otherwise. However, Awardees shall make a preliminary disclosure to the Contracting Officer, prior to the due date for receipt of Task Order Proposals, of any OCI issues the Awardee has identified. Such preliminary disclosure will allow the Contracting Officer more time to assess both the potential OCI and the Awardees proposed strategy to negate or mitigate the OCI. This assessment may be crucial since, per FAR 9.504(e), the Contracting Officer may not award the task order/delivery order to a Contractor with an OCI that cannot be negated or mitigated. If the Contractor demonstrates to the Contracting Officer that there may be a possible conflict of interest arising out of an existing contract, the Contracting Officer will take the necessary action to delete that requirement and/or mitigate any conflict of interest that may be present. The Contractor agrees that the Government may, up to three years after acceptance of all programmatic documentation to be delivered under applicable Task Orders, restrict the Contractors future participation in any resulting program managed system acquisition action(s).

b. Title 10, US Code Section 2399 prohibits the involvement of a defense contractor in the operational test and evaluation of its own systems and equipment. Consequently, all parties must be particularly sensitive to potential, actual, or perceived organizational conflicts of interest where system contractors are or appear to be involved in the operational testing and evaluation of their own equipment or systems, including involvement as a test support contractor. Such involvement is strictly prohibited. The Contractor acknowledges that it is familiar with Title 10 U.S.C. Section 2399 and FAR 9.5 and agrees that it will avoid conflicts of interest and, to the maximum possible extent, the appearance of conflict of interest, in accordance with the principles set forth in the Statute and FAR. The contractor also acknowledges that statutory operational testing and evaluation conflicts of interest arising under 10 U.S.C. 2399 and Army Regulation 73-1, paragraph 5-6, may not be mitigated or "firewalled" using the FAR 9.5 procedures.

4.9 Task Order Proposal Process

SPECIFIC: The contractor shall commence work upon assignment of a specific task order by the Contracting Officer. The work shall be accomplished at the location specified in the task order.

TASK ORDER REQUEST (TOR): The task order request constitutes the specific work packages and functions assigned to the contractor within the scope of work and contracted for task orders issued by the Contracting Officer. TORs include specific instructions and details regarding the requirements to be performed.

TASK ORDER FORMAT: Proposed TORs will contain sufficient information to allow the contractor to prepare the task order proposal. The proposed TOR will contain as a minimum the following:

a. TOR Number

b. Applicable Contract Number/Fair Opportunity

c. Proposal Instructions

d. Evaluation Criteria and Basis for Award

e. Description of Requirement (PWS)

f. Deliverables

g. Contract Requirements Data Lists (CDRL)

h. Performance Location

i. Security Classification

j. Period of Performance

k. Procurement History, as applicable

l. COR and Technical Monitor, as applicable

m. Government Furnished Property, as applicable

n. Theater Business Clauses, as applicable

o. Special Clauses and Notes to Awardees

The Contracting Officer (KO) will forward the TOR to all Awardees for proposal preparation. Awardees shall submit to the KO, a written Task Order Proposal (TOP) within 30 calendar days or as otherwise specified and shall contain as a minimum, the following:

a. TOR Number

b. Contract Number

c. Authorized Negotiator Point of Contact

d. TOR Content as prescribed in TOR Instructions

e. Technical Proposal to include Performance Schedule and Milestones and subcontract participation

f. Cost Proposal that includes as a minimum; a complete breakdown of direct, indirect cost, other direct cost such as travel, equipment and materials, fully disclosed subcontract information pursuant to FAR 15.408 and Certified Cost or Pricing Data for Prime and Subcontractor as applicable

g. Subcontractor price or cost analysis as applicable and justification for subcontract type

h. Verification that Subcontractor is on approved list

i. Compliance with FAR 52.215-22/23, Entitled, Excessive Pass Through

j. Data Rights and Assertions

SPECIAL INSTRUCTIONS FOR TOP SUBMISSIONS

a.

LIMITATION OF PASS-THROUGH CHARGES

FAR 52.215-22, Limitation on Pass-Through Charges-Identification of Subcontract Effort and 52.215-23 Limitation on Pass-Through Charges: FAR 52.215-22, Limitation on Pass-Through Charges- Identification of Subcontract Effort and 52.215-23, Limitation on Pass-Through Charges are applicable to this requirement. If subcontractor costs proposed exceed 70% of the total costs to be performed, Contractors must comply with the subject clauses by providing sufficient information for the Contracting Officer to determine the added value along with assessment of fee and indirect costs. This information will be used as part of the best value decision and evaluation of all elements of costs.

b.

TIME AND MATERIAL & LABOR HOUR SUBCONTRACTS

Pursuant to Federal Acquisition Regulation, T&M and Labor Hour contracts are the least preferred contract vehicles. Use of T&M and Labor Hour type vehicles will also be considered at the subcontract level. Therefore, all proposed T&M and Labor Hour subcontracts must be supported by a written determination and finding that no other subcontract type is suitable. Be advised that the rationale provided will be challenged and the Prime Contractor's justifications when using T&M subcontracts highly scrutinized.

c.

SUBMITTAL OF SUBCONTRACTOR FULLY DISCLOSED PROPOSAL

In order to facilitate expedience when evaluating proposals in response to TORs it is important that the following be adhered to. It is an acceptable practice for Prime contractors to utilize subcontractors in response to requirements. However, costs associated with the prime and "subcontractor" partnership must be evaluated for its fair and reasonableness. "Undisclosed" or "loaded" cost does not allow a proper cost analysis. Therefore the following must be adhered to:

1. FAR 52.215-12 "Subcontractor Certified Cost or Pricing Data" must be adhered to and required information SHALL BE provided as part of the prime contractors proposal submissions by the TOR due date.

2. Prime contractors are responsible for ensuring that fully disclosed rates are provided for evaluation of proposals in response to TOR.

a. Subcontract proposals <650K. The Prime Contractor must provide a cost analysis that fully supports the reasonableness of subcontractor costs to include an analysis of costs and fee/profit.

b. Subcontract proposals >$650K. Prime Contractor must provide a cost analysis that fully supports the reasonableness of subcontractor costs to include an analysis of costs and fee/profit. In addition, Prime contractors must either provide along with prime proposals or ensure that subcontractors provide a complete breakdown of costs to include subcontractor cost and fee/profit proposed to the KO by the closing date. See format in Table 15-2 of FAR 15.408 for guidance. Primes shall require subcontractors to submit fully disclosed rates to the contracting officer by the closing date of the TOR.

FAILURE TO PROVIDE THIS INFORMATION BY THE TOR CLOSING DATE MAY RESULT IN PROPOSALS BEING ELIMINATED FROM CONSIDERATION OF TASK ORDER AWARDS.

5. Deliverables

The contractor shall provide deliverables as described in subsequent task orders. Deliverables shall be specified by the government. Format and delivery schedule for deliverables shall be outlined in CDRLs and/or other means TBD.

6. Related Documents

GOVERNMENT DOCUMENTS: The following documents are for guidance only, with the exception of DoD-5220.22-M. Primary requirements are design review and analysis, fabrication of item/systems, configurations management, program control, and item testing.

DOD-STD-100

Engineering Drawing Practices

DoD-D-1000

Drawings, Engineering, and Associated Lists

DOD Instruction 5230.24

Distribution Statements on Technical Documents

DOD-5220.22-M

National Industrial Security Program Operating Manual

MIL-STD-12D

Abbreviations for Use on Drawings, Specifications, Standards and in Technical Documents

MIL-STD-130G

Identification and Marking of U.S. Military Property

MIL-STD-454M

Design and Construction of Electronic Equipment of the Department of Defense

MIL-STD-490A

Specification Practices

MIL-STD-81OE

Environmental Test and Engineering Guidelines

MIL-STD-1319A

Item Characteristics Affecting Transportability and

Packaging and Handling Equipment Design

MIL-STD-180F

Environmental Engineering Considerations and

Laboratory Tests

MIL-STD-1472F

Department of Defense Design Criteria Standard

Other DOD and MIL Standards will be applied as required in individual task orders.

6.1 Non-Government Documents

ANSI 239.18-1987 American National Standard for Information Sciences-

Scientific and Technical Reports - Organization, Preparation and Production

Others will be applied as required in individual task orders.

7. Definitions and Acronyms

7.1 Definitions

CONTRACTOR. The term as used in this contract refers to the prime.

CONTRACTING OFFICER. A person with the authority to enter into, administer, or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

PHYSICAL SECURITY. That part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard them against espionage, sabotage, damage, and theft. For DOD it includes communications security, the component that results from all physical measures necessary to safeguard classified equipment, material, and documents from access thereto or observation thereof by unauthorized persons.

QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SUBCONTRACTOR. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

TECHNICAL MONITOR. Officially appointed by the Contracting Officer when required to assist in monitoring contractor activities.

7.2 Acronyms

ACC

Army Contracting Command

ACC-APG

Army Contracting Command Aberdeen Proving Ground

ACC-APG-RTP

Army Contracting Command-APG- Research Triangle Park Division

ACOR

Alternate Contracting Officer's Representative

AFRICOM

Africa Command

AMC

Army Material Command

ANSI

American National Standard for Information Sciences

AR

Army Regulation

ARL

Army Research Laboratory

ASA(ALT)

Assistant Secretary of the Army (Acquisition, Logistics and Technology)

CDRL

Contract Data Requirements List

CENTCOM

Central Command

CFR

Code of Federal Regulations

CMRA

Contractor Manpower Reporting Application

CONUS

Continental United States (excludes Alaska and Hawaii)

COR

Contracting Officer Representative

COTS

Commercial Off-the-Shelf

CPFF

Cost-Plus Fixed Fee

DA

Department of the Army

DCAA

Defense Contract Audit Agency

DCMA

Defense Contract Management Agency

DD250

Department of Defense Form 250 (Receiving Report)

DFAS

Defense Finance and Accounting Service

DIMES

Diplomacy, Information, Military, Economic and Societal-cultural

DMDC

Defense Manpower Data Center

DOD

Department of Defense

EART

Enterprise Adaptive Red Team eCMRA

Enterprise-Wide Contractor Manpower Reporting Application

EUCOM

European Command

FAR

Federal Acquisition Regulation

HCA

Head of Contracting Agency

RSE JCTD

Rapid Site Exploitation Joint Concepts Technology Demonstration

IDIQ

Indefinite Delivery Indefinite Quantity

JIEDDO

Joint IED Defeat Organization

KO

Contracting Officer (the only person that can obligate the

Government and approve modifications to the contract)

MAC

Multiple Award Contract

MILSTD

Military Standard

NORTHCOM

Northern Command

OCONUS

Outside [the] Continental United States (includes Alaska and Hawaii)

OSHA

Occupational Safety and Health Administration

OTSG

Office of the Surgeon General, U.S. Army

PACOM

Pacific Command

PARC

Principal Assistance Responsible for Contracting

PIPO

Phase In/Phase Out

POC

Point of Contact

PWS

Performance Work Statement

QA

Quality Assurance

QAP

Quality Assurance Program

QASP

Quality Assurance Surveillance Plan

QC

Quality Control

QCP

Quality Control Program

RDECOM

Research, Development and Engineering Command

SEDD

Sensors, Electrons, Device Directorate

SPOT

Synchronized Predeployment and Operational Tracker

STRATCOM

Strategic Command

TE

Technical Exhibit

TM

Technical Monitor

TO

Task Order

TOP

Task Order Proposal

TOR

Task Order Request

TRANSCOM

Transportation Command

USCOCOMS

United States Combatant Commands

PAST PERFORMANCE EVALUATION QUESTIONNAIRE FORM - Attachment 5 Contractor:

Contract No.:

Subcontract No. (if applicable):

POC:

Name:

Title:

Agency, Telephone No., E-mail Address & Fax Number The following questions pertain to the contractor’s record of past (within the past three years) and current performance. The information that you provide will be used in the awarding of a federal contract. Therefore, it is important that our information be as factual and accurate as possible. Please provide examples and/or explanations (use additional pages if necessary). The following adjectival ratings shall be used in your response.

Outstanding: Performance meets contractual requirements and exceeds many requirements that benefit the end user. Work was accomplished with few, if any, minor problems for which corrective actions taken by the contractor were highly effective.

Good: Performance meets contractual requirements and exceeds some requirements that benefit the end user. Work was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

Acceptable: Performance meets contractual requirements. Work was accomplished with some minor problems for which corrective actions taken by the contractor were satisfactory.

Marginal: Performance does not meet some contractual requirements. Serious problems with contractor performance were experienced for which the contractor has either not yet identified corrective actions or the corrective actions taken appear only marginally effective.

Unacceptable: Performance does not meet most contractual requirements. Serious problems with contractor performance were experienced for which the corrective actions were ineffective.

PART I. (To be completed by the Offeror)

A. CONTRACT IDENTIFICATION

Contractor/Company Name/Division:

Address:

Program Identification/Title:

Contract Number:

Contract Type:

Prime Contractor Name (if different from the contractor name cited above):

Contract Award Date:

Forecasted or Actual Contract Completion Date:

Nature of the Contractual Effort or Items Purchased:

B. IDENTIFICATION OF OFFEROR’S REPRESENTATIVE

Name:

Title:

Date:

Telephone Number:

Address:

E-mail Address:

PART II. EVALUATION (To be completed by Point of Contact – Respondent)

A. Compliance of Products, Services, Documents, and Related Deliverables to Specification Requirements and Standards of Good Workmanship

· Outstanding (Explanation must be provided in Comments field below)

· Good

· Acceptable

· Marginal (Explanation must be provided in Comments field below)

· Unsatisfactory (Explanation must be provided in Comments field below) Comments:

B. Effectiveness of Project Management (to include use and control of subcontractors).

· Acceptable

· Marginal (Explanation must be provided in Comments field below)

· Unsatisfactory (Explanation must be provided in Comments field below)

C. Timeliness of Performance for Services and Product Deliverables.

· Acceptable

· Marginal (Explanation must be provided in Comments field below)

· Unsatisfactory (Explanation must be provided in Comments field below)

D. Effectiveness in Forecasting and Controlling Estimated Costs (Use this Question on Cost Reimbursement Type Contracts Only).

· Acceptable

· Marginal (Explanation must be provided in Comments field below)

· Unsatisfactory (Explanation must be provided in Comments field below)

E. Commitment to Customer Satisfaction and Business-like Concern for its Customers’ Interest

· Acceptable

· Marginal (Explanation must be provided in Comments field below)

· Unsatisfactory (Explanation must be provided in Comments field below)

F. General Comments. Provide any other relevant performance information.

G. Other Information Sources. Please provide the following information:

Are you aware of other relevant past efforts by this company?

If yes, please provide the name and telephone number of a point of contact:

H. Respondent Identification. Please provide the following information:

Organization:

Name:

Title:

Date:

Telephone Number

Address:

E-mail Address:

PART III. RETURN INFORMATION

Please return this completed Questionnaire via e-mail to the Contracting Officer identified in the cover letter.

Thank you for your assistance.

Signature

Date

Typed or Printed Name