Performance Work Statement (PWS) -DPA v13.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

AS9100/AS9110 Aerospace Standards & ISO 45001 Occupational Health and Safety Audit Services

1.0 GENERAL

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other essential requirements/services necessary to perform a combined audit to evaluate compliance with the AS9100, AS9110, and ISO 45001:2018. The contractor shall provide surveillance and registration audit services as defined within this PWS, except as specified in Paragraph 3.0. The contractor shall perform to the standards listed herein this contract. The contractor shall be accredited by the ANSI National Accreditation Board (ANAB) as a Certification Body (CB) in accordance with (IAW) AS9104/1 for auditing AS9100 and AS9110 Quality Management System (QMS).

AS9100 and AS9110 QMS. The contractor shall be recognized by the IAQG Americas Aerospace Quality Group (AAQG) as an Accreditation Body (AB) or Certification Body (CB) in accordance with (IAW) AS9104/1 for auditing AS9100 and AS9110 Quality Management System (QMS). The contractor shall be an International Accreditation Service (IAS) accredited or International Accreditation Forum Certification Body (CB) to audit the ISO 45001:2018 standards.

1.2 Background: Letterkenny Army Depot (LEAD) develops and delivers materiel readiness for Air Defense forces of the United States and its international partners and builds combat power for combined and joint route clearance operations worldwide. LEAD is a data-driven, metrics-based organization that is currently certified to AS9100/9110 and ISO 45001 standards.

The Letterkenny Army Depot (LEAD) requires third-party auditing services to assess and certify its management systems against AS9100, AS9110, and ISO 45001 standards for a medium-risk site encompassing approximately 15 to 20 buildings and 1,300 personnel. The vendor must execute two distinct evaluations a consolidated AS9100/AS9110 audit by 14 August 2026, and an independent ISO 45001 audit by 21 September 2026 while accommodating an embedded Government Quality or Safety Representative for the duration of the site visits.

Following the contractor's provided schedule, LEAD Program Management Teams will facilitate the audit's execution, and the Depot will subsequently dedicate the necessary resources to perform root cause analyses, develop corrective actions, and accumulate objective evidence to ensure all findings are successfully closed out by the required suspense dates.

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and four 12-month option years. The Period of Performance reads as follows:

1.3.1 Base Year: AS audit may be started 15JUL26 and completed no later than 14AUG26;

ISO audit may be started 14AUG26 and completed no later than 21SEP26

1.3.2 Option Year One: AS Audit may be started 15JUL27 and completed no later than 14AUG27;

ISO audit may be started 14AUG27 and completed no later than 21SEP27

1.3.3 Option Year Two: AS Audit may be started 15JUL28 and completed no later than 14AUG28;

ISO audit may be started 14AUG28 and completed no later than 21SEP28

1.3.4 Option Year Three: AS Audit may be started 15JUL29 and completed no later than 14AUG29;

ISO audit may be started 14AUG29 and completed no later than 21SEP29

1.3.5 Option Year Four: AS Audit may be started 15JUL30 and completed no later than 14AUG30;

ISO audit may be started 14AUG30 and completed no later than 21SEP30

1.4 GENERAL INFORMATION

1.4.1 Quality Control (QC): Contractor shall accomplish all inspection and testing needed to ensure that commercial services conform to contract requirements before the contractor presents the services to the Government.

1.4.2 Place and Performance of Services

standard work schedule of 0600-1530 (Eastern Time) Monday through Friday. The exception to this is the alternating Friday Regular Day Off (RDO), or on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance for work under this contract shall be at Letterkenny Army Depot, 1 Overcash Ave, Chambersburg, PA 17201. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that stability and continuity of the work force is essential.

1.4.3 Security Requirements:

1.4.3.1 Access and general protection/security policy and procedures: Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.4.3.2 For contractors that do not require CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.4.3.3 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.3.4 AT Level 1 Awareness Training: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas shall complete AT Level I awareness training within 30 business days after the contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the TPOC or to the contracting officer, if a TPOC is not assigned, within 30 business days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://www.letterkenny.army.mil/ctrresources.

1.4.3.5 iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the TPOC. This training shall be completed within 30 business days of contract award and within 30 business days of new employees commencing performance with the results reported to the TPOC NLT 30 business days after contract award. iWATCH training can be found at: https://www.letterkenny.army.mil/ctrresources/.

1.4.3.6 OPSEC Training: Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 business days of their reporting for duty and annually thereafter. Level I OPSEC Awareness training can be found at: https://www.letterkenny.army.mil/ctrresources/.

1.4.3.7 Conservation Of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount. This conservation of utilities will be monitored by the utility bills.

1.4.3.8 Special Qualifications: The contractor shall have experience in the implementation of AS9100, AS9110, and ISO 45001 Certifications and the subsequent maintenance of AS9100, AS9110, and ISO 45001 Quality Management Systems (QMS).

1.4.3.9 Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract.

The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.3.10 Acceptable Use Policy (AUP): Contractors performing work on an Information System that is part of the Letterkenny Army Depot Network shall be required to sign and comply with the Letterkenny Army Depot AUP prior to performing work and annually for the duration of the contract.

1.4.3.11 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with the Revolutionary FAR Overhaul (RFO) 42.302. The KO, Technical Point of Contact (TPOC), and other Government personnel, as appropriate, may meet periodically with the

At these meetings, the Contacting Officer will apprise the

Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.3.12 Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of other Government rights.

1.4.3.13 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.)

or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Technical Point of Contact (TPOC). As a representative of the requiring activity, this individual is not a Contracting Officer nor a Contracting Officer Representative and has not had any authority delegated to them by the Contracting Officer. The contractor may use the TPOC for technical questions related to the existing contract. The TPOC may also perform or assist in such areas as: base access forms, security related issues, IT access requirements, clarification of technical requirements, and statement of work inquiries.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Biweekly a total of 80 hours, Monday thru Friday the first week and Monday thru Thursday the

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation BSM Business System Manual CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SOP Standard Operating Procedure TE Technical Exhibit

3.0 Government Furnished Property and Materials: The government will provide the facilities, equipment, materials and/or services listed below

3.1 Facilities: The Government will furnish the necessary workspace for the contractor staff to provide the support outlined in this PWS to include a single desk space, telephone, access to a copy and fax machine, and other items necessary to maintain an office environment.

3.2 Equipment: None

3.3 Materials: None

3.4 Services: None

3.5 Utilities: This

will depend on which building the piece of equipment is located.

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Materials and Equipment:

4.2.1 Computer: The Contractor shall provide its own computer equipment, which is subject to a controlled inventory during the on-site visit. Contact the LEAD Management Representative at least two weeks in advance of coming on-site to coordinate the approval and inventory of Contractor Information Technology (IT) equipment. Additionally,

4.2.2 Personal Protective Equipment (PPE): The Contractor is responsible for providing their own PPE for working onsite in LEAD office spaces and industrial shop areas while performing tasks described in the PWS. The minimum required PPE consists of steel toed shoes/boots, eye protection, and hearing protection.

5.0 SPECIFICATIONS / REQUIREMENTS: Contractor shall have adequate technical expertise and auditing experience to perform surveillance and certification audits to the following standards: AS9100, AS9110, and ISO 45001. The contractor shall have the capacity to deploy the necessary number of certified auditors to conduct the AS9100 and AS9110 surveillances/audits simultaneously on an annual basis. The ISO 45001 to be performed annually.

5.1 Accreditation Requirements

5.1.1 Contractor shall be an ANSI National Accreditation Board (ANAB) accredited Certification Body (CB) and recognized by the IAQG to audit IAW the following standards: AS9100, AS9110.

5.1.2 Contractor shall be an International Accreditation Service (IAS) accredited or International Accreditation Forum Certification Body (CB) to audit IAW the following standards: ISO 45001.

5.2 CB Program Requirements

Requirements for Aviation, Space and Defense Quality Management System Certification Programs.

5.2.2 For the ISO 45001 OH&SMS the contractor shall perform audits IAW the ISO 17021-1 Conformity Assessment

Requirements for bodies providing audit and certification of management systems.

5.3 CB Auditor Training Requirements

IAW AS9104/3 Requirements for Aerospace Auditor Competency and Training Courses.

5.3.2 For the auditors performing the ISO 45001 OHSMS the contractor shall provide auditors who are appropriately certified in the ISO 45001 OH&SMS.

5.4 Registration/Certification Requirements

5.4.2 For the ISO 45001 the contractor shall provide registration/certification ISO 17021-1.

5.5 Documentation Review

information to the requirements specified within the AS 9100 and AS 9110 QMSs.

5.5.2 information to the requirements specified within the ISO 45001 OH&SMS.

5.6 The contractor shall conduct surveillances/audits within timely manner to ensure there is no lapse in AS 9100, AS 9110, and ISO 45001 certifications.

5.7 Initial Assessments and Surveillance Audits

5.7.1 The contractor shall provide audit reports for surveillance, recertification and initial certification audits for the AS9100 and AS9110 QMSs.

5.7.2 The contractor shall provide audit reports for surveillance, recertification and initial certification audits for the

ISO 45001 OH&SMS.

5.8 Audit Schedule

5.8.1 For the AS9100 and AS9110 QMSs the contractor shall coordinate the audit schedule with the TPOC and provide the necessary number of audit days to comply with AS9104/1 Requirements for Aviation, Space and Defense Quality Management System Certification Programs or IAQG/ OASIS requirements whichever is greater. Audits shall be scheduled and completed to ensure that LEAD maintains annual certification in August.

5.8.2 For the ISO 45001 OH&SMS the contractor shall coordinate the audit schedule with the TPOC and provide the necessary number of audit days to adequately assess the management system. Audits shall be scheduled and completed to ensure that LEAD maintains annual certification in September.

5.9 The contractor shall provide an Audit Plan for all audits at least 21 business days prior to each audit.

5.10 The contractor shall provide an Audit Report for all audits within 10 business days of the completion of the audits.

5.11 The contractor shall provide an audit report notifying the TPOC with the decision to continue certification/registration or reasons for not recommending continued certification/registration.

At the end of the final day the contractor shall provide an out briefing to LEADs command and top management.

5.13 Communication of Audit Results

5.13.1 AS9100 & AS9110: When no corrective actions are determined necessary the contractor shall provide certificates within 30 business days of the audits completion and upload the results to IAQG OASIS. If the contractor deemed that corrective actions are necessary they shall approve or disapprove corrective action/ plans with in thirty business days of the receipt of LEADs initial corrective action. Upon approval of corrective actions / plans, the contractor shall provide certificates within 30 business days. The contractor shall upload pertinent documents to

IAQG OASIS.

5.13.2 ISO 45001: When no corrective actions are determined necessary the contractor shall provide certificates via email within 30 business days of the audits completion. If the contractor deemed that corrective actions are necessary they shall approve or disapprove corrective action/ plans with in thirty business days of the receipt of LEADs initial corrective action. Upon approval of corrective actions / plans, the contractor shall provide certificates via email within 30 business days.

5.14 The contractor shall provide personnel which can effectively communicate in the English language.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/ Page) Date of Publication Mandatory or Advisory

Website

AS 9100 2016-09 Mandatory www.sae.org

AS 9110 2019-11 Mandatory www.sae.org

AS9104/1 2012-01 Mandatory www.sae.org

AS9104/3 2007-03 Mandatory www.sae.org

ISO 45001 2018-03 Mandatory www.iso.org

6.1 Other Rules and Regulations: The Contractor will comply with all applicable federal, state and local laws, executive orders, rules and regulations applicable to its performance under this contract.