Solicitation Notes.pdf
PDF 88 KB Posted
- Attached to
- AS9100, AS9110 & ISO 45001 audits
- Solicitation number
- W911N2-26-Q-A038
About this file
This document is a Solicitation Notes file for a federal audit services contract with the U.S. Army at Letterkenny Army Depot (LEAD). The solicitation requires an auditing contractor to perform compliance audits for three management system standards: AS9100, AS9110, and ISO 45001. The audit scope covers one site with approximately 15-20 buildings and 1,300 personnel. The contractor must conduct two audits annually: a consolidated AS9100/AS9110 audit and a separate ISO 45001 audit, with all approximately 1,300 employees falling under the scope of all three standards. The required audit completion deadlines are 14 August 2026 for the AS9100 and AS9110 audits, and 21 September 2026 for the ISO 45001 audit. LEAD has been rated at medium risk by its previous certifying body for audit day adjustment purposes.
All offerors must maintain active registration in the System for Award Management (SAM.gov) at the time of quote submission and complete annual representations and certifications electronically within SAM. The Contract Specialist is Jeffrey L. Morton (jeffrey.l.morton2.civ@army.mil), and written questions must be submitted at least five calendar days prior to the closing date. Offerors must submit signed copies of all solicitation amendments to avoid proposal rejection. Payment will be made via Electronic Funds Transfer through the Defense Finance and Accounting Services utilizing Wide Area WorkFlow. A Technical Point of Contact will be appointed at award. Auditors must be U.S. citizens. The government will provide a quality or safety representative throughout the audit lifecycle, and Letterkenny Army Depot will provide necessary support for root cause analysis, corrective actions, and objective evidence documentation. Wage Determination 2015-4253, Revision No. 33 dated 13 May 2026 is incorporated into the solicitation.
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Solicitation Notes
1. System for Award Management (SAM):
All offerors shall have an active SAM registration (SAM.gov) at the time of quote submission.
2. Annual Representations and Certifications:
Offerors shall complete electronic annual representations and certifications within SAM as part of required registration.
3. Questions:
Questions regarding this solicitation shall be submitted to the Contract Specialist, in writing, at least five calendar days prior to the closing date, in order to be considered by the Contract Specialist.
Questions submitted after this time will be answered at the discretion of the Contract Specialist.
The Contract Specialist for this action is Jeffrey L. Morton / jeffrey.l.morton2.civ@army.mil.
4. Amendments:
The Offeror shall submit to the Contracting Officer signed copies of all amendments issued to this solicitation.
Failure to comply may cause your proposal to be rejected.
5. Payment:
Payment for this action will be made by Electronic Funds Transfer (EFT) through the Defense Finance and
Accounting Services (DFAS) utilizing Wide Area Work Flow (WAWF).
See DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions for more information.
6. Contact Information:
A Technical Point of Contact (TPOC) will be appointed at the time of award.
The successful Offeror will be furnished with the TPOC name and contact information at the time of contract award.
7. Wage Determination:
2015-4253, Revision No. 33 dated 13 May 2026 and is hereby incorporated.
Wage Determination can be viewed at https://www.sam.gov.
8. This is a combined synopsis / solicitation.
9. The auditor(s) must be citizens of the United States.
10. How many individual sites need to be audited ?
It will be one site with approximately 15 - 20 buildings and 1,300 personnel falling under the scope of the audit.
11. How many employees are covered under each of the standards ?
Approximately 1,300 employees fall under the scope of all three management systems (AS9100, AS9110 and
ISO 45001).
12. How many audits are expected annually per standard and per site ?
There will be a requirement for two audits total.
This includes a consolidated AS9100 / AS9110 audit and an ISO 45001 audit.
13. How much time will the Government set aside for supporting the audit lifecycle (from opening to closing) ?
The government will have a quality or safety representative with the audit team for the entire duration of the audit (as defined by the required audit days).
The different Program Management Teams will support execution of the audit as required by the contractor provided audit schedule.
Additionally, the Letterkenny Army Depot will support the time and resources necessary to define root cause analysis, develop corrective actions/corrections and accumulate the required objective evidence necessary to close the audit out by the required due dates.
14. What are the 2026 deadlines for audit completions ?
The vendor must complete the AS 9100 & AS 9110 audits by 14 August 2026 & the ISO 45001 audit by 21
September 2026.
15. For audit day adjustment the Letterkenny Army Depot (LEAD) has been rated at a medium risk by its previous certifying body.
File details come from the government source that posted it. Updated .