Attachment 1 INDUSTRIAC S9X3000 and 450 kV and LINAC Combo PWS Bridge (2).rtf

PERFORMANCE WORK STATEMENT (PWS)

INDUSTRIAC S9X3000 X-RAY MACHINE & 450 kV CR & LINAC (CAAA) NDT SERVICE

LETTERKENNY MUNITIONS CENTER (LEMC) & CRANE ARMY AMMUNITION ACTIVITY (CAAA)

General: This is a requirement to have an INDUSTRIAC S9X3000 & 450 kV CR NDT Equipment, located at LEMC, Chambersburg PA, serviced (PM or repairs) as described within this Performance Work Statement. This shall also include the INDUSTRIAC 3MVX002400 X-Ray Machine located at Crane Army Ammunition Activity (CAAA) in Indiana.

Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform service, maintenance, and repairs to an INDUSTRIAC S9X300 X-Ray machine and INDUSTRIAC 3MVX002400 X-Ray Machine located at CAAA, and a 450 kV CR as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The contractor shall perform to the standards in this contract and may use subcontracting opportunities. All preventative maintenance and repairs will be documented and sent via e-mail to the Contract Officer’s Representative (COR) Monica Dean, 717-267-9577, monica.r.dean.civ@mail.mil, or Jason Straley, 717-267-5241, jason.w.straley@army.mil, and to the Technical Point of Contact (TPOC), Elizabeth Michael, 717-267-5401, elizabeth.a.michael.civ@mail.mil, or CAAA TPOC Lara Zilafro, 812-854-1543, lara.e.zilafro.civ@mail.mil within 24 hours of the action of a repair or preventative maintenance.

Background: Letterkenny Munitions Center (LEMC), on or around March 2010, purchased an INDUSTRIAC S9X3000 X-Ray Machine, on or around 2015 purchased a 450 kV CR X Ray machine. These machines have exceeded the warranty period and due to the overall cost of the machines, requires services, maintenances and potentially repairs to remain operational. The machines are currently operational and are not exhibiting any evidence of mechanical malfunction or failure. These machines are of industrial grade and strength and have the capacity to internally photograph munitions and their respective parts. The LINAC machine, located at CAAA, is like the INDUSTRIAC machine located at LEMC.

Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

Place and Performance of Services The contractor shall provide services between the hours of 0730 and 1530 on Monday through Thursday, and even potentially Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at building 5250 inside LEMC, or at the designated location inside CAAA, monitored by the COR or the TPOC. The contractor shall always maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Also, while on site at LEMC or CAAA, the contractor is responsible for the performance and conduct of his employees.

Security Requirements: Contractor personnel performing work under this contract are required to have a specific security level. The contractor personnel will be escorted and always monitored while at LEMC or CAAA by the COR or TPOC.

Physical Security: The contractor shall safeguard all Government property that is being diagnosed or repaired. At the close of each work period, Government facilities, equipment and materials shall be secured.

Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government.

These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

2.0 Definitions and Acronyms:

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER (KO). A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered and includes non- manufactured things such as meeting minutes or reports.

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

Equipment: The Government will NOT provide any equipment, tools, or services to assist in the repairs or the replacement of parts during the repairs.

Contractor Furnished Property, Materials, Equipment (CFP/M/E):

General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

Contact: The contractor shall provide an e-mail address, name and telephone number for repair assistance and scheduling during regular business hours and for phone technical support and troubleshooting suggestions.

Tools/Equipment: The contractor shall provide all test equipment, tools, and other special equipment necessary to repair or install replacement parts on the INDUSTRIAC 9X3000, 450 kV CR and LINAC. When parts are installed then re-calibration will be necessary according to the original equipment manufacturer.

Requirements: The contractor shall:

During the preventative maintenance visits the machines will be calibrated at the above listed points to the manufacturer’s specified levels that will be provided by the Government TPOC. All preventative maintenance will be documented, and a copy will be provided to the Government TPOC within 5 calendar days of the inspection. This report will also contain any recommendations that would increase machine efficiency and minimize downtime. The contractor shall provide materials/parts for any minor repairs during the preventative maintenance visits and install or replace this defective material/part while on site for the visit. Additional repair costs and/or visits to conduct the repairs will have to be authorized by both the COR and the TPOC. The cost of this PM visit shall include all travel, administrative and other type costs.

REPAIRS: The contractor shall be contacted when the COR or TPOC determine that one of the machines in 1.1 require service support. If the COR has determined that the contractor has not repaired a machine back to operational condition in a timely manner or an ongoing problem continues to re-occur without resolution, the contractor shall bring in an OEM technician or an OEM trained technician to correct the failure. OEM labor shall be billed as actual per the Repair Resolution CLIN instructions. Funding for OEM labor will be allocated on individual delivery orders for the following items:

5.2.2.3 Power Supply Perkin Elmer XRD EP

Repairs – General repairs scheduled within a 24-hour window of the reported issue, according to the sections of the unit described in 5.2. This does not include emergency or immediate repairs. The contractor shall also supply all technical telephone support to aid in troubleshooting and correction of machine faults and problems at no additional cost to the Government. If the contractor is unable to answer question, they shall provide an OEM POC at no additional cost to the Government. The cost of the repair will be calculated per day of repair, and this will include all necessary employees, travel costs, administrative costs and other overhead type cost. The contractor shall propose the cost per repair request, which will not include parts and/or materials at both LEMC and/or CAAA site.

PARTS: The contractor shall provide all necessary parts for all work performed under this contract on section 5.1 and 5.2. The COR shall approve all parts that cost more than fifty dollars ($50) each that are parts required by services performed under paragraphs 5.1 and 5.2. Repair parts shall be billed as actual cost without any sort of markup. This shall not be construed to mean that the contractor has exclusive rights to supply all parts needed to perform the service and/or PM. The Government reserves the right to procure parts required for maintenance performed in-house by most advantageous means.

TRAINING: The contractor shall provide any training requested by the government to promote the testing level certification or operation abilities of the operator at either LEMC or CAAA locations on site. This could include NDT Level testing or certification, or operation after an upgrade or update to the NDT equipment occurs.

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PWS

Paragraph Task Performance Standard Acceptable Quality Levels

(AQL)

Surveillance Method / By Whom

5.1 and 5.2 Requirements The contractor shall perform repairs/PM within the established timeframes.

The contractor shall perform repairs within the established timeframes 100% of the time each month by conducting tests and documenting the results.

0 defect rate Periodic Inspection – COR and TPOC will review monthly all repair and preventative maintenance documents.

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency Number of Copies Medium /Format Submit To

1.4.1 Quality

Annually in AUG

TPOC

and COR E-Mail elizabeth.a.michael.civ@mail.mil monica.r.dean.civ@mail.mil jason.w.straley.civ@army.mil

5.1 & 5.2 Requirements 5 days after preventative maintenance

TPOC

and COR E-Mail elizabeth.a.michael.civ@mail.mil monica.r.dean.civ@mail.mil jason.w.straley.civ@army.mil