W911N2-21-R-0011-0002.pdf

LAURA BUEHLER

717-267-9617

LETTERKENNY CONTRACTING OFFICE - ACC

1 OVERCASH AVENUE CCAM-ALK BLDG 2S

CHAMBERSBURG PA 17201

W25G1Q0356R001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Purpose of this amendment is to answ er questions submitted and to revise the PWS (paragraphs 4.3.2.1(e), 5.1, 5.12 and 5.12.1). Changes to the PWS are highlighted in bold print. See Summary of Changes. Response date is changed to 5 May 2021, 4:00 PM. No further questions w ill be accepted.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 38

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Apr-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W911N221R0011

X 9B. DATED (SEE ITEM 11)

18-Mar-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

26-Apr-2021

CODE

LETTERKENNY ARMY DEPOT

LETTERKENNY CONTRACTING OFFICE - ACC-RSA-LEAD

1 OVERCASH AVENUE, ATTN: CCAM-MLK, BLDG 2S

CHAMBERSBURG PA 17201-4150

W911N2 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W911N2

FACILITY CODECODE

EMAIL:TEL:

W911N221R0011

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

Q1. Would you mind directing me where I could find a copy of the contract that is currently in force at Letterkenny Army Depot?

A1. Current contract is W911N2-16-D-0020 awarded to Earth Smart Environmental Solutions, CAGE code 4PRH4. Contract was awarded for a base year and 4 option years, $3,334,508 total.

You can access the contract and all modifications through Electronic Data Access (EDA). The contracting office will not provide copies of these documents.

Q2. PWS 1.1 “Scope: The Contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform non-hazardous salvage and refuse collection, transportation and offsite….”

Will the Government please define “salvage” as it is used throughout document with no definition?

Are there any recycling requirements in this solicitation?

A2. Salvage – any materials that are collected by the contractor that can be diverted from the landfill and either reused or recycled. Possible example would be the wood placed in the wood-only containers. There is no requirement under this contract for diversion – it would be up to the contractor.

No recycling requirement.

Q3. PWS 3.1.1 SCALES: In the event that Contractor owned scales are found to be defective or not operational, the Government shall provide scales for the weighing of refuse that is to be removed from LEAD. The procedures for utilizing Government Scales are as listed in Sections

3.1.1.1 and 3.1.1.2.

Please confirm that in this section “Contractor owned scales” refers to the scales at the approved landfill site and use of the Government Scales is only required in the event that the approved landfill scales are found to be defective or not operational?

A3. Landfill scales may be used. If the landfill charges a fee for use of their scales, that fee needs to be a part of the bid. PWS paragraph 4.3.1 – “Any charge for scale use shall be incorporated into the price per ton as quoted to the Government.

Q4. PWS 3.4. Services: The KO or COR shall provide notification to the Contractor when ROs are required to be emptied. Notification shall be provided by either email or phone.

Are any of the RO services schedules? If so, will the Government please identify them with schedule.

A4. Building 350 – 3 times a week, and building 5313 bi-weekly. Schedules are always changing.

Q5. PWS 3.1 Facilities: The Government shall not furnish the necessary workspace for the Contractor staff to provide the support outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment.

Will the Government provide any yard for truck parking and employee vehicle parking? If so, would contractor have the approval to place construction/management trailer on the site to provide desk space, telephones, computers and other items necessary to maintain an office environment.

A5. No

Q6. PWS 4.3.2.2 (e) The Contractor shall provide covers for RO units placed on Letterkenny when requested by the KO or COR.

Are waterproof tarps acceptable covers?

Will the Government please provide historical data regarding the number of covers requested pursuant to this section and provide a description of the cover, ie. cloth, mesh, rigid….?

A6. Covers on all FELs;

Covers and liners on oily hose roll-offs at buildings 37 and 351;

Cover and liner on water jet sludge roll-off at building 350 South;

Cover on desiccant roll-off at building 3315, liner if landfill requires it.

Liner – heavy plastic Covers – heavy tarp material, covers should keep water out of the roll-off.

Waterproof tarps are acceptable covers.

Q7. PWS 4.3.2.2 (f) The Contractor shall provide containers that have all edges, holes and seams sealed for certain locations that have the potential of leaking liquids onto the ground. If sealing is not possible liners shall have to be provided for each container and installed by the Contractor at the time of delivery at no additional charge to the Government. Installation shall include tie downs to ensure the liner shall not fall down during use.

Will the Government please provide historical data regarding the number of sealed containers (or lined containers) pursuant to this section.

A7. Covers on all FELs;

Covers and liners on oily hose roll-offs at buildings 37 and 351;

Cover and liner on water jet sludge roll-off at building 350 South;

Cover on desiccant roll-off at building 3315, liner if landfill requires it.

Q8. PWS 4.3.2.2 (g) Label containers by the unit number specified in Section 5.

Will the Government please remove this requirement in order for contractor to provide the most cost effective roll off service? Assigning specific roll off containers to each building will preclude contractor from delivering an empty container when picking up a full container resulting in a round trip for every load. Allowing delivery (swapping) of an empty container when collecting a full container not only saves the time of returning to that site, it also prevents down time for customer while container is “round tripped” to the disposal facility.

A8. There are no Unit Numbers assigned to any particular building. PWS, paragraph 5.1, Roll off Chart is adjusted to remove the column.

Q9. PWS 4.5.5 The Contractor shall provide the necessary paperwork to properly dispose of any refuse that is collected by the Contractor this includes printed manifests for each trash profile that have the required fields filed in with accurate data; profile paperwork to ensure that a disruption of service does not occur. Contractor shall provide the paperwork to the Contracting Officer and COR electronically via email.

PWS 5.11.3 Manifests: Preprinted manifests for each profile shall be provided by the Contractor at the times services commence and at the request of the COR when supplies are low throughout the period of performance of this contract.

Will the Government please describe in detail these requirements for “manifests” and “profiles”? Are there any waste streams contemplated in this work that will require lab testing for material constituents requiring approval for disposal in non-hazardous landfill?

If so, what Government department will be responsible for performing the testing requirements as the Generator?

Does the Government, as the waste generator, test the waste streams and provide test results to the contractor?

Who is responsible for the cost of any required waste stream testing?

A9. Manifests - The contractor will provide Contractor manifests to be used by the customer to track removal of waste. It should contain building number, Unit number, date and type of waste.

See Atch 2, Sample Manifest.

Profiles. See Atch 1, Sample Profile.

The only waste streams that currently require testing are for the water jet sludge, oily hoses and treated wood. In the past, LEAD Environmental Management Division has made arrangements for testing the waste. We do not require any other waste streams at this time, however, there is the possibility of future requirements.

Q10. PWS 5.3.1 Refuse collection points for Dumpsters are listed in Paragraph 5. Additional FEL Dumpsters shall be provided by the Contractor and placed as requested by the COR.

PWS 5.3.2 Refuse points for ROs are listed in Paragraph 5. Additional RO containers shall be provided by the Contractor and placed as requested by the COR.

PWS 5.3.3 The Government reserves the right to add or delete pick-up stations, change the frequency and routing of collections and change the type of container at no additional cost to the Government.

Will the Government please provide historical information regarding the number,type and size of containers added under these requirements? Will the Government please provide a maximum number by container size and type?

A10. This is listed in the PWS paragraph 5.1.

Q11. PWS 5.12.1 Upon request, the Contractor shall accept at the landfill, non-hazardous refuse that is transported by Government vehicles.

Will the Government please describe how contractor is to be compensated for this Requirement?

A11. PWS paragraphs 5.12 and 5.12.1 are removed.

Q12. General Question: Will the Government please provide for the most recent 24 months, by month, the following data? Monthly data are important for the contractor to understand equipment and man power required during peak workload.

Tons disposed FEL Tons disposed RO C&D Tons disposed RO residual waste Tons disposed RO other waste Number of RO lifts

A12. Tons disposed FEL: Jul 2018–Jun 2019 – 625.39 TN; Jul 2019–Jun 2020 – 454.06 TN;

Tons disposed ROs: Jul 2018–Jun 2019–2,155.09TN; Jul 2019–Jun 2020 – 1,858.66TN;

Q13. General Question: Will the Government please provide the incumbent contract number and award amount?

A13. See Q1.

Q14. PWS 5.1 lists over 100 roll off containers. Please confirm this roll off container count is accurate and contractor will be required to provide these plus spares. Do any of the locations listed require containers on a part time basis whereby a single container may provide service for more than 1 of the listed locations?

A14. This list is current. Refer to PWS paragraph 5.3.3. No listed locations require containers on a part-time basis whereby a single container may provide service for more than one of the listed locations.

Q15. Will the Government please identify disposal locations currently accepting waste streams for the contemplated work?

A15. We do not have that information. This is the responsibility of the Contractor.

Q16. There is a total count of 100 each roll-off units in this solicitation.

Will all 100 roll-offs to be always in use or will some of them be on an on-call basis for delivery for example, located at a temporary location and then removed once work is completed?

A16. Schedules are always changing, some containers remain permanently and at various times temporary containers are necessary.

Q17. PWS. Page 24 of 71

5.13.3. The Contractor shall complete all documents to ensure complete compliance to all Federal, State, and Local requirements as well as complete assurance that all materials accepted for disposal are within the permit parameters of the disposal facility. Documents include, but are not limited toPADEP Form U, Form 25R, Form 26R, and any other forms required for disposal. These services are to be provided at no additional cost to the Government and should be considered part of the scope of services required to perform this contract. Said documents shall be completed on time so that service is not disrupted. The Contractor shall be held responsible by way of a 10% invoice reduction every 24 hours that service is disrupted. If information or samples are required the request for such items shall be made to the COR 30 days prior to the required deadline.

Please provide a list of materials requiring approval for disposal and requiring the following documents to be completed: PADEP Form U, Form 25R, Form 26R, Analytical Results, and Profiles.

A17. We have identifed the basic waste streams in the PWS. It is the Contractor’s responsibility to know and comply with State requirements for transportatoin and disposal of material.

Q18. Please provide monthly historical tonnage data for the last several years so we can determine trends in tonnage since this bid is based on tonnage.

A18. Historical data is not a good indicator of future rquirements and can’t really be used to determine trends. The amount of refuse is highly dependent on workload which fluctates. We do not know that what has happened in the past is what might happen in the future.

Q19. The PWS 3.1.1.1 FEL Dumpsters indicates that there are government scales for weighing the refuse collection trucks on Vehicle Road. What is the schedule that this this scale house is open for weighing trucks – for example is it open Monday - Saturday from 8:00 AM to 4:00PM?

A19. Scales are open Monday through Friday, 6:00 AM – 4:30 PM.

Q20. Is a contractor scales required for this Solicitation and where would it be placed? Will weigh tickets from the landfill be accepted for proof of tonnage?

A20. Contractor cannot place Contractor owned scales on LEAD government property. Weigh tickets from landfill are required, IAW PWS paragraph 5.13.1.

Q21. Will the government provide a location on LEAD to park trucks and equipment?

A21. No

Q22. Is the recycling handled under a separate contract? We noticed several roll offs for metal at buildings that are not listed on the PWS.

A22. Yes

Q23. Are the current front load containers acceptable for use on LEAD? The PWS states 4.3.2.1 that FEL containers needed to have side doors and the current FEL containers don’t have side doors.

A23. At present, FEL containers at locations with side and top opening doors shall be replaced with like kind. FELs containers with top loadig shall be replaced with like kind. Future FELs that need side and top opening doors will be requested by COR.

PWS paragraph 4.3.2.1 (g) is modified.

Q24. Several building locations such as 2271 have 3 – 3yd front load containers or have 2-4yd containers. Can we simplify the collection and reduce the footprint by placing an 8yd instead of 2-4yd or something similar?

A24. Yes. This shall be coordinated with the COR.

Q25. The PWS indicates approximately 105 roll offs are in use or permanently placed at LEAD and the section 5.3.2 says additional roll offs shall be provided by the contractor as requested by the COR. Do you have historical data on the number of extra roll offs that are requested or reserve roll offs that need to be available?

A25. No, they are on an as needed basis.

Q26. Do you have instructions to offerors stating what you require in the proposal and how to submit the proposal?

A26. There are no guidelines how to sumit the proposal. Refer to FAR 52.212-2 for information the contractor is required to submit to determine technical acceptability.

Q27. In fairness to all bidders, can Item Numbers 0002, 1002, 2002, 3002, and 4002 have a sub-item number to price out the disposal cost per ton since there is a wide range of waste weights being disposed of in the different sizes of roll-offs?

A27. No. Billing is per ton for all waste.

Q28. Since many of the roll-offs are only hauled a couple times a year. Can there also be a sub-item number for roll-off rental per month?

A28. No. There are no rental fees for containers. All fees are included in the bid price per ton.

Q29. Could the government please provide the historical data on how many tons the front loader service has hauled to the landfill for the last 5 years?

A29. Tons disposed FEL:

Jul 2016 – Jun 2017 – 393.35 TN;

Jul 2017 – Jun 2018 – 552.70 TN;

Jul 2018 – Jun 2019 – 625.39 TN;

Jul 2019 – Jun 2020 – 454.06 TN;

Jul 2020 – Mar 2021 – 274.88 TN

Q30. Could the government please provide the historical data on the tonnage hauled to the landfill for the Roll Off service for the last 5 years?

A30. Tons disposed ROs:

Jul 2016 – Jun 2017 – 1,807.05 TN;

Jul 2017 – Jun 2018 – 2,223.00 TN;

Jul 2018 – Jun 2019 – 2,155.09 TN;

Jul 2019 – Jun 2020 – 1,858.66 TN;

Jul 2020 – Mar 2021 – 896.57 TN

Q31. Could the government please provide how many manifests loads a year are hauled on this contract? “Sand Blast material, Oily hoses Etc.” Loads that require a manifest to be hauled to the landfill.

A31. The contractor is paid by the tonnage that is hauled not the number of manifests pulled and hauled.

Every Roll-off pull requires a manifest.

Q32. CLIN 0001 requests pricing for 1,200 annual tons for the FEL Dumpster service. The information we have received indicates the annual tonnage for the FEL Dumpster service is approximately 475 tons for 2019 (pre-COVID) and 400 tons for 2020 (during COVID). The fixed cost of the investment to service this includes the truck, driver, and the containers is well over $1,000,000. Why is the government using 1,200 tons for the pricing of this service instead of something closer to the actuals produced?

This puts a substantial risk on the service provider’s shoulders (especially a total small business provider) if the actual tonnage is considerably less than the 1,200 tons used for the pricing. The cost to purchase, staff, and run the truck doesn’t change while the generated revenue loss is substantial.

The waste industry standard and more appropriate way to price FEL Dumpster service is per pick-up OR per month and not per ton. This ensures a respectable and viable profit for a total small business to effectively service this contract. Will the government amend the pricing requirement for this CLIN to read 12,264 pickups (annual) or 12 MO per year instead of 1,200 tons? If not, can the government provide a more true estimate of the tonnage expected?

A32. Solicitation will be awarded as a Firm Fixed Price (FFP) Requirements contract.

Requirements contract shows an estimated quanity only. Actual quantities on each task order may fluctuate, depending on the workload. FFP contracts, by their, nature, put risk on the contractor.

Q33. CLIN item number 2 request pricing for 2,500 tons for the Rolloff services. The information we received indicates the annual tonnage for the rolloff service is approximately 1,990 tons for 2019 (pre-COVID) and about 1,400 tons for 2020 (during COVID). Considering, once again, fixed costs alone for the equipment and driver are in excess of $1,000,000, what accounts for the difference in actual tonnage vs. the government estimate provided in this bid?

The waste industry standard and more appropriate way to price rolloff services is per haul and per ton versus a per ton only approach. This is done to ensure the service provider can adequately account for the fixed cost required for the contract. Will the government amend the pricing requirement for this CLIN to price a per ton rate for a tonnage estimate closer to past performance? Furthermore, will the government add an additional pricing CLIN with an accurate number of hauls (based on past performance actuals) to provide a per haul rate?

A33. The amount of refuse is highly dependent on workload which fluctuates. The contract is based on tonnage.

Q34. On the site visit, it was observed that many, if not most, of the Front Load “Dumpsters” did not have side doors. Will the Government please confirm that side doors are required, at least for 6 cubic yard, and larger, containers?

A34. At present, FEL containers at locations with side and top opening doors shall be replaced with like kind. FELs containers with top loadig shall be replaced with like kind. Future FELs that need side and top opening doors will be requested by the COR.

Q35. In the 2016 Solicitation W911N216R0025 the Max Quantity for CLIN X0002 Refuse Service RO Dumpsters was 2,800 Net Tons. The Max Qauntity for the same RO Dumpsters CLIN for this solicitation is 2,500 Net Tons. Could you please explain why the number of required containers has doubled even though the tonnage has decreased.

A35. This list is current. Schedules and requirements are always changing. Some containers remain permanently and at various times temporary containers are necessary.

The amount of refuse is highly dependent on workload which fluctuates and the workload demands vary throughout the Depot locations.

Q36. Notification of award. We have discussed the potential requirement for front load and roll off containers with several manufacturers and all of them have advised us of long production back logs and that they could not guarantee that they would have the containers made and delivered within a 30 day period. According we request that the government consider providing notice of award 90 days before the full performance start date.

A36. Period of performance starts 1 July 2021. Solicitation closing date is 5 May 2021. Notice of award will be provided as soon as possible.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 22-Apr-2021 04:00 PM to 05-May-2021 04:00 PM.

The following have been modified:

PWS

PERFORMANCE WORK STATEMENT (PWS)

FOR

REFUSE SERVICES

1.0 General:

1.1 Scope: The Contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform non-hazardous salvage and refuse collection, transportation and offsite disposal as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The Contractor shall provide all labor, material, and equipment to perform to the standards in this contract for the Government.

1.2 Background: Letterkenny Army Depot (LEAD) does not have the means to dispose of non-hazardous salvage and refuse on Depot.

1.3 Period of Performance (POP): The Period of Performance shall be one Base Year of 12 months and four 12-month option years. The Period of Performance is identified in the solicitation and contract.

1.4 General Information:

1.4.1 Quality Control (QC): The Contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the Contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary. After acceptance of the QC Program, the Contractor shall obtain the KO’s acceptance in writing of any proposed changes to its QC program. The program shall be submitted to the KO/COR within 60 days of contract award.

1.4.2 Quality Assurance (QA): The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards shall be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays: The following are recognized US holidays and the date for each can be found at the following website:

http://www.opm.gov/Operating_Status_Schedules/fedhol/Index.asp . The Contractor shall not perform services on these days:

1.4.3.1 New Year’s Day – January 1

1.4.3.2 Martin Luther King, Jr.’s Birthday – third Monday in January

1.4.3.3 President’s Day – third Monday in February

1.4.3.4 Memorial Day – last Monday in May

1.4.3.5 Independence Day – July 4

1.4.3.6 Labor Day – first Monday in September

1.4.3.7 Columbus Day – second Monday in October

1.4.3.8 Veteran’s Day – November 11

1.4.3.9 Thanksgiving Day – fourth Thursday in November

1.4.3.10 Christmas Day – December 25

1.4.3.11 When an observed holiday falls on a Tuesday or Thursday, the Depot regularly schedules a closure on the corresponding Monday or Friday.

1.4.4 Place and Performance of Services: The Contractor shall provide services between the hours of 0600-1630 on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at various locations on LEAD to include the Munitions center. The Contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.5 Security Requirements: Contractor and all associated sub-Contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Risk Management or Security Office one week before the employee is to access the installation or two weeks before an employee’s badge is to expire. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy.

Should the Force Protection Condition (FPCON) change, the Government may require changes in Contractor security matters or processes.

1.4.5.1 Physical Security: The Contractor shall safeguard all Government property provided for Contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.5.2 AT Level 1 Awareness Training: All Contractor employees, to included Subcontractor employees, requiring access to Army Installations, facilities, and controlled access areas shall complete AT Level 1 awareness training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The Contractor shall submit certificates of completion for each affected Contractor employee and Subcontractor employee, to the COR or to the KO, if a COR is not assigned, within 15 calendar days after completion of training. AT level 1 awareness training is available on the LEAD homepage – www.lead.army.mil.

1.4.5.3 iWATCH Training: The Contractor and all associated sub-Contractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or KO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The Contractor shall report completion for each affected Contractor employee and Subcontractor employee, to the COR or to the KO, if a COR is not assigned, within 15 calendar days after completion of training. iWATCH training is available on the LEAD homepage – www.lead.army.mil.

1.4.5.4 OPSEC Training: Per AR 530-1, Operations Security, new Contractor employees and associated sub-Contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The Contractor shall submit certificates of completion for each affected Contractor employee and Subcontractor employee, to the COR or to the KO, if a COR is not assigned, within 15 calendar days after completion of training.

Level 1 OPSEC training is available on the LEAD homepage – www.lead.army.mil.

1.4.5.5 OPSEC SOP/Plan: The Contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan and provide it to the COR or the KO within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1, Operations Security. This SOP/Plan shall include the government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it.

In addition, the Contractor shall identify an individual who shall be an OPSEC Coordinator. The Contractor shall ensure this individual becomes OPSEC Level II certified per AR 530-1.

1.4.6 Conservation of Utilities: The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

1.4.7 Special Qualifications: The Contractor shall ensure all employees possess all required licenses for operating any equipment used in the performance of this contract. NOTE: The Government does not provide training to Contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified and qualified for the position in which they shall be serving.

1.4.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, KO’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the contactor’s performance.

At these meetings, the Contacting Officer shall apprise the Contractor of how the Government views the Contractor’s performance and the Contractor shall apprise the Government of problems, if any, being experienced. The Contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the Contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Project Manager and Alternate shall have proficiency in the English language and shall be able to discuss and convey the technical aspects of the services procured, both orally and in written form.

1.4.10 Identification of Contractor Employees: All contact personnel attending meetings, answering Government telephones and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall also ensure that all documents or reports produced by Contractor personnel are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall be required to obtain and wear badges in the performance of this contract.

1.4.11 Organizational Conflicts of Interest (OCI): The Contractor and Subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan shall be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.12 Phase In / Phase Out Periods: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the 30 day phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

1.4.13. LOSSES/DAMAGES CAUSED BY THE CONTRACTOR: The Contractor agrees to hold harmless the Government from any claims for damage to property, bodily injury, or death, resulting from activities of the Contractor, his agents, servants, and employees. The Contractor shall be held accountable and liable to the Government for any damages to Government facilities, fixtures, furnishings, equipment or grounds caused by the Contractor or his employees.

The Contractor shall verbally notify the Contracting Officer (KO) or Contracting Officer Representative (COR) immediately following any occurrences. The Contractor shall submit an Accident Report to the KO and COR, within 24 hours following damage, loss or injury.

Directorate of Risk Management (DRSK) shall be notified immediately of any such occurrence at (717)267-8800. The Contractor shall remain on the site of the incident until a Military Police Report is completed by the Directorate of Risk Management (DRSK). The KO / COR shall notify the Depot Safety Office of the incident and retain a copy of the Military Police Report within the contract files.

1.4.13. WASTE DISPOSAL: No hazardous or non-hazardous wastes shall be disposed of by the Contractor or any Sub-Contractor on Government property.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term Contractor as used herein refers to both the Prime Contractor and any Subcontractors. The Contractor shall be responsible for ensuring that his Subcontractors comply with the provisions of this contract. It is not enough that the Contractor just be responsible to ensure that the Subcontractor complies with the provisions of the contract, but he should clearly understand that he is fully responsible for his Subcontractor.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government designated by the KO to monitor Contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the Subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract. Anytime day is referenced it shall be interpreted as business day.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.1.14 ACCEPTABLE QUALITY LEVEL (AQL): The maximum allowable degree of deviation from requirements (AQL) is stated in Table 1 of the Performance Requirements Summary. An AQL does not allow the Contractor to knowingly offer defective service, but admits that defective performance may sometimes be unintentional.

2.1.15 COLLECTION FREQUENCY: The number of times collection is provided in a given period of time.

2.1.16. COLLECTION STATION: The points where refuse shall be conveniently and efficiently assembled in proper containers for collection by the Contractor. (May also be referred to as collection points or pick-up stations.)

2.1.17. COMBUSTIBLE RUBBISH: Can be burned readily in an incinerator or burning pit.

2.1.18 DEBRIS: Grass cuttings, sod, gravel, tree trimmings, stumps, leaves, limbs, street sweepings, roof and construction wastes, and similar waste materials

2.1.19 FRONT END LOAD DUMPSTER: Front End Load (FEL) Dumpster containers shall be of heavy gauge metal construction and cubical in shape. The size of the dumpsters shall be determined by the units rated capacity in cubic yards. Dumpsters used during the course of this contract shall be the following sizes: 2 yard, 4 yard, 6 yard and 8 yard. It is assumed that the use of the word “Dumpster(s)” within this Performance Work Statement shall infer a FEL Dumpster.

2.1.20. GARBAGE: Animal and vegetable waste (and containers thereof) resulting from handling, preparation, cooking and consumption of foods.

2.1.21. LOT: The total number of service outputs in a surveillance period, as defined in the AQL column of the Performance Requirements Summary (PRS).

2.1.22. NONCOMBUSTIBLE RUBBISH: Cannot be burned at ordinary incinerator temperatures (800 to 1,800 degrees F.)

2.1.23 REFUSE: All garbage, residual waste, debris, rubbish, and all other items intended for disposal that may normally be generated in conjunction with the activities in the areas covered by this contract. Not included are explosives and incendiary waste and contaminated waste from medical and radiological processes.

2.1.24. REFUSE COLLECTION: A system of transporting refuse including non-accountable salvage, from pick-up stations to point of disposal. It includes hauling garbage to the transfer station when required by the terms of a contract.

2.1.25. RESIDUAL WASTE: As defined in PA Code, Title 25 Chapter 287.1., Residual Waste is a Pennsylvania Department of Environmental Protection (PADEP) term for non-hazardous waste generated at an industrial facility. The Environmental Protection Agency uses the term Industrial Waste and Residual Waste interchangeably. The PADEP regulations require transporters of Residual Waste to have their ROs or trailers marked "Residual Waste".

2.1.26. ROLL-OFF (RO): RO type containers shall be of heavy gauge construction and cubical in shape. The size of the RO shall be determined by their rated capacity in cubic yards. ROs used during the course of this contract shall be the following sizes: 40 yard.

2.1.27. RUBBISH: Any non-salvageable waste material, other than rocks or dirt, either combustible or noncombustible, which is not used in preparing or dispensing food. This includes, but is not limited to metal, paper, glass, cardboard, crockery, floor sweepings, cartons, and similar items.

2.1.28. SAMPLE: A sample consists of one or more service outputs drawn from a lot, the outputs being chosen at random. The number of outputs in the sample is the sample size

2.1.29. SANITARY LINED LANDFILL: A site where refuse is disposed using an engineered method in a manner that protects the environment by spreading the waste in thin layers, compacting it to the smallest practical volume, and covering it with soil by the end of each working day and by which meets the criteria of 42 U.S.C. 6903.

2.1.30. SOLID WASTE: Refuse, sludge and other discarded solid materials resulting from industrial and commercial operations and from community activities. It does not include solids or dissolved materials in domestic sewage or other significant pollutants in water resources, such as silt, dissolved or suspended solids in industrial waste, water effluent, dissolved materials in irrigation return flow or other common water pollutants.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AQL Acceptable Quality Level AR Army Regulation AT Antiterrorism CDC Child Development Center CFP/M/E/S Contractor Furnished Property, Material, Equipment and Services CFR Code of Federal Regulations CM Contract Manager

COB Close of business CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DPW Directorate of Public Works DOC Directorate of Contracting DOD Department of Defense DRMO Defense Reutilization and Marketing Office DRSK Directorate of Risk Management FAR Federal Acquisition Regulation FEL Front End Load Dumpster FPCON Force Protection Condition FSC Federal Service Code GFP/M/E/S Government Furnished Property, Material, Equipment and Services HQDA Headquarters Department of Army IAW In accordance with KO Contracting Officer LEAD Letterkenny Army Depot OCI Organizational Conflict of Interest ODC Other Direct Costs OPSEC Operational Security OSHA Occupation Safety and Health Standard PA Pennsylvania PADEP Pennsylvania Department of Environmental protection PIPO Phase In/Phase Out POC Point of Contact POP Period of Performance PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RO Roll off SOP Standard Operating procedure TE Technical Exhibit UIC Unit Identification Code U.S.C United States Code WAWF Wide Area Work Flow

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government shall provide the facilities, equipment, materials, and/or services listed below:

3.1 Facilities: The Government shall not furnish the necessary workspace for the Contractor staff to provide the support outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment.

3.1.1 SCALES: In the event that Contractor owned scales are found to be defective or not operational, the Government shall provide scales for the weighing of refuse that is to be removed from LEAD. The procedures for utilizing Government Scales are as listed in Sections 3.1.1.1 and 3.1.1.2.

3.1.1.1 FEL DUMPSTER UNITS: The Contractor shall light weigh the truck used for emptying/removal of FEL Dumpster refuse at the Government Scale House on Vehicle Road upon arrival and prior to picking up the scheduled load. After the Contractor has picked up the load from the FEL Dumpster units throughout the installation, the Contractor must weigh out at the Government Scale House to determine the actual tonnage being removed. A copy of the Contractor’s weigh slip shall be provided to the COR as part of his invoicing.

3.1.1.2. RO UNITS: The Contractor shall light weigh the truck and container combination prior to the pick-up of RO units at Letterkenny Army Depot. After the Contractor has picked up the loaded RO unit, the unit must be weighed and a weigh slip generated to reflect the tonnage contained on each RO unit. A copy of the Contractor’s weigh slip shall be provided to the COR as part of the invoicing. The weigh slip must include the Building number where the loaded RO unit was picked up.

3.2 Equipment: None

3.3 Materials: None

3.4 Services: The KO or COR shall provide notification to the Contractor when ROs are required to be emptied. Notification shall be provided by either email or phone.

3.5 Utilities: All utilities in the facility shall be available for the contactor’s use if needed in the performance of this contract.

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the Contractor shall furnish all necessary supplies, parts, materials, tools, support equipment, labor and vehicles required to perform all operations required by this PWS, to include various sized RO units, Dumpster units, and the manifest required for the hauling and disposal of refuse from Letterkenny.

4.2 Facilities: The Contractor shall furnish the necessary workspace for the Contractor staff to provide the support outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment.

4.3 Equipment: The Contractor shall furnish all equipment to perform refuse services for LEAD.

A list of current ROs and dumpsters is located in section 5.

4.3.1 CONTRACTOR SCALES: The Contractor shall use Contractor owned scales at no additional charge to the Government. Any charge for scale use shall be incorporated into the price per ton as quoted to the Government. The Contractor shall retain documentation on the most recent calibration of the scales. This documentation shall be provided to the KO and COR upon the award of the Contract and as requested by the KO and COR thereafter.

4.3.2. CONTAINERS: The Contractor shall furnish all containers of the variety specified and required below.

4.3.2.1. DUMPSTERS: Dumpster containers shall be of heavy gauge metal construction and cubical in shape. The size of the dumpsters shall be determined by the units rated capacity in cubic yards. Upon request the Contractor must provide the KO and COR with an Inventory List of all FEL Dumpster containers to include size and location. This list must be maintained and updated every quarter throughout the duration of the Contract and an updated listing provided to the KO and COR as changes occurs. All dumpster containers provided by the Contractor shall:

(a) Be properly stenciled in accordance with all Federal and State Regulations.

Current regulations require that all units be stenciled as “Residual Waste”

(b) Be of the covered sanitary variety

(c) Be of a height which shall facilitate loading by personnel from the side and top from a normal stand position

(d) Be of a type affording mechanical handling for loading into a compactor-type truck

(e)…