conformed RFP 25 June 2021.pdf

SEE ADDENDUM

(No Collect Calls)

W911N221R0011 18-Mar-2021

b. TELEPHONE NUMBER

717-267-9617

8. OFFER DUE DATE/LOCAL TIME

04:00 PM 30 Jun 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W911N29. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

LAURA J. BUEHLER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W25G1Q0356R001

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

LETTERKENNY ARMY DEPOT

LETTERKENNY CONTRACTING OFFICE - ACC-RSA-LEAD

1 OVERCASH AVENUE, ATTN: CCAM-MLK, BLDG 2S

CHAMBERSBURG PA 17201-4150

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W800AF 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DIRECTORATE OF PUBLIC WORKS

ANNETTE POLK

LETTERKENNY ARMY DEPOT

DPW AMLD-ELX

ONE OVERCASH AVE BLDG 370 ASRS DOOR 18

CHAMBERSBURG PA 17201-4150

TEL: 717.267.9154 FAX:

717-2679834FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$41,500,000

NAICS:

562111

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF102

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W911N221R0011

Section SF 30 - BLOCK 14 CONTINUATION PAGE

Q&A JUNE

Q1. Line Item Number 0003. Is to place, pick-up, and empty 33 each 20cy roll-offs X 52 weeks?

Per the location list provided there are only 15 locations for the 20cy roll-offs. Please explain the differences.

A1. PWS, paragraph 5.1, tables are revised.

Q2. Line Item Number 0003, 0004, 0005. Each of these units in place are required to be hauled and emptied once and only once per week?

A2.Line item descriptions are revised. Line items do not include any hauling and empting. These line items show a unit in place for use.

Q3. Line Item Number 0004. Is to place, pick-up, and empty 62 each 40cy roll-offs X 52 weeks?

Please explain why the requirement for 66 each locations of 40cy roll-offs if only 62 will be emptied per year.

A3. CLIN 0004 and the option years have been revised. PWS para 5.1, tables, have been revised.

Q4.Line Item Number 0005. Are the 4 each 20cy roll-offs requiring liners and covers included in the location list of 15 each 20cy roll-offs or is this additional roll-offs?

A4.These units are included in the location list. They are not additional units.

Q5.Line Item 0007. Quantity of 350 would be deficient if each of the 66 each 40cy roll-offs were to be hauled once a week.

A5.Units will be hauled on an as-needed/on-call basis. The Government will notify the Contractor when service is required. They will not be automatically hauled once a week.

Q6.The question we have is about roll off service frequency. It appears that they are still on-call but the bid amount is for weekly service. We just want to confirm that the roll offs are on-call.

A6.Yes, they are on-call not weekly service.

Q7.How many hauls per year for the past two years for the roll offs?

A7.The contract was paid by the tonnage that is hauled not the number of manifests pulled and hauled.

For prior contract:

Base 953

OY1 940

OY2 873

OY3 770

OY4 453

These numbers did include temporary roll-offs.

Q8.What are the annual tonnages per waste stream?

A8.

-Tons disposed ROs:

Jul 2016 – Jun 2017 – 1,807.05 TN;

Jul 2017 – Jun 2018 – 2,223.00 TN;

Jul 2018 – Jun 2019 – 2,155.09 TN;

Jul 2019 – Jun 2020 – 1,858.66 TN;

Jul 2020 – Mar 2021 – 896.57 TN

-Tons disposed FEL:

Jul 2016 – Jun 2017 – 393.35 TN;

Jul 2017 – Jun 2018 – 552.70 TN;

Jul 2018 – Jun 2019 – 625.39 TN;

Jul 2019 – Jun 2020 – 454.06 TN;

Jul 2020 – Mar 2021 – 274.88 TN

Q9.Are line item numbers 0006 and 0007 for the additional 20yd and 40yd containers that are added on an as-needed basis?

A9.They are for switching out any of the ROs on Depot on an as needed basis.

QUESTIONS AND ANSWERS

Q1. Would you mind directing me where I could find a copy of the contract that is currently in force at Letterkenny Army Depot?

A1. Current contract is W911N2-16-D-0020 awarded to Earth Smart Environmental Solutions, CAGE code 4PRH4. Contract was awarded for a base year and 4 option years, $3,334,508 total.

You can access the contract and all modifications through Electronic Data Access (EDA). The contracting office will not provide copies of these documents.

Q2. PWS 1.1 “Scope: The Contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform non-hazardous salvage and refuse collection, transportation and offsite….”

Will the Government please define “salvage” as it is used throughout document with no definition?

Are there any recycling requirements in this solicitation?

A2. Salvage – any materials that are collected by the contractor that can be diverted from the landfill and either reused or recycled. Possible example would be the wood placed in the wood-only containers. There is no requirement under this contract for diversion – it would be up to the contractor.

No recycling requirement.

Q3. PWS 3.1.1 SCALES: In the event that Contractor owned scales are found to be defective or not operational, the Government shall provide scales for the weighing of refuse that is to be removed from LEAD. The procedures for utilizing Government Scales are as listed in Sections

3.1.1.1 and 3.1.1.2.

Please confirm that in this section “Contractor owned scales” refers to the scales at the approved landfill site and use of the Government Scales is only required in the event that the approved landfill scales are found to be defective or not operational?

A3. Landfill scales may be used. If the landfill charges a fee for use of their scales, that fee needs to be a part of the bid. PWS paragraph 4.3.1 – “Any charge for scale use shall be incorporated into the price per ton as quoted to the Government.

Q4. PWS 3.4. Services: The KO or COR shall provide notification to the Contractor when ROs are required to be emptied. Notification shall be provided by either email or phone.

Are any of the RO services schedules? If so, will the Government please identify them with schedule.

A4. Building 350 – 3 times a week, and building 5313 bi-weekly. Schedules are always changing.

Q5. PWS 3.1 Facilities: The Government shall not furnish the necessary workspace for the Contractor staff to provide the support outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment.

Will the Government provide any yard for truck parking and employee vehicle parking? If so, would contractor have the approval to place construction/management trailer on the site to provide desk space, telephones, computers and other items necessary to maintain an office environment.

A5. No

Q6. PWS 4.3.2.2 (e) The Contractor shall provide covers for RO units placed on Letterkenny when requested by the KO or COR.

Are waterproof tarps acceptable covers?

Will the Government please provide historical data regarding the number of covers requested pursuant to this section and provide a description of the cover, ie. cloth, mesh, rigid….?

A6. Covers on all FELs;

Covers and liners on oily hose roll-offs at buildings 37 and 351;

Cover and liner on water jet sludge roll-off at building 350 South;

Cover on desiccant roll-off at building 3315, liner if landfill requires it.

Liner – heavy plastic Covers – heavy tarp material, covers should keep water out of the roll-off.

Waterproof tarps are acceptable covers.

Q7. PWS 4.3.2.2 (f) The Contractor shall provide containers that have all edges, holes and seams sealed for certain locations that have the potential of leaking liquids onto the ground. If sealing is not possible liners shall have to be provided for each container and installed by the Contractor at the time of delivery at no additional charge to the Government. Installation shall include tie downs to ensure the liner shall not fall down during use.

Will the Government please provide historical data regarding the number of sealed containers (or lined containers) pursuant to this section.

A7. Covers on all FELs;

Covers and liners on oily hose roll-offs at buildings 37 and 351;

Cover and liner on water jet sludge roll-off at building 350 South;

Cover on desiccant roll-off at building 3315, liner if landfill requires it.

Q8. PWS 4.3.2.2 (g) Label containers by the unit number specified in Section 5.

Will the Government please remove this requirement in order for contractor to provide the most cost effective roll off service? Assigning specific roll off containers to each building will preclude contractor from delivering an empty container when picking up a full container resulting in a round trip for every load. Allowing delivery (swapping) of an empty container when collecting a full container not only saves the time of returning to that site, it also prevents down time for customer while container is “round tripped” to the disposal facility.

A8. There are no Unit Numbers assigned to any particular building. PWS, paragraph 5.1, Roll off Chart is adjusted to remove the column.

Q9. PWS 4.5.5 The Contractor shall provide the necessary paperwork to properly dispose of any refuse that is collected by the Contractor this includes printed manifests for each trash profile that have the required fields filed in with accurate data; profile paperwork to ensure that a disruption of service does not occur. Contractor shall provide the paperwork to the Contracting Officer and COR electronically via email.

PWS 5.11.3 Manifests: Preprinted manifests for each profile shall be provided by the Contractor at the times services commence and at the request of the COR when supplies are low throughout the period of performance of this contract.

Will the Government please describe in detail these requirements for “manifests” and

“profiles”? Are there any waste streams contemplated in this work that will require lab testing for material constituents requiring approval for disposal in non-hazardous landfill?

If so, what Government department will be responsible for performing the testing requirements as the Generator?

Does the Government, as the waste generator, test the waste streams and provide test results to the contractor?

Who is responsible for the cost of any required waste stream testing?

A9. Manifests - The contractor will provide Contractor manifests to be used by the customer to track removal of waste. It should contain building number, Unit number, date and type of waste.

See Atch 2, Sample Manifest.

Profiles. See Atch 1, Sample Profile.

The only waste streams that currently require testing are for the water jet sludge, oily hoses and treated wood. In the past, LEAD Environmental Management Division has made arrangements for testing the waste. We do not require any other waste streams at this time, however, there is the possibility of future requirements.

Q10. PWS 5.3.1 Refuse collection points for Dumpsters are listed in Paragraph 5. Additional FEL Dumpsters shall be provided by the Contractor and placed as requested by the COR.

PWS 5.3.2 Refuse points for ROs are listed in Paragraph 5. Additional RO containers shall be provided by the Contractor and placed as requested by the COR.

PWS 5.3.3 The Government reserves the right to add or delete pick-up stations, change the frequency and routing of collections and change the type of container at no additional cost to the Government.

Will the Government please provide historical information regarding the number,type and size of containers added under these requirements? Will the Government please provide a maximum number by container size and type?

A10. This is listed in the PWS paragraph 5.1.

Q11. PWS 5.12.1 Upon request, the Contractor shall accept at the landfill, non-hazardous refuse that is transported by Government vehicles.

Will the Government please describe how contractor is to be compensated for this Requirement?

A11. PWS paragraphs 5.12 and 5.12.1 are removed.

Q12. General Question: Will the Government please provide for the most recent 24 months, by month, the following data? Monthly data are important for the contractor to understand equipment and man power required during peak workload.

Tons disposed FEL Tons disposed RO C&D Tons disposed RO residual waste Tons disposed RO other waste Number of RO lifts

A12. Tons disposed FEL: Jul 2018–Jun 2019 – 625.39 TN; Jul 2019–Jun 2020 – 454.06 TN;

Tons disposed ROs: Jul 2018–Jun 2019–2,155.09TN; Jul 2019–Jun 2020 – 1,858.66TN;

Q13. General Question: Will the Government please provide the incumbent contract number and award amount?

A13. See Q1.

Q14. PWS 5.1 lists over 100 roll off containers. Please confirm this roll off container count is accurate and contractor will be required to provide these plus spares. Do any of the locations listed require containers on a part time basis whereby a single container may provide service for more than 1 of the listed locations?

A14. This list is current. Refer to PWS paragraph 5.3.3. No listed locations require containers on a part-time basis whereby a single container may provide service for more than one of the listed locations.

Q15. Will the Government please identify disposal locations currently accepting waste streams for the contemplated work?

A15. We do not have that information. This is the responsibility of the Contractor.

Q16. There is a total count of 100 each roll-off units in this solicitation.

Will all 100 roll-offs to be always in use or will some of them be on an on-call basis for delivery for example, located at a temporary location and then removed once work is completed?

A16. Schedules are always changing, some containers remain permanently and at various times temporary containers are necessary.

Q17. PWS. Page 24 of 71

5.13.3. The Contractor shall complete all documents to ensure complete compliance to all Federal, State, and Local requirements as well as complete assurance that all materials accepted for disposal are within the permit parameters of the disposal facility. Documents include, but are not limited toPADEP Form U, Form 25R, Form 26R, and any other forms required for disposal. These services are to be provided at no additional cost to the Government and should be considered part of the scope of services required to perform this contract. Said documents shall be completed on time so that service is not disrupted. The Contractor shall be held responsible by way of a 10% invoice reduction every 24 hours that service is disrupted. If information or samples are required the request for such items shall be made to the COR 30 days prior to the required deadline.

Please provide a list of materials requiring approval for disposal and requiring the following documents to be completed: PADEP Form U, Form 25R, Form 26R, Analytical Results, and Profiles.

A17. We have identifed the basic waste streams in the PWS. It is the Contractor’s responsibility to know and comply with State requirements for transportatoin and disposal of material.

Q18. Please provide monthly historical tonnage data for the last several years so we can determine trends in tonnage since this bid is based on tonnage.

A18. Historical data is not a good indicator of future rquirements and can’t really be used to determine trends. The amount of refuse is highly dependent on workload which fluctates. We do not know that what has happened in the past is what might happen in the future.

Q19. The PWS 3.1.1.1 FEL Dumpsters indicates that there are government scales for weighing the refuse collection trucks on Vehicle Road. What is the schedule that this this scale house is open for weighing trucks – for example is it open Monday - Saturday from 8:00 AM to 4:00PM?

A19. Scales are open Monday through Friday, 6:00 AM – 4:30 PM.

Q20. Is a contractor scales required for this Solicitation and where would it be placed? Will weigh tickets from the landfill be accepted for proof of tonnage?

A20. Contractor cannot place Contractor owned scales on LEAD government property. Weigh tickets from landfill are required, IAW PWS paragraph 5.13.1.

Q21. Will the government provide a location on LEAD to park trucks and equipment?

A21. No

Q22. Is the recycling handled under a separate contract? We noticed several roll offs for metal at buildings that are not listed on the PWS.

A22. Yes

Q23. Are the current front load containers acceptable for use on LEAD? The PWS states 4.3.2.1 that FEL containers needed to have side doors and the current FEL containers don’t have side doors.

A23. At present, FEL containers at locations with side and top opening doors shall be replaced with like kind. FELs containers with top loadig shall be replaced with like kind. Future FELs that need side and top opening doors will be requested by COR.

PWS paragraph 4.3.2.1 (g) is modified.

Q24. Several building locations such as 2271 have 3 – 3yd front load containers or have 2-4yd containers. Can we simplify the collection and reduce the footprint by placing an 8yd instead of 2-4yd or something similar?

A24. Yes. This shall be coordinated with the COR.

Q25. The PWS indicates approximately 105 roll offs are in use or permanently placed at LEAD and the section 5.3.2 says additional roll offs shall be provided by the contractor as requested by the COR. Do you have historical data on the number of extra roll offs that are requested or reserve roll offs that need to be available?

A25. No, they are on an as needed basis.

Q26. Do you have instructions to offerors stating what you require in the proposal and how to submit the proposal?

A26. There are no guidelines how to sumit the proposal. Refer to FAR 52.212-2 for information the contractor is required to submit to determine technical acceptability.

Q27. In fairness to all bidders, can Item Numbers 0002, 1002, 2002, 3002, and 4002 have a sub-item number to price out the disposal cost per ton since there is a wide range of waste weights being disposed of in the different sizes of roll-offs?

A27. No. Billing is per ton for all waste.

Q28. Since many of the roll-offs are only hauled a couple times a year. Can there also be a sub-item number for roll-off rental per month?

A28. No. There are no rental fees for containers. All fees are included in the bid price per ton.

Q29. Could the government please provide the historical data on how many tons the front loader service has hauled to the landfill for the last 5 years?

A29. Tons disposed FEL:

Jul 2016 – Jun 2017 – 393.35 TN;

Jul 2017 – Jun 2018 – 552.70 TN;

Jul 2018 – Jun 2019 – 625.39 TN;

Jul 2019 – Jun 2020 – 454.06 TN;

Jul 2020 – Mar 2021 – 274.88 TN

Q30. Could the government please provide the historical data on the tonnage hauled to the landfill for the Roll Off service for the last 5 years?

A30. Tons disposed ROs:

Jul 2016 – Jun 2017 – 1,807.05 TN;

Jul 2017 – Jun 2018 – 2,223.00 TN;

Jul 2018 – Jun 2019 – 2,155.09 TN;

Jul 2019 – Jun 2020 – 1,858.66 TN;

Jul 2020 – Mar 2021 – 896.57 TN

Q31. Could the government please provide how many manifests loads a year are hauled on this contract? “Sand Blast material, Oily hoses Etc.” Loads that require a manifest to be hauled to the landfill.

A31. The contractor is paid by the tonnage that is hauled not the number of manifests pulled and hauled.

Every Roll-off pull requires a manifest.

Q32. CLIN 0001 requests pricing for 1,200 annual tons for the FEL Dumpster service. The information we have received indicates the annual tonnage for the FEL Dumpster service is approximately 475 tons for 2019 (pre-COVID) and 400 tons for 2020 (during COVID). The fixed cost of the investment to service this includes the truck, driver, and the containers is well over $1,000,000. Why is the government using 1,200 tons for the pricing of this service instead of something closer to the actuals produced?

This puts a substantial risk on the service provider’s shoulders (especially a total small business provider) if the actual tonnage is considerably less than the 1,200 tons used for the pricing. The cost to purchase, staff, and run the truck doesn’t change while the generated revenue loss is substantial.

The waste industry standard and more appropriate way to price FEL Dumpster service is per pick-up OR per month and not per ton. This ensures a respectable and viable profit for a total small business to effectively service this contract. Will the government amend the pricing requirement for this CLIN to read 12,264 pickups (annual) or 12 MO per year instead of 1,200 tons? If not, can the government provide a more true estimate of the tonnage expected?

A32. Solicitation will be awarded as a Firm Fixed Price (FFP) Requirements contract.

Requirements contract shows an estimated quanity only. Actual quantities on each task order may fluctuate, depending on the workload. FFP contracts, by their, nature, put risk on the contractor.

Q33. CLIN item number 2 request pricing for 2,500 tons for the Rolloff services. The information we received indicates the annual tonnage for the rolloff service is approximately

1,990 tons for 2019 (pre-COVID) and about 1,400 tons for 2020 (during COVID). Considering, once again, fixed costs alone for the equipment and driver are in excess of $1,000,000, what accounts for the difference in actual tonnage vs. the government estimate provided in this bid?

The waste industry standard and more appropriate way to price rolloff services is per haul and per ton versus a per ton only approach. This is done to ensure the service provider can adequately account for the fixed cost required for the contract. Will the government amend the pricing requirement for this CLIN to price a per ton rate for a tonnage estimate closer to past performance? Furthermore, will the government add an additional pricing CLIN with an accurate number of hauls (based on past performance actuals) to provide a per haul rate?

A33. The amount of refuse is highly dependent on workload which fluctuates. The contract is based on tonnage.

Q34. On the site visit, it was observed that many, if not most, of the Front Load “Dumpsters” did not have side doors. Will the Government please confirm that side doors are required, at least for 6 cubic yard, and larger, containers?

A34. At present, FEL containers at locations with side and top opening doors shall be replaced with like kind. FELs containers with top loadig shall be replaced with like kind. Future FELs that need side and top opening doors will be requested by the COR.

Q35. In the 2016 Solicitation W911N216R0025 the Max Quantity for CLIN X0002 Refuse Service RO Dumpsters was 2,800 Net Tons. The Max Qauntity for the same RO Dumpsters CLIN for this solicitation is 2,500 Net Tons. Could you please explain why the number of required containers has doubled even though the tonnage has decreased.

A35. This list is current. Schedules and requirements are always changing. Some containers remain permanently and at various times temporary containers are necessary.

The amount of refuse is highly dependent on workload which fluctuates and the workload demands vary throughout the Depot locations.

Q36. Notification of award. We have discussed the potential requirement for front load and roll off containers with several manufacturers and all of them have advised us of long production back logs and that they could not guarantee that they would have the containers made and delivered within a 30 day period. According we request that the government consider providing notice of award 90 days before the full performance start date.

A36. Period of performance starts 1 July 2021. Solicitation closing date is 5 May 2021. Notice of award will be provided as soon as possible.

Section SF 1449 - CONTINUATION SHEET

NOTES

1.System for Award Management (SAM). In accordance with FAR 4.1102, Offerors must be registered in the SAM database in order to be eligible for contract award. No award will be made to an Offeror not registered. Registration can be accomplished at https://www.sam.gov/portal/public/SAM. Registration in this database must be kept current.

2.Annual Representations and Certifications. In accordance with FAR 4.1201, Offerors shall complete electronic annual representations and certifications within SAM as part of required registration. Registration can be accomplished at https://www.sam.gov/portal/public/SAM

3.Questions. Questions regarding this solicitation shall be submitted in writing to the Contracting Officer at least 5 calendar days prior to the closing date. Questions submitted after this time will be answered at the discretion of the Contracting Officer. The Contracting Officer for this action is Tracy Hunt.

4.Award without discussions. The Government intends to award without discussions; therefore Offerors should submit their best prices in their initial offer. In accordance with FAR 52.212-2, Evaluation-Commercial Items, Offerors must submit the technical information and past performance information requested in order for the Government to determine technical acceptability.

5.Amendments. The Offeror shall submit to the Contracting Officer signed copies of all amendments issued to this solicitation. Failure to comply may cause your proposal to be rejected.

6.Payment. Payment for this action will be made by Electronic Funds Transfer (EFT) through the Defense Finance and Accounting Services (DFAS) using Wide Area Work Flow (WAWF). See DFARS 252.232-7006 for more information.

7.Period for Acceptance of Offers. The Offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers.

8.Type of Contract. This is a Firm Fixed Price Requirements type contract. All quantities are estimated and individual delivery orders will be issued citing specific quantities and delivery dates. Payment will be made on actual quantities delivered.

9.Proposals. Proposals shall be signed by an authorized individual in accordance with FAR 4.102, Contractor’s Signature. Failure to comply may cause your proposal to be rejected.

Offerors should mark each page of their proposal as “Proprietary Information” if they want it treated as Proprietary Information under the Procurement Integrity Act.

10.FOB Destination. Unless otherwise stated in this solicitation, Offerors shall provide FOB Destination prices.

11.AMC-Level Protest Program: Prior to submitting an agency protest, it is preferable that you first attempt to resolve your concerns with the responsible contracting officer. However, you may also file a protest to the Headquarters (HQ), Army Materiel Command (AMC). The HQ AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accountability Office (GAO), or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 35 calendar days from filing. To be timely, protests must be filed within the periods specified in Federal Acquisition Regulation 33.103. If you want to file a protest under the HQ AMC-Level

Protest Program, the protest must request resolution under that program and be sent to the address below.

Headquarters U.S. Army Materiel Command Office of Command Counsel-Deputy Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840 or email usarmy.redstone.usamc.mbx.protests@mail.mil The AMC-level protest procedures are found at:

www.amc.army.mil/amc/commandcounsel.html

If internet access is not available, contact the contracting officer or HQ, AMC to obtain the AMC-Level Protest Procedures.

12 Contracting Officer Representative (COR) will be identifed after award.

13. Wage Determination 2015-4253 Rev 14, dated 12-21-2020 is incorporated. Wage Determination can be viewed at https://beta.SAM.gov.

14. In an effort to reduce paperwork and cost, all proposals shall be submitted electronically to the Contract Specialist. Delivery of hard copies of offers, modifications or cancellations of offers will not be accepted. Facimile offers, modifications or cancellations of offers will not be accepted. Email all information to Laura Buehler, Contract Specialist: laura.j.buehler.civ@mail.mil.

15. Site Visit Information: A site visit is scheduled for 29 Mar 2021 at 9:00 A.M. Site visit attendance is urged but is not mandatory; however, failure to attend a site visit shall not be a reason for price increases to the contract after award. Submit names of all attendees to Laura Buehler (email: laura,j.buehler.civ@mail.mil). The site vist will not include access to restricted/classified areas. Please provide the following information - name, date of birth and social security number. Submit this information no later than 25 Mar 2021 at 2:00 P.M. Offerors who do not submit this information will not be given access to the site. All attendees will meet at Building 2S (Contracting), 1 Overcash Ave., Letterkenny Army Depot, Chambersburg PA.

Offerors are required to obtain a visitor's pass from the Main Gate prior to arriving at Building 2S. Please allow at least 45 minutes for this process. You must provide a current picture identification, vehicle registration and proof of insurane to obtain a pass.

PWS

PERFORMANCE WORK STATEMENT (PWS)

FOR

REFUSE SERVICES

1.0 General:

1.1 Scope: The Contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform non-hazardous salvage and refuse collection, transportation and offsite disposal as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The Contractor shall provide all labor, material, and equipment to perform to the standards in this contract for the Government.

1.2 Background: LEAD does not have the means to dispose of non-hazardous salvage and refuse on Depot.

1.3 Period of Performance (POP): The Period of Performance shall be one Base Year of 12 months and four 12-month option years. The Period of Performance is identified in the solicitation and contract.

1.4 General Information:

1.4.1 Quality Control (QC): The Contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the Contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary. After acceptance of the QC Program, the Contractor shall obtain the KO’s acceptance in writing of any proposed changes to its QC program. The program shall be submitted to the KO/COR within 60 days of contract award.

1.4.2 Quality Assurance (QA): The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards shall be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays: The following are recognized US holidays and the date for each can be found at the following website:

http://www.opm.gov/Operating_Status_Schedules/fedhol/Index.asp . The Contractor shall not perform services on these days:

1.4.3.1 New Year’s Day – January 1

1.4.3.2 Martin Luther King, Jr.’s Birthday – third Monday in January

1.4.3.3 President’s Day – third Monday in February

1.4.3.4 Memorial Day – last Monday in May

1.4.3.5 Juneteenth – June 19

1.4.3.6 Independence Day – July 4

1.4.3.7 Labor Day – first Monday in September

1.4.3.8 Columbus Day – second Monday in October

1.4.3.9 Veteran’s Day – November 11

1.4.3.10 Thanksgiving Day – fourth Thursday in November

1.4.3.11 Christmas Day – December 25

1.4.3.12 When an observed holiday falls on a Tuesday or Thursday, the Depot regularly schedules a closure on the corresponding Monday or Friday.

1.4.4 Place and Performance of Services: The Contractor shall provide services between the hours of 0600-1630 on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at various locations on LEAD to include the Munitions center. The Contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.5 Security Requirements: Contractor and all associated Subcontractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Risk Management or Security Office one week before the employee is to access the installation or two weeks before an employee’s badge is to expire. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy.

Should the Force Protection Condition (FPCON) change, the Government may require changes in Contractor security matters or processes.

1.4.5.1 Physical Security: The Contractor shall safeguard all Government property provided for Contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.5.2 AT Level 1 Awareness Training: All Contractor employees, to included Subcontractor employees, requiring access to Army Installations, facilities, and controlled access areas shall complete AT Level 1 awareness training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The Contractor shall submit certificates of completion for each affected Contractor employee and Subcontractor employee, to the COR or to the KO, if a COR is not assigned, within 15 calendar days after completion of training. AT level 1 awareness training is available on the LEAD homepage – www.lead.army.mil.

1.4.5.3 iWATCH Training: The Contractor and all associated Subcontractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or KO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The Contractor shall report completion for each affected Contractor employee and Subcontractor employee, to the COR or to the KO, if a COR is not assigned, within 15 calendar days after completion of training. iWATCH training is available on the LEAD homepage – www.lead.army.mil.

1.4.5.4 OPSEC Training: Per AR 530-1, Operations Security, new Contractor employees and associated Subcontractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The Contractor shall submit certificates of completion for each affected employee and Subcontractor employee, to the COR or to the KO, if a COR is not assigned, within 15 calendar days after completion of training. Level 1 OPSEC training is available on the LEAD homepage – www.lead.army.mil.

1.4.5.5 OPSEC SOP/Plan: The Contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan and provide it to the COR or the KO within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1, Operations Security. This SOP/Plan shall include the government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it.

In addition, the Contractor shall identify an individual who shall be an OPSEC Coordinator. The Contractor shall ensure this individual becomes OPSEC Level II certified per AR 530-1.

1.4.6 Conservation of Utilities: The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

1.4.7 Special Qualifications: The Contractor shall ensure all employees possess all required licenses for operating any equipment used in the performance of this contract. NOTE: The Government does not provide training to Contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified and qualified for the position in which they shall be serving.

1.4.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, KO’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the contactor’s performance.

At these meetings, the Contacting Officer shall apprise the Contractor of how the Government views the Contractor’s performance and the Contractor shall apprise the Government of problems, if any, being experienced. The Contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the Contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Project Manager and Alternate shall have proficiency in the English language and shall be able to discuss and convey the technical aspects of the services procured, both orally and in written form.

1.4.10 Identification of Contractor Employees: All contact personnel attending meetings, answering Government telephones and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall also ensure that all documents or reports produced by Contractor personnel are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall be required to obtain and wear badges in the performance of this contract.

1.4.11 Organizational Conflicts of Interest (OCI): The Contractor and Subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan shall be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.12 Phase In / Phase Out Periods: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, a phase in/phase out period up to 90 days will be established with the last 30 days for switching out containers. The Contractor shall have personnel on board, during the 90 day phase in/ phase out periods. The current Contractor and the new Contractor will work together with the COR to coordinate a schedule that ensures a smooth transition of removal and placement and FELs and ROs.

1.4.12.1 Phase In: During the phase in period the Contractor shall become familiar with performance requirements. Appropriate badging shall be obtained for Depot access. The Contractor shall be responsible for acquiring the proper refuse profiles that the landfill requires to dispose of the waste. If samples for testing are required, the COR will provide access to the waste so samples can be acquired by the Contractor to be tested. Testing the samples will be at the responsibility of the Contractor and results will be provided to the COR upon request. The contractor shall be responsible for the initial placement of containers on Depot during phase in. During phase in current Roll off (RO) units and dumpsters will be switched out with current ones on ground. Negative impacts to production shall be avoided by any means necessary. It is expected that when an old RO unit or FEL dumpster is removed a new one will be in place no more than one hour after. The Contractor shall coordinate with the COR on the switch out of any RO unit or FEL dumpster so appropriate planning can take place with the current Contractor.

1.4.12.2 Phase Out: The Contractor shall coordinate with the Government for the removal of RO units and FEL dumpsters at the end of contract performance to facilitate a smooth contract transition.

1.4.13. LOSSES/DAMAGES CAUSED BY THE CONTRACTOR: The Contractor agrees to hold harmless the Government from any claims for damage to property, bodily injury, or death, resulting from activities of the Contractor, his agents, servants, and employees. The Contractor shall be held accountable and liable to the Government for any damages to Government facilities, fixtures, furnishings, equipment or grounds caused by the Contractor or his employees.

The Contractor shall verbally notify the Contracting Officer (KO) or Contracting Officer Representative (COR) immediately following any occurrences. The Contractor shall submit an Accident Report to the KO and COR, within 24 hours following damage, loss or injury.

Directorate of Risk Management (DRSK) shall be notified immediately of any such occurrence at (717)267-8800. The Contractor shall remain on the site of the incident until a Military Police Report is completed by the Directorate of Risk Management (DRSK). The KO / COR shall notify the Depot Safety Office of the incident and retain a copy of the Military Police Report within the contract files.

1.4.13. WASTE DISPOSAL: No hazardous or non-hazardous wastes shall be disposed of by the Contractor or any Sub-Contractor on Government property.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term Contractor as used herein refers to both the Prime Contractor and any Subcontractors. The Contractor shall be responsible for ensuring that his Subcontractors comply with the provisions of this contract. It is not enough that the Contractor just be responsible to ensure that the Subcontractor complies with the provisions of the contract, but he should clearly understand that he is fully responsible for his Subcontractor.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government designated by the KO to monitor Contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the Subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract. Anytime day is referenced it shall be interpreted as business day.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.1.14 ACCEPTABLE QUALITY LEVEL (AQL): The maximum allowable degree of deviation from requirements (AQL) is stated in Table 1 of the Performance Requirements Summary. An AQL does not allow the Contractor to knowingly offer defective service, but admits that defective performance may sometimes be unintentional.

2.1.15 COLLECTION FREQUENCY: The number of times collection is provided in a given period of time.

2.1.16. COLLECTION STATION: The points where refuse shall be conveniently and efficiently assembled in proper containers for collection by the Contractor. (May also be referred to as collection points or pick-up stations.)

2.1.17. COMBUSTIBLE RUBBISH: Can be burned readily in an incinerator or burning pit.

2.1.18 DEBRIS: Grass cuttings, sod, gravel, tree trimmings, stumps, leaves, limbs, street sweepings, roof and…