Attachment 1 Statement of Work (7-17-23).pdf

STATEMENT OF WORK

ISO 14001:2015 Surveillance Audit At Anniston Army Depot, Alabama

1.0 Introduction

This Scope of Work will encompass ISO 14001:2015 audits and registrations for Anniston Army Depot (ANAD). Registration shall include one preliminary audit assessment and subsequent surveillance audits and reports. The scope of registration includes heavy track vehicle maintenance and fabrication.

1.1 Scope Changes

The Contractor shall not proceed with any verbal or written change(s) to the scope of work from sources other than the Contracting Officer, who will provide changes in writing.

1.2 Background

Anniston Army Depot (ANAD) is an Army installation with heavy industrial operations that initially achieved International Organization for Standardization (lSO) 14001:2004 Environmental Management System (EMS) certification in December 2007 and has maintained its certification since that time. Currently, the high-risk environmental footprint installation employs approximately 4200 individuals. ANAD is the only Army depot capable of performing maintenance on heavy-tracked combat vehicles and their components. There is an industrial complex in the southeastern portion of ANAD where the audit would focus. ANAD is over 15,000 acres, however, the area that contains approximately 60 buildings that would be the focus of the audit is within an approximately 1,500-acre area.

2.0 Contractor Requirements

2.1 The contractor shall be accredited to ISO 17021 by an accreditation body which is a member of the International Accreditation Forum (IAF) and whose scope of membership includes management system certification. The scope of the contractor’s accreditation shall include ISO 14001.The contractor shall provide a copy of its Certificate of Accreditation with the contractor's proposal.

2.2 The contractor shall conduct a preliminary audit assessment during the base year at least 30 days prior to the first surveillance audit. The contractor shall then perform a surveillance audit twice per year, except during the reassessment year. During the reassessment year, the contractor shall perform one surveillance audit and one reassessment audit. The contractor shall conduct the audits during the months of April and October. The activities being audited will include Army Industrial Activities such as assembly, disassembly, welding, machining, painting, de-painting, chemical cleaning, steam cleaning, vehicle maintenance, engine testing, and the wastewater treatment plants. The certification includes activities associated with heavy track vehicle maintenance and fabrication. Audits conducted by the contractor shall include both a document review and a field audit of actual operations. The contractor shall provide actual copies of previous ISO 14001:2015 surveillance, certification assessments, and preliminary audit assessments conducted by the bidder. The audits shall specifically demonstrate they were conducted on Army industrial activities as stated above. The audits shall identify the specific location and date they were conducted.

2.3 The contractor shall perform a reassessment audit every three (3) years to maintain ANAD’s ISO 14001:2015 certification. The reassessment audits to maintain ISO 14001:2015 certification shall be conducted during October 2025 and October 2028.

2.4 The contractor shall provide a Preliminary Audit Assessment Report, an Audit Plan, an Audit Report, and an Audit Closing Meeting Presentation in accordance with ISO 14001:2015 standards. The results of the preliminary audit and subsequent audits shall include identified nonconformances, opportunities for improvement and positive practices using the 14001:2015 standard. The contractor shall provide actual copies of previous ISO 14001:2015 audit plans, audit reports, audit closing meeting presentation, and preliminary audit assessment reports conducted by the bidder. The audits shall specifically demonstrate they were conducted on Army industrial activities as stated above. The audits shall identify the specific location and date they were conducted.

2.4.1 The Preliminary Audit Assessment Report (final) shall be received within 10 calendar days after the preliminary audit assessment. In addition, a draft copy of the report shall be received at the conclusion of the preliminary audit assessment. The Report shall include:

1) Identified vulnerabilities

2) Applicable elements of the ISO 14001:2015 standards

3) Requirements to address identified vulnerabilities

2.4.2 The Audit Plan shall be received no later than six weeks prior to each audit and shall include:

1) Documents to be reviewed

2) Length of audit

3) Areas to be visited during the audit

4) Tentative audit schedule that shall identify the date and times that each audit activity or process to be audited will occur, including an opening meeting, closing meeting and a daily debrief.

2.4.3 The Audit Report (final) shall be received within 10 calendar days after each audit.

In addition, a draft copy of the Audit Report shall be received no later than two hours prior to the closing meeting of each audit and shall include:

1) Identified non-conformances

2) Applicable elements of the ISO 14001:2015 standards

3) Suggested corrective actions

4) Identified opportunities for improvement

5) Identified positive practices

2.4.4 The Closing Meeting Presentation in PowerPoint or Adobe format shall be received no later than two hours prior to the closing meeting of each audit and shall include:

1) Identified non-conformances

2) Identified opportunities for improvement

3) Identified positive practices

4) Registration recommendation

5) Path Forward

2.5 The contractor shall provide a Registered Environmental Manager with the National Registry of Environmental Professionals, ISO 14001:2015 Exemplar Global Certified Lead Auditor OR the International Registry of Certificated Auditors (IRCA) ISO 14001:2015 EMS Lead Auditor to perform the preliminary audit assessment, surveillance audits, and reassessment audits. Proof of certification for the Lead Auditor shall be provided with the contractor's proposal. In addition:

2.5.1 ANAD is subject to and must comply with all state environmental laws and regulations, which are managed by the Alabama Department of Environmental Management (ADEM). Accordingly, the contractor’s Lead Auditor or a member of the audit team shall have significant and demonstrable experience with Alabama environmental laws and regulations with proof of experience provided with the contractor’s proposal. It is preferred that the contractor’s Lead Auditor or a member of the audit team have a minimum of ten (10) years of experience with Alabama environmental laws and regulations.

2.5.2 ANAD is a high-risk environmental federal installation. Accordingly, the contractor’s Lead Auditor or a member of the audit team shall have significant and demonstrable experience with Department of Defense Industrial Complex environmental compliance with proof of experience provided with the contractor’s proposal. It is preferred that the contractor’s Lead Auditor or a member of the audit team have a minimum of ten (10) years of experience with Department of Defense Industrial Complex environmental compliance.

2.5.3 The Resource Conservation and Recovery Act (RCRA) is the most significant governing environmental regulation that ANAD must follow and has the highest risk to ANAD’s operating industrial base. Accordingly, the contractor’s Lead Auditor or a member of the audit team shall have significant and demonstrable experience with RCRA with proof of experience provided with the contractor’s proposal. It is preferred that the contractor’s Lead Auditor or a member of the audit team have a minimum of ten

(10) years of experience with RCRA.

2.5.4 The Clean Water Act (CWA) is one of the primary governing environmental regulations that ANAD must follow, and ANAD must comply with National Pollutant Discharge Elimination System (NPDES) permit requirements. Accordingly, the contractor’s Lead Auditor or a member of the audit team shall have significant and demonstrable experience with environmental water programs to include water quality, wastewater, stormwater, CWA and NPDES permits with proof of experience provided with the contractor’s proposal. It is preferred that the contractor’s Lead Auditor or a member of the audit team have a minimum of ten (10) years of experience with environmental water programs to include water quality, wastewater, stormwater, CWA and NPDES permits.

2.5.5 ANAD’s industrial operations include low-level radiation and radioactive waste storage that have a potential environmental impact. Accordingly, the contractor’s Lead Auditor or a member of the audit team shall have significant and demonstrable experience with radioactive waste storage facility environmental regulatory compliance with proof of experience provided with the contractor’s proposal. It is preferred that the contractor’s Lead Auditor or a member of the audit team have a minimum of ten (10) years of experience with radioactive waste storage facility environmental regulatory compliance.

2.5.6 The contractor’s lead auditor and/or any audit team member used to establish the experience requirements for this activity are considered key personnel. Key personnel shall be required to have performance ratings and disclose any negative CPARs ratings and/or customer complaints with documentation provided in the contractor's proposal.

2.6 Schedule and Deliverables

Base Year: 2 November 2023 – 1 November 2024 1 Preliminary Audit Assessment 1 Preliminary Audit Assessment Report 2 Audit Plans 2 Surveillance Audits 2 Audit Reports 2 Closing Meeting Presentations (PowerPoint or Adobe format) Option Year 1: 2 November 2024 – 1 November 2025 2 Audit Plans 1 Surveillance Audit 1 Reassessment Audit 2 Audit Reports 2 Closing Meeting Presentations (PowerPoint or Adobe format) Option Year 2: 2 November 2025 – 1 November 2026 2 Audit Plans 2 Surveillance Audits 2 Audit Reports 2 Closing Meeting Presentations (PowerPoint or Adobe format) Option Year 3: 2 November 2026 – 1 November 2027 2 Audit Plans 2 Surveillance Audits 2 Audit Reports 2 Closing Meeting Presentations (PowerPoint or Adobe format)

Option Year 4: 2 November 2027 – 1 November 2028 2 Audit Plans 1 Surveillance Audit 1 Reassessment Audit 2 Audit Reports 2 Closing Meeting Presentations (PowerPoint or Adobe format)